KYSIS 2013 New Students Guide Book

KYS International School
New Student Guide Book

2 0 1 3
T A B L E
O F
C O N T E N T S
KYS INTERNATIONAL SCHOOL

NEW STUDENT GUIDE BOOK
1.
Minimum Admission Requirements .....
2.
Fee Structure and Mode of Payment ...
3.
Admission Procedure ...
4.
Accommodation Rules and Regulations .....
5.
Laundry Service Regulations, Prep Classes, Medical Treatment .
7.
List of Things to Bring Check-list ...
67
8.
Prohibited Items .
9.
Appendixes
i.
Appendix 1
: Confirmation of Acceptance ..
ii.
Appendix 2
: Students Medical Information Form ..
10 11
iii.
Appendix 3
: Students Information Form ..
12 14
iv.
Appendix 4
: Next-of-kin Information Form (Visitors Pass) .
15 16
v.
Appendix 5
: Parental Consent for College Activities....
17
vi.
Appendix 6
: Parental Consent for Dental and Surgery Procedures .
18
vii.
Appendix 7
: Parental Consent for Medical and Surgery Procedures..
19
viii.
Appendix 8
: Admission Deposit Payment Form .
20
ix.
Appendix 9
: Fees Payment Form .
21
1.
Minimum Admission Requirements

1.1
SPM or its equivalent with at least 5 As minimum including Mathematics plus an A in English.
1.2
Other Requirements
i. Medically fit.
ii. Able to cope with boarding school lifestyle
iii. Submission of fraud documents or information may cause rejection of application.
iv. Able to comply with the school rules and regulations.
2.
Fees Structure
2.1
Admission Deposit (Refundable)

i.
Admission Deposit
RM
11,700.00
Total:
2.2
Fee structure for A Level Program

i. Processing Fee
ii. Admission/Registration Fee
iii. Tuition Fee
(Covers all academic fees which include science lab
costs (excluding lab coats or other accessories)
iv. Lodging/Boarding
a. Food
b. Accommodation
v. Other Charges (Value-added)
a. Information Technology
b. Art & Design
c. Co-curriculum (Sports & Games)
d. Music
e. Performing Arts
f. Leadership Courses
Total:
3.
11,700.00
RM
500.00
500.00
20,000.00
5,000.00
8,000.00
1,500.00
500.00
1,500.00
500.00
500.00
1,500.00
40,000.00
Mode of Payment
3.1
3.2
Lump sum
i.
Payable before admission or at the time of admission
Installments by semester (x2)
i.
Payable at the first day of each term.
N.B.
a. The Admission Deposit of RM11,700 is to be paid to the College with the reply form as a notice of
acceptance. Scholars are exempted from paying the admission deposit.
b. The Admission Deposit is refundable to students on his / her last day of studies after deduction of relevant
dues, if any.
c. All payments can be made payable to KYS COLLEGE SDN. BHD. by cash OR cheque, money order, bank draft,
OR bank to the Colleges account CIMB 04070000132109
d. If fees are not paid on time, you may be at risk of suspension / exclusion from your course.
e. The College reserves the right at any time to amend its tuition fees and methods of payment, in addition to
any policies regarding such fees.
3.
Compulsory Admission Procedure

3.1
Important things to bring for the admission.

i.
3.2
A copy of identity card.
ii.
A copy of birth certificate.
iii.
A copy of school leaving certificate.
iv.
8 Passport-sized photo of student.
v.
2 Passport-sized photo of parent.
vi.
2 Passport-sized photo of next-of-kin.
(to be certified)
(name and i.c. number is to be

written behind the photos)
Completed documents and forms as follows:

i.
Reply Form Confirmation of Acceptance / Denial.
ii.
Students Medical Information Form.
iii.
Students Information Form.
iv.
Next-of-kin Information Form.
v. Parental Consent for Colleges Activities Participation.

vi.
Parental Consent for Dental and Surgery

Procedures.
vii.
Parental Consent for Medical and Surgical

Procedures.
viii.
Admission Deposit Payment Form.
ix.
Fees Payment Form.
4.
Accommodation Rules and Regulation

4.1
General
i.
ii.
iii.
iv.
v.
4.2
Students are expected to display an acceptable form of behavior and to maintain

discipline and decorum in the accommodation area.
Students are required to protect their own belongings.
The Management has the right to confiscate prohibited items found in the students
accommodation.
Students will be charged for any damages to their accommodation except damages
caused by normal wear and tear.
Pets are not allowed in the accommodation.
In out Regulation
i.
Students are allowed to go for outings and overnight stays only prior with permission
from the Head of School.
ii.
Overnight and Outing forms must be filled in by parent or guardian.
iii. Completed forms should be faxed / submitted three (3) days before, to the
Administration Office for the Head of school approval.
4.3
Solat Hour
i. Muslim students are required to perform solat in the Surau.
ii. Friday prayer is compulsory for boys (muslim) and transport will be provided by the
school.
4.4
Visitors
i.
Visitors, including parents and guardians, must obtain permission from the Head of
school to visit a student.
ii. Visitors are not allowed to be in the students room at any time.
5.
Laundry Service Regulation

5.1
All laundry service cost shall be borne by students, with a laundry company appointed by the
College.
5.2
Pick-up and delivery schedule:

i.
ii.
Monday, Wednesday and Friday Afternoon

Saturday Morning
6.
Prep Classes
6.1
7.
Prep classes are compulsory for all students.
Medical Treatment
7.1
Students who need medical treatment will be taken to the College panel clinic at 2.00 p.m.
every day.
7.2
Urgent medical care will be arranged by the Management at any time.
7.3
All sickness cases must be immediately reported to the Matron or Wardens on duty.
8.
List of Things to Bring

8.1
Boys
Items
1.
White and plain Collar T-shirt
2.
White long sleeve shirt
3.
Minimum
Quantity
2
Purpose
-
Physical Education
Sports and games
Outing and Overnight
Formal classes
Black long trousers or Black suit
Formal classes
4.
Black jacket
Formal occasions
5.
Tie (sensible pattern)
Formal classes
6.
Black shoes
Formal classes
7.
Black tracksuit bottom and shorts
Physical Education
8.
White socks
Physical Education
Sports and games
Outing and Overnight
9.
Appropriate sandals
Leisure wear
10.
White sport shoes and black football boots
Physical Education
10.
Al-Quran (Muslim only)
Al-Quran classes
3
1
3
Solat
Prep classes
High-table
Swimming
11.
12.
13.
Baju Kebangsaan (Muslim only)

a.
Baju Melayu
b.
Black songkok
c.
Kain pelikat
Swimming suit
Others
a. Students are advised to bring plenty of clothing like pyjamas, daily clothes,
toiletries, bed linen, pillow and blanket
8.2
Girls
Items
Minimum
Quantity
Purpose
1.
White and plain collar T-shirt
- Physical Education
- Sports and games
- Outing and Overnight
2.
White long sleeved blouse
- Formal classes
3.
Plain Black Skirt (below knee length)

or Black trousers (optional)
- Formal classes
4.
Black jacket
- Formal occasions
5.
Single colour brooch
- Formal occasions
6.
Black tracksuit bottoms
- Sports and games
7.
White socks
- Sports and games
8.
Low heel black shoes
- Formal classes
9.
Appropriate sandals
- Leisure wear
10.
Sports shoes
- Sports and games
11.
Al-Quran (Muslim only)
- Al-Quran classes
12.
Telekong (Muslim only)
- Solat
13.
Baju Kurung / Kebarung / Kebaya
- Solat
- Prep classes
- High-table
14.
Black head scarf (Muslim only)
- Formal classes
15.
White head scarf (Muslim only)
- Formal classes
16.
Swimming suit (one piece)
- Swimming
17.
Others
Students are advised to bring plenty of clothing like pyjamas, daily clothes,
toiletries, bed linen, pillow and blanket
9.
Prohibited Items
8.1
Listed below are prohibited items:

i.
Illegal drugs and dangerous chemicals.
ii.
Alcoholic beverages.
iii.
Cigarettes and other tobacco products, as well as lighters.
iv.
Firecrackers or other types of explosive items.
v.
Pornographic material of any kind.
vi.
Sharp and dangerous objects; e.g. knives, sharp combs.
vii.
Other dangerous items.
viii.
Food and beverages.
ix.
Cookware products; e.g. water heater, sandwich maker, toaster and etc.
xi.
Liquid correctors / Tippex.
xii.
Colorful belts and/or big belt buckles.
xiii.
Portable VCD player.
xiv.
Valuable items and expensive jewellery.
xv.
Wide and colourful hair clips and accessories.
Appendixes
Appendix 1
Acceptance of Offer to Study the Cambridge International A-Level
KYS International School Melaka
Name of Student
: ............................................................................................
Please choose 5 AS subjects by numbering, with 1 being the most preferred and 5 being the least preferred
Mathematics
SUBJECT
Further
Mathematics
Physics
Chemistry
Biology
Economics
History
Accounting
English
Literature
All students will also study Thinking Skills and English

Every effort will be given to allow the students their subject choices. This depends on numbers of
students and the ability to timetable the classes. In a very few cases the combination of the chosen
subjects may not be possible.
Identity Card Number : ......................................................................................................................

Address
: .......................................................................................................................
........................................................................................................................
........................................................................................................................
........................................................................................................................
Telephone Number
.......................................................................
Confirmation of Acceptance
I accept the place to study A levels
..............................................................
(Please print Name of Student)
................................................................
(Please print Name of Father/Mother/Guardian*)
..............................................................
(Signature of Student)
................................................................
(Signature of Father/Mother/Guardian*)
Date : .....................................................
* Delete whichever is not applicable.
Appendix 2
KYS International School, Melaka
Students Medical Information Form
1.
Name
2.
I/C No
3.
Address
4.
Telephone :
(Home)
5.
Telephone :
(Parent /
Guardian)
6.
Telephone :
(Student)
7.
Students Medical History
Has the student ever had, or been treated for the following? (All Yes answers will require further explanation.)
No. Type of Illness
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Yes
No
Explanation
Asthma
Heart disease
Physical disability
Skin disease
Allergic reaction to food, environment, drugs and etc.
Diabetic
Lung disease / Pleurisy
Epilepsy
Arthritics
Any other illnesses.
..
(Page 1 of 2)
Students Medical Information Form (Continue)
Has the student ever had, or been treated for the following? (All Yes answers will require further explanation.)
No.
Questions
11.
Any surgical operation procedure performed or been

advised to have performed for the past three (3)
months?
12.
Have you ever been hospitalized for a long period?
13.
Have you ever had the chickenpox vaccine?
14.
Has any member of your family or relatives suffered

with Tuberculosis (TB), Epilepsy, mental illness or
other chronic illness?
15.
On any permanent medication if yes; what type and

for what reason
Yes
No
Explanation
I declare that all the information provided above is correct.
(Parents / Guardians signature)

Name :
Date
(Page 2 of 2)
Appendix 3
Students Information Form
Office used only:
Colleges No
Class
House
Housemaster
..
(Passport-sized
photo)
SECTION 1: PERSONAL INFORMATION

Students Information
1.
Name
..
2.
Address
..
..
3.
Telephone No.
..
4.
I/C No.
..
5.
Gender
..
6.
Birth Cert No.
..
7.
Date of Birth
..
8.
Place of Birth
..
9.
Race
..
Parents / Guardian Information

Father
1.
Name
Mother
Guardian
2.
I/C No.
3.
Date of Birth
4.
Place of Birth
5.
Race
6.
Religion
7.
Occupation
8.
Monthly Income
9.
Contact No.
(Page 1 of 3)
Students Information Form (Continue)
Family Members Information

No.
Name
Relationship
Age
Occupation / School
(Page 2 of 3)
Students Information Form (Continue)
SECTION 2: ACADEMIC INFORMATION

List of schools since primary
Date
No.
School Name
Year
Begin
Year
Ended
Public Examination Results

UPSR
1.
Bahasa Melayu (Paper 1)
2.
Bahasa Melayu (Paper 2)
3.
English
4.
Mathematics
5.
Science
6.
History
7.
Geography
8.
Pendidikan Islam
PMR
SPM
9.
Living Skills
10.
Add. Mathematics
11.
Physics
12.
Chemistry
13.
Biology
14.
Principle of Accounts
15.
Economy
16.
Arts
17.
18.
19.
(Page 3 of 3)
Appendix 4
Next-of-kin Information Form
(Visitors Pass Application: To be filled-in by Parents)
Father / Guardian Information

1.
Father / Guardian Name
2.
I/C No.
3.
Occupation
4.
Home Address
.
.
.
5.
Telephone No.
6.
Mobile Phone No.
7.
Name and Address of Employer
.
.
8.
Employers Telephone No.
9.
Relationship to students
Father / Guardian *
Mother / Guardian Information

1.
Mother / Guardian Name
2.
I/C No.
3.
Occupation
4.
Home Address
.
.
5.
Telephone No.
6.
Mobile Phone No.
7.
.
.
8.
9.
Mother / Guardian *
(Page 1 of 2)
Next-of-kin Information Form (Continue)

(Visitors Pass Application: To be filled in by Parents)
1st Nominee
1.
Name
2.
I/C No.
3.
Occupation
4.
Home Address
.
.
5.
Telephone No.
6.
Mobile Phone No.
7.
.
.
8.
9.
2nd Nominee
1.
Name
2.
I/C No.
3.
Occupation
4.
Home Address
.
.
5.
Telephone No.
6.
Mobile Phone No.
7.
.
.
8.
9.
I declare that all the information provided above is correct.
(Parents signature)
Name :
Date
:
(Page 2 of 2)
Appendix 5
Parental consent for Schools activities participation
*Parent / Guardians Name
I/C No.
Students Name
Students I/C No.
Home Address
.
.
.
Telephone No.
Mobile Phone No.
I,
..
(Name
of
*parent/guardian)
parents of
(Name of student), hereby give our consent for him/her to

participate in all activities organized by the school from time to time, throughout his/her stay in KYS International
School, Melaka.
Inherent risks are associated with any activity and by granting permission for my son/daughter to
participate; I acknowledge that such risks exist. I, hereby release the school from any liabilities and damages for
injury to my son/daughter resulting from his/her participation in the schools activities, except in cases of willful
misconduct or gross negligence.
(* Parent / Guardians signature)

Name :
Date
Appendix 6
Parental consent for emergency dental and surgery procedures
I/C No.
Students Name
Students I/C No.
Home Address
.
.
.
Telephone No.
Mobile Phone No.
I,
..
(Name
of
*parent/guardian)
parents of
(Name of student), hereby give our consent for my

son/daughter to perform emergency dental and surgical procedures by the local Hospital appointed by the school.
I understand that there are certain risks and complication associated with any operation of the procedure.
I further understand that during the course of the operation procedures, unforeseen conditions may arise that
may necessitate the performance of additional procedures. I have been advised of the nature of the service and
procedures, as well as the risks involved, and I also realize that results cannot be guaranteed.

Name :
Date
Appendix 7
Parental consent for routine medical and emergency surgical procedures
I/C No.
Students Name
Students I/C No.
Home Address
.
.
.
Telephone No.
Mobile Phone No.
I,
..
(Name
of
*parent/guardian)
parents of
(Name of student), hereby give our consent for my

son/daughter to perform medical and surgical procedures by the local Hospital appointed by the school.
I understand that there are certain risks and complication associated with any operation of the procedure.
I further understand that during the course of the operation procedures, unforeseen conditions may arise that
may necessitate the performance of additional procedures. I have been advised of the nature of the service and
procedures, as well as the risks involved, and I also realize that results cannot be guaranteed.

Name :
Date
Appendix 8
Admission Deposit Payment Form
I,
...
(Name
of
*parent/guardian)
parent
of
(Name of student), confirm the payment of the

Admission Deposit for the Cambridge International A Level course 2013 amounting RM ...
Attached herewith is the cheque/bank draft/money order no. .. for the

abovementioned payment. All payment can be made payable to KYS COLLEGE SDN. BHD.

Name :
Date
Appendix 9
Fees payment Form
I,
..
(Name
of
*parent/guardian)
parents of
(Name of student), confirmed the following:
Fees
(Mode of Payment: lump sums /
installment by semester (2x))
RM...
Total
RM...
Attached herewith is the cheque/bank draft/money order no. .. for the

abovementioned payment. All payment can be made payable to KYS COLLEGE SDN. BHD.

Name :
Date

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KYS International School

New Student Guide Book

KYS INTERNATIONAL SCHOOL

Minimum Admission Requirements .....

Fee Structure and Mode of Payment ...

Admission Procedure ...

Accommodation Rules and Regulations .....

Laundry Service Regulations, Prep Classes, Medical Treatment .

List of Things to Bring Check-list ...

: Students Medical Information Form ..

: Students Information Form ..

: Next-of-kin Information Form (Visitors Pass) .

: Parental Consent for College Activities....

: Parental Consent for Dental and Surgery Procedures .

: Parental Consent for Medical and Surgery Procedures..

: Admission Deposit Payment Form .

: Fees Payment Form .

Minimum Admission Requirements

Admission Deposit (Refundable)

Fee structure for A Level Program

Compulsory Admission Procedure

Important things to bring for the admission.

A copy of identity card.

A copy of birth certificate.

A copy of school leaving certificate.

8 Passport-sized photo of student.

2 Passport-sized photo of parent.

2 Passport-sized photo of next-of-kin.

(name and i.c. number is to be

Completed documents and forms as follows:

Reply Form Confirmation of Acceptance / Denial.

Students Medical Information Form.

Students Information Form.

Next-of-kin Information Form.

v. Parental Consent for Colleges Activities Participation.

Parental Consent for Dental and Surgery

Parental Consent for Medical and Surgical

Admission Deposit Payment Form.

Fees Payment Form.

Accommodation Rules and Regulation

Students are expected to display an acceptable form of behavior and to maintain

Laundry Service Regulation

Pick-up and delivery schedule:

Monday, Wednesday and Friday Afternoon

Prep classes are compulsory for all students.

Urgent medical care will be arranged by the Management at any time.

List of Things to Bring

White and plain Collar T-shirt

White long sleeve shirt

Black long trousers or Black suit

Tie (sensible pattern)

Black tracksuit bottom and shorts

White sport shoes and black football boots

Al-Quran (Muslim only)

Baju Kebangsaan (Muslim only)

toiletries, bed linen, pillow and blanket

White and plain collar T-shirt

White long sleeved blouse

Plain Black Skirt (below knee length)

Single colour brooch

Black tracksuit bottoms

Low heel black shoes

Al-Quran (Muslim only)