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MEETING MINUTES

KEADUE WWTP UPGRADE WORKS

KMCF ENGINEERING DUBLIN ROAD ATHLONE

2014

NO. 1 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Mark OReilly (Project Manager) 1. Project Scope Statement - Yet to begin 2. Activity List - Yet to begin Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - Yet to begin 2. Meeting Minutes - Yet to begin 3. Stakeholder Management Plan - Yet to begin Mouhanad Cherbatji (Implementation Manager) 1. Statement of Work - Yet to begin

SCHEDULE REVIEW
At this stage, all works are in the initial phases.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Inadequate project scoping - Low Changes to brief and or scope of works - Moderate

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mark OReilly (Project Manager) 1. Activities Attributes (22/1/2014) 2. Project Charter (30/1/2014) Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown Structure (27/1/2014)

NO. 2 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Mark OReilly (Project Manager) 1. Activities Attributes - Yet to begin 2. Project Charter - Yet to begin 3. Project Scope Statement - Completed 4. Activity List - Completed Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown Structure - Yet to begin Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress 3. Stakeholder Management Plan - In progress Mouhanad Cherbatji (Implementation Manager) 1. Statement of Work - Completed

SCHEDULE REVIEW
New works commencing and only one works from last week activity still in progress.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Estimating and /or scheduling errors - Low

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Cathal Fitzpatrick (Design Engineer) 1. Human Resources Management Plan (31/1/2014)

Mouhanad Cherbatji (Implementation Manager) 1. Milestone List (30/1/2014)

NO. 3 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Mouhanad Cherbatji (Implementation Manager) 1. Milestone List - Yet to begin Mark OReilly (Project Manager) 1. Project Charter - In progress 2. Activities Attributes - Completed Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown Structure - In progress 2. Human Resources Management Plan - Yet to begin Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress 3. Stakeholder Management Plan - Completed

SCHEDULE REVIEW
Some activities are continuation from the last week work.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Estimating and /or scheduling errors - Low

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mouhanad Cherbatji (Implementation Manager) 1. Earned Value Management System (14/2/2014) Mark OReilly (Project Manager) 1. Automated Delay and Extension of Time Programme (14/2/2014) Kenneth Geelan (Design Engineer) 1. Feasibility Study Report (24/2/2014) 2. Initial Design of Traditional WWTP System (14/2/2014)

NO. 4 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Cathal Fitzpatrick (Design Engineer) 1. Human Resources Management Plan - In progress 2. Work Breakdown Structure - Completed Mouhanad Cherbatji (Implementation Manager) 1. Milestone List - In progress 2. Earned Value Management System - Yet to begin Mark OReilly (Project Manager) 1. Automated Delay and Extension of Time Programme - Yet to begin 2. Project Charter - Completed Kenneth Geelan (Design Engineer) 1. Feasibility Study Report - Yet to begin 2. Initial Design of Traditional WWTP System - Yet to begin Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress

SCHEDULE REVIEW
More new project management works are assigned. Design components are about to start.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Estimating and /or scheduling errors - Low Unforeseen agreements required - Low Incompetent staff assigned to project - Low Lack of Experts staff - Low Changes to brief and or scope of works - Moderate Insufficient design analysis and data - Low

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mouhanad Cherbatji (Implementation Manager) 1. Pert Analysis System (28/2/2014) Mark OReilly (Project Manager) 1. Automated Report Generator (28/2/2014) Kenneth Geelan (Design Engineer) 1. Initial Design of Package WWTP System (21/2/2014)

NO. 5 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Mouhanad Cherbatji (Implementation Manager) 1. Pert Analysis System - Yet to begin 2. Earned Value Management System - In progress 3. Milestone List - Completed

Mark OReilly (Project Manager) 1. Automated Report Generator - Yet to begin 2. Automated Delay and Extension of Time Programme - In progress

Kenneth Geelan (Design Engineer) 1. Initial Design of Package WWTP System - Yet to begin 2. Feasibility Study Report - In progress 3. Initial Design of Traditional WWTP System - In progress Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress Cathal Fitzpatrick (Design Engineer) 1. Human Resources Management Plan - Completed

SCHEDULE REVIEW
Progress of design work and start to focus on monitoring elements.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Estimating and /or scheduling errors - Low Unforeseen agreements required - Low Incompetent staff assigned to project - Low Lack of Experts staff - Low Changes to brief and or scope of works - Moderate Insufficient design analysis and data - Low Lack of coordination and communication - Low

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mark OReilly (Project Manager) 1. Comparison of Units (28/2/2014) Kenneth Geelan (Design Engineer) 1. Identification of Most Attractive Option (1/3/2014)

Cathal Fitzpatrick (Design Engineer) 1. Cost Benefit Analysis (28/2/2014)

NO. 6 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress Mark OReilly (Project Manager) 1. Comparison of Units - Yet to begin 2. Automated Report Generator - Completed 3. Automated Delay and Extension of Time Programme - Completed Kenneth Geelan (Design Engineer) 1. Identification of Most Attractive Option - Yet to begin 2. Initial Design of Package WWTP System - Completed 3. Feasibility Study Report - Completed 4. Initial Design of Traditional WWTP System - Completed Cathal Fitzpatrick (Design Engineer) 1. Cost Benefit Analysis - Yet to begin Mouhanad Cherbatji (Implementation Manager) 1. Pert Analysis System - Completed 2. Earned Value Management System - Completed

SCHEDULE REVIEW
Selection on the best treatment system and carry out the cost benefit analysis on selection item.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Unforeseen agreements required - Low Incompetent staff assigned to project - Low Lack of Experts staff - Low Insufficient design analysis and data - Low Lack of coordination and communication - Low

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Kenneth Geelan (Design Engineer) 1. Pipeline Design (5/3/2014) 2. Pump Design (7/3/2014) 3. Development of Site Layout (15/3/2014) Farah Liyana Azman (Research and Development Manager) 1. Design of Upgrade/Reinstatement of Reed Beds (7/3/2014)

NO. 7 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress 3. Design of Upgrade/Reinstatement of Reed Beds - Yet to begin Kenneth Geelan (Design Engineer) 1. Identification of Most Attractive Option - In progress 2. Pipeline Design - Yet to begin 3. Pump Design - Yet to begin 4. Development of Site Layout - Yet to begin

Mark OReilly (Project Manager) 1. Comparison of Units - Completed Cathal Fitzpatrick (Design Engineer) 1. Cost Benefit Analysis - Completed

SCHEDULE REVIEW
Continue on design calculation on the opted treatment system.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Unforeseen agreements required - Low Incompetent staff assigned to project - Low Lack of Experts staff - Low Insufficient design analysis and data - Low Lack of coordination and communication - Low Estimating and /or scheduling errors - Low Hydraulic features - High

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Kenneth Geelan (Design Engineer) 1. Overall Design of Chosen WWTP (14/3/2014) Farah Liyana Azman (Research and Development Manager) 1. Bill of Quantities (21/3/2014)

NO. 8 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting:

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Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress 3. Bill of Quantities - Yet to begin 4. Design of Upgrade/Reinstatement of Reed Beds - Completed Kenneth Geelan (Design Engineer) 1. Development of Site Layout - In progress 2. Overall Design of Chosen WWTP - Yet to begin 3. Identification of Most Attractive Option - In progress 4. Pipeline Design - Completed 5. Pump Design - Completed

SCHEDULE REVIEW
Conduct the Bill of Quantities.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Incompetent staff assigned to project - Low Lack of Experts staff - Low Insufficient design analysis and data - Low Lack of coordination and communication - Low Estimating and /or scheduling errors - Low Incomplete / Inadequate quantity estimates - Moderate Inaccurate assumptions during the design phase - Moderate

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Kenneth Geelan (Design Engineer) 1. Construction Schedule (28/3/2014)

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NO. 9 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress 3. Bill of Quantities - In progress Kenneth Geelan (Design Engineer) 1. Construction Schedule - Yet to begin 2. Development of Site Layout - Completed 3. Overall Design of Chosen WWTP - Completed 4. Identification of Most Attractive Option - Completed

SCHEDULE REVIEW
Continuation of the previous week works. Construction schedule is about to start.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Incompetent staff assigned to project - Low Lack of Experts staff - Low Insufficient design analysis and data - Low Lack of coordination and communication - Low Estimating and /or scheduling errors - Low Incomplete / Inadequate quantity estimates - Moderate Inaccurate assumptions during the design phase - Moderate

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Kenneth Geelan (Design Engineer) 1. Works Schedule (28/3/2014)

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Mouhanad Cherbatji (Implementation Manager) 1. Risk Register (28/3/2014)

NO. 10 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress 3. Bill of Quantities - Completed Kenneth Geelan (Design Engineer) 1. Construction Schedule - In progress 2. Works Schedule - Yet to begin Mouhanad Cherbatji (Implementation Manager) 1. Risk Register - Yet to begin

SCHEDULE REVIEW
Risk register and works schedule are about to begin. The construction schedule is in progress.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Incompetent staff assigned to project - Low Lack of Experts staff - Low Lack of coordination and communication - Low Estimating and /or scheduling errors - Low Approval and decision processes cause delays - Moderate Unforeseen agreements required - Low

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NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mark OReilly (Project Manager) 1. Combination of all Spreadsheets (11/4/2014) Cathal Fitzpatrick (Design Engineer) 1. Development of User Manual (5/4/2014)

NO. 11 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Mark OReilly (Project Manager) 1. Combination of all Spreadsheets - Yet to begin Cathal Fitzpatrick (Design Engineer) 1. Development of User Manual - Yet to begin Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress Kenneth Geelan (Design Engineer) 1. Construction Schedule - Completed 2. Works Schedule - Completed Mouhanad Cherbatji (Implementation Manager) 1. Risk Register - Completed

SCHEDULE REVIEW
All the design calculation will be combined in a single spreadsheet.

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RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Lack of Experts staff - Low Lack of coordination and communication - Low

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: Mark OReilly (Project Manager) 1. Creation of Inter-Programme Links (MS Word - Project etc.) (11/4/2014)

Cathal Fitzpatrick (Design Engineer) 1. Generation of Final Report (11/4/2014) 2. Lesson Learned (11/4/2014) 3. Post Project Review (11/4/2014)

NO. 12 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Mark OReilly (Project Manager) 1. Combination of all Spreadsheets - In progress 2. Creation of Inter-Programme Links (MS Word - Project etc.) - Yet to begin Cathal Fitzpatrick (Design Engineer) 1. Generation of Final Report - Yet to begin 2. Lesson Learned - Yet to begin 3. Post Project Review - Yet to begin 4. Development of User Manual - Completed Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - In progress 2. Meeting Minutes - In progress

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SCHEDULE REVIEW
All the works are at final stage. Re-checking the project management documents and design calculations have to be done.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Lack of Experts staff - Low Lack of coordination and communication - Low

NEW ACTION ITEMS


Below are list of the new action items assigned to the various team members over the course of upcoming meeting: As a group 1. Final Handover of Programme (28/4/2014)

NO. 13 - MEETING OBJECTIVES


The meeting is to discuss about all component of works relate to Upgrade Works of Keadue WWTP. In addition, is to get agreement across the group member.

ACTION ITEM REVIEW


Below are list of the action items assigned to the various team members over the course of this meeting: Mark OReilly (Project Manager) 1. Combination of all Spreadsheets - Completed 2. Creation of Inter-Programme Links (MS Word - Project etc.) - Completed Cathal Fitzpatrick (Design Engineer) 1. Generation of Final Report - Completed 2. Lesson Learned - Completed 3. Post Project Review - Completed Farah Liyana Azman (Research and Development Manager) 1. Meeting Agenda - Completed 2. Meeting Minutes - Completed

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As a group 1. Final Handover of Programme and Presentation - Completed

SCHEDULE REVIEW
All the works are at completed stage. Re-checking the project management documents and design calculations have to be done.

RISK MANAGEMENT
Below are list of the risk management face by various team members over the course of this meeting: Affecting performance other projects - Moderate Lack of Experts staff - Low Lack of coordination and communication - Low

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