Rice Buzz

RICE BUZZ
Objective:
The main objective of this Project is to maintain the total life cycle
of Rice Mill. The purpose of developing this web application is to share the
up to date information of their Rice business within the organization and
across the countries.
Benefits to Organization:
• Multiple users can access the data at a time.
Confidential Suwin Software Solutions Pvt Ltd

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• The main Admin have all the rights to assign roles to users.
• The page wise and event wise security is provided to application.
• Only authorized users can access the data and manipulate it.
• Every day the total information regarding to the Stock and the value
of the Stock will be known to the Organization.
• Alerts on Stock Shortage.
• Consumption status of the Mill machineries.
Software and Hardware Specifications:
Hardware:
Processor : Intel Pentium or more
Ram : 256 MB or more

Cache : 512 KB
Hard disk : 16 GB hard disk recommended for primary partition.
Software:
Operating system : Windows 2000 or later
Technology and Languages : ASP.NET 2.0, C#.NET, AJAX. Crystal Reports.

Development Environment : Microsoft Visual Studio 2005
Back End Software : Ms SQLSERVER 2005
Screens:

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User Login :
This is the home page of the application.This application starts with the
security check where the user has to enter their user name and
password.If the user is authorised user then it redirects to next page.
This application has totally 8 modules.

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1. Admin
2. Inventory
3. Purchase
4. Production
5. Sales
6. Finance
7. Stores
8. Employee
1 . Admin Module :
Create User:
The users are created in this page by the Admin only. Admin will give the
user type and his role at the time of user creation.

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It maintains two types of users
1. Private
2. Public.
This application consists of two types of database for their personal

purposes. Private users can access only private database and public user
can access only public database.
Based on role access to the page will be given to the user.
Add New Page:
Adding a new page if any pages further added to the application. This is
used in the next page ‘Create new Role’

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Create New Role :
All the pages we entered in create new page will be displayed in this
page .This screen is used to create new role and access to the pages and
events for that role will be given here.

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2. Inventory Module:
This module is used to enter all the master details of the Rice Mill.
Item Master
Here we can create the Varieties of Rice and Paddy.

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Mill Master:
This screen is used to create new Mill and to enter details of their mills.

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Godown Master:
This screen is used to enter all the godown details of the rice mill.

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Way Bills Master:
A series of Way Bills are generated at a time in this Page.

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NOC’s Master:
A series of NOC’s (No Objection Certificate) are generated at a time.

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Permits Master:

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A series of permits are generated with their details like time durations
and maximum quantity on that permit.
Lorry Master:

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To enter lorry details this screen is used.

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Agent Master:
Rice mill will have number of purchase and sales agents. Those agent
details will be entered here.

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Gunnies Master:
Opening stock of the Gunnies and also with their weights will be entered
in this screen.

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Stock Master:
Enter the opening stock Rice, Paddy, Broken.
Entering the Yielding, Vat, CST percentages of the available Items.

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Tax Master:
Create various Tax Rates and their details.

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Hamali Master:
Creating Hamali rates based on the areas like Unloading, Loading, and
Transferring. .etc.

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Gunny Weight Master:
Enter the Gunny weight which used at purchase to reduce the weight
from the total weight of paddy.

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Weighment Shortage Master:

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Enter the weight which is average short at the Weigh Bridge .Which is also
reduced from the net weight in the Paddy Purchase.
Expenditure Master:

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Enter various types of Expenditures occurred at the time of billing of sales
items.
Load Freight Master:

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Enter the fright rates for different distances.
FCI Rates:

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Enter the rates of each item based on the Qualities of Paddy and Rice
according to the Food Corporation of India.

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Moisture Master:
Enter the Moisture Percentage and the shortage percent.

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3.Purchase Module:
Issue Way Bills/NOC’s/Gunnies:
Here we can enter the details of issuing way bills, NOC’s, Gunnies to the
purchase agents who are going to purchase paddy from the formers.

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Return Way Bills/NOC’s/Gunnies:
Here we have to enter the details of returned waybills, NOC’s which are
unused by the Agents and also gunnies which are not filled.

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Paddy purchase:
Here we can enter all the Purchase details of the Paddy, Rice and Broken.

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Purchase Approval:

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The details which are entered in the purchase Paddy form will not
effected to the data base directly. When we come in to the approval page
the authorized person will approve the Purchase by selecting appropriate
invoice number.
Zero invoice:

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Here we will get the purchase data which is not approved till now. From
this Page also we can give approval to the purchases.
Create Patti:

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The purchases belongs one person are grouped into single Patti
(which is a list of purchase details).
The amounts belongs to these purchases are summed. And any other
commissions, Rusum, Advance Amounts all are calculated and the net
amount of the Patti is generated.
Payments:

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Once the Patti is generated then the Payments can be done in the
Payments Page. The cash transactions can be done at the cash voucher
page. Once the payment to the particular person is done . Then it will
show in the payments page. By the information provided from the cash
voucher we will finish the Purchase Module by entering amount details in
the payments page.

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Advance Payments:
Here we can enter the amount if any advances paid to the Agents or to the
Customers. That will effect in the Payments.

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Gunny Purchase:
Here we can enter the details of Gunny Purchase. The details like Type of
Gunny, Brand of Gunny, Rate, Tax (%)…etc.

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4.Production:
Batch:
Here the batch means the paddy which is sent for processing is treated as
Batch. And estimating the output of the batch after the processing.

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Hulling:
Here we can enter the details of paddy which is going to process.

The details are like Which Batch is going for milling, from which godown it
is taken, the quantity of the material, which lorry used to bring the
material.

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Rejected Items:
Enter the details of items which are rejected at processing.

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Yielding:
Entering Details of Rice and Broken after the processing.

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Bran/Husk/Ash Stock:
Entering the opening stock or Quantity after the processing of Bran, Husk,
Ash.

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Stock Transfer:

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Entering the details of stock transfer from one Godown to another
Godown or from one type of bag to another type of bag.
Damaged Gunnies:

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Enter the Details of the Damaged Gunnies after the Hulling or after the
stock transfer.
5.Sales:
Contracts:

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This screen is used to enter the contract details.
Consignment Loading:

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Consignment loading is nothing but wagon loading. The details of loading
like the item details, the Source and Destinations of the wagon, Lorry
number and Way bill Number, Freight for the wagon are entered here.
Consignment Sales:

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Enter the details of sales for the items which are sent through the wagon.

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FCI Loading:
This screen is used to enter the details of Items which are loading to sent
to the Food Corporation of India.

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FCI Returns:
Enter the details of Items which are sent back to the Godown by Food
Corporation of India.

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FCI Acknowledgement:
We have to enter the details of Acknowledgement from FCI.

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FCI Bill:
The FCI Bill contains all the details of the transaction with the FCI. By
Selecting the ACK No we will get all the details. After submitting the bills
for one or more cknowledgements we will go to the receipt button. There
we can enter the Amounts and check details which are paid by the FCI.

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Sales:
Here we can enter the Sales Details of Rice, Paddy Items.

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Bran Sales:
Here we can enter the details of Bran sales based on the contracts or
permits if any. And also the details of the bags which belongs Bran.

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Husk/Ash Sales:

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Here we can enter the details of Husk or Ash sales based on the contracts
if any, and also the details of the bags which belongs to the Bran.
Receipts:

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Here we will generate receipts for all the sales. The receipts are
differentiated by the sales type and by selecting the Party name. The bill
amounts are displayed automatically. We can add or subtract the bill
Amount if needed. If we get the amount through the bank, then we can
enter the bank details like bank name, check number, check date and
check Amount.
Sales Actual Weight:

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If the weight of the material has to change after the sales page
submitting, we have the sales actual weight page to modify the weight.
Then the bill amount also modified accordingly.
6.Finance:
Ledger Master:

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This screen is used to create new ledger accounts under the selected
category.

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Ledger master bank:
To create bank account numbers and to perform banking

transactions like bank withdraw, bank remittance and transferring amount
from one bank account to another bank account.

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Cash Voucher:
All the amount transactions which are done at the cash counter will be
entered here.

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Cash View:
Cash transactions which are done by the unauthorized cashier will be sent to
this screen. These transactions will be sent to the database only when the
authorized person approves.

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Depositors:
All the depositors’ details of the mill will be entered here.

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7. Stores:
Stores Master:
Here we can save opening stock of the mill missionary. By clicking the link
add new group we can create new Item.

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Stores Purchase:
Here we can enter the purchase details of the Mill missionary, and also the
details of where we are storing them.

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Stores Inward:

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Here we can enter the details of Mill missionary which we can bring from
outside mills.
Inward Return:

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Here we can enter the details of the returned missionary which are of
Inward.
Outward from Mill:

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Here we can enter the Details of missionary which are sent for repair from
mill.

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Consumption/Outward:
Here we can enter the details of missionary which are sent for usage, and
also which are sent out side to other mills.

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Outward Return:
Here we can add the returned missionary, which are sent as Outward.

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8. Employee:
Employee Details:
Here we can enter the details of mill Employees.

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Attendance:
Here we have to save the presence of the employees. Here we have two
shifts of attendance available. Based on this attendance the salary
cuttings can be done.
Salaries:
Here we have 3 types of salaries available.
1. Monthly Salaries
2. Weekly Salaries
3. Daily Salaries

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1. Monthly Salaries: In this we will get the details like monthly salary,
cuttings, loss of pay, part paid (if any advance payments in the
middle of the month).

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2. Weekly Salaries: In this we will get the details like weekly salary,
cuttings, loss of pay.

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3. Daily Wages: In this we can enter the details of the daily wages.

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RICE BUZZ

• Multiple users can access the data at a time.

Confidential Suwin Software Solutions Pvt Ltd

• The page wise and event wise security is provided to application.

• Alerts on Stock Shortage.

• Consumption status of the Mill machineries.

Software and Hardware Specifications:

Processor : Intel Pentium or more

Ram : 256 MB or more

Hard disk : 16 GB hard disk recommended for primary partition.

Operating system : Windows 2000 or later

Technology and Languages : ASP.NET 2.0, C#.NET, AJAX. Crystal Reports.

Confidential Suwin Software Solutions Pvt Ltd

This application has totally 8 modules.

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

This application consists of two types of database for their personal

Based on role access to the page will be given to the user.

Add New Page:

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Here we can create the Varieties of Rice and Paddy.

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

A series of Way Bills are generated at a time in this Page.

Confidential Suwin Software Solutions Pvt Ltd

A series of NOC’s (No Objection Certificate) are generated at a time.

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Enter the opening stock Rice, Paddy, Broken.

Entering the Yielding, Vat, CST percentages of the available Items.

Confidential Suwin Software Solutions Pvt Ltd

Create various Tax Rates and their details.

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Load Freight Master:

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Enter the Moisture Percentage and the shortage percent.

Confidential Suwin Software Solutions Pvt Ltd

Issue Way Bills/NOC’s/Gunnies:

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Confidential Suwin Software Solutions Pvt Ltd

Here we can enter the details of paddy which is going to process.