Minutes of the 3

rd
Meeting
Effective Communication Section 9
University Tun Hussein Onn Malaysia

Date : 23 April 2014
Day : Wednesday
Time : 3:10 p.m.
Venue : Classroom B6-BSA 2
Present : Lee Chung Guan- Chairperson
Tay Yee Wun- Secretary
All members present except Syahirah Syazwani binti
Muhamad Sidek
Absent with apologies : Syahirah Syazwani binti Muhamad Sidek

1. Address by Chairperson

The chairperson called the meeting to order at 3:10 p.m. and thanked the
committee members for being present. He mentioned that the purpose of
this meeting was to discuss on poster design.

2. Apologies for Absent

The chairperson announced that Miss Syahirah Syazwani binti Muhamad
Sidek was unable to attend the meeting due to sick.


3. Minutes of Previous Meeting

Minutes of the previous meeting held on 23 April 2014 which had been
circulated earlier were adopted, proposed by Mr Yap Wei Qian and
seconded by Miss Wong Toon Qin.

4. Matters Arising

i. The Technical Subcommittee informed that the location for movie
screening will be changed from DK D to DK C due to more
comfortable environment and better PA System.
ii. Mr. Ruban informed that our second movie, Catching Fire will be
screened by another Effective Communication Class before our
screening date. Therefore, he suggested that we should change our
second movie to Escape Plan since it was the third highest vote in
our voting. This motion was seconded by Mr. Mohd Afnam.

5. Report From Every Sub- committee

a) Food and Cleanliness Sub- committee
Mr. Izham informed that the food prepared for ticket combo was
snacks and packed drinks.
Mr. Ruban asked how much quantity will be bought for this event.
Mr. Izham replied that the quantity will depend on how many tickets
have been sold and the left over will be sell during 10
th
May 2014.

b) Technical Sub- committee
Miss Arifah reported that the location has been changed from DKD
to DKC.
Mr. Hafiz asked whether the resolution of projector in DK C is in
better condition than DK D.
Miss Arifah replied that the resolution of projector were the same as
any others in G3 hall.

c) Management and Security Sub-committee
Mr. Akmal reported that stickers will be paste beside the seats
along the staircase to indicate the seats row. Dustbins will be
provided in the hall to maintain the cleanliness.

d) Documentation and Financial Sub-committee
Mr Tay reported that there are two more members who not yet paid
RM 10 for the modal of this event.
Mr Lee, the chairperson, asked on the progress of the approval for
this event. Mr Tay informed that they are still waiting approval from
FSTPi.

e) Ticketing and Promotional Sub- committee
Mr Lee showed both ticket designs to all the committee. Mr Ruban
seconded the motion that we will use the design shown. Mr Ko Wei
Sean reminded that the date written on both ticket sample has been
written wrongly and have to be amended.

6. Discuss on Poster Design
Each sub-committee presented their poster design.
The voting was shown below:
Votes
Technical Sub-committee 0
Food and Cleanliness Sub-committee 2
Ticketing and Promotional Sub-committee 27
Management and Security Sub-committee 9
Documentation and Financial Sub-committee 3
Main Committee 14
Technical Sub-committee 10
The poster from Ticketing and Promotional Sub-committee has been
selected due to majority voting.
Mr. Faiz reminded that we should get the permission from HEP before
pasting the posters.
Mr. Lavanyadeva suggested that we should print in A3 size and A4 size.
Miss Umie suggested that we should use inkjet printing.
Mr. Tan Wei Fan suggested that we can laminate the posters. However
the cost will be higher.
The places for pasting posters have been decided according to the list
below by all the committees.

Size : A3
Location : KKTF, KKTDI, KKTSN, KKPewira, ATM, Arked, Library
Total : 7pcs

Size : A4
Location : All Cafeterias, Bus Stops, PNS
Total : 30pcs


7. Any Other Business

No other business

8. Date and Time of Next Meeting
The Chairperson announced that the next meeting will be held on 30 April
2014 (Wednesday) at Classroom B6-BSA 2 by 3:00 p.m.




9. Conclusion

The Chairperson summarized the decisions made at the meeting and
thanked the committee members for their cooperation.

The meeting adjourned at 4:30 p.m. with a vote of thanks to the
chairperson.

Prepared by, Confirmed by,

.
(TAY YEE WUN) (LEE CHUNG GUAN)
Secretary Chairperson
Ticketing and Promotional Ticketing and Promotional
Sub-Committee Sub-Committee

Date: 27 April 2014 Date: 28 April 2014