BSBADM502B Project

A management meeting for 12 section managers is due to be held on Tuesday, 12 February commencing at
9.30am and finishing at 4.00pm. The CEO of the company will attend.
The meeting is usually held in the boardroom at the company's offices but this room is unavailable. You will
need to make alternative arrangements.
Two of the managers will be coming from interstate to attend in person, while 3 will participate via
teleconference.
A guest speaker will show a video and talk on technological changes for the year 2014.
Lunch will be catered for on the premises.
In the afternoon, the participants will divide into 3 groups to develop ideas and consider their strategic needs
for the upcoming year.
Write out a meeting plan to ensure that all the preparations for the meeting will be correctly organised.

Meeting Plan- Management Meeting, 12th February 2014

Travel Itinerary

Dear Ralph Lorenzo,

As you are flying with us soon, here is some helpful information to help you prepare for your flight.

Your Flights

Check-in Online - between 24 hours and 1 hour before your flight departure.

Your Booking Reference: 5WC6AO

The first flight in your booking is shown. View full booking at qantas.com/yourbooking.

Date

From

11 Feb 14

To

Flight

12:30
Cairns

16:50
Melbourne

Melbourne

Cairns

12 Feb 14

Duration

Terminal

Travel Class

QF703

Economy

QF714

15

Economy

For Your Flight

Inflight Entertainment - see what's showing on your flight.

Baggage Allowances - for checked and carry-on baggage.

Special Requests - add requests to your booking before you travel.

Dear Bob McKenzie,

As you are flying with us soon, here is some helpful information to help you prepare for your flight.

Your Flights

Check-in Online - between 24 hours and 1 hour before your flight departure.

Your Booking Reference: 53LKM3

The first flight in your booking is shown. View full booking at qantas.com/yourbooking.

Date

From

11 Feb 14

To

8:30
Perth

12 Feb
Melbourne

16:50
Melbourne

Perth

Flight

Duration

QF722

QF743

For Your Flight

Inflight Entertainment - see what's showing on your flight.

Baggage Allowances - for checked and carry-on baggage.

Special Requests - add requests to your booking before you travel.

Terminal

Travel Class

Economy

22

Economy

Accommodation
15th January 2014
Dear Mr Lorenzo,
Thank you for making your reservation at the Business Lane Hotel; We have reserved the
following accommodation for you
Arrival Date:
Departure Date:
Room Type:
Room Rate:

11/02/2014
12/02/2014
King
225

Please note your reservation number is 223915, and your reservation is guaranteed. If you find it
necessary to amend or cancel your travel plans, please inform us 24 hours prior to arrival to avoid
one night's accommodation cancellation fee.
Thank you for choosing to stay at the Business Lane Hotel and if there is anything we can assist you
with please feel free to contact us.
Kind Regards,
Terasa Grundig

15th January 2014

Dear Mr McKenzie,
Thank you for making your reservation at the Business Lane Hotel; We have reserved the
following accommodation for you
Arrival Date:
Departure Date:
Room Type:
Room Rate:

11/02/2014
12/02/2014
King
225

Please note your reservation number is 223916, and your reservation is guaranteed. If you find it
necessary to amend or cancel your travel plans, please inform us 24 hours prior to arrival to avoid
one night's accommodation cancellation fee.
Thank you for choosing to stay at the Business Lane Hotel and if there is anything we can assist you
with please feel free to contact us.
Kind Regards,
Terasa Grundig

Management Meeting, 12th February 2014- Organisation Plan

9:30am 4:00pm, Conference Room, 354 Business Lane
Day Before

- Resend Agendas
- Send reminder email regarding meeting

6:00am

Arrive at Hotel
- Set up and test teleconferencing equipment hired from Business Lane
Hotel as part of the conferencing package.
- Set up and test Video equipment for Keynote speaker

8:00am

Caterers to set up facility for hot drinks, cool water and juices for guests
Arrival. Jugs of cool water and mints to be available for each tablecheck every half hour if water or mints need refilling
Set up Register and Name cards for guests

9:00am

Guests Arrive and register.

Contact teleconferencing members and get them logged in and set up

9:30am

Welcome Message and briefing from CEO

9:45am

What do we want to achieve for the next five years?

- Whats changed in the last five years
- What changes can be foreseen in the next five
- Rising energy costs impacts on expansions
- Findings of economic modeling and implications for the industry.

10.30am

Review of 6 key elements of operations

- Leadership
- People
- Information, data and analysis
- Opportunity identification and evaluation
- Decision making
- Communication outcomes

11:00am

Communicate with Catering staff on any possible delays with lunch

11.30am

Keynote Presentation by Dr. Smart Cookie

-Technical changes facing the industry in 2014 and beyond

12pm

Lunch- Catered for on premises, 3 people indicated that they were

vegetarian, and 1 had a dairy intolerance; so ensure that dietary
requirements are catered for and clearly marked

1.00pm

Workshop- The next five years- what are our Opportunities

Divide into three groups and brainstorm the following points:
- What are the untouchables?

- Is there opportunity for industry programs/packages?

- What sectors are underutilized?
2:30pm

Feedback- Group Discussion

- Each group present ideas from previous workshop

3:30pm

Where to next?

4.00 pm

Close
Communicate with hotel staff that the event has closed and that cleanup
can commence

4:15pm

Transport will be arranged to transport participants to airport as

necessary

Management Meeting, 12th February 2014

9:30am 4:00pm, Conference Room, 354 Business Lane

Agenda
9:00am

Arrive and register.

9:30am

Welcome Message and briefing from CEO

9:45am

What do we want to achieve for the next five years?

- Whats changed in the last five years
- What changes can be foreseen in the next five
- Rising energy costs impacts on expansions
- Findings of economic modeling and implications for the industry.

10.30am

Review of 6 key elements of operations

- Leadership
- People
- Information, data and analysis
- Opportunity identification and evaluation
- Decision making
- Communication outcomes

11.30am

Keynote Presentation by Dr. Smart Cookie

-Technical changes facing the industry in 2014 and beyond

12pm

Lunch- Catered for on premises

1.00pm

Workshop- The next five years- what are our Opportunities

Divide into three groups and brainstorm the following points:
- What are the untouchables?
- Is there opportunity for industry programs/packages?
- What sectors are underutilized?

2:30pm

Feedback- Group Discussion

- Each group present ideas from previous workshop

3:30pm

Where to next?

4.00 pm

Close

4:15pm

Transport will be arranged to transport participants to airport as

necessary