TECHNICAL AUDIT

BUILDINGS / ROADS AND C.D. WORKs

Name of the Work:Sr.
No.

Points noted by Inspecting officer

Plans, Estimate, Field Books

i) Plans are the plans countersigned by the
office of the Administrative Department
concerned in taken of acceptance of various
provisions
ii) Does the site plan indicates
a) North line
b)
c)T.P. results with strata classification
and signed by Dy.Engr.
d)Distance of building from centre line of
the road etc.
iii) Whether the detailed plan/line plan have
been approved by the org & Local body, if
so, reference.
iv) Whether detailed RCC design & drawing
have been obtained. Designs approved at

Remarks of Ex. Engineerin-charge

Remarks of Ex.
Engineer/VQC

Divisional level.
v) Are working drawings prepared whether
required prior to execution of work.
vi) Whether any finance received from
D.P.D.C. (i.e. MLA, MP etc.) if so, give
details)
II)

Estimates
i) Whether the work is administratively
approved and if so, give reference no. and
date. ( Re-revised)
ii) Whether the work is technically
sanctioned, give reference no. and ate.
iii) Whether the technical sanctions is
accorded for lumpsum provisions in the
estimate.
iv) Whether the rates adopted in the
estimate are as per sanctioned schedule of
rates.
v) Whether there are any non scheduled
items in the sanctioned items for which
rates are required to be approved by
Competent Authority.
vi) Whether quarry charts showing leads of

materials are attached to the estimate.

vii) If so whether certificate is given by the
Ex. Engineer to the effect that he has
personally verified the quarries.
viii) Whether unduly long leads have been
provided for materials in the estimate.
ix) Whether unduly high rates have been
provided for certain items.
x) Whether different rates are adopted for
similar items or different works at one
place.
xi) Whether technical sanction is accorded
to part work , if soils power exceeded by
sanctioning authority vide.P.W. manual.
xii) If land acquisition is required, whether
land acquisition proceedings have been
initiated in time and what is the present
position.
xiii) Whether revised estimate is required
and if so, whether the plans and estimates
for revision have been proposed.
III)

Field Books:
i) Whether the field books have been

properly maintained as per prescribed

instructions given therein.
ii) Whether arithmetical checking of each
page have been exercised on the basis of
rise & fall method or not.
iii) Whether the levels have been checked
cent percent by Deputy Engineer in case
they are recorded by Jr. Engineer and
whether certificate to that effect is recorded
in field book and whether the levels have
been linked.
iv) Whether signature of contractor is taken
as acceptance of the levels on the closing
day with date.
IV

Tender
i) Mention how this work is executed i.e.
contracts A-1, A-2 agreements and rate
lists. Attach list of contracts A-1, A-2
agreements and rates lists drawn up to date
of inspection.
ii) Whether the time to be observed in
calling tenders have been observed & give
details (Para 202 PWA)

iii) If the tender are invited for second

subsequent calls whether reasons are noted
for reducing the notice period.
iv) Whether draft tender papers were
prepared and approved by the Competent
Authority.
v) Have all remarks subject to which
technical sanction has been accorded been
completed with.
vi) Whether there is regular budget
provision for the work.
vii) If the work is non plan work whether the
work is included in the approved
programme of Chief Engineer or
Superintending Engineer of other
Competent Authority.
viii) Whether splitting of estimate is
proposed by Deputy Engineer/ Executive
Engineer and sanctioned by appropriate
authority.
ix) Whether the provision of tender items
are as per sanctioned estimate.
x) Whether there are any items in the
tender which are not in the sanctioned

estimate.
xi) Whether any items in the sanctioned
estimate are left to be included in the
tenders.
xii)
a) Whether the rate and place of delivery of
org Government material to be supplied
under schedule-A is proper (If 5% rates are
increased for items being in hilly area sugar
cane area etc. rates of schedule-A are also
required to be increased by 5%)
b) What material is proposed to be issued to
contractor in schedule A and at what rate?
c) Is the quantity mentioned is correct?
xiii) Whether the work is awarded to other
than the lowest tenderer if so whether
proper procedure has been followed or not?
xiv) If the work is carried out
departmentally after splitting whether rates
provided in the A-1, A-2 or rate list are as
per sanctioned estimates. Now do they
compare with the sanctioned estimate.

xv) Is the tender based on old sanctioned

rates or current DSR rates.

xvi) Whether tender is accepted after

comparing with current DSR if so what is %
with reference to estimated cost CSR etc.
whether difference of Schedule-A rates &
DSR supply rates accounted for
xvii) If tender is accepted with reference to
current DSR is revised estimate submitted
within 3 months wherever necessary.
xviii) Security Deposit:
If the tenders are called on the basis of old
estimate has security deposit been
proposed at the lowest percentage rate
prescribed or likely cost of work or CSR
xix) If the security deposit is accepted in
the form of Bank Guarantee, whether as
separate form is attached indication that
the security deposit is obtained.
xx) Whether the validity of Bank Guarantee

extended from time to time.

V

EXECUTION:
i) Whether foundation plan is prepared.
ii) Whether actual cross sections are
prepared before starting the work? Whether
contour plan for plotted development
scheme has been prepared and who has
signed the plan?
iii) a) Soil investigation details
b) What is the type of foundation as per
estimate. Is there any deviation at the time
of execution?
iv) Whether the foundations are passed by
competent authority?
v) Name of the officer passing foundation
with date.
vi) Reference of field books and pages in
which levels are recorded.
vii) Whether record foundation plan as per
actual execution, has been prepared and
signature of the contractor has been
obtained on the same.

viii) Name of the officer approving

formation level & plinth level.
ix) Whether centering form work approved
by the competent authority and whether
the centering form work passed in writing
by competent authority before actual
concreting.
x) Whether the hidden measurements are
recorded by Dy. Engineer or 100% checked
by Dy. Engineer.
xi) Whether the measurements are
%
checked by Ex. Engineer and Dy. Engineer
xii) Whether there are any deviations made
during execution in the sanctioned
estimate, if so are they approved by the
Competent Authority?
xiii) Whether there are cases of items where
the excess rats are quoted by the
contractor in the tender and whether any
excess in quantities has been allowed to be
executed in respect of these items after
review of the higher authority i.e. authority
higher than one accepting the tender.
xiv) Has the clause of escalation been

applied in this case? If so further details and

verifyxv) Is there any excess over the estimated
quantity?
a) What is the excess? How it is proposed
to be met with? Whether excess note
has been sent to competent authority
& whether got approved.
b) What is the justification of excess over
estimated quantity?
xiv) Whether any changes are made in the
sanctioned drawings during execution?
Quote authority approving the changes.
xv) Whether the infrastructure plans like
external water supply, drainage roads, etc
are approval by local authority? Please
quote reference and date.
VI

Quality Control
1) Whether the quality control registers are
maintained on site. If so, whether the
requisite tests are as per frequencies
required and the register brought upto
date?
2) Whether cement register is maintained at
site and it is brought up to date?

3) Whether steel register is maintained at

site and whether it is up to date?
4) Whether there are any observation
memos issued by the Quality control Cell,
if so, their present position.
5) Whether Ghani register is maintained.
VII

Custody of Tender Documents

VIII

1) Has one set of certified true copy duly

attested by the Deputy Engineer/E.E. is
available with the Divisional Accountant
for day to day reference.
Secured Advance/Recoveries
1) Whether there are secured advance paid
to the contractor, if so whether indenture
form 50 has been signed by the
contractor?
Whether recoveries are being affected
properly and recovery properly watched
& whether measurements are recorded
for secured advance materials?
2) Whether the recovery of org.
3) materials issued is commensurance with
the consumption (For schedule ;A'
material)
4) As per rule 10-2-9 of P.W. account code
whether any advance payment is made

IX)

to the contractor? If so whether

appropriate rules have been followed?
Dismantled Material
ii) Whether any old work has been
dismantled if so, whether the material is
taken in the register of dismantled material
and its proper utilization has been made.

X)

Material at site Account

i) Whether the M.S.A. is maintained for the
work and if so whether brought up to date?
ii) What is the value of M.S.A.
iii) Is there any material of permissible
nature
1.1) Check few items inform and verify the
results.
iv) In case of road works whether road
metal return of the work maintained?
v) Are any tests of materials necessary to
be carried out are materials test are
satisfactory.

XI)

HIRE OF MACHINERY
i) Whether Govt./Org. machinery is given on
hire? If so, is recovery made as per rules?

XII)

Extension of time
i) Has prior approval of the officer accepting
the tender has been taken before extension
is granted by the Executive Engineer and
before informing the contractor the decision
of extension of time.
ii) How many extensions has been so far
granted?
iii) Has the procedure of granting extension
followed as already instructed.
iv) Whether there is any delay for
completion of works on Govt. account?

XIII
)

Periodical scrutiny of R.A. bills/ Final

bills , E.I. Rate list, Verification
quantities Actually executed W.R.T.
M.B. etc.
i) Whether the Executive Engineer has
checked 5% of final bills and 5% of R.A. bills
of every payment of Rs. 100000/- As per
rules in M.P.W.D. Manual (Appendix 24)
ii) What recovery is due from the
contractor? How the recovery is effected?
iii) Whether every 4th bill has been routed

in Technical Branch?
iv) Whether the powers of payments of R.A.
Bills/Final Bill/E.I.R.L. have been exceed?
Give details.
v) Are there cases in which payments are
made in excess of the quantity of work
done? If so (what are the reasons) on what
authority?
vi) Whether any E.I.R.L. are sanctioned by
the Ex. Engineer? Is so, scrutinize the
E.I.R.L. and comments there may be given.
vii) Are foundation in any case covered
before check measurements exercised by
Competent Authority?
XIV
)

Verification of part reduced rates paid

by the office regarding quality of work
done on any item.
i) What are part/reduced rates paid in the
bills? Obtain details and analysis.

XV)

Verification of Disposal/Dismantled and

Excavated Materials
i) What is the quantity of excavation and its
classification?

ii) How the excavated stuff is

utilized/disposed off.
iii) Is there any dismantled material
available? Furnish details how it is
accounted for & verify actually at site with
documents?
iv) Verify the part/reduced rates paid &
whether reduction is commensurate with
the quality of work? (In case dismantle
excavated material is used)
v) Verification of leads for
disposal/utilization of dismantled/
excavated material.
XVI
)

Verification or procedure followed in

respect of Extra items necessity and
justification of rates
i)

Are there any extra items

sanctioned if so give details (as per
Proforma enclose)
ii) What is the result of verification from the
record?
iii) Have the rates of extra items not
included in sanctioned tender and estimate
settled with the contractor and approved by

1.

the E. E. / S. E. prior to the execution of

work? Whether the
of the extra
item derived from the items available in the
sanctioned tender or based on E.S.R.
XVI
I)

i) Whether occupation certificate has been

issued by the local authority please quote
reference and date.
ii) Whether water connection is received? If
not reasons thereof.
iii) Whether sale price has been finalized?
iv) Who has approved the sale price?
v) Whether allottees have been fixed? How
many? Whether the allottees have been
informed regarding sale price, if revised.
vi) Whether allotment has been done?
vii) What is the present position of
allotment?
viii) Is this scheme financed bybank?
ix) Is the loan refunded? Lease give present
position.

XVI
II)

Preliminaries prior to take up the work

(Roads and C.D. works)

i) Whether the land is in possession with the

Department?
ii) Whether the crust thickness is provided
on the basis of C.D.R. results or provision is
made on adhoc basis?
iii) Whether any change in the sanctioned
alignment is carried out during execution?
If so whether it is approved by Competent
Authority?
iv) Whether the dosage of asphalt is
provided as per the norms prescribed or job
mix formula with reference to the treatment
proposed?
v) Whether earthwork statement with cut
and fill material has been prepared?
Whether proper utilization of cut material
has been done?
vi) Whether the material to be utilized for
embankment tested for proctor density and
optimum moisture content for deciding
acceptability.
vii) Whether field density tests have been
carried out as per frequency? Check the

register.
viii) Whether initial level cross sections
have plotted before starting of
embankments and whether the field books
have been linked?
ix) Whether working drawings have been
prepared in case of C.D. works which are
based on type plans.
x) Whether catchment areas in respect of
small C.D. works are physically verified
before execution?
xi) Whether strata classification has been
done by the competent authority in case of
cuttings?
XIX

INSPECTIONS
i) Give a list of inspection note issued by
C.E./Dy.CE/E.E. mention details.
ii) However many inspections were
conditioned by the Ex. Engineer? How many
inspection notes issued? Whether
inspection notes are issued in prescribed
Proforma?
iii) Whether any O.M.'s are issued on this

work.