Proposed Design & Supervision Work Method Statement

1) Stage 1 – SCOPE DEFINITION

Activity List

i. Define the consultant’s scope of work and services,

conclude the terms of the agreement with the client and receive signed agreement
appointing our firm.

ii. Receive all necessary documentation, data and or information relating to the
PROJECT and those that are relevant to the WORKS in collaboration with OTHER
CONSULTANTS. In addition, review all previously done designs and specifications.

iii. Have a meeting with the client to review if the previous documentation is aligned to
client brief.

iv. Appreciate / advice on necessity for any surveys, investigations or tests which may be
required to be conducted for the proper design and construction of the WORKS
including the availability and location of infrastructure and services.
v. Site visit done to appreciate detail and complexity of project and any special processes
that would be required.

vi. Consult with the local or other authorities in connection with or affecting matters of
principle with the design.

vii. Attend the project initiation meetings.

Deliverables

1) Receive formal written appointment as a Consultant through a letter and/contract

agreement.

2) Report on any gaps highlighted in the design and specifications audit of existing design

information.

3) Report on site visit. This can be directly issued by our firm or can be incorporated as

part of the site visit minutes issued by the Project manager / lead consultant / Architect.

4) Issue a schedule of required surveys, tests, analyses, site and other investigations and

information / documentation needed from client and others.

5) Respond to information requested by client and OTHER CONSULTANTS.

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2) STAGE 2 – PRELIMINARY DESIGN PEER REVIEW

Activity List

i. Review previous design criteria.

ii. Establish utilities and services required for the design in line with highlighted gaps.

iii. Review all done design calculations and assumptions as per established gaps.

iv. Review all done plant rooms, ducts, cable and other services raceways, capacity

sizing, etc. as per established gaps.

v. Review all statutory and / regulatory requirements for incorporation in approval

submission.

vi. Co-ordinate design interfaces with the other consultants.

vii. Generate revised preliminary cost estimates as per above.

viii. Submit revised cost estimates for approval by relevant parties.

Deliverables

1) Revised Concept design criteria.

2) Revised plant rooms, ducts & services raceways.

3) Revised statutory and / regulatory requirements for incorporation in approval

submission.

4) Revised Preliminary Cost estimates as required.

5) Signed off Revised Cost estimates.

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3) STAGE 3 – DESIGN DEVELOPMENT

Activity List

i. Regenerate BIM Model for entire Project upon receipt of the Architectural & Interior Design

BIM models.

ii. Prepare design development drawings including draft technical details and specifications.

iii. Review and evaluate design and outline specifications.

iv. Liaise, co-operate and provide necessary information to the client and OTHER

CONSULTANTS.

v. Submit designs and calculations to local authorities for approval where applicable.

vi. Capacity sizing on conductors, pipelines, ducts, etc. and equipment sizing and capacities.

vii. Generate revised product & performance calculations / charts / data for the SERVICES.

viii. Generate revised specifications & draft Bills of Quantities.

ix. Submit revised designs & calculations to CLIENT for certification process where required.

x. Prepare revised detailed estimates of the SERVICES.

xi. Review working drawings for compliance with the approved budget.

xii. Generate drawings register.

Deliverables

1) Revised Design development drawings.

2) Revised Product specifications.

3) Local authority / certification bodies submission documentation input where

applicable.

4) Revised Detailed estimates in cognizance of the budgetary allocation.

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4) STAGE 4 – PROCUREMENT / TENDERING

Activity List

xiii. Consolidating details and drawings as may be necessary for the invitation of tenders

and for the execution of the WORKS. The drawings referred to here are the “tender

drawings” completed in such detail as to enable competitive tenders to be obtained.

xiv. Examining tender documents to ensure consistency with the designs and documents by

OTHER CONSULTANTS.

xv. Package tender documents for use in inviting bids / tenders.

xvi. Generate and share with the PROJECT TEAM the SERVICES Prime Cost Sums for

purposes of the project Quantity surveyor to incorporate in their builder’s works

Tender document as PC Sums.

xvii. Generate a list of contractors / suppliers / vendors for client to consider in inviting

bids.

xviii. Issue the tender document to contractors / suppliers / vendors approved for pricing.

xix. Guide / spearhead the tender opening as the case may be.

xx. Evaluation of received MEP bids and recommendation.

xxi. Present the tender report and recommendations to the client.

xxii. Facilitate / participate in any value-engineering workshop to suite client budget.

xxiii. Assist the project QS where needed with preparation of the

contract documentation for signature.

xxiv. Familiarize the awarded contractor[s] / suppliers with the project scope, design &

specs.

xxv. Advice in liaison with the awarded vendors on any client supply long lead items as per

project plan to avoid delays.

xxvi. Attend scheduled design and consultants’ meetings.

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Deliverables

1) List of bidders.
2) Tender document[s].
3) Tender invitation[s].
4) Tender opening.
5) Tender evaluation report and recommendations.

5) STAGE 5 – CONSTRUCTION

Activity List

i. Issuing requisite documentation to CONTRACTOR[S] in soft PDF copy to enable

them to prepare their working and shop drawings and to execute the WORKS.

ii. Periodic visits to site to monitor quality, cost and program in compliance with the

terms of the contract.

iii. Check and approve Contractor[s]’ shop drawings.

iv. Compliance with statutory / regulatory obligations on SERVICES installations.

v. Inspection of SERVICES installations before concreting / plaster on they are as

designed and specified.

vi. Samples approval on site or in fabrication workshops to ensure they are as specified.

vii. Attendance of scheduled meetings & joint inspections led by the lead consultant.

viii. Respond to queries on SERVICES throughout the construction period as they arise.

ix. Issue contract instructions as and when required.

x. Preparing interim payment valuations for contractors / suppliers after reviewing their

payment claims.

xi. Preparing financial appraisals to guide the client in appreciating the cost status /

implications.

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 xii. During the construction period, if anything urgent happens on site, NORKUN shall

visit the site according to the CLIENT’s notification and deal with the emergency

case(s).

xiii. Adjudicate and resolve financial claims by sub-contractor(s).

xiv. Assist in the resolution of contractual claims by sub-contractors. Arbitration and court

proceedings attendance subject to time charges agreement with the client on scope of

involvement.

xv. Clarify details and descriptions during installation as required.

xvi. Generate and avail the acceptance criteria for the services.

xvii. Oversee commissioning MEP installations / equipment using above acceptance

criteria.

xviii. Practical Completion certification when all works are complete before handover.

xix. Generation of Snag List to be made good by contractor before handing over the

project.

xx. Attend the site handover.

xxi. Witness and review of tests carried out both on and off the site [FWT where applicable

and where not applicable, CONTRACTOR avails data sheets as proof; Receipt,

installation & post installation tests].

xxii. Receipts, Installation and post installation testing – SAT.

Deliverables

1) Drawing register.
2) Issue slips for designs and other documentation to contractors.
3) Valuations processing upon receipt of detailed claim of payment by the contractors.
4) Variation orders costings and advisory.
5) Site instructions where needed.
6) Witness & review of tests as outlined above.
7) Financial appraisals.
8) Draft final account(s).

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 9) Snag / defects list (s) prior to Practical completion issuance by architect.

6) STAGE 6 – PRACTICAL COMPLETION / HAND OVER

Activity List

i. Generate Draft Final Accounts by approximate site re-measurements at practical

completion.

ii. Issue draft penultimate Valuations.

iii. Witness & review of tests as outlined above.

iv. Facilitate and monitor the training, commissioning and handover procedures.

v. Advice on post contract administration / maintenance of MEP systems.

vi. Project handover and close out.

Deliverables

1) Client training.
2) Draft Final accounts.
3) Testing & commissioning report[s].
4) Penultimate Valuations.

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7) STAGE 7 – DEFECTS LIABILITY PERIOD [DLP] & CLOSE OUT

i. Generate Final Accounts by site re-measurements.

ii. Prepare project close out report and collating file[s] with all project MEP information

[warranties, manuals for plant & equipment & appliances, etc. and hand over to the

CLIENT or management company as applicable].

iii. DLP follow up after handover of project to monitor services performance.

iv. Advice on issuance of certificate Of Making Good Defects by architect.

v. Final Valuation / Release of Second Moiety of Retention after all snags are attended.

vi. Advice on post contract administration / maintenance of MEP systems.

vii. Inspect and verify rectification of defects.

viii. Final account(s) signed.

ix. Project closure and effective expiry of this CONTRACT AGREEMENT.

Deliverables

1) Final accounts.
2) Completion documents - operations / maintenance manuals, guarantees, warranties &
as built drawings.
3) Defects / snags attendance close out.
4) Final account(s).

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