Introduction

1. There are 4 Worksheets (Instruction, Template, Reference, and List) composing this ICT Inventor

2. The Instruction worksheet provides the introduction information and the instructions on how to u
this particular ICT Inventory file. It also includes the Name(s) of responders, their office, and the da
accomplished.

3. The Template worksheet is where you provide the required data and information for the ICT Asse
Inventory.

4. The Reference worksheet is your reference for better understanding the Template worksheet. It
provides descriptions, clarifications, examples, and other related information relevant to accomplis
the Template worksheet.

5. The List worksheet is a protected worksheet which contains the necessary data for data validatio
purposes on the Template worksheet. You DONT need to read this worksheet.

Instruction
1. Go to the Template worksheet and observe/familiarize the column headers.

2. Go to the Reference worksheet and read through each itemized row corresponding to the column
headers of the Template worksheet. Make sure you understand the description, information guide, a
remarks entries.
3. Start completing the Template worksheet.

4. Once finished, GO BACK to the Instruction template and complete the accomplishment form (top
of this worksheet). Provide the NAME(S) of personnel who accomplished the Template worksheet, O
and DATE ACCOMPLISHED.
5. Save file and send to deped.gifmis@gmail.com

Reminders
1. DO NOT alter or modify the properties of all rows and columns in all worksheets.
2. DO NOT merge cells.
3. Provide brief and precise answers to each required field in the Template worksheet.
4. For clarifications and queries, you may contact us through phone: (088)3140094 or email:
depedmalaybalay@gmail.com

Name(s) of Reponders

School ID

School/District/Office

Date Accomplished

Ref
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Article

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Asset Classification

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3
Manufacturer

4
Model

5
Serial Number

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Specification

7
Property Number

8
Source of Fund

9
Date of Acquisition

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Cost of Acquisition

11
Name of Accountable Officer

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Position of Accountable Officer

13
Asset Location

14
Condition

15
Remarks

Ref

Column Header

Description

Information Guide

Itemized list of ICT assets deemed significant for GIFMIS

readiness

Select ONE (1) from the given drop down list. Please note that it is imperative to
separate desktop computers from being a computer set to the following: 1.) desktop
computer is composed of the CPU box, keyboard and mouse & 2.) monitor. Monitors
has to be listed as a separate article or item in the list.

Remarks

Article

Asset Classification

Manufacturer

Model

Contains the Model Type and/or Number of the ICT asset.

Serial Number

Provide the serial number of the ICT asset as found in the device or property settings.
Contains the unique identifier of the ICT asset as assigned Normally for tangible ICT assets, this is located in the back portion of the device
by the manufacturer.
alongside the barcode sticker or sometimes under the battery slot for laptop
computers.

Specification

Contains specific details for the ICT asset such as

Processor Type and RAM capacity for computers.

Provide brief specific detail related to the ICT asset as found in User and/or Device
You may refer to the ICT Asset Identification User Guide for sample
Manuals. For software and systems, this can be found in the general property settings
images on locating this particular information.
or in the help tab menu.

Property Number

Contains the property number assigned by your office to

the ICT asset.

If Property Number is not known (i.e. LAN cables), you may put
Provide the property number assigned to the ICT asset as found in the property tag or 'Not Known' in this field. You may refer to the ICT Asset
in the physical inventory masterlist.
Identification User Guide for sample images on locating this
particular information.

Itemized list of ICT assets classification grouped into major

priority areas for GIFMIS readiness.
Contains manufacturer's name or company that produces
the ICT asset.

Select ONE (1) from Hardware, Software, Network/Connectivity, System/Application

and Support Facility.
Provide the manufacturer's name, company, or brand that produces the ICT asset.
Example: ACER, HP, IBM, etc.
Provide the specific model type and/or number of the ICT asset. Example: Aspire One
(Acer), Presario CQ62 (Compaq), Thinkcenter M57 (Lenovo), etc. This particular
information is usually found in the back portion of the device alongside the barcode
sticker for the device.

If template is not altered, this field will automatically be generated

based on the selected Article item.
If Manufacturer is not known (i.e. LAN cables), you may put 'Not
Known' in this field.
If Model is not known (i.e. LAN cables), you may put 'Not Known' in
this field. You may also refer to the ICT Asset Identification User
Guide for sample images on locating this particular information.
If Serial Number is not known (i.e. LAN cables), you may put 'Not
Known' in this field. You may also refer to the ICT Asset
Identification User Guide for sample images on locating this
particular information.

If the ICT asset is provided by the LGU, Congressman, Senator,

local donor, foreign project, or any other external source, you may
choose 'Asset is Donated' option and provide specific donor in the
Remarks column. If asset is provided by a service provider such as
a modem for the internet connection, you may use 'Asset is
Leased' option and provide the specific service provider in the
Remarks column. However, if the fund source for the ICT asset is
not known such as the network cables used for the Local Area
Network (LAN), then you may choose 'Not Known' option and
provide additional information in the Remarks column such as
when was it installed in the office, what's the main purpose of it,
etc.

Source of Fund

Itemized list of fund source for acquiring the ICT asset.

Select ONE (1) from DepEd CO, DepEd RO, DepEd DO, Asset is Donated, Asset is
Leased, or Not Known.

Date of Acquisition

Contains the date of acquisition for the ICT asset.

Default format for this column is month/day/year. Example if

Provide the date of acquisition for the ICT asset as found in the sales invoice, delivery acquisition date is September 20, 2005 then it defaults to
receipt, property tag, office inventory list, or any other relevant document.
9/20/2005. If Acquisition Date is not known, leave it blank AND put
'Acquisition Date Not Known' in the Remarks column.

Cost of Acquisition

Contains the cost of acquisition for the ICT asset.

If acquisition cost is not known, put 'Not Known' in this particular

field. For those items which used to be part of a set item in the
general inventory list such as a Monitor being a part of a Desktop
Provide the cost of acquisition for the ICT asset as found in the sales invoice, delivery
Computer Set, you may estimate the value of it as a percentage of
receipt, office inventory list, or any other relevant document.
the whole set price. For more detailed explanation on this, you
may refer to the ICT Asset Identification User Guide under the
Guide for Estimating Acquisition cost.

Name of Accountable
Officer
Position of Accountable
Officer

Contains the name of the accountable officer assigned

with the ICT asset.
Contains the position of the accountable officer assigned
with the ICT asset.
Contains the location of the asset at the time of this
inventory.

10

11
12
13

Asset Location

14

Condition

Itemized list of ICT assets' condition levels.

15

Remarks

Contains additional SHORT comments to enhance

information in the other columns. This also contains
addition information which are not covered in this
template but deemed necessary for more clarity and
understanding.

Provide the name of the accountable officer as reflected in the Memorandum Receipt If no accountable officer is assigned for the ICT asset, you may put
(MR) or the Acknowledgment Receipt of Equipment.
'No Accountable Officer Assigned' in this field.
If no accountable officer is assigned for the ICT asset, you may put
Provide the CURRENT position of the accountable officer assigned with the ICT asset.
'Not Applicable' in this field.
Select ONE (1) from Accounting Section, Budget Section, Cashier Section, Supply
If 'Not in the List' is chosen, provide specific asset location in the
Section, and Not in the List.
Remarks column.
Select ONE (1) from Operational and in good condition, Operational but needs repair, You may refer to the ICT Asset Identification User Guide for more
Not working but repairable, and Beyond economic repair.
detail on this particular information.
Provide necessary additional information relative to specific fields and/or which are
not covered in this template.

You may refer to the ICT Asset Identification User Guide for
examples on this particular information.

Article
Modem
Router
Pocket Wifi
Mobile Broadband USB Stick
LAN Switch/Hub
LAN Cables
Wireless Access Point
3-in-1 Modem/Router/WAP
USB Hub
Server
Desktop Computer (CPU, Keyboard, Mouse)
Laptop Computer
Monitor
Speaker
Hard Disk External
DCP Host PC
Desktop Virtual Terminal (Keyboard, Mouse)
Desktop Virtualization kit
Interactive Whiteboard
LCD Projector / DLP
Database
Information System
MS Windows
Ubuntu
MS Office
Open Office
Anti Virus
Other Software
Printer
Scanner
Tablet Computer
Firewall Appliance
Server Rack
Generator
AVR
UPS

Classification
Network/Connectivity
Network/Connectivity
Network/Connectivity
Network/Connectivity
Network/Connectivity
Network/Connectivity
Network/Connectivity
Network/Connectivity
Network/Connectivity
Hardware
Hardware
Hardware
Hardware
Hardware
Hardware
Hardware
Hardware
Hardware
Hardware
Hardware
Software
Software
Software
Software
Software
Software
Software
Software
Hardware
Hardware
Hardware
Network/Connectivity
Support Facility
Support Facility
Support Facility
Support Facility

Criticality Level
Level 1
Level 1
Level 1
Level 1
Level 1
Level 1
Level 1
Level 1
Level 1
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 2
Level 3
Level 3
Level 3
Level 3
Level 3
Level 3
Level 3

Classification List
Network/Connectivity
Software
Hardware
Support Facility

Criticality List
Level 1
Level 2
Level 3

Source of Fund
Deped Central Office
Deped Regional Office
Deped Division Office
LSB - Malaybalay City
LGU - Malaybalay City
DTI
DOST
Congressional Fund
iSchools
School MOOE
Asset is Donated
Asset is Leased
Not known

Condition
Operational and in good condition
Operational but needs repair
Not working but repairable
Beyond economic repair

Asset Location
E-Room / Comp. LAb
Principals Office
Library
Classroom
Not in the list