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Governn~ent'of . I n d i a
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O m C E 1'h%OlijUd DLOi
S u b j e c t : - P r o c e d u r e f5r na!ting promotions and f u n c t i o n i n g o f
t h e Departmental P r o n ~ o t i o nCommittee.
.

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- A t t e n t i o n o f t h e W i n i s t r y of Finance e t c . 27 i n v i t e d to
' ara 12.1 a f b h i s De artmerit I s 0.~i.~o.22011/~/86-~stIk.
(D), d a t e d
. 1;0-b89 t n v h l c h it ? s p r o v i d e d t h a t where a d v e r s e remarks i n
t h e C o n f i d e n t i a l Report of t h e o f f i c e r concerned have n o t been
communlcater; t o him, t h i s f a c t should b e t a k e n n o t e o f by t h e
DPC w h i l e a s s e s s i n g tile s u i t a b i l i t y o f t h e o f f i c e r f o r
promotiori,/ccnnfirmation. I n t h i s c o n n e c t i o n , t h e S t a f f S i d e 2:
i h e i i a t i o n a l Council (JO,!) were o r t:rle ?rl-,el.!t h a t 'adverse remark,:.
n o t commnlcatad t o 3 i:ol:cr:?;!leni. s e r v a n t shoui"lot b e ope-etsS.
upon. and they s h o u l d be t r ? t a l l y i g n n r e d . This view of t i l e S t a . J ^ 1
S i d e h a s not been found a c c e p t a b l e b.y Go-.lerr!rnefit. Eowever.,
it my n o t be q u i t e a p p r o p r i a t e t h a t a n r ~ f f i c ei ~s p a s s e d crre?.
0nl.y on t h e b a s i s o f adl.-erse remarks a g a i n s t which 11e has had n::
' O p p o r t u n i t y t o r e p r e s e n t a o t h e y iiave n o t been communicated, ih?
m a t t e r h a s , t h e r e f o r e , b e e c c o n s i d e r e 6 f c r t h e r and it h a s been
' d e c i d e d t h a t p a r a g r a p h s 1 2 , l and 12,2 o r t h e a f o r e s a i j O . M <
dateqjQ.4.89
may b e s u b s t i t u t e d by t h e f o l l o w i n g :

0,

It

12.1 where t h e Departmental Proniotlon Committee f i n d t h a t

t h e a d v e r s e remarks i n the C o n f i d e n t i a l Report o f an o f f i c e r have
n o t been communicated t o him b u t t h e a d v e r s e remarks a r e o f
s u f f i c i e n t g r a v i t y t o i n f l u e n c e t h e i r assessment.. ?f t h e o f f i c e r
concerned, t h e n t h e Cpnrnittec s h a l l d e f e r c o n s i d e r a t i o n o f t h e
c a s e of t h e o f f i c e r , prov!.dec! t h o s e remarks have been r e c o r d e d
i n any o f t h e C R s p e r t a i n i n g t o t h r e e immediately p r e c e d i n g
y e a r s p r i o r t o t h e y e a r i n which t h e DPC i s h e l d and d i r e c t t h e
c a d r e c o n t r o l l i n g a u t h o r i t y concerned t o communicate t h e a d v e r s e
remarlts t o t h e o f f i c e r concerned so t h a t he m y have a n
o p p o r t u n i t y t o make a r e p r e s e n t a t i o n a g a i n s t t h e same. Where
t h e uncommunicated adverse remarks p e r t a i n t o a p e r i o d e a r l i e r .
t h a n t h e above o r where t h e remarks a r e not c o n s i d e r e d o f
s u f f i c i e n t g r a v i t y t o i n f l u e n c e t h e asse,ssment o f t h e o f f i c e r
concerned, t h e DPC ma37 proceed w i t h t h e c o n s i d e r a t i o n o f t h e
c a s e b u t 'may'i g n o r e t h e remarks while malting t h e assessment,.
12.2
A f t e r a d e c i s i o n i s t a k e n by t h e competent a u t h o t l t y
on t h e r e p r e s e n t a t i o n made by t h e Government s e r m n t o r i n t h e
e v e n t of t h e Government s e r v a n t not making any such
r e p r e s e n t a t i ~ n ~ a f t et hr e p e r i o d t h e r e f o r has e x p i r e d , t h e
DPC s h a l l a s s e s s t h e s u i t a b i l i t y o f the Government s e r v a n t on
t h e basis of e n t r i e s now c o n t a i n e d i n t h e CR. While
c o n s i d e r i n g t h e d e f e r r e d caseLabove, i f t h e DPC f i n d t h e Las

o f f i c e r f l t f o r promction; t h e ~ r o c e d u r ep r e s c r i b e d i n paragraphs
18.4.2 and- 18.413 s h r ~ , l lbe .followed.
12.3
I n a c a s e where a cleci6ion on t h e r e p r e s e n t a t i o n of an
o f f i c e r a g a i n s t adve3,se r e n a r k s 116s n o t been talcen o r t h e time
a i l o w e d f o r s ~ b r n i s s i o nof r o p r c s o n t a t i o n i s n o t o v e r , t h e DYC
may i n t h e i r d i s c r o t i o n d e f e r t h e c o n s i d e r a t i o h of t h e c a s e u n t i l
a d e c i s i o n on r a p r e s u n t a t i o n 4

..

12.4
I n b o t h t h o c a s e s r e f e r r e d . . t o ' i n p a r a g r a p h s 12.1 and 12.3
above, where t h e c o n S i d e r a t i o n of a c a s e I s d e f e r r e d on account
o f a d v e r s e remarks contaj.ned i n t h e C o n f i d e n t i a l Repost, t h e
.
concerned a u t h o r i t y should j.:?timatc t h e r e s u l t of Lhe. r e p r e s e n t a r
t i o n o f t h e ' o f f i c e r ' a g a i n s t t h e a d v e r s e remarks w i t l ~ i n a. p e r i o d
of t h r e e months from t h e d a t n of sl1bmission o f . t h e s a i d r e p r e s e n t a t l o i i , if any".
2. These i n s t r u c t i o n s rn&y p l e a s e b e br-ought t o t!le
concerned.
,

'

(M. .V, KESAVKI~)

r0

DIRECTOR

All ~ i n i s t r i e s / ~ e ~ilen
a r LtS ol" t h e So~icrnment of I ntlia