I0042

PARTS OF A MEMO

Letterhead,
Companys address

Title
Recipients name/s
Senders name
Carbon copy
recipients
Date
Subject line
Subject matter
(optional)
Introduction

Body

Conclusion

COMPANY NAME (begin at top margin)

Street Address
City, Province ZIP CODE
(four single spaces)
MEMO / MEMORANDUM
(double space)
To:
Receivers Name(s)
(single space)
From: Senders Name
(single space)
CC: Receivers Name(s)
(single space)
Date: Date
(single space)
Re:
Subject Matter
(single space)
_________________________________________________________
(single space)
The Introduction should state the reason for the memo. It can be one
paragraph or several paragraphs, but it needs to clearly explain the
purpose of your memo.
(double space)
The Body should develop the major point of the memo with supporting
details. The text of a memo is single-spaced with double spacing
between paragraphs.
(double space)
The Conclusion should be fairly short and should thank the readers and
suggest possibilities for further action.

_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

06 Student Handout 1

*Property of STI
Page 1 of 6

I0042

SAMPLE MEMORANDUM
TO:

[Receivers Name(s)]

FROM:

[Senders Name]

CC:

[Receivers Name(s)]

DATE:

[Date]

RE:

[INVITATION: Internet sales seminar]

A seminar is being held at [LOCATION: the Marikina Hotel] on [DATE:

February 15, 2013] at [TIME: 8:00 AM] on [SEMINAR TOPIC: Web
marketing]. It is being conducted by [COMPANY NAME: Sell Online
Solutions] and should be highly informative.

We are strongly recommending that every member of your sales force

attend this seminar. We will, of course, pay the entrance fees for all those
attending.

Encourage everyone to go, and provide me with the names of those who
will be attending no later than [DATE: February 8]. Your help would be
greatly appreciated.

06 Student Handout 1

*Property of STI
Page 2 of 6

I0042

SAMPLE MEMORANDUM
TO:

[Receivers Name(s)]

FROM:

[Senders Name]

CC:

[Receivers Name(s)]

DATE:

[Date]

RE:

[CONGRATULATIONS: Increased sales for May]

The numbers are in and I am proud to inform you that our total sales for
the period of April 7th through May 9th amount to Php 358,467.00, which
represents a 19% increase over our sales for the preceding period.

You have achieved the goal we established in the first week of April, and
you are all to be highly commended for your achievement.

Congratulations!

06 Student Handout 1

*Property of STI
Page 3 of 6

I0042

SAMPLE MEMORANDUM
TO:

[Receivers Name(s)]

FROM:

[Senders Name]

CC:

[Receivers Name(s)]

DATE:

[Date]

RE:

[REQUEST: Microwave oven purchase]

At our department meeting last week, I agreed to research the purchase

of a microwave oven for the department. A survey of the department
yielded an overwhelming preference for the [BRAND NAME, MODEL
NAME: Mama Halin E2] microwave oven. The people in our department
feel that the need for speed and ease of use outweighs the issue of cost.

Potential uses for the microwave oven include service for individual
employees, group meetings, and department guests.

Since my research has yielded a clear preference, I am ready to make

the purchase. Please initial the attached requisition for the [BRAND
NAME, MODEL NAME: Mama Halin E2] microwave oven, written to
[SUPPLIERS NAME: Make-Your-Own Hardware] against our budget.

We will all enjoy hot food during our staff meetings.

06 Student Handout 1

*Property of STI
Page 4 of 6

I0042

SAMPLE MEMORANDUM
TO:

[Receivers Name(s)]

FROM:

[Senders Name]

CC:

[Receivers Name(s)]

DATE:

[Date]

RE:

[NOTICE: Recycling containers]

There are now two recycling bins in our offices. A blue box is located in
the kitchen for bottles, cans, and plastic containers. A second bin is
located in the supply room and can be used to recycle paper products:
scrap paper, used notebooks, memos, etc.

Please make an effort to use both bins in order to cut down on our waste
within the office.

Your anticipated cooperation is greatly appreciated.

06 Student Handout 1

*Property of STI
Page 5 of 6

I0042

SAMPLE MEMORANDUM
TO:

[Receivers Name(s)]

FROM:

[Senders Name]

CC:

[Receivers Name(s)]

DATE:

[Date]

RE:

[WARNING: Final warning]

Confirming our meeting relative to certain unsatisfactory aspects of your

performance, we expect that in the future you shall improve your
performance by [DESCRIPTION: avoiding absenteeism and tardiness.]

(You have been previously notified of certain problems in your

performance as an employee, which problems appear to continue.)

We have every confidence the problem will not be repeated. Any further
violations of company policy or failure to perform in accordance with our
standards shall result in immediate dismissal without further warning.

06 Student Handout 1

*Property of STI
Page 6 of 6