Sample 3: Notice of Meeting, Agenda and Minutes

MIDCHESTER MANUFACTURING COMPANY

SOCIAL CLUB
A meeting of the Social Club Committee will be held in the Committee Room of the
Midchester Works Canteen on Thursday 20 November 2013 at 1400 hours.
AGENDA
1

Apologies for absence

Minutes of the last meeting

Matters arising out of the minutes

Correspondence

Treasurers report

Secretarys report

Sports programme for summer 20XX

Raising of subscriptions

Christmas Charity Fund

10

Any other business

11

Date and time of next meeting

(Reference)
(Date)

MIDCHESTER MANUFACTURING COMPANY

SOCIAL CLUB
Minutes of the Meeting of the Committee of the Midchester Manufacturing Company Social
Club held on Thursday 20 November 20-- in the Canteen at 2000 hrs.
Present:

J Allan (Chairperson)
P Carter
H Jones
L Williams
G Yates

APOLOGIES FOR ABSENCE

There were no apologies for absence

MINUTES OF LAST MEETING

The minutes of the meeting held on Thursday, 23 October 2012 were approved and
signed by the Chairperson.

MATTERS ARISING
There were none.

CORRESPONDENCE
The Secretary read a letter from Mr H Moore who has left the firm and
regrets that he has to resign from the Committee. It was agreed that
a letter should be sent to Mr Moore to thank him for all his help with the
work of the Committee.

TREASURERS REPORT
This had been circulated and was accepted.

SECRETARYS REPORT
This had been circulated and was accepted.

SPORTS PROGRAMMES FOR 20-A sub-committee was formed who agreed to deal with the preliminary
arrangements for this. This sub-committee consists of P Carter, H Jones and L Williams.

RAISING OF SUBSCRIPTIONS
It was agreed to defer discussion of this until the Annual General Meeting
in February 2014

CHRISTMAS CHARITY FUND

As last years Christmas Charity had been successful financially and in fact collected a
substantial sum, it was agreed to go ahead with one for 2014

10 ANY OTHER BUSINESS

Concern was expressed by several members about the fall in membership
of the Social Club and it was agreed to advertise in the Works Magazine
as soon as possible to try and interest new employees in the Club.
11 DATE AND TIME OF NEXT MEETING
This was fixed for Thursday (date and year) in the Works Canteen.

(Name)
Secretary

.
(Name)
Chairperson

Date:

Date: