SUB Workbook

Carleton University
Functional Space Program for

a New Student Commons Building
DRAFT WORKBOOK Version 4.0

July 26, 2016
Educational Consulting Services Corp.

www.ecs.on.ca
3rd Iteration of Functional Space Program .............. Section 2

Functional Space Program Notes .......................... Section 3
July 26, 2016

Workbook Version 4.0
Carleton University
Functional Space Program for a New Student Commons Building
Table of Contents
Introduction ........................................................ Section 1
Section 1 Introduction
About Educational Consulting Services Corp.
Versions 1.0, 2.0 and 3.0 of this Workbook were presented to Carleton University in April 2016. These
submissions were reviewed by the Student Commons Building Steering Committee, the Office of VicePresident Student & Enrolment and the Universitys Facilities Management & Planning Department.
Each provided feedback and requests for adjustments that have been incorporated in this updated
document Workbook Version 4.0
ECS was established in 1973 and specializes in facilities planning for the post-secondary education
sector. ECSs range of services includes space utilization and allocation assessments, functional
programming, space requirement analyses and master planning.
Planned Student Commons Building at Carleton University

Carleton University commissioned Educational Consulting Services Corp. (ECS) in January 2016 to
develop a functional space program (FSP) for a proposed Student Commons Building at its main
campus in Ottawa.
Developing the FSP is the first step in evaluating the feasibility and the value of adding this important
building to Carletons main campus. The new Student Commons Building will refresh, augment and
introduce student life and student services amenities to expand and enhance those currently found in the
existing University Centre Building.
ECS has extensive experience in developing functional space programs for new buildings, including
many projects focused on student services, social and public facilities. ECS has completed many
utilization and space planning studies for Carleton University over the past 15 years.
Purpose of the Functional Space Program

The development of the Student Commons Building FSP is the first in a series of upcoming planning
steps and decision points that must occur before the University and its partners (CUSA, GSA and maybe
others) commit to the funding and construction of this facility.
FSPs typically list, describe and quantify the types of spaces that must be included in a new building.
The major occupants of the Student Commons will be the Carleton University Student Association
(CUSA), the Graduate Student Association (GSA) and a variety of University services focusing on student
wellness, learner success and student life, many of them attached to the Office of the Vice-President for
Students and Enrolment (OVPSE).
However, in this particular instance, the FSP aims to describe both the spaces that should be
incorporated in the proposed Student Commons Building, and the services and functions that could or
should remain in the existing University Centre if the two facilities were linked in some manner (yet to be
defined and outside the scope of ECSs assignment).
It is expected that all services and functions will be arrayed around significant common spaces that
positively contribute to campus life and to student campus experience. Thus the proposed Student
Commons Building, assuming the right location and the right combination of functions, has the
potential to become a landmark welcome and place-making building addition to Carletons
campus.
The purpose of this first iteration of the Student Commons Building FSP therefore aims to facilitate and
define upcoming feasibility, affordability and risk decisions by the University, CUSA and GSA regarding
the project as a whole as well as some of its specific elements. The points listed below illustrate how this
initial version of the FSP outlined in this submission can be used to validate the feasibility, and refine
and improve the Student Commons Building project:
A New Landmark Building and Front Entrance for Ryerson University the Student Learning Centre
July 26, 2016

The FSP outlined in this submission describes space requirement estimates based on the vision and
the objectives expressed by the future occupants of the facilities. Area requirements, in turn, can be
used as the basis for the development of high-level construction cost estimates in a way that is then
apportioned to the various parties expected to contribute funds for the building (i.e. the University,
CUSA, GSA, etc.).
The FSP outlined in this submission describes the square footage of the Student Commons which
can be used to inform the evaluation of potential construction sites linked to the University Centre.
The FSP outlined in this submission identifies new functions and services that may need to be
subsequently validated under the lens, for example, of a business plan or under the lens of a
campus-wide demand analysis for certain types of services. The FSP might be subsequently revised
on the basis of such evaluation.
The FSP outlined in this submission identifies amenities and services on a priority basis.
1|1
Carleton University
Introduction
Note to Readers
All FSP space allocations outlined in this submission have been categorized on a priority basis.
Some FSP allocations have been designated as must be included in the new Student Commons. On
the other hand, some FSP allocations have been designated as nice to have in the new building.
Similarly, the FSP identifies services and functions that could remain in the University Centre, albeit in
spaces that have been extensively renovated and upgraded. And, finally, the FSP also describes space
allocations that could or should stay more or less as is in the University Centre or anywhere else on
campus.
The priority levels embedded in the structure of the FSP should enable the initiatives primary
stakeholders (OVPSE, CUSA and GSA) to develop, in due course, any number of space planning and
financing scenarios for the proposed Student Commons Building. Case in point, Must Have space
allocations in the proposed Student Commons Building have different financial implications as
compared to Nice to Have space allocations.
The exact definition of priority levels used by ECS are further discussed below.
This first iteration of the FSP is structured in such a way that 1st Priority Level and 2nd Priority Level
space allocations have been assumed to be in the Student Commons Building. As a result of this
assumption, the size of the Student Commons Building is estimated at 94,911 gross square feet (GSF).
In this iteration, the FSP is structured in such a way that 3rd Priority Level and 4th Priority Level
allocations are assumed to be located in the University Centre.
These above assumptions will likely change over time on a case-by-case basis depending on the
outcome of the feasibility analyses to be carried out by the projects proponents. Ultimately, a final and
definitive version of the FSP for the new Student Commons Building will be adopted on the basis of
adjustments to this initial version reflecting the fiscal and risk tolerance of the parties that will fund the
construction of the Student Commons Building.
Definition of Priority Levels

1st Priority Level
The function or the service must be located in the Student Commons Building in order to achieve or
improve the following:
the overall campus experience for students;

a welcoming and befitting image for this key building that could potentially be the main gateway
to the rest of the campus; and,
improved visibility, access and integration of key student-focused services provided by CUSA,
GSA and OVPSE.
2nd Priority Level

The function or the service should be located in the Student Commons Building for the same 1st Priority
Level reasons listed above. If locating a specific function or the service in the Student Commons
Building is not achievable, that function or service must be given a 3rd Priority Level.
3rd Priority Level

The function or the service will be located in a prominent and renovated location within the University
Centre Building.
4th Priority Level

The function or the service will remain in the space(s) it currently occupies in the University Centre
Building, either in renovated space or as is.
5th Priority Level

The function or the service could be relocated elsewhere on campus to an appropriate space and
location. There is no requirement or advantage to locate the function or the service in either the Student
Commons Building or the University Centre Building.
Live / Learn / Play Environment the UBC Kelowna Campus Collegium facility
July 26, 2016

1|2
Carleton University
Introduction
Further Consideration about the Prioritization of

the Student Commons Functional Space Program
Suggested Questions for the Steering Committee
Introduction
ECS suggests that the Steering Committee consider and answer the following questions when reviewing
the FSP and providing feedback:
Does the FSP include all the services and functions (existing or new) that should be considered in the
planning of the Student Commons Building in conjunction with the renovation of the University
Centre? In other words, is anything missing?
Does the FSP place services and functions in the right location (i.e. Student Commons Building vs.
University Centre) and are they assigned the right priority levels?
Do the square footage estimates for the Student Commons Building broadly fall within acceptable
limits when considering capital costs and the share of these costs each party (CUSA, GSA and the
University) will assume?
University of Calgary EEEL Building Agora and Event Space
July 26, 2016

1|3
Carleton University
Section 2 Functional Space Program
Summary of FSP Allocations for the Proposed Student Commons Building
The Student Commons Building FSP outlined in this section presents building area requirements either
in net assignable square feet or in gross space feet. These two different measurements of building
spaces are explained below:
Table 2-1 below summarizes this fourth iteration of the Student Commons Building FSP. The summary
lists the groups that would own, operate or use the new building and the areas they would occupy. The
figures are shown in gross square feet (GSF). The user groups are:
Assignable Space Assignable space is defined as the area allocated to users, functions or services
such as administrative offices, study spaces and retail spaces. Assignable space is measured to the
inside faces of the surfaces (generally walls) that form the perimeter of a room or area allocated to
that use. This area is typically referred to as net assignable square feet (NASF).
The portion of assignable space found in a typical Canadian university facility will range between
50% and 70% of that buildings total area.
CUSA
GSA
CUSA / GSA Shared
TBD
Carleton University Student Association

Graduate Student Association
Large meeting facility that would shared by CUSA and the GSA
Spaces beneficial to all building users whereby the owner / operator
is yet to be determined
Table 2-1 further distinguishes the estimated GSF requirements and separates 1st Priority Level needs
from 2nd Priority Level needs, this as per the definitions outlined on page 1-2.
Non-Assignable or Building Service Space Non-assignable spaces include building hallways,

washrooms, mechanical rooms, stairwells, wall thicknesses, etc. These spaces are essential to the
safe and comfortable utilization of a facility but generally do not directly support the activities and
functions that are located within it.
1st Priority Level needs are estimated at 72,691 GSF (columns F1 + F2). These are functions and
services that must be located in the proposed Student Commons Building. In other words, 72,691GSF
is the minimum size the Student Commons Building could have.
The portion of non-assignable space found in a typical Canadian university facility will range
between 30% and 50% of that buildings total area.
2nd Priority Level functions and services add up to 3,656 GSF (columns G1 + G2). These are
functions and services that would be nice to have in the Student Commons.
Gross Building Space The sum of the assignable and non-assignable areas of a building is
referred to as gross space, commonly expressed as gross square feet (GSF).
Therefore, in this fourth iteration of the FSP, the total size of the proposed Student Commons Building is
estimated at 76,347 GSF (Column H).
The sum of the percentages calculated for assignable spaces and non-assignable spaces of a
building or of a campus is always 100%.
It is important to note that this fourth iteration of the FSP proposes an additional 51,487 GSF allocated
to new or expanded services or functions not currently available on campus (columns F2 + G2).
ECS used the NASF figures of the FSP for the New Student Commons to estimate its GSF area. This
was done by multiplying most of the NASF figures by a 1.66 factor. This yields a ratio of 60% net
assignable space and 40% building services space. For the central agora space described in the
FSP, ECS used a multiplier of 1.25 yielding a ratio of 80% net assignable space and 20% building
services space. In ECSs experience, agora spaces already incorporate their own building circulation
spaces. This warrants a different and more efficient multiplier.
It is also important to note that this fourth iteration of the FSP relocates 23,060 GSF from the University
Centre to the Student Commons Building (columns F1 + G1). It follows that the same amount of
space will become vacant in the University Centre. The vacated space in the University Centre may, in
turn, be used to reconfigure, refresh, and expand existing functions and services, or introduce new ones
for CUSA, GSA or OVPSE.
High-level building cost estimates for a new building are usually calculated on the basis of GSF figures.
Such figures consider all the elements of the facility that must be built and they will therefore be
particularly relevant when looking at budgets for the new Student Commons Building.
NASF area figures are more relevant when looking at the allocation of space in an existing building
such as the University Centre, where the areas allocated to building services (corridor, stairs,
mechanical rooms) are unlikely to change even when renovated. What will change though, through a
sequence of renovations and reallocation of spaces, are the net assignable areas of the University
Centre.
July 26, 2016

Table 2-1 New Student Commons FSP Summary - Gross Square Feet
A
F1
F2
G1
G2
New Student Commons

1st Priority Level
Owner / Operator / User
CUSA
GSA
CUSA / GSA Shared
OVPSE
TBD
Carleton University
Grand Total
2|1
2nd Priority Level
Existing
Allocation
Proposed Additional
Allocation
Existing
Allocation
Proposed Additional
Allocation
15,325
4,487
13,778
1,660
3,984
996
16,909
12,500
49,827
1,996
1,660
1,996
1,660
3,052
22,864
H = F1 + F2 + G1 + G2
New Student Commons
Total
32,759
6,147
3,984
4,048
16,909
12,500
76,347
Carleton University
4th Iteration of Functional Space Program
A Note on Net Assignable Areas and Gross Building Areas
Table 2-2 below repeats the information of Table 2-1 but states the area figures in net assignable
square feet - NASF. This table also provides information regarding the functional groups that make up
the allocation (column B).
1st Priority Level needs are estimated at 47,174 (columns F1 + F2). These are functions and services
that must be located in the proposed Student Commons Building.
2nd Priority Level functions and services add up to 2,202 NSAF (columns G1 + G2). These are
functions and services that would be nice to have in the Student Commons.
Therefore, in this fourth iteration of the FSP the total size of the proposed Student Commons Building is
estimated at 49,376 NASF (Column H).
Table 2-2 New Student Commons FSP Summary Net Assignable Square Feet
A
F1
F2
G1
G2
New Student Commons
New Student Commons Total
1st Priority Level
Functional Group
CUSA
CUSA - Administrative Offices

CUSA - Services & Centres
CUSA - Clubs & Societies
CUSA - Leased Space
CUSA - Facilities and Operations
CUSA - Multi-Faith Room
CUSA Total
GSA
GSA Total
CUSA / GSA Shared
CUSA / GSA Shared Total
OVPSE
OVPSE Total
Carleton University
Carleton University Total
TBD
TBD Total
Grand Total
July 26, 2016

GSA - Administrative Offices & Student Lounge
2nd Priority Level
Existing
Allocation
Proposed
Additional
Allocation
3,765
3,817
507
400
1,500
4,600
742
401
9,232
2,703
2,703
800
1,000
8,300
1,000
1,000
2,400
2,400
600
600
10,000
10,000
3,700
5,400
2,000
11,100
33,400
CUSA / GSA Shared

OVPSE - Welcome Centre
H = F1 + F2 + G1 + G2
1,839
1,839
CU Dining Services
Assembly / Event Space Agora
Assembly / Event Agora Perimeter
Distributed
13,774
2|2
Existing
Allocation
Proposed
Additional
Allocation
1,014
188
1,000
1,202
1,000
1,202
1,000
4,165
5,317
5,107
2,014
1,730
1,401
19,734
3,703
3,703
2,400
2,400
2,439
2,439
10,000
10,000
3,700
5,400
2,000
11,100
49,376
Carleton University
Summary of FSP Allocations for the Proposed Student Commons Building

(contidued)
Summary of Allocations in the Existing University Centre
The FSP proposes in this fourth iteration that 19,927 NASF of space (columns J1+J2) be renovated
and upgraded within the University Centre to accommodate 3rd Priority Level functions and services in
prominent locations within the building.
The manner by which 4th and 5th priority level functions and services totaling 74,747 NASF (columns K1
to L) are accommodated in the University Centre is less prescriptive. The spaces could remain as is,
be renovated in their current location or be expanded in their current location or elsewhere within the
building. The exact plans for these spaces will, in great part, be dictated by a detailed renovation
program of the University Centre that considers the condition of the facility, priorities, sequencing,
budgets and how this building might be connected to the new Student Commons Building.
Table 2-3 Existing University Centre FSP Summary Net Assignable Square Feet
A
J1
J2
K1
K2
L M = J1 + J2 + K1 + K2
University Centre
University Centre Total
3rd Priority Level
Functional Group
CUSA
CUSA - Media
CUSA - Galleria Event Space
CUSA - Food & Retail
CUSA - Prayer Room
CUSA Total
GSA
GSA Total
OVPSE
OVPSE Total
Carleton University

Grand Total
July 26, 2016

4th Priority Level
Proposed
Additional
Allocation
Existing
Allocation
Existing
Allocation
3,276
11,175
1,267
563
15,014
2,136
2,136
GSA - Food & Retail
Ombudsman
Other
Study Space
CU Dining Services
Bookstore
Classroom
Proposed
Additional
Allocation
1,284
2,551
OVPSE - Office of Student Experience

OVPSE - FITA
OVPSE - International Student Services Office
OVPSE - Paul Menton Centre & CDAC
OVPSE - Galleria Event Space
OVPSE - Exam Centre
OVPSE - Scheduling & Examination Svcs
OVPSE - Career Services
OVPSE - Student Affairs
Existing
Allocation
5th Priority Level
2,098
800
1,647
4,726
1,006
600
400
1,000
600
600
600
400
600
600
2,426
1,971
2,300
600
13,177
718
481
400
400
3,000
2,426
1,971
1,334
25,975
11,946
1,199
16,927
3,000
2|3
39,255
58,831
1,600
12,345
12,345
14,316
3,276
1,284
11,775
1,667
563
18,565
2,736
2,736
2,698
1,200
2,247
5,326
1,006
2,426
1,971
2,700
1,000
20,574
718
481
1,334
25,975
11,946
12,345
52,799
94,674
Carleton University
Table 2-3 below examines the University Centre portion of the FSP, expressed in net assignable square
feet - NASF.
Detailed FSP for New Student Commons and Existing University Centre
Table 2-4 also identifies the functions and services (columns A to C) and their current locations (column
D). Column E refers the reader to Section 3 of this document, where ECS provides additional
comments on the proposed space allocations.
Table 2-4 Detailed New Student Commons and Existing University Centre FSP Net Assignable Square Feet
A
F1
F2
G1
G2
New Student
Commons
New Student
Commons Total
1st
Priority
Level
Functional Group
Functional Sub-Group
Current Location
Note
CUSA
CUSA - Administrative Offices
CUSA - Administrative Offices & Support
UC Level 4
UC Level 5
NA
Note 1
GSRC
CUSA - Intl Student Centre
Womyns Centre
Bill Ellis Centre
Aboriginal Centre
The Spot
Foot Patrol
HATCH
Allowance for New Services & Centres or Shared Spaces
UC Level 4
UC Level 1
UC Level 3
UC Level 3
UC Level 3
UC Level 3
UC Level 4
Non UC Location
NA
Note 2

Allowance for Club & Society Meeting and Doc. Storage Space
Allowance for Club & Society Central (Cage) Storage Facility
UC Level 4
NA
NA
Note 3
CUSA - Administrative Offices Total

CUSA - Services & Centres
CUSA - Services & Centres Total

CUSA - Clubs & Societies Total

CUSA - Media
CUSA - Media Total
CUSA - Prayer Room
CUSA - Prayer Room Total
CUSA - Multi-Faith Room
CUSA - Multi-Faith Room Total
CUSA - Leased Space
CUSA - Leased Space Total

CUSA - Food & Retail
CUSA - Food & Retail Total

CUSA - Facilities and Operations Total

CUSA - Galleria Event Space Total
CUSA Total
CUSA / GSA Shared
2nd
Priority
Level
Existing Allocation
UC Level 5
UC Level 5
Note 5
Prayer Room
UC Level 2
Note 6
Multi-Faith Room
UC Level 2
NA
Note 7
UC Level 3
UC Level 1
NA
CUSA - Henry's
CUSA - Rooster's
CUSA - Oliver's
UC Level 1
UC Level 4
UC Level 1
NA
UC Level 1
UC Level 2
UC Level 3
NA
Note 10
UC Level 4
Note 11
3,817
507
CUSA / GSA Shared Meeting Facilities (Divisible)
NA
Note 12
July 26, 2016

Proposed Additional
Allocation
1,500
1,500
4,000
600
4,600
1,000
1,000
566
448
Note 8
J2
K1
K2
University Centre
4th
Priority
Level
Existing Allocation
Proposed Additional
Allocation
Existing Allocation
M=
J1+J2+K1+K2+L
N = H+M
University Centre
Total
Grand Total
5th
Priority
Level
Proposed Additional
Allocation
Existing Allocation
3,336
429
400
4,165
631
84
595
758
545
500
204
500
1,500
5,317
507
4,000
600
5,107
401
1,014
1,000
1,000
2,272
1,004
3,276
563
563
2,272
1,004
3,276
563
563
1,941
3,264
5,970
1,941
3,264
5,970
600
11,775
401
1,000
1,401
566
448
1,000
2,014
Note 9
11,175
742
600
600
742
1,267
188
800
800
742
9,232
CUSA / GSA Shared
Existing Allocation
400
400
3,765
631
84
595
758
545
500
204
500
401
OPIRG
CUSA - Portraits Now
Allowance for CUSA Commercial Leases
Proposed Additional
Allocation
J1
3rd
Priority
Level
3,336
429
507
CUSA - CKCU
CUSA - Charlatan
H=
F1+F2+G1+G2
8,300
2,400
2,400
2,400
2|4
188
800
1,730
188
1,202
1,000
19,734
2,400
2,400
2,400
1,267
1,284
1,284
2,551
1,267
400
400
15,014
1,000
400
1,667
1,284
1,284
18,565
3,336
429
400
4,165
631
84
595
758
545
500
204
500
1,500
5,317
507
4,000
600
5,107
2,272
1,004
3,276
563
563
401
1,000
1,401
566
448
1,000
2,014
1,941
3,264
5,970
600
11,775
742
1,267
188
1,200
3,397
1,284
1,284
38,299
2,400
2,400
2,400
Carleton University
The remainder of this section provides a detailed listing of the services and functions designated to be
located in the Student Commons Building as 1st and 2nd priority levels (columns F1 to H) and in the
University Centre as 3rd to 5th priority levels (columns J1 to M). In other words, Table 2-4 below
combines Table 2-2 and Table 2-3 previously discussed.
Table 2-4 Detailed New Student Commons and Existing University Centre FSP Net Assignable Square Feet (continued)
B
F1
F2
G1
G2
New Student
Commons
New Student
Commons Total
1st
Priority
Level
Functional Group
Current Location
Note
GSA
GSA - Administrative Offices & Student Lounge
GSA - Administrative Offices & Support

GSA - Student Lounge
UC Level 6
UC Level 6
NA
Note 13
UC Level 2
NA
Note 14
GSA - Administrative Offices & Student Lounge Total

GSA - Food & Retail
2nd
Priority
Level
Existing Allocation
Proposed Additional
Allocation
2,000
703
2,703
GSA - Mike's
H=
F1+F2+G1+G2
1,000
1,000
Existing Allocation
J1
J2
4th
Priority
Level
OVPSE - Welcome Centre
Info Carleton
Campus Card
OVPSE - Welcome Centre Total

OVPSE - International Student Services Office
OVPSE - International Student Services Office Total
OVPSE - Office of Student Experience
Existing Allocation
Proposed Additional
Allocation
Note 15
Note 15
Note 15
UC Level 1
NA
Note 15
Note 15
2,703
676
1,000
600
945
218
1,839
600
2,136
2,136
3,703
676
600
945
218
2,439
UC Level 5
Non UC Location
NA
Note 15
Note 15
OVPSE - Office of Student Experience Total

OVPSE - FITA
FITA (from MacOdrum)
Non UC Location
NA
Note 15
2,098
800
OVPSE - FITA Total

OVPSE - Career Services
Career Services (from Tory)
Non UC Location
NA
Note 15
800
2,300
Exam Centre
UC Level 1
Note 15
Student Affairs (From Tory)
Non UC Location
NA
Note 15
Paul Menton Centre
Note 16
CUSA - CDAC
UC Level 3
UC Level 6
UC Level 5
NA
UC Level 4
UC Level 4
Note 17
Scheduling & Examination Svcs
UC Level 5
Note 18
OVPSE - Paul Menton Centre & CDAC Total

OVPSE - Galleria Event Space Total
OVPSE - Scheduling & Examination Svcs
OVPSE - Scheduling & Examination Svcs Total
2,300
Assembly / Event Space Agora Total

Assembly / Event Agora Perimeter
Assembly / Event Agora Perimeter Total

Distributed
Distributed Total
TBD Total
July 26, 2016

600
600
600
600
400
400
400
400
600
219
261
3,817
400
400
600
Multi-Purpose Activity Space - Level Floor Portion

Study and Social Seating - Terraced Portion
Furniture and AV Equipment Storage
AV Control Room / Announcer
Presentation Area - Level Floor Portion
NA
NA
NA
NA
NA
Note 19
Bookable Activity Rooms - Dance / Music / Drama - A

Bookable Activity Rooms - Dance / Music / Drama - B
Catering Reheat & Prep Kitchen with Servery Window
Multi-Purpose Event Room (Divisible) - Part A
Multi-Purpose Event Room (Divisible) - Part B
Quiet Study Room
NA
NA
NA
NA
NA
NA
Note 20
Allowance for Distributed Open Access Study Space
NA
Note 21
429
4,726
1,006
1,006
2|5
Grand Total
2,136
600
2,736
2,736
600
600
600
2,426
2,426
600
1,500
1,500
200
100
400
3,700
800
800
400
1,200
1,200
1,000
5,400
2,000
2,000
11,100
N = H+M
University Centre
Total
Existing Allocation
600
1,839
Assembly / Event Space Agora
Proposed Additional
Allocation
1,647
Office of Student Experience

Office of Student Experience (From Tory)
OVPSE - Student Affairs Total

OVPSE - Paul Menton Centre & CDAC
Existing Allocation
M=
J1+J2+K1+K2+L
5th
Priority
Level
2,136
1,647
198
1,900
OVPSE - Career Services Total

OVPSE - Exam Centre
OVPSE - Exam Centre Total
OVPSE - Student Affairs
OVPSE Total
TBD
International Student Services Office
UC Level 4
NA
UC Level 1
UC Level 4
2,000
703
1,000
3,703
GSA - Food & Retail Total

GSA Total
OVPSE
K2
University Centre
3rd
Priority
Level
Proposed Additional
Allocation
K1
2,439
1,500
1,500
200
100
400
3,700
800
800
400
1,200
1,200
1,000
5,400
2,000
2,000
11,100
13,177
600
3,000
2,426
1,971
1,971
1,971
1,647
600
2,247
198
1,900
600
2,698
800
400
1,200
2,300
400
2,700
2,426
2,426
600
400
1,000
219
261
3,817
600
429
5,326
1,006
1,006
1,971
1,971
20,574
2,000
703
1,000
3,703
2,136
600
2,736
6,439
676
600
945
218
2,439
1,647
600
2,247
198
1,900
600
2,698
800
400
1,200
2,300
400
2,700
2,426
2,426
600
400
1,000
219
261
3,817
600
429
5,326
1,006
1,006
1,971
1,971
23,013
1,500
1,500
200
100
400
3,700
800
800
400
1,200
1,200
1,000
5,400
2,000
2,000
11,100
Carleton University
Table 2-4 Detailed New Student Commons and Existing University Centre FSP Net Assignable Square Feet (continued)
B
F1
F2
G1
G2
New Student
Commons
New Student
Commons Total
1st
Priority
Level
Functional Group
Current Location
Note
Carleton University
Classroom
Classroom
UC Level 1
UC Level 2
UC Level 3
Note 22
Classroom Total
Study Space
Study Space
UC Level 1
UC Level 2
UC Level 3
UC Level 4
Note 23
Food Court
Tim Hortons
UC Level 2
UC Level 1
UC Level 4
UC Level 4
UC Level 4
UC Level 1
UC Level 2
Note 24
Bookstore
UC Level 1
Note 25
Ombudsman
UC Level 5
Note 26
CUPE 2424
UC Level 5
Note 27
Study Space Total

CU Dining Services
Starbucks
Bakers
Capital Vending
CU Dining Services Total
Bookstore
Bookstore Total
Ombudsman
Ombudsman Total
Other
Other Total
Grand Total
July 26, 2016

H=
F1+F2+G1+G2
2nd
Priority
Level
Existing Allocation
Proposed Additional
Allocation
J1
J2
Proposed Additional
Allocation
K2
University Centre
3rd
Priority
Level
Existing Allocation
K1
4th
Priority
Level
Existing Allocation
Proposed Additional
Allocation
Existing Allocation
13,774
10,000
10,000
10,000
Proposed Additional
Allocation
10,000
33,400
2|6
1,202
1,000
10,000
49,376
3,000
39,255
58,831
Grand Total
2,689
7,866
1,790
12,345
362
445
154
373
1,334
17,254
358
748
155
3,961
2,610
889
25,975
11,946
11,946
718
718
481
481
52,799
94,674
2,689
7,866
1,790
12,345
362
445
154
373
1,334
27,254
358
748
155
3,961
2,610
889
35,975
11,946
11,946
718
718
481
481
62,799
144,050
Existing Allocation
362
445
154
373
1,334
17,254
358
748
155
3,961
2,610
889
25,975
11,946
11,946
718
718
481
481
1,199
16,927
N = H+M
University Centre
Total
5th
Priority
Level
2,689
7,866
1,790
12,345
10,000
M=
J1+J2+K1+K2+L
1,600
12,345
14,316
Carleton University
Section 3 Functional Space Program Notes
Note 4
This section provides short explanatory notes on the NASF space allocations outlined in the Student
Commons Building and University Centre FSP presented in Section 2 of this document.
Spaces described in Note 4 were removed from the FSP between its various iterations. The following
notes were not re-numbered for continuity purposes between iterations of the Workbook.
CUSA Space Allocations
Note 5
Note 1
The CUSA Media category captures both The Charlatan student newspaper and the CKCU radio station
currently accommodated on Level 5 of the University Centre. The FSP shows the two groups to remain
in place on Level 5 of the University Centre.
CUSA Administrative Offices
CUSA will relocate its suite of administrative offices to the Student Commons Building. These currently
total 3,765 NASF. The FSP indicates another 400 NASF allocation for an additional small meeting
room in addition to the one now located on Level 5 of the University Centre and a large one that would
be shared with GSA (see note 12).
Note 2
CUSA Services and Centres
CUSA services and centres are currently located on different levels in the University Centre as well as
other campus locations. Most lack visibility and a few are accommodated in salvaged spaces that are
not very functional nor correctly sized.
CUSA Media
Notes 6 CUSA Prayer Room

The Prayer Room is to remain in its current locations on Level 2 of the University Centre.
Notes 7 CUSA Multi-Faith Room

The Multi-Faith Room is to be relocated and expanded by an additional 1,000 NASF in the Student
Commons.
The FSP provisionally allocates 5,137 NASF to accommodate CUSAs services and centres, of which
1,500 NASF is additional space. Representatives of the services and centres consulted agreed with
ECSs concept of relocating them in the Student Commons Building in an environment where they
would be operating side-by-side along a main circulation corridor, somewhat akin to a succession of
boutiques in a mall.
Note 8
There are currently eight service and centre groups working under CUSA. The space allocation allows
for an increase to eleven, assuming each group occupies, on average, 500 NASF.
The above space allocations are provisional and do not consider their financial feasibility and risks.
Note 3
CUSA Clubs & Societies
CUSA oversees the operations of over 200 student clubs and societies at Carleton University but offers
very little space (507 NASF) for them to stage regular meetings and functions.
The FSP provisionally allocates an additional 4,600 NASF for use by clubs and societies, mostly in the
form of 10 to 15 bookable small to medium-size meeting rooms that would be shared among all of
them.
CUSA Leased Space
CUSA currently leases 1,014 NASF to OPIRG and a photography studio. CUSA representatives
indicated to ECS they wish to continue with these lease revenues and possibly have more. Accordingly,
the FSP describes an additional 1,000 NASF of leasable space.
Note 9
CUSA Food and Retail
CUSA operates a coffee shop (Roosters), a restaurant and pub (Olivers) and a convenience store
(Henrys) in the University Centre.
CUSA indicated that it would welcome additional space for the Kitchen and shipping and receiving area
of Olivers. The FSP carries this request with a 600 NASF provisional allocation.
4,000 NASF of bookable meeting room space is allocated as 1st Priority Level in the Student Commons
Building. Another 600 NASF is allocated as caged storage space for the clubs that own bulky
equipment (such as outdoors activity clubs).
July 26, 2016

3|1
Carleton University
Functional Space Program Notes
Introduction
OVPSE Space Allocations
CUSA requires maintenance and storage facilities as part of its day to day operations. It currently
occupies 2,197 NASF in the University Centre using a variety of purposely designed and salvaged
spaces. Ultimately all this logistics space would benefit from rationalization and consolidation in a
single and large area on a lower level of the University Centre and with good access to the Student
Commons.
Note 15 OVPSE Services
Note 11 CUSA Galleria Event Space
The FSP proposes no change in how CUSA currently uses its Galleria space on Level 4 of the University
Centre.
CUSA / GSA Shared Space Allocations

Note 12 CUSA / GSA Shared
Both CUSA and GSA have indicated an interest to have, on a shared basis, a large boardroom meeting
space that could hold between 30 and 40 participants at a large conference-style table and another 20
to 30 participants on the perimeter of the room. The space should be divisible into smaller rooms.
This room will replace the Senate Boardroom used from time to time in the Robertson Building.
GSA Space Allocations

Note 13 GSA Administrative Offices and Student Lounge
GSA indicated to ECS that the quantity of space it currently occupies is appropriate, except for the need
for larger-capacity meeting facilities as indicated in Note 12. However, the location of the GSA
facilities on Level 6 of the University Centre is deemed inappropriate. The FSP addresses this by
proposing the relocation of the GSA facilities to the Student Commons Building as a 1st Priority Level.
As a place-holder allocation, ECS has included an additional 1,000 NASF for the Graduate Student
Lounge in anticipation of the expected increase in the graduate student population at Carleton
University in future.
Note 14 GSA Food and Retail

GSA operates Mikes, a pub-style restaurant on Level 2 of the University Centre. GSA indicated that the
kitchen space for this venue was insufficient. A 600 NASF additional allocation is identified in the FSP
to expand the kitchen. This assumes that Mikes will remain in situ in the University Centre (4th Priority
Level), which in turn suggests that the 600 NASF space will have to be found in an area contiguous to
Mikes kitchen facilities.
July 26, 2016

The Office of the Vice-President Student and Enrolment has indicated to ECS that it would like to see the
following service groups in the Student Commons. ECS has assigned 1st Priority Level to these groups
and carried their current NASF allocation figures in FSP:
Welcome Centre - Info Carleton
Welcome Centre - Campus Card
OVPSE will improve or relocate the following service to the University Centre under the 3rd Level Priority
category:
Office of Student Experience

International Student Services
From Intention to Action FITA learner support services
Career Services
Student Affairs
Examination Centre
Note 16 Paul Menton Centre

The Paul Menton Centre provides learner support and accessibility services to students with special
needs. The Centre occupies spaces on three levels of the University Centre, all of them poorly visible,
poorly accessible or poorly configured. Carleton University is particularly interested in consolidating
and rationalizing the Paul Menton Centre in a single location somewhere in the University Centre in an
appropriate (accessible, visible and sized) location befitting this important service. At this time the FSP
carries a space allocation equivalent to that currently occupied by the Paul Menton Centre.
It was also indicated to ECS that CUSAs Carleton Disability Awareness Centre CDAC should also
be located nearby. This is reflected in the FSP.
Note 17 Galleria Event Space

No changes are proposed in the FSP to the Galleria event space controlled by the University, with the
caveat that the monitoring of the space by Info Carleton staff will no longer be possible if that group
relocates to the Student Commons.
Note 18 Scheduling and Examination Services

The Scheduling and Examination Services group was assigned a 5th Priority Level in the FSP. This means
this service could be relocated anywhere appropriate on campus. Doing so would vacate 1,971 NASF
on Level 5 of the University Centre.
3|2
Carleton University
Note 10 CUSA Facilities and Operations
Carleton University Space Allocations
ECS has categorized certain FSP space allocations as to be determined (TBD) in terms of which party
or combination of parties will be the owner / operator / user of the facilities included in this group.
Note 22 Classrooms
Note 19 Assembly / Event Space Agora

The FSP envisages a large open 3,000 NASF atrium-like Agora space at the centre of the Student
Commons around which the remainder of the building is organized. The atriums floor space itself will
be used for a variety of functions (in a manner that echoes what is currently done in the Galleria), but in
an environment that is better suited for events and presentations in terms of sight lines, sound, etc. For
example, a small permanent stage area is included in the FSP (400 NASF). Half the Agora (1,500
NASF) will be made of a terraced seating area designed for casual social interaction and study that can
also be used as a tiered seating section facing the stage when events are held.
Note 20 Assembly / Event Space Agora Perimeter

The FSP places the following services and functions around the perimeter of the Student Commons
Building Agora:
Bookable multi-function space for certain types of events such as recruitment fairs, cultural events,
etc. One side of these multi-function rooms should completely open to the Agora itself. Thus the
agora floor can be used as a foyer area for the multi-purpose rooms.
Bookable activity spaces suited for activities such as dance and drama rehearsals.
Quiet study space totalling 2,000 NASF.
A catering / reheat kitchen to support food and beverage services either in the multi-function rooms
or in the Agora proper.
Note 21 Distributed Study Space

The FSP allocates 2,000 NASF of study space to be distributed throughout the Student Commons
Building. This is in addition to the terraced space of the Agora that can be used for study purposes
(2,000 NASF) and the quiet study space allocated on the Agoras perimeter (2,000 NASF).
July 26, 2016

The FSP assigns a 4th Priority Level to the classrooms located in the University Centre. No changes are
expected to these spaces at this time.
Note 23 Study Space

The FSP assigns a 4th Priority Level to the study spaces located in the University Centre. No changes are
expected to these spaces at this time.
Note 24 Carleton University Dining Services

The FSP adds 10,000 NASF of dining space to the campus in the Student Commons. Carleton plans to
link this additional seating capacity in a way that is linked to its Existing Dining Services installations
already in place on Level 2 of the University Centre. No changes are expected to these spaces at this
time.
Note 25 Carleton University Bookstore

The FSP assigns a 4th Priority Level to the Bookstore spaces located in the University Centre. No
changes are expected to these spaces at this time, with the caveat that concerns were communicated to
ECS regarding the size of the loading dock the Bookstore shares with CUSAs Olivers food operation.
Note 26 Carleton University Ombudsman

The FSP assigns a 3rd Priority Level to the office of the Ombudsman located in the University Centre.
Note 27 CUPE Offices

The FSP assigns a 3rd Priority Level to the CUPE offices located in the University Centre.
3|3
Carleton University
TBD Space Allocations

SUB Workbook

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

SUB Workbook

Uploaded by

Copyright:

Available Formats

Carleton University

Functional Space Program for

DRAFT WORKBOOK Version 4.0

Educational Consulting Services Corp.

3rd Iteration of Functional Space Program .............. Section 2

July 26, 2016

Introduction ........................................................ Section 1

About Educational Consulting Services Corp.

Planned Student Commons Building at Carleton University

Purpose of the Functional Space Program

July 26, 2016

Definition of Priority Levels

the overall campus experience for students;

2nd Priority Level

3rd Priority Level

4th Priority Level

5th Priority Level

July 26, 2016

Further Consideration about the Prioritization of

Suggested Questions for the Steering Committee

University of Calgary EEEL Building Agora and Event Space

July 26, 2016

Section 2 Functional Space Program

Summary of FSP Allocations for the Proposed Student Commons Building

Carleton University Student Association

Non-Assignable or Building Service Space Non-assignable spaces include building hallways,

July 26, 2016

New Student Commons

2nd Priority Level

4th Iteration of Functional Space Program

A Note on Net Assignable Areas and Gross Building Areas

New Student Commons

New Student Commons Total

1st Priority Level

Owner / Operator / User

CUSA - Administrative Offices

July 26, 2016

GSA - Administrative Offices & Student Lounge

2nd Priority Level

CUSA / GSA Shared

4th Iteration of Functional Space Program

Summary of FSP Allocations for the Proposed Student Commons Building

Summary of Allocations in the Existing University Centre

University Centre Total

3rd Priority Level

Owner / Operator / User

Carleton University Total

July 26, 2016

4th Priority Level

GSA - Food & Retail

OVPSE - Office of Student Experience

5th Priority Level

4th Iteration of Functional Space Program

CUSA - Administrative Offices

CUSA - Administrative Offices & Support

CUSA - Clubs & Societies

CUSA - Administrative Offices Total

CUSA - Services & Centres Total

CUSA - Clubs & Societies Total

CUSA - Leased Space Total

CUSA - Food & Retail Total

CUSA - Facilities and Operations Total

CUSA - Facilities and Operations

CUSA - Galleria Event Space