Dear Sir,

As a consequence of not having ISO14001:2004/2009 Certificate,

Simply answer with document as objective evidence if applicable- the below check list questionnaire according to the ISO14001:2004/2009
Environment Management System (EMS) requirements to illustrate your EMS System in your organization.
Also, stamp with your Stamp or sign every page with your authorized signature.
Your answers will be confidential and reviewed closely to determine if your equivalent EMS comply with ISO14001:2004/2009 EMS requirements

Environment Management System Questionnaire

ISO14001:2004/2009 EMS requirements
4.1 General Requirements
1- Describe your established EMS?
2- Explain how your EMS is maintained?
3- Illustrate how your EMS is structured according to the requirements of the DIN EN
ISO 14001:2004/2009?
4- Brief how your EMS is suitable to promote the process of the continual
improvement of the environmental performance of your organization?
5- Describe in your effective Waste management system?
4.2 Environmental Policy
1- Explain how your existing approved declaration defines the company's
environmental policy?
2- Show and describe how your environmental policy is appropriate to the nature,
scale and environmental impacts of its activities, products or services?

Your Organizations answers &

comments

Requested Objective evidence

EMS Manual
EMS Manual
1- EMS Manual
2- List of active EMS operating documents
1- Approved Organization Chart structure
2- Active Operational control instructions

Approved EMS Policy

1) EMS Manual
2) Approved EMS Policy

3- identify and brief explain the included commitments in your EMS to:
1) Comply with relevant legislation and regulations and other requirements?

2) Continual improvement of the environmental performance?

3) Prevent pollution?
4- Explain how your defined environmental objectives and targets are based on the
environmental policy and the extent to which they have been met and evaluated?
5- Explain in brief how your environmental policy is communicated to all employees?
6- Describe how and the means that your environmental policy is available to the

1) Active List of Legal and other Requirements

record
2) Active Evaluation Report of HSE performance
record
Active Objective & targets program plan record
Active Operational control instructions

1- EMS Communication, participation & consultation

operating system document

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11)

1)
2)
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4)

public?
7- Explain how the environmental policy is phrased in such a manner that it is
understandable to internal and external interested parties?
8- Describe your process and how your environmental policy periodically reviewed
and, where necessary, revised?

2- organization Web-site

EMS Management Review Meeting Agenda records

4.3 Planning
4.3.1 Environment Aspects
1- Describe how to identify and maintain the environmental aspects of :
Your Organization activities?
Products? or;
Services?
That the organization can control and over which it can be expected to have an
influence?
2 Explain how your organization identifies, manages and controls the below mentioned cases:
Emissions?
Releases to water?
Sewage?
Waste Management?
Contamination of land?
Impact on communities?
Use of raw materials and natural resources?
Specific local environmental issues?
Past activities / containment areas?
Handling of environmental relevant substances?
Conceptions for engineering and construction?
3-Explain how to determine aspects which have or can have a significant impact on
the environment?
4- Describe in brief how to manage and process the identified significant aspects
when your organization environmental objectives and targets were established?

1) Record List of Aspects Identification, Impacts

Assessment and Control
2) HSE Risk assessment Methodology Annex
Active Operational control instructions & records

1- Record List of Aspects Identification, Impacts

Assessment and Control
2- For identified significant Aspects,
active Operational control instructions & related
records

HSE Risk assessment Methodology Annex

1- Environmental Aspects and Impacts Assessment
EMS document
2- Setting and review HSE objective and Targets
system document

5- Explain in brief how to process the information required in this respect to be kept
up-to-date?
6- Describe in brief how your initial environmental review is performed?
7- Describe how to process your organizations environment review subjects as shown below:
Recording of all requirements from legal stipulations?
Identification of significant environmental management aspects?
Review of the existing environmental management practices and procedures?
Evaluation of feedback from the investigation of previous incidents?

Environmental Aspects and Impacts assessment

EMS document
Record List of Aspects Identification, Impacts
Assessment and Control
HSE Internal audit actual Plan
1- Incident/accident investigation reports for actual
cases

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5) Possible consequences of operating conditions which deviate from standard operating

conditions?
4.3.2. Legal and other requirements
1- Explain how to identify, process, maintain and to have access to legal and other
environmental protection requirements to which your organization subscribes?

2- Near miss reports

1- Active Operational control instructions
2- HSE deviation control records of actual cases

1- Right to access to Net List

2- Participate & communicate authorities
3- Active List of Legal and other Requirements
record

2- If applicable, explain how to manage the mentioned below subjects:

1) Industry codes of practice?
2) Agreements with public authorise?
3) Non-regulatory guidelines?
4.3.3 .Objectives and targets
1-Describe how to establish, document, follow-up and maintain environmental
objectives and targets?
2- Explain the done processes to confirm that all organizational functions and levels
related to the organization environmental performance has been taken into account?
3- Explain in brief how to deal with the mentioned below subjects When the objectives and targets were established:
1) The relevant legal and other requirements?
2) All environmental aspects?
3) Technological options?
4) The best available technology?
5) Financial, operational and business requirements?
6) The points of view of interested parties?
4- Explain how to conform that the established objectives and targets are consistent
with the environmental policy, including the commitment to prevention of pollution?
4.3.4. Environmental management programs
1-Describe in details how to:
1) Establish programs to achieve the environmental objectives and targets?
2) Maintain the established programs to achieve the environmental objectives
and targets?
2- Explain in brief EMS Programs requirements for:
1) Designation of responsibility for achieving objectives and targets at each
relevant function and level of the organization?
2) The means, personnel and time-frame by which they are to be achieved?

EMS objective, Targets and Plan Program actual

records

1- List of active EMS operating documents

2- EMS operating documents according to case
3- EMS objective, Targets and Plan Program actual
records according to case
EMS scope of actual audit Program Plan record

EMS objective, Targets and Plan Program operating

system EMS document

1- EMS objective, Targets and Plan Program actual

records
2- HSE defined EMS duties, responsibilities in Job
descriptions

4.4 Implementation & Operation

4.4.1 Structure & Responsibility

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1-Explain how to:

1) Define roles, responsibilities and authorities?
2) Defined roles, responsibilities and authorities are communicated for all
activities which are necessary to maintain your organization EMS?
2- Describe in brief how your organization management provides sufficient help for the implementation and control of the EMS of
1) Human and other resources?
2) Staff with specialized skills?
3) Appropriate technology?
4) The required financial means?
3- Explain how your organizations EMS management representative process his defined duties, responsibility and authority for:
1) Ensuring that EMS requirements are established implemented and maintained
2) Reporting on the performance of EMS to top management for review and as a
basis for improvement of the EMS?
4- Explain roles for how to:
1) Define your organization EMS management representatives responsibilities
and authorities in a job profiles?
2) Be considered in company organizational chart?

Approved Organization Chart structure

HSE defined EMS duties, responsibilities in Job
descriptions signed by HSE personals

the mentioned below items:

1- EMS Manual
2- HSE HR & Training and competence operating
system document
1- EMS appointed Management Representative Job
description
2- EMS Management Review actual agenda
1- ISO14001:2004/2009 Standard Clauses
requirements
2- EMS Manual

4.4.3 Communication
1- Explain in brief how to conduct the internal communication between the various
levels and functions of the organization for your organization environmental aspects
and its EMS?

1- EMS Communication, participation & consultation

operating system document records

2- Describe how any functional Mgr. process for:

1) Receiving, documenting and responding to relevant communication or
complaints?
2) Reviewing of qualified objections by external interested parties?

1- EMS Communication, participation & consultation

operating records

3- Describe how your organization regulates external communications concerning

identified significant environmental aspects?
4- Explain in brief with defined responsibilities how to conduct communication with the authorities in the case of:
1) Licensing procedures?
2) Conformance with reporting regulations?
3) Environmentally relevant events?
4.4.4. Environmental management system documentation
1- Explain the basis of how to describe EMS requirements and their mutual
interaction?
2- Describe in brief your organization core elements of the EMS?
3- Explain how information on related documentation (process information,
organizational charts, internal standards and operating procedures, emergency plans)
is provided which includes more details on the functioning of specific parts of EMS?

2- Organization local Network List

2- HSE external documents operating record

EMS Communication, participation & consultation
operating system document records
1- EMS Communication, participation & consultation
operating record
2- EMS Manual

EMS approved Manual

1- EMS Inter-relation continual improvement

concept(ISO14001 Standard)
2- EMS Manual

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4- Explain how to act and deal with cases which the absence of EMS documents may
result in deviations from the environmental policy?

1- HSE deviation control records of actual cases

2- un-scheduled HSE internal audit
3- HSE Corrective action &follow-up

4.4.5. Document Control

1- Describe how to manage and control all necessary EMS documents?

1- HSE Manual
2- HSE issued document control documents
3- Assigned HSE document controller

2- Explain how the process of document control ensures that:

1) All documents are legible?
2) All documents are identified and can be categorized?
3) Documents are drawn up, reviewed and approved by authorized personnel?
4) The current versions of relevant documents are available?
5) Obsolete documents are removed or specially identified?
6) Obsolete documents are retained for a certain period of time?
7) The documents are available wherever they are necessary for an effective
handling of the EMS?
3- Explain how the processes of document control to ensure that EMS external
documents are up-to-date and are known in all parts of the organization?

1- HSE Manual
2- HSE issued document control documents
3- Assigned HSE document controller
4- HSE document control active records

1- Assigned HSE document controller

2- HSE document control active record of external
document
3- EMS Communication, participation & consultation
operating record

4.4.6. Operational Control

1- Describe in details how to act and deal with the identified significant environmental aspects of processes and activities as shown below:
1) Record List of Aspects Identification, Impacts
1) Purchasing of raw materials and processing materials?
Assessment and Control
2) Purchasing of services?
3) Purchasing of facilities and production equipment?
2) HSE Risk assessment Methodology Annex
4) Contract Review?
5) Marketing/Customer service?
3) Active Operational control instructions & records
6) Design?
4) HSE Manual
7) Production / Maintenance?
8) Quality control Tests and inspections?
5) Approved Organization Chart
9) Control of inspection, measuring and test equipment?
10) Logistics /Transport?
11) Storage?
12) Waste treatment?
13) Handling of supplied products and packages?
2- Explain in brief how to ensure that all the below activities are performed under specified conditions and have procedures on action to be taken in the case of deviations from
proper operation:

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1) Purchasing of raw materials and processing materials including supplier

evaluation?
2) Purchasing of services including supplier evaluation?
3) Purchasing of facilities and production equipment?
4) Contract Review?
5) Design?
6) Production / maintenance?
7) Logistics / transport?
8) Storage?
9) Waste treatment?
10) Handling of supplied products/ packages?
3- Describe briefly how to deal and respond to situations where the absence of EMS
documents could lead to a deviation from the environmental policy and the
environmental objectives and target?

1) Record List of Aspects Identification, Impacts

Assessment and Control
2) HSE Risk assessment Methodology Annex
3) Active Operational control instructions & records
4) HSE Manual
5) HSE deviation control records of actual cases
6) HSE emergency, preparedness and response
instructions & records
7) HSE Corrective action &follow-up
1) HSE Management review actual meeting agenda
record (recommendations)
2) HSE emergency, preparedness and response
instructions & records
3) HSE Corrective action &follow-up

4- Details the operating criteria included in these EMS documents?

5- Explain how to identify and process significant environmental aspects of goods and
services used by the organization?

1) Record List of Aspects Identification, Impacts

Assessment and Control
2) HSE Risk assessment Methodology Annex

6- Explain briefly how to inform suppliers and contractors about the relevant EMS
documents and requirements of organization EMS?

3) Active Operational control instructions & records

1) EMS Communication, participation & consultation
operating record
2) Statements in Purchase Order or Contract

4.4.7. Emergency Preparedness and Response

1- Describe in details how to establish and maintain EMS Documents to:
1) Identify potential for accidents?
2) Respond adequately to accidents and emergencies?
3) Prevent & mitigate any environmental impact?

1) HSE Manual
2) Record List of Aspects Identification, Impacts
Assessment and Control
3) HSE Risk assessment Methodology Annex
4) HSE emergency, preparedness and response
active records & instructions
5) Incident Investigation Nonconformity Corrective
Preventive action active records

2- Explain briefly how to manage EMS document periodic review and test for their

6) Incident/accident investigation causes -Annex

1) HSE Management review actual meeting agenda
record (recommendations)

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effectiveness, and if necessary, revise?

3- Explain how to perform organization environmental risk assessment?

4- Explain how to ensure that requirements made by the authorities are taken into
account when the emergency plans are drawn up and updated?

5- Describe briefly the process of how to handle and deal information of the public?

2) Scheduled HSE internal audit records

1) Record List of Aspects Identification, Impacts
Assessment and Control
2) HSE Risk assessment Methodology Annex
HSE emergency, preparedness and response (1
active records & instructions
Evaluation of compliance with legal and Other (2
Requirements' active record
1- EMS Communication, participation & consultation
operating system record
2- Organization Website

4.5.
Checking & Corrective Action
4.5.1. Monitoring and Measurement
1- Explain how to process and do the following:
1) EMS Periodic measures?
2) Monitor the key characteristics of operations and activities that can have a
significant impact on the environment?

1) Performance measurement and Monitoring of HSE

system active records

2- Details EMS regulations on:

1) Recording of information to track performance
2) Relevant operational control systems
3) Conformance with the organization objectives and targets?

1- ISO14001:2004/2009 Standard Clauses

requirements

2) Record List of Aspects Identification, Impacts

Assessment and Control

2- Performance measurement and Monitoring of HSE

system active records
3) EMS Manual
4) EMS objective, Targets and Plan Program actual
records

4- Explain how to control, maintain and calibrate measuring and monitoring

equipment and devices?
5- How to act for requested specific measurement requirements?

5) Active Operational control instructions & records

1) ISO9001:2008, QMS clause requirement 7.6
2) calibration certificates
3) Calibration sticker to identify status

6- Explain how to control records of results of EMS maintenance and the monitoring?

4)active calibration Plan

1- Performance measurement and Monitoring of HSE
system active records
2) HSE Record control system operating record

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4.5.2. Non-conformance & Corrective & Preventive action

1-Describe in details how to react and act for the investigation of cases of nonconformance and for corrective action?
2- Explain the process for initiating, following up and completing EMS corrective and
preventive actions?
3- Describe briefly how to process requirements with respect to:
1) Identifying the cause of the non-conformance?
2) Carrying out measures to mitigate environmental impacts caused?
3) Identifying and implementing the necessary corrective action?
4) Implementing or modifying control mechanism by which a renewed nonconformance shall be prevented?

1) Incident Investigation Nonconformity Corrective

Preventive Action records
2) Incident/accident investigation causes -Annex
1) Incident Investigation Nonconformity Corrective
Preventive Action records
2) Incident/accident investigation causes Annex
3) Record List of Aspects Identification, Impacts
Assessment and Control
4) HSE Risk assessment Methodology Annex

5) Recording of changes in written procedures resulting from corrective action?

4- Explain how to determine if the established corrective and preventive action is
appropriate or not?

5) Active Operational control instructions & records

1- Assigned HSE document controller
2- HSE document control active records
1) Incident Investigation Nonconformity Corrective
Preventive Action records
2) Incident/accident investigation causes Annex
3) EMS Management review Meeting active agenda
records

5- Explain how to deal with:

1) Changes in EMS documents resulting from corrective & preventive action?
2) Recorded EMS changes in documents in EMS records?

1) HSE document control active records

2) EMS Management review Meeting active agenda
records
3) EMS Manual

4.5.3. Records Control

1- Describe in brief how to identify, maintain and dispose of environmental records?
2- Explain how to control and manage the following aspects:
1) Information on applicable environmental laws and other requirements
records?
2) Complaint records?
3) Training and instruction records?
4) Information about stages of production records?
5) Product or service Information records?
6) Quality control Inspection, maintenance and calibration records?
7) Pertinent contractor and supplier information records?
8) Incident reports?
9) Information on emergency preparedness and response records?

HSEQ record control operating system active record

with retention times
1) HSEQ record control operating system active
records
2) Each activity Mgr. with defined duties and
responsibilities for controlling of records of his/her
own department
3) ISO14001:2004/2009 standard EMS requirements

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10) Records of significant environmental aspects records?

11) EMS Audit results records?
12) Results of EMS management review records?
13) Dealing with service companies records?
3- State how the above records are identifiable and traceable to the activity, product
or service involved?
4.5.4. EM System Audit
1- Describe the process for carrying out internal EMS audit?

EMS Internal audit active system records

2- Explain the basis to time plan internal EMS audits?

1) EMS approved Organization Chart

3- Explain briefly how to use the results of previous audits for audit planning and
conducting?

4- Explain in brief the basis of selecting and appointing auditors for directing and
conducting of audits, reporting and definition and monitoring of prescribed measures?

2) EMS Management review Meeting active agenda

records
1) EMS approved Organization Chart
2) EMS Management review Meeting active agenda
records
3) EMS internal audit actual Reports
1) EMS approved Organization Chart
2) ISO19011:2002 Standard for QEMS audits
requirements
3) EMS internal audit system operating document
4) EMS Manual inter-relation activities and
processes

4.6 EMS Management Review

1- Describe how your organization top management review and evaluate the EMS to
ensure that it is still suitable, adequate and effective?
2- State out whether these reviews and evaluations carried out at fixed intervals?
3- Explain in brief how to consider our organizations EMS elements in the review?

1) EMS approved Organization Chart

2) EMS Management review Meeting active agenda
records
3) EMS Manual

4- Describe how to communicate with your management to ensure that management is provided with the information needed to review and evaluate EMS, such as:
1) EMS approved Organization Chart
1) Results from audits?
2) The extent to which objectives and targets have been met?
2) EMS Management review Meeting active agenda
3) Lists on energy and raw material consumption?
records
4) Information about other environmental aspects?
5) Lists of environmental data?
3) EMS Communication, participation & consultation
operating system record

4) Record List of Aspects Identification, Impacts

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Assessment and Control

5) HSE Risk assessment Methodology Annex
6) EMS objective, Targets and Plan Program actual
records
7) EMS internal audit actual Reports

5- Describe how to take into consideration at reviewing and evaluating of the following below subjects:
1) The possible need for changes to the policy, the objectives and other
elements?
2) The changing circumstances?
3) The concerns amongst relevant interested parties and the commitment to
continual improvement?

1) EMS objective, Targets and Plan Program actual

records
2) EMS Management review Meeting active agenda
records (output recommendations & decisions)
3) EMS Communication, participation & consultation
operating system record

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