3.1.

Detail Progress of Components

a. Civil Work
1) The Mechanism of Civil Work Activities
The mechanism of civil work package 3, Yogyakarta State
University were as follow:
Table 6. Civil work activities
N
o
1

Civil Work

Activities

Returning the evaluation

document by IDB to the PIU
in 7 universities
Discussing the comments
from CGO in case of
University building contract
with minimum value of USD
15.25 million
Discussing Standard Bidding
Document (SBD)

Impleme
n tation
Beginnin
g of June

Report Revision

June 06

Preparing the
appendicies of the
documents

June 10

Report evaluation of CGO

comment result

June 1112

Discussing the comment from

CGO

Juni 1718

6
7
8

Evaluation revision of PQ by
Individual Consultant (IC) of
PQ
Draft revision of SBD by
Individual Consultant (IC) of
PQ
Sending the revision of PQ
with the appendicies to be
forwarded to IDB Jeddah

Output

June 2027
June, 28
30
July 19

Bidding Document Phase I

July 19

1
0

Bidding Document Phase II

August
16

1
1

Review PQ evaluation report

CGO

August
29

1
2
1
3
1
4

Respon to IDB CGO Indonesia

Comment
NOL Prequalification Report
for the Civil Work
Bidding Document

Septemb
er 07
Septemb
er 29
October
10

Draft Standard
Bidding Document
1. Report PQ
2. Individual
Evaluation
3. Attachment
Response to PT.
ACSET Indonusa
and PT. Amarta
Report revision of
PQ with its
reasons
Revising Draft of
SBD, waiting the
details from DEDC
A revision Report
of PQ
Draft Standard
Bidding Document
for Civil Work
Review of Draft
Bidding Document
for Civil Work
PQ Evaluation
Report; CGO
Comment and
feedback; PMU
Remarks for PQ
Evaluation report
Covering Letter for
CGO Indonesia
Clarification Letter
for NOL IDB
Non Objection
Letter of Bidding

N
o

Civil Work

Activities

Impleme
n tation

Output
Document

The Civil Work Activities in the third Quarter received

concern related to the question from PT. ACSET Indonusa
JV PT. Amarta Karya. After having guidance from the
Director of Learning and Students Affair, Ministry of
Research,

Technology,

and Higher Education, Project

Implementation Unit, led by Project Manager Unit, gave

respond related to objections on the item of "University
Building" in the Prequalification Document for the entire 7
Universities. Also, the discussion of the Standard Bidding
Document contractor, which had to be prepared because
the DEDC process was almost done.
Next, based on the response from Jeddah (Sent to
PMU and forwarded to each PIU), it ordered PIU PIU to
replace the "University Building" into building construction,
without changing the value that has been set in the prequalification documents. Therefore, the official report on
the "aanwijzing", which stated that the building in the
document were building construction, was no longer valid
and should be re-evaluated, especially for some specific
companies.
The result of evaluation of document revision showed
the data of qualified companies, as follows.
Table 7. Proposed Prequalification Decision-Before
Reg
.
No.

Name Applicant

01
04
05

PT. WASKITA KARYA (Persero) Tbk.

PT. ADHI KARYA (Persero) Tbk.
PT. WIJAYA KARYA (Persero) Tbk.

10

PT. NINDYA KARYA (Persero)

11

PT. ACSET INDONUSA JV PT. AMARTA

Proposed
Prequalifica
tion
Decision
Prequalified
Prequalified
Prequalified
Not
Prequalified
Not

Reg
.
No.

Name Applicant
KARYA
PT. PEMBANGUNAN PERUMAHAN
(Persero) Tbk. JV PT. HUTAMA KARYA
(Persero)

12

Proposed
Prequalifica
tion
Decision
Prequalified
Prequalified

Meanwhile, below was a list of companies that pass

the

evaluation

document

of

PQ,

after

the

change

"University building" into "Construction building". It was

presented in Table 8.
Tabel 8. Proposed Prequalification Decision After
Reg
.
No.
01
04
05
10

Name Applicant
PT. WASKITA KARYA (Persero) Tbk.
PT. ADHI KARYA (Persero) Tbk.
PT. WIJAYA KARYA (Persero) Tbk.
PT. NINDYA KARYA (Persero)
PT. ACSET INDONUSA JV PT. AMARTA
KARYA
PT. PEMBANGUNAN PERUMAHAN
(Persero) Tbk. JV PT. HUTAMA KARYA
(Persero)

11
12

Proposed
Prequalifica
tion
Decision
Prequalified
Prequalified
Prequalified
Prequalified
Prequalified
Prequalified

Table 8 and Table 9 above shows that there was a

change of corporate data that passed the prequalification
documents. Before the document revision, there were two
companies that did not qualify, i.e. PT. Nindya Karya and
PT. Acset Indonusa JV PT. Amarta Karya. Meanwhile, after
the revision of the prequalification document as what has
been submitted by the CGO, then there was a company
which was passed the evaluation of prequalification
documents, namely PT. Acset Indonusa JV PT. Amarta
Karya.
PT. Acset Indonusa pass the verification because they have
general experience and the company is a Member Country

(MC), as required by the IDB. The company was not from

Singapore. PT. Amarta Karya can go through because the
company was able to show the physical document in the
form of construction contracts, whose value amounted to
USD 15.250 for each package of the contract. In the prequalification documents, it was mentioned if one of the
joint venture did meet the contract value of projects that
have been required, then, automatically, both companies
could be further processed, or prequalified.
The final stage of this revision activity is Final Progress
report, the entire document report, Individual evaluation
along with the supporting appendicies, submitted to the
PMU in the form of softcopy and hardcopy.
2) The implementation of Civil Work Activities
The implementation of Civil Work Preparation Package
9, Yogyakarta State University was as follows:
Table 9. Implementation and the plan of Civil Work
PIU IDB UNY 2016

Implementasi Civil Work

Realitat
ion

January

Aanwijzing Prequalification Procurement of

Civil Work

100%

February

Pre-qualification Document

100%

Month

Month

March

April
May

June
July
August
Septembe
r

October

November

December
January,
2017
February,
2017
March,
2017

Implementasi Civil Work

Input Pre-qualification Document
Opening Pre-qualification Document
Evaluation of Pre-qualification Document
Pleno Evaluasi Pre-qualification Document
The verification result of Verifikasi Data
hasil Evaluasi Pre-qualification Document
Report Pre-qualification Document
NOL PMU
Announcing Shortlisting Document
Detail Engineering Detail Consultant
(DEDC)
Submit PQ Report to IDB
Detail Engineering Detail Consultant
(DEDC)
Bidding Document Civil Work of DEDC
result
Evaluation of Pre-Qualification Document
for Civil Work
IDB Comment for PQ Report
PMU response for IDB Comment
Report of Pre-Qualification Document for
Civil Work Final
NOL Prequalification Report for the Civil
Work
NOL Bidding Document
Clarification of IDB Non-Objection Letter for
Prequalification Report for the Civil Work
NOL Bidding Document
Announcement of Shortlisting Document
Submission of Technical and Financial
Proposal to Bid Committee
Aanwidzing and field visit
Agreed BQ
Evaluation Bidding Document for Civil Work
Evaluation Bidding Document for Civil Work
Report Bidding Document
NOL
Letter of Decree from the MInister
Announcing the Winner of Civil Work
SPPBJ
Contract (14 month)
SPMK
PCM (Pree Contract Meeting)
Civil Work Implementation

Realitat
ion

100%

100%
100%

100%
100%
100%

100%
50%

0%

0%
0%
0%
0%

As presented in the Table 9 above, the progress were

aanwijzing,

Submission

and

Opening

PQ

document,

Companies Evaluation, Input Praqualification Document,

Opening

Praqualification

Praqualification

Document,

Document,

Evaluation

Plenary

Evaluation

Praqualification Document, Data Verification results of

Praqualification

Document

Evaluation

of

Report

Praqualification Document and Non Objection Letter of PreQualification Report for Civil Work. In the last stage,
Procurement progress in general had been implemented
about 70%.
3) Constraints and Resolutions
1.

The constraint on Civil Work implementation

Consolidation between PMU and PIU was not wellplanned, especially with regard to the procurement
process. PQ expert was not too much involved in
various activities organized by the PMU.

PMU were quite slow in responding the questions from

the companies.

The term modification from "University building" into

Construction building, giving impact to the entire
report of PQ and the attachments.

There are differences about the IDB Guidelines with

CGO Indonesia.

2.

Resolution
PQ Civil Work IDB 7 in 1 was more proactive in
recruiting every chance of PMU.

PIU gave advice and opinion through email in order to

save the time.

Revision of document evaluation of Praqualification

has been conducted after the letter from CGO was
released, and those were conducted in three days.

The discussion of IDB Guidelines should be carried out

jointly with the CGO Indonesia