Kent State University Library

1125 Risman Dr. Kent, OH. 44240

(330)-672-3456

TO:

All Staff

FROM:

Dylan H. Tyler

DATE:

June 31, 2016

SUBJECT:

Closing Procedures

This memo outlines the procedures that all staff members of the circulation area are to follow
when closing the building. These procedures must be followed carefully to ensure the building is
secured before leaving the premises.
Section 1: Announcements
Announcements to inform library guests the building is closing must be made in a timely
manner. There are three times to make an announcement, and the description after the times
below will indicate which script to read in the announcement binder:
1. 9:30 P.M. Closing in 30 minutes announcement
2. 9:45 P.M. Closing in 15 minutes Announcement
3. 10:00 P.M. Closed announcement
Section 2: Closing of Service Areas
At 9:45 P.M., all service areas are officially closed in the building; therefore, no guest may
check-in or-out any items at this time. The procedure for closing the circulation desk at 9:45
P.M. is as follows:
1.
2.
3.
4.

Place We Are Closed signs in front of each computer terminal.

Logoff and shutdown each computer.
Turn off lights only for the circulation area.
Change We Are Open signs in the front doors to the We Are Closing Soon signs.

(Continued on next page)

All staff members

June 30, 2016
Page 2

Section 3: Building Closed

At 10:00 P.M., everybody who is not an employee of the library must exit the building. At this
time, the security guard should be making his or her rounds to ensure the building is empty.
Before leaving the premises, be sure to complete the following:
1. Lock the front and side doors by flipping the switches next to the announcement
microphone.
2. Switch the signs in the front door from We Are Closing Soon to the We Are Closed
signs.
3. Turn off the lights on floors 1 and 2 only by holding down the buttons for 15 seconds on
the light panel.
4. Place any stray books left on the desk by the rear, center computer for the morning crew
to check-in.
5. Place any keys in the lockbox and ensure it is armed.
After these tasks are completed, employees must exit the building through the back exit. Any
issues regarding a guest not leaving the building by 10:00 P.M. will now be handled by our
security staff and the Kent State Police Department.
If you have any questions or concerns about the new procedures, please contact me at
dtyler3@kent.edu.