Professional Documents
Culture Documents
D49300GC20 Ag PDF
D49300GC20 Ag PDF
D49300GC20
Edition 2.0
March 2009
D59114
THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
COMPUTER IS STRICTLY PROHIBITED
Authors
Christine Monk, Carol-Ann Lapeyrouse
Technical Contributors and Reviewers
Mary Kalway, Peggy Larson, Ivan Pena, Stacey Gomes, Jyoti Pandey, Shelley Feng, Sharon
Tennier, Ruth Kukla, Lata Sundar, Barbara Snyder, Bruce Isner, Barbara Nicholls, Christine
Rudd, Brian Aitken, Melanie Heisler, Hilary McClure, Pamela Rietz, Melanie Featherstone,
Brent Bosin, Aalok Shah, Wallace Gardipe, Oscar Brambila, Ivy Farren, Marilyn Montgomery,
Leanne Wilborn
This book was published using:
Oracle Tutor
THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
COMPUTER IS STRICTLY PROHIBITED
If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United
States Government, the following notice is applicable:
i MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
THESE eKIT
COMPUTER IS STRICTLY PROHIBITED
Table of Contents
ii MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
THESE eKIT
COMPUTER IS STRICTLY PROHIBITED
iii MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
THESE eKIT
COMPUTER IS STRICTLY PROHIBITED
Preface
Profile
Before You Begin This Course
v MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
THESE eKIT
COMPUTER IS STRICTLY PROHIBITED
Prerequisites
Related Publications
Oracle Publications
Part Number
B25454-02
B25453-02
B25455-02
B25959-01
B13984-02
B28872-02
B28871-02
B31551-03
B31600-02
B31601-01
Additional Publications
Read-me files
Oracle Magazine
vi MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
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COMPUTER IS STRICTLY PROHIBITED
Title
Typographic Conventions
Typographic Conventions in Text
Caps and
lowercase
Courier new,
case sensitive
(default is
lowercase)
Initial cap
Element
Glossary term (if
there is a glossary)
Buttons,
check boxes,
triggers,
windows
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames
Arrow
Brackets
Commas
Graphics labels
(unless the term is a
proper noun)
Emphasized words
and phrases,
titles of books and
courses,
variables
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in crossreferences
SQL column
names, commands,
functions, schemas,
table names
Menu paths
Key names
Key sequences
Plus signs
Key combinations
Italic
Quotation
marks
Uppercase
Example
The algorithm inserts the new key.
Click the Executable button.
Select the Cant Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Code output: debug.set (I, 300);
Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projects
URL: Go to http://www.oracle.com
User input: Enter 300
Username: Log on as scott
Customer address (but Oracle Payables)
Do not save changes to the database.
For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter user_id@us.oracle.com, where user_id is the
name of the user.
Select Include a reusable module component and click Finish.
This subject is covered in Unit II, Lesson 3, Working with
Objects.
viiMATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
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COMPUTER IS STRICTLY PROHIBITED
Convention
Bold italic
Example
When-Validate-Item
Passwords
SELECT last_name
FROM s_emp;
PL/SQL objects
Lowercase
italic
Uppercase
Syntax variables
1.
(N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2.
3.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab
Copyright 2009, Oracle. All rights reserved.
viiiMATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
THESE eKIT
COMPUTER IS STRICTLY PROHIBITED
Convention
Caps and
lowercase
Lowercase
1.
In the navigation frame of the help system window, expand the General Ledger entry.
2.
3.
4.
Review the Enter Journals topic that appears in the document frame of the help system
window.
ix MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
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x MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS
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Chapter 1
Chapter
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Chapter
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Chapter
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Create a new Employee Record in the Human Resources application
2.
(B) New
3.
4.
5.
6.
7.
8.
9.
(T) Personal
Chapter
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Assumptions
Chapter
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2.
(B) New
3.
Last = yourlastname
4.
First = yourfirstname
5.
6.
7.
Chapter
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8.
9.
(T) Personal
Chapter
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Chapter
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THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
1.
2.
3.
4.
Chapter
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Assumptions
Add Responsibilities
3.
Security Group
Standard
Standard
Standard
Standard
Standard
Standard
iExpenses
Standard
System Administrator
Standard
Standard
Chapter
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1.
6.
7.
Log back into the system with your newly created User Name and password.
Old Password = welcome
New Password = XXuser (Tab, re-enter to verify)
8.
(B) Submit.
Chapter
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4.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
1.
2.
3.
Chapter
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Assumptions
2.
3.
(I) Quick Select your name from the list if it doesnt default in automatically
4.
(B) Save
5.
Chapter
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1.
2.
3.
(B) Schedule
4.
Select Periodically
5.
6.
(B) OK
7.
8. (B) Submit
9. Do not submit another request
Chapter
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
1.
Create a new Pay Group Code under an existing Lookup Type (a named List of Values).
2.
Create a supplier.
3.
4.
5.
6.
Chapter
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Assumptions
We will create a new Pay Group Code and assign it to several new suppliers. The Pay Group
Code you create here will default from the supplier records to invoices that you enter.
Named Lists of Values are known as Lookup Types, and in this exercise, you will add a new
Lookup Code (a member of a List of Values) to an existing Lookup Type called PAY GROUP.
Later, when you run a payment batch , you will use your Pay Group Code as search criteria for
the invoice selection process so the system will select only YOUR invoices for payment!
1.
2.
3.
Create a new Pay Group Code by inserting your cursor in any cell of the grid, then clicking
(I) New to open a new row. Enter the following in the new row:
Code
XXPAY GROUP
Meaning
Description
XXPay Group
XXPay Group
Chapter
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(I) Save.., (I) Show Navigator > (M) Tools > Close Other Forms - Check
Create a Supplier
5.
6.
Chapter
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4.
(B) Apply.
8.
Chapter
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7.
(B) Save.
Chapter
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9.
Chapter
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Note: Enable the Create Debit Memo From RTS Transaction option if you want the system
to automatically create a Debit Memo in Payables when you enter a Return to Supplier
(RTS) transaction in Purchasing or Inventory. The value for supplier site defaults from the
Purchasing Options window.
Chapter
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Chapter
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Note: This address should be complete as this is the address that will appear on any payment
cut to this site!
22. (B) Apply
Note: If you get a message about the postal code, click (B) Continue to accept the entered
Zip Code.
23. Assign the address to the Vision Operations operating unit by checking the Select check
box.
Copyright 2009, Oracle. All rights reserved.
Chapter
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25. To update the supplier site attributes, click (I) Manage Sites.
Chapter
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Note: This address should be complete as this is the address that will appear on any
Purchase Order and RFQ sent to this supplier site!
31. (B) Apply
32. Assign the address to the Vision Operations operating unit, by checking the Select check
box.
33. (B) Apply. This creates the basic supplier site.
34. To update the New York supplier site attributes, click (I) Manage Sites.
Chapter
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Note: When you enter and approve purchase orders for this supplier, the Supplier
Notification Method will default. Weve chosen printed document here. However, had we
chosen e-Mail and specified an e-mail address, that information would default during
purchase order approval so we could send the purchase order using the suppliers preferred
method. Valid options are e-Mail, Fax and Printed Document.
Copyright 2009, Oracle. All rights reserved.
Chapter
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39. Scroll down to the Addresses for the Contact Region, and click (B) Add Another Row.
40. Type 'San Francisco' in the Address Name Field and <Tab>.
Chapter
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44. Down in the Addresses for the Contact Region, click (B) Add Another Row.
Copyright 2009, Oracle. All rights reserved.
Chapter
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45. Type 'New York' in the Address Name Field and <Tab>.
46. (B) Apply.
47. (B) Save.
Chapter
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
1.
2.
3.
4.
Chapter
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Assumptions
2.
3.
(B) Apply.
4.
Chapter
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1.
(B) Save.
6.
Chapter
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5.
(B) Save.
9.
(B) Save.
Chapter
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7.
Note: This address should be complete as this is the address that will appear on any
payments sent to this site!
13. (B) Continue.
14. Assign the address to the Vision Operations operating unit, by checking the Select check
box.
15. (B) Apply. This creates the basic supplier site.
16. Navigate to (H) Tax and Reporting.
Chapter
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Chapter
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Search for XXIBM supplier and inactivate the New York site.
3.
4.
5.
Chapter
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Assumptions
2.
Search
Supplier Name = XXIBM Corporation
3.
(B) Go.
4.
5.
6.
(T) Uses.
Inactive Date = Todays date
7.
(B) Apply.
9.
(B) Create.
Chapter
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1.
Chapter
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
1.
2.
Run the Supplier Merge Program for ALL invoices and POs related to GE Capital and
the following sites:
GE Captial, Boston -> GE Plastics, Boston
GE Capital, Danbury_2 -> Check the Copy box > GE Plastics
3.
Chapter
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Overview
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Chapter
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Assumptions
2.
Search
Supplier Name = XXComputer Consulting Services
3.
(B) Go
4.
(I) Update
6.
(B) Save
7.
Chapter
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1.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: System Administrator
1.
2.
4.
5.
Chapter
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Assumptions
Accept the default for the Profiles with No Values field (usually checked)
2.
3.
4.
(I) Save
6.
(I) Save.
Chapter
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1.
Practice - Create Folder Forms for the Invoice Header and Lines
regions
Overview
In this practice, you will create Folders for the Invoice Header and Invoice Lines regions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
Chapter
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Assumptions
Solution - Create Folder Forms for the Invoice Header and Lines
regions
Tasks
Create an Invoice Header Level Folder
Navigate to the Invoices window.
Query up your existing Invoice Batch and open the Invoice Entry form:
o <F11>
o Batch Name = XX Invoice Batch 1
o <Ctrl-F11>
o (B) Invoices
Reduce the width of the Type field slightly by dragging the right side of the column to
the left. Hold down the left mouse button as you drag.
Widen the Trading Partner field to allow for most supplier names. Also, rename the
Trading Partner field to Supplier by right-clicking on the column name. Enter the new
name, then (B) OK.
Add a new column by placing your cursor in the first row of the Invoice Amount field,
and right-click. Then select Folder, and Show Field. Select the Requester field. The
new column should appear to the right of the Invoice Amount field.
Move the GL Date field to the right of the Requester field by grabbing the column
header with your left mouse button and dragging it to the desired location.
Move the Distribution Set field to the right of the GL Date field.
Chapter
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1.
Move the Description field to the right of the Distribution Set field
Move the Terms Date field to the right of the Description field
Move the Payment Method field to the right of the Payment Terms field
Move the Pay Group to the right of the Payment Method field.
Move your cursor back to the Operating Unit field before saving.
3.
4.
(B) OK
6.
Trading Partner
Invoice
Date
Invoice
Num
Invoice
Amount
Terms
Standard
XXIBM
Corporation
Todays
date
11-150
150
30 Net
(T) Lines
Move the Distribution Set field to the right of the Amount field
Move the Distribution Account field to the right of the Distribution Set field.
Hide the Track as Asset field, then place your cursor in the Distribution Account field,
right-click, and select Show Field. Select Track as Asset from the list. The new column
should automatically appear to the right of the Distribution Account field.
Copyright 2009, Oracle. All rights reserved.
Chapter
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Hide the Discarded field, then place it to the right of the Track as Asset field.
Hide the Cancelled field, then place it to the right of the Discarded field.
Hide the Line Source field, then place it to the right of the GL Date field.
Hide the Inventory Item field, then place it to the right of the Unit Price field.
9.
(B) OK
Chapter
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8.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Chapter
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Assumptions
2.
(B) Invoices
Enter an invoice on the first available row using the following information:
Trading
Partner
XXIBM
Corporation
Invoice
Date
Invoice
Num
Invoice
Amount
Description
Payment
terms
5 days
ago
XX1000
10000
Promotional
Giveaway
Immediate
Enter Two Invoice Lines and Distribute Each Line to a Different Department
3.
(T) Lines
4.
Type
Amount
Distribution Account
Item
4000
01-402-7110-0000-000
Item
6000
01-404-7110-0000-000
Chapter
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1.
(I) Save, and click on (B) All Distributions. Note that because you entered the GL account
number for each Item line, the Distribution Lines were automatically createdfor you.
6.
Chapter
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5.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
Enter a Line for the invoice, ensuring that the Track as Asset field is automatically checked
4.
5.
Chapter
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Assumptions
2.
3.
(B) Invoices
Enter an invoice on the first available row using the following information:
Invoice
Type
Trading
Partner
Invoice
Date
Invoice
Num
Invoice
Amount
Description
Terms
Standard
XXIBM
Corporation
3 days
ago
XX2000
40000
Computer
Server
30 Net
(T) Lines
Chapter
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1.
Type
Item
Amount
40000
Distribution Account
01-000-1570-0000-000
Track As Asset
Automatically checks
5.
(I) Save
6.
(B) Distributions to verify that the Distribution Line was generated automatically.
7.
Chapter
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4.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
Chapter
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Assumptions
2.
3.
Account
Description
25
01-402-7410-0000-000
Utilities-East Region
50
01-404-7410-0000-000
Utilities-West Region
25
01-410-7410-0000-000
Utilities-Mgmt
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1.
4.
(I) Save
5.
In the Distribution Sets window, place the cursor in Name Field and press the down arrow
key on your keyboard to create a new record.
6.
7.
Account
Description
01-402-7410-0000-000
Utilities-East Region
01-404-7410-0000-000
Utilities-West Region
01-410-7410-0000-000
Utilities-Mgmt
8.
(I) Save
9.
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
Enter a new invoice using your pre-defined Skeleton Distribution Set, and enter the amounts
on the Distribution Lines window manually.
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Assumptions
2.
(N) Invoices > Entry > Invoice Batches > Query up your Invoice Batch > (B) Invoices
Trading Partner
Invoice
Date
Invoice
Num
Invoice
Amount
Distribution
Set
Standard
XXIBM
Corporation
3 days
ago
XX3000
2567.59
XX Full
Utilities
Note: If you save the invoice before populating this field, you will not be allowed to enter a
Distribution Set afterward. In that case, enter the Distribution Set at the Line level instead.
3.
Type
Amount
Item
2567.59
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1.
4.
(I) Save
6.
In the Distributions window, verify that the system built your Distribution Lines for you
automatically, including amounts, and that the Distribution Total is equal to the LineTotal.
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Note: The Distribution Set defaults onto the Line if you entered it in the Invoice Header
region.
7.
Close the Distributions window and move your cursor to the next open Invoice Header row.
8.
<Shft-F6> to copy the contents of the last Invoice Header record down to the row youre on.
9.
Trading Partner
Invoice
Date
Invoice
Num
Invoice
Amount
Distribution
Set
Standard
XXIBM
Corporation
3 days
ago
XX3001
1000
XX Skeleton
Utilities
Type
Amount
Item
1000
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13. In the Distributions window, verify that the system built your Distribution Lines for you
automatically. Enter the amounts listed below manually and afterwards, confirm that the
Distribution Total is equal to the Line Total.
Line
Type
Amount
Item
250
Item
250
Item
500
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
Verify that your Distribution Lines were generated automatically by the system.
4.
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Assumptions
2.
3.
4.
(B) Invoices
Trading
Partner
Invoice
Date
Invoice
Num
Invoice
Amount
Terms
Standard
XXIBM
Corporation
5 days
ago
XX16000
2535
2/10 Net 45
Type
Amount
Account
Description
Item
2500
01-110-7530-0000-000
1 Personal
Computer
Freight
35
Freight
Prorate
Across All
Item Lines
Check
(I) Save.
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1.
5.
(B) All Distributions. Note that the freight distribution has been created.
6.
8.
Line
Number
Type
Amount
Account
Description
Item
2500
01-110-7530-0000-000
1 Personal Computer
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(I) Save.
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9.
INVOICE
Quantity
Description
20000
Unit Price
Total
1.00
20000.00
Subtotal
20000.00
Shipping
500.00
Misc.
100.00
Total
20600.00
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
4.
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XXIBM Coporation
1 Main St.
San Francisco, CA 94105
2.
(B) Invoices
Trading
Partner
Invoice
Date
Invoice
Num
Invoice
Amount
Description
Standard
XXIBM
Corporation
3 days
ago
XX17000
20600
Marketing
materials
3.
Line
Number
Type
Amount
Distribution Account
Description
Item
12000
01-110-9704-0000-000
Flyers
Item
8000
01-110-9704-0000-000
Conference Booth
Freight
500
Shipping
Misc.
100
4.
(I) Save
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1.
5.
6.
(B) Allocations.
.
7.
(B) Select/Unselect All to tell the system which Item lines you want to allocate the freight
charge across.
9.
(B) OK.
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13. Select the check box to the left of the Flyers Item line, and enter the Miscellaneous fee
amount in the Allocated Amount field that you want to allocate to the GL Account number
associated with the Flyers line in this case, the full amount of the Miscellaneous charge,
$100.
Allocated Amount = 100.00
14. (B) OK
15. (B) All Distributions. Review the invoice distributions that have been created so far. Note
that 3 allocated distributions have been created (2 Freight, and 1 Miscellaneous).
16. (I) Show Navigator
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1. Enter an Invoice Header and Line using a Distribution Set to automatically generate the
associated Distribution Lines.
XXIBM Corporation
1 Main St.
San Francisco, CA 94105
Invoice No.
XX8000
INVOICE
Quantity
Description
20
Items
Unit Price
Total
50.00
1000.00
Subtotal
1000.00
Shipping
0.00
Misc.
0.00
Total
1000.00
2. Create a Scheduled Payment Plan that includes multiple Scheduled Payment Lines on the
Scheduled Payments tab.
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In this practice, you will create a scheduled payment plan with multiple payments involved.
Youll charge the invoice to the miscellaneous expense account for department 110, pay $600
now and pay the balance in 30 days.
2.
(B) Invoices
Supplier
Invoice Num
Amount
Description
Standard
XXIBM
Corporation
XX8000
1000
20 items @ $50
each
3.
Amount
Distribution
Set
Quantity
Unit Price
Item
1000
XXUtilities
20
50.00
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1.
4.
(I) Save
5.
6.
7.
8.
Due Date
Gross Amount
Default
600
Default + 30 days
400
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9.
(I) Save
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
4.
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Invoices may be cancelled unless they are paid. Cancelling an invoice sends reversing invoice
distributions to the general ledger. To cancel a paid invoice, the payment must first be voided.
Assume your supplier just called you to let you know that invoice XX8000 was issued in error,
and they will be sending a replacement invoice soon. In this practice, you will cancel Invoice
XX8000.
2.
(B) Invoices
3.
(B) Find
4.
The invoice should be displayed for you in the Invoice Entry form.
5.
(B) Actions
Cancel invoices = Check
6.
(B) OK
7.
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1.
In the General tab, notice how the status has changed to Cancelled.
Note: Canceling an invoice is final. There is no Un-Cancel option!
9.
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8.
TIP: You can adjust line information directly (without having to reverse the lines first) if the
lines have NOT been transferred to the General Ledger yet. After transfer, you will have to
reverse them in order to correct them.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Create Final Accounting for the invoice, and review the initial Journal Entries generated.
3.
4.
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You have discovered that Invoice XX1000 was entered with incorrect accounting information.
The $4,000 should have been charged to Department 420 instead of 402. Adjust the accounting
distribution lines on this invoice by reversing the original Distribution Lines and re-entering the
correct lines manually.
(B) Invoices
2.
(I) Find
Trading Partner = XXIBM Corporation
Invoice Number = XX1000
3.
(B) Find
(B) Actions
Validate = Check
5.
(B) OK.
6.
(B) Actions
Create Accounting = Check
Final = Check
7.
(B) OK
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1.
9. (M) Tools > View Accounting Events > (B) View Journal Entries
Review the Journal Entries that the Create Accounting process generated for this
invoice.
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8.
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14. (B) OK to accept the reversing message. Afterward, note that a reversal entry has been
created for you automatically.
15. Move your cursor to the third row and enter the correct Distribution Line information, as
follows:
Type
Amount
Account
Item
4000
01-420-7110-0000-000
Num
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17. Note that on the General tab of the Invoices window, Status = Needs Revalidation, and
Accounted = Partial.
18. (B) Actions
19. Validate = Check
20. (B) OK
21. The Status field should now read Validated.
22. (B) Actions
Create Accounting = Check
Final = Check
23. (B) OK
24. The General tab should now show a Yes in the Accounted field.
25. (M) Tools > View Accounting Events > (B) View Journal Entries
Review the Journal Entry lines, including the reversal and replacement lines
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility = Purchasing, Vision Operations (USA)
1.
2.
3.
4.
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Your supervisor has asked you to create a purchase order for XXIBM Corporation in New York.
Your company is planning to purchase 50 units of item f10000 for $100.00 each. The supplier
will be authorized to deliver on three separate dates. Two different departments have ordered the
units for the third shipment line. In this practice, you will create a standard purchase order that
will be used in subsequent labs in which invoices will be entered and matched to this PO.
2.
3.
Enter PO Line 1:
Item = f10000
Quantity = 50
(B) Shipments
Copyright 2009, Oracle. All rights reserved.
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1.
5.
Num
Organization
Ship-To
Quantity
Promised Date
M1
M1-Seattle
18
Today + 5 days
M1
M1-Seattle
12
Today + 10 days
M1
M1-Seattle
20
Today + 15 days
6.
(T) More
7.
Enter Match Approval Level information for lines 2 and 3 according to the following table:
Num
Receipt Close
Tolerance (%)
Invoice Close
Tolerance (%)
Match
Approval Level
Invoice
Match Option
2-way
PO
2-way
PO
9.
Num
Destination Type
Quantity
Expense
18
01-110-7050-0000-000
10. Save your work. Close the Distributions window and return to the Shipments window.
11. With the cursor on shipment line 2, choose (B) Distributions.
12. Enter the distribution line according to the following table:
Num
Destination Type
Quantity
Expense
12
01-110-7050-0000-000
13. Save your work. Close the Distributions window and return to the Shipments window.
14. With the cursor on shipment line 3, choose (B) Distributions.
15. Enter two distribution lines according to the following table:
Num
Destination Type
Quantity
Expense
12
01-110-7050-0000-000
Expense
01-120-7050-0000-000
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16. Save your work and close the Distribution and Shipments windows .
Match to PO Shipment Lines Your supplier shipped 26 units of the item and billed
you for them. The shipments were for the first and second shipment lines. The rest of
the purchase order will be shipped and billed at a later date. Use Invoice XX5000 to
match to the PO for this method.
Match to PO Distributions - Your supplier has shipped 5 more units of the item you
ordered and now has billed you for them. The shipments are for the second and third
shipment lines. The remainder of the purchase order is on back order and will be
shipped and billed at a later date. Use Invoice XX6000 to match to the PO for this
method.
Quick Match Your supplier has finally shipped the remaining units and has now
billed you for them. The shipment was for the balance of the second and third shipment
lines. Use Invoice XX7000 to match to the PO for this method.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Enter Invoice XX5000 for 26 units and enter the details of the shipments on the Match
window. Invoice Lines and Distribution Lines should be generated automatically.
3.
In the All Distributions window, verify that the Distribution Lines were automatically
generated.
4.
Enter Invoice XX6000 and enter the details of the shipments on the Match window,
including shipment information broken down by cost center for Shipment Line 3. Invoice
Lines and Distribution Lines should be generated automatically.
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In this practice you will enter invoices and match them to a standard purchase order in the
following ways:
In the All Distributions window, verify that the Distribution Lines were automatically
generated for each cost center.
6.
Enter Invoice XX7000 using the QuickMatch functionality. Invoice Lines and Distribution
Lines should be generated automatically.
7.
In the All Distributions window, verify that the Distribution Lines were automatically
generated for each cost center.
5.
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2.
(B) Invoices
Supplier
Invoice Num
Amount
Standard
XXIBM Corporation
XX5000
2600
3.
(B) Match.
Supplier Name = XXIBM Corporation
Purchase Order Num = your PO number from the last lab
4.
(B) Find.
5.
Shipment
Line
Match
Qty Invoiced
Unit Price
Match Amount
Check
18
100
1800
Check
100
800
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1.
(B) Match.
7.
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6.
8.
Verify that the Invoice Distribution Lines were generated automatically by the matching
process, and that the Distribution Total equals the Invoice Total.
Match to PO Distributions
9.
Close the All Distributions window and move your cursor to the next available row in the
Invoice Header region.
Type
Supplier
Invoice Num
Amount
Standard
XXIBM Corporation
XX6000
500
Match
Qty Invoiced
Unit Price
Match Amount
Check
100
200
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Shipment
Line
Match
Qty Invoiced
Unit Price
Match Amount
Check
100
300
Match
Qty Invoiced
Unit Price
Match Amount
Check
100
200
Check
100
100
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14. Enter match details for line 3, according to the following table:
18. Close the Match windows, and return to the Invoices entry window > (B) All Distributions.
19. In the All Distributions window, verify that the Distribution Lines for each cost center were
automatically generated by the matching process, and that the Distribution Total equals the
Invoice Total.
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20. Close the All Distributions window and move your cursor to the next available row in the
Invoice Header region.
21. Enter the following Invoice Header:
Type
Supplier
PO
Number
Invoice Num
Amount
Standard
XXIBM Corporation
Your PO
from the
last lab
XX7000
1900
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Quick Match
Note that the Lines on the invoice were automatically populated based on the remaining unbilled
quantities on the purchase order shipment lines at the time the match information for this invoice
was entered and saved.
23. (B) All Distributions.
24. In the All Distributions window, verify that the Distribution Lines for each cost center were
automatically generated, and that the Distribution Total equals the Invoice Total.
25. (I) Save
26. (I) Show Navigator
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Enter the first invoice using the information provided on the invoice below.
XXIBM Corporation
1 Main St.
San Francisco, CA
Quantity
Description
XXIBM Thinkpad
Unit Price
3000.00
Subtotal
Shipping
Tax
Total
Total
15000.00
15000.00
0.00
0.00
15000.00
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Assumptions
Enter the second invoice using the information provided on the invoice below.
XXIBM Corporation
1 Main St.
San Francisco, CA
Quantity
Description
Dell Desktops
Unit Price
1250.00
Subtotal
Shipping
Tax
Total
Total
2500.00
2500.00
0.00
0.00
2500.00
Enter the third invoice using the information provided on the invoice below.
XXIBM Corporation
1 Main St.
San Francisco, CA
Quantity
Description
Dye sublimation
printers
Unit Price
3500.00
Subtotal
Shipping
Tax
Total
Total
7000.00
7000.00
0.00
0.00
7000.00
6.
7.
Query your invoices and ensure the system imported all of your invoices.
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3.
Enter Invoices
Navigate to the Quick Invoices window.
2.
(B) Enter
3.
Enter the first Invoice Header using the information provided below.
4.
Type
Invoice
Number
Invoice
Date
Standard
XX1001
Todays
date
Supplier
Site
Invoice
Amount
XXIBM
SAN
Corporation FRANCISCO
15000
Amount
Account
Unit of
Measure
Quantity
Invoiced
Unit Price
Item
15000
01-000-1570-0000-000
Each
3000
6.
Enter the second Invoice Header using the information provided below.
Type
Invoice
Num
Invoice
Date
Supplier
Site
Invoice
Amount
Standard
XX1002
Todays
date
XXIBM
Corporation
SAN
FRANCISCO
2500
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1.
Amount
Account
Unit of
Measure
Quantity
Invoiced
Unit Price
Item
2500
01-000-1570-0000-000
Each
1250
8.
9.
Enter the third Invoice Header using the information provided below.
Type
Invoice
Num
Invoice
Date
Supplier
Site
Invoice
Amount
Standard
XX1003
Todays
date
XXIBM
Corporation
SAN
FRANCISCO
7000
Amount
Account
Unit of
Measure
Quantity
Invoiced
Unit Price
Item
7000
01-000-1570-0000-000
Each
3500
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7.
15. (B) OK to accept the Concurrent Request note and (I) Show Navigator
16. Review the output:
(M) View > Requests
All my requests = Checked
(B) Find
Place your cursor on the Payables Open Interface Import row once it completes.
(B) View Output.
View the Newly Created AP Invoices
17. Navigate to the Invoice Workbench:
(B) Invoices
18. Review the invoices to ensure the system imported all of them.
19. (I) Show Navigator
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility = Purchasing, Vision Operations (USA)
1.
2.
3.
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Assumptions
2.
3.
4.
(B) Shipments
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1.
Org
Ship-To
Quantity
Promised Date
M1
M1-Seattle
Today + 5 Days
M1
M1-Seattle
Today + 10 Days
6.
(I) Save
7.
8.
9.
(B) Approve
Submit for Approval = Check
All other options = Uncheck
(B) OK
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5.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
4.
5.
6.
Verify that the system imported the invoice, including the matching information at the Line
and Distribution levels.
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Assumptions
2.
(B) Enter
3.
Invoice
Num
Supplier
Site
Invoice
Amount
Standard
XX2007
XXIBM Corporation
SAN FRANCISCO
4831.44
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1.
4.
5.
Amount
PO Number
PO
Line #
PO
Ship #
PO
Dist #
Quantity
Invoiced
Item
2415.72
Your PO #
Item
2415.72
Your PO #
6.
7.
Verify that:
8.
9.
(B) OK to accept the Concurrent Request note, and (I) Show Navigator.
(B) Invoices
12. Review the invoice to ensure it was imported into AP properly. If you click (T) Lines, each
line has the matched PO Number, PO Line, and PO Shipment number associated with that
line.
13. (I) Save, then (I) Show Navigator
Copyright 2009, Oracle. All rights reserved.
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Create Invoices in AP using the Invoice Import process from the Quick Invoices
window
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Enter a new Special Calendar with 6 or more calendar periods beginning with the current
month.
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Assumptions
2.
Use names of months found in a standard calendar in the Period Name field
The system will automatically assign the Sequence value for each month.
Enter the beginning and ending dates for each month in the From Date and To Date
fields.
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1.
3.
(I) Save
Note: The combination of the Period Name and Year becomes the System Name assigned
by the system. The System Name and the Invoice Number Prefix entered on the Recurring
Invoice Template will make up the unique Invoice Number for each of the Recurring
Invoices generated by the Recurring Invoice Template.
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Enter a new template for the invoices related to your 6-month lease using the Special
Calendar you created in the last lab.
3.
4.
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Overview
2.
3.
4.
5.
In the Origin section, select Distribution Set, and in the Name field enter the Distribution Set
you created earlier: XX Full Utilities.
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1.
(T) Amounts
First amount = 2000
Accept the default values for the remainder of the fields.
7.
(T) Payment.
Payment Method = Electronic
Accept the default values for the remaining fields.
9.
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6.
10. The system displays a preview of the invoices it will generate once you click on (B) OK. If
they appear to be OK, enter XX Recurring Batch in the Batch Name field for each
invoice, then click on (B) OK to finalize the creation of the new invoices, followed by (I)
Show Navigator to return to the menu.
(B) Invoices
Note: The invoices will have the following name structure: XX Rent-System Name. Also
note their Invoice Dates, GL Dates, and Scheduled Payment dates, which ensures they
cannot be paid or transferred to the GL early.
12. When you have finished reviewing the invoices, click on (I) Show Navigator.
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
Query XXIBM Coporation in the Find Invoices window from the Invoices Entry form.
2.
Calculate the balance owed to this supplier using the Calculate Supplier Balance
functionality found on the Find Invoices window.
3.
Calculate and view the balance owed, and review the related invoices, prepayments, and/or
memos that make up that balance. .
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Assumptions
3.
(B) Calculate
4.
View amount owed, then click on (B) Invoices to view the related invoices, prepayments,
and/or memos that make up the balance.
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1.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility = Purchasing, Vision Operations (USA)
1.
Navigate to the SRS (Standard Request Submission) form to submit the Matching Hold
Detail Report and review it online.
2.
Use the same SRS form to submit the Invoice on Hold Report, and review it online.
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Assumptions
1.
2.
3.
(B) OK
4.
5.
(B) Find.
6.
Monitor the request until it completes successfully and review the output online using
the View Output button.
8.
9.
(B) OK
Copyright 2009, Oracle. All rights reserved.
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The Matching Hold Detail report shows invoices that were held or released due to matching
issues.
10. (B) Submit, and (B) No to the option to submit another report.
11. (B) Find.
Monitor the request until it completes successfully and review the output online using
the View Output button.
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
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There are several types of holds that will affect an invoices eligibility to get paid, including
Supplier Site Holds, Invoice Holds and Scheduled Payment Holds. Some holds can be manually
placed, and manually released, and others may not. If an invoice has a hold that cannot be
manually released (like a distribution variance hold), the problem must be fixed, and validation
run again so the system can release the hold. In this practice, you will manually place a hold on
an invoice.
2.
(B) Invoices
3.
(B) Find
(T) Holds
Hold Name = Amount
5.
(I) Save
6.
(T) General
Note that the Holds field shows 1, and the Status has changed to Needs Revalidation.
7.
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1.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Open the Holds tabbed region and manually release the hold on your invoice.
3.
Review the General tab to ensure that the invoices Status now shows Validated.
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Assumptions
2.
(B) Invoices
(M) View > Find
Trading Partner = XXIBM Corporation.
Invoice Number = XX2000
(B) Find.
Use (B) Release to quickly release one or more manually-releaseable holds on an invoice:
(T) Holds
With your cursor on the row with the Amount hold displayed, click on (B)
Release1 to release the hold and re-run Validation
4.
(I) Save
5.
(T) General
Note that Holds = 0 and the Status of the invoice has changed to Validated.
6.
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1.
The Validation process checks to see if there are any problems related with each invoice and
does the Matching comparisons. If it finds any exceptions, it places one or more holds on the
invoice, making it ineligible for payment until the hold or holds are released.
In this exercise, you will attempt to validate Invoice number XX1000 using the Online method
of validation, and all other invoices you have created so far using the Batch method.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
4.
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You can choose any one of three methods to validate your invoices after entry at the invoice
level using the Actions button on the Invoice Entry form (the Online method), at the Batch
Header level for all invoices in the batch or batches highlighted (the Batch method), and at the
Concurrent Manager level for all or a limited number of invoices not yet validated (the System
method).
(B) Invoices
2.
3.
(B) Actions
4.
5.
Verify that the invoice status says Validated. If not, attempt to resolve the issues
surrounding the hold (or holds), and manually release it/them, or run validation again so the
system can release the hold(s).
Ensure that all of the invoices in your batch are validated by using the Batch method
described below:
Method
Batch Validation
Navigation
(N) Invoices > Entry > Invoice Batches
Query up your batch or batches
If there is more than one batch listed
that you want to validate, highlight
them by holding down the Ctrl key
and clicking on each row
(B) Validate
For your information, here is a list of the invoices (not including XX1000) that youve created so
far in the labs:
Copyright 2009, Oracle. All rights reserved.
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1.
Invoice Number
XX2000
XX3000
XX16000
XX17000
XX8000
XX2007
Match to PO Distributions
Recurring Invoices
XXRent-System Period
Note: Invoice XX150 was entered during the Create Folder Forms practice, but it is not a full
invoice, so dont validate it. Invoice XX1000 was validated earlier in this practice.
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Practice
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Cash Management, Vision Operations (USA)
1.
2.
Create a new Bank Name, Branch Name, two Bank Accounts, and Payment Documents for
each account.
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Assumptions
2.
(B) Create
3.
Value
Country
United States
Bank Name
XXAP Bank
4.
5.
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1.
6.
Value
United States
7.
City
San Francisco
County
San Francisco
State
CA
Postal Code
94105
Status
Active
(B) Apply.
Note: Click Apply again if you get an error message regarding the Postal Code.
8.
(B) Finish.
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Value
(H) Home
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Branch Type
Value
Keystrokes
Keystrokes
Keystrokes Keystrokes
Country
United States
<Tab>
Quick Select
<Tab>
United States
Bank Name
XXAP Bank
<Tab>
<Tab>
<Tab>
Value
XXAP Disbursement
USD
Multiple
Currencies
Allowed
Check
Account Type
Checking
Description
Value
Cash
01-000-1110-0000-000
Bank Charges
01-720-7870-0000-000
No
Cash Clearing
01-000-1110-0000-000
Bank Errors
01-720-7870-0000-000
Blank
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Value
Maximum Outlay
1,000,000.00
Minimum Payment
5.00
Maximum Payment
200,000.00
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48. With your cursor on the Bank Account Listing request, click on (B) View Output to open a
browser window and view your report online.
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility = Payables, Vision Operations (USA)
1.
2.
3.
Create a New Bank Account for the supplier and assign it to their San Francisco site.
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Assumptions
2.
3.
(I) Update
4.
Create a New Bank Account for the supplier. This bank account is held at the same bank and
bank branch that you set up previously for your internal bank account.
5.
6.
(B) Create
7.
Field Name
Country
Value
United States
Bank
Select
Bank
Bank Name
XXAP Bank
Bank
Select Existing
Branch
Select
Bank
Branch Name
XXAP Branch
Bank
Account
Account Number
XX-9876-54321
Bank
Account
Account Name
Bank
Account
Currency
US dollar
Keystrokes
<Tab>
Keystrokes
Quick Select
United States
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1.
(B) Apply.
9.
Assign the new bank account to the supplier site: SAN FRANCISCO:
Select Account Assignment Level = Site
In the next field, click on (I) Search for (the magnifying glass) > change the Search
By field to Operating Unit > type in Vision Operations in the search criteria
field > (B) Go
Quick Select the SAN FRANCISCO Site Name
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8.
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13. Select the check box for the XXIBM Corp Remit-To Account
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
4.
Enter the hand-written check information into the system so the invoice will be marked as
paid.
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Assumptions
1.
2.
(B) Invoices
3.
(B) Find.
4.
5.
(I) Save
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7.
9.
Number = XX3000
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Note: If you do not see your invoice in the list of values for the Number field, return to the
Invoice Workbench to ensure the invoice has been validated.
10. (I) Save
11. Close the Select Invoices window.
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Note: Because this is a Manual type of payment, no payment format is used and therefore no
output is generated within the Oracle system. We are simply recording the fact that a check
was written outside of the Payables system.
13. (I) Show Navigator
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12. Invoice Number XX3000 appears in the lower region of the Payments window, and has now
been associated with the check number displayed in the upper half.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
4.
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Assumptions
2.
(B) Invoices
3.
(B) Find.
4.
5.
(I) Save.
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1.
6.
7.
9.
(I) Save
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11. Invoice Number XX5000 appears in the lower half of the window, and is now associated
with the check number displayed in the upper half.
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
4.
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Overview
2.
3.
(B) Find.
4.
(B) Actions:
Initiate Stop = Check
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1.
(B) OK
6.
7.
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
Void the old payment and re-issuea new payment using the Actions window.
4.
5.
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Assumptions
2.
3.
(B) Find
(B) Actions
Reissue = Check
Write down the New Paper Document Num: _____________.
The next available number in the Check Stock defaults into this field
automatically, but you can override it, if necessary.
(B) OK
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1.
6.
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7.
8.
9.
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Minimize data entry by saving you from re-keying frequently used values, which
simplifies and expedites pay runs
In this practice, you will create a Payment Process Request Template that youll use in a later
lab.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Create a new template for use with payment batches in the future that will only pay your
supplier XXIBM Corporation, using prenumbered and paper checks drawn on your XXAP
Disbursements account.
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A Payment Process Request Template is a blueprint that simplifies and expedites pay runs by
allowing you to set up, in advance, pertinent payment batch data such as general header
information, payment selection criteria, payment attributes, processing instructions, and how
validation failures are handled. Templates enable you to:
2.
5.
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1.
6.
Under the Pay Groups region, select the Specify radio button.
7.
(B) Add.
8.
9.
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12. Stop Process for Review After Scheduled Payment Selection = Check
13. Stop Process for Review After Creation of Proposed Payments = Check
14. Create Payment Instructions = Initiate When Payment Process Request is Complete
15. (B) Apply.
A confirmation message displays, indicating that you have successfully created the Payment
Process Request Template.
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1. You can run the Cash Requirement Report from the Payments Manager, or using the
Concurrent Managers SRS (Standard Request Submission) form
2. View the reports output in the Concurrent Managers Submitted Requests window.
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In this practice, you will run the Cash Requirement Report and include the three Quick Invoices
you created in a previous practice: Numbers XX1001, XX1002, and XX1003.
XX1001
XX1002
XX1003
Ensure that:
Lines have been created for each invoice
each invoice has been Validated
none of the invoices are on Hold
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To run the Cash Requirement Report, you will use the following three (3) invoices that you
created previously:
(B) Next
On the Schedule window:
Start Date = As soon as possible
Recurrence = Never repeat
(B) Next
(B) Next
(B) Next
(B) Submit
(B) OK
(H) Home
(N) Other: Requests > Run
Single Request? > (B) Cancel
(M) View > Requests
(B) Find
If the report is still in process, use the Refresh Data button to monitor its progress.
When the report has completed, place your cursor on the Cash Requirement Report row
> (B) View Output
Review the report, and when finished, close the browser window.
(I) Show Navigator
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2.
3.
4.
Note: The Include Unvalidated Invoices = Yes parameter enables you to see any invoices on
the report that fall within the Pay Through Date that still require validation.
5.
(B) OK.
6.
7.
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1.
9.
(B) Find.
13. When you are finished reviewing the report, close the browser window.
14. (I) Show Navigator
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12. (B) View Output to see the report displayed in a browser window.
Assumptions
To complete this practice, you must have access to an Oracle Application Vision
database or comparable training or test instance at your site.
Tasks
Prerequisites
To create a payment process request with no stops, you will use the following three (3) invoices
that you used for the practice entitled Run the Cash Requirement Report:
XX1001
XX1002
XX1003
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Navigate to the Submit Payment Process Request page, and submit a request for a batch run
using your pre-defined template, with no stops enabled.
3.
4.
5.
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In this practice, you will create a Payment Process Request (submit a payment batch) with
straight-through processing for a payment method of Check. With straight-through processing,
the system does not stop to allow for reviews before solidifying the batch , formatting, and
generating the payments.
XX1001
XX1002
XX1003
Navigation
Responsibility: Payables, Vision Operations (USA)
1.
2.
5.
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To create this Payment Process Request (PPR) with no stops, you will use the following three
(3) invoices that you used for the practice entitled Run the Cash Requirement Report:
6.
7.
8.
Data should default from the template into the following fields:
Disbursement Bank Account = XXAP Disbursement
Payment Document = XXAP Check Stock
Payment Process Profile = Long Check Format
Payment Exchange Rate Type = Corporate
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10. Override the template defaults by changing data in the following fields:
Stop Process for Review After Scheduled Payment Selection = Uncheck
because you do not want the process to stop for a review before the batch is
pre-formatted
Stop Process for Review After Creation of Proposed Payments = Uncheck
because you do not want the process to stop for a review after the batch is preformatted
Create Payment Instructions = Automatically Initiate When Payment Process
Request is Complete
because you do not want the process to stop for a review before the final
formatting is done and printing begins
Because neither of the check boxes for stops have been selected, and automatic initiation
of the payment instructions has been specified, this Payment Process Request (PPR) will
run without human intervention.
11. (B) Submit
The confirmation window displays.
Find the Newly Created Payment Process Request
12. (T) Payment Process Requests.
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9.
13. In the Payment Process Request field, enter your Payment Process Request name (XX
Single Payment Process Request) and (B) Go.
14. (H) Show, which changes to Hide, to view the payment instruction.
15. (B) Refresh Status to view the most recent status of the PPR.
Note that the newly created PPR should have a Payment Instructions Reference number
assigned by the system Make a note of the Reference number: __________.
The Payment Process Request page also displays:
Note: You can also query the newly created PPR as follows:
(T) Payment Instructions, enter the payment instruction Reference number in the
Reference field, and (B) Go.
(T) Payments tab, enter the payment process request number in the Payment
Reference Number field, and (B) Go.
Note: If for some reason your pay run pulls invoices other than invoices XX1001, XX1002,
and XX1003, cancel the extra invoices or place them on hold so they are not included in the
pay run.
Copyright 2009, Oracle. All rights reserved.
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Note: Because you specified noprint in the Printer field, you will not actually print the check
or take any further action.
View Payment Process Request Details
19. To view the details of the newly created PPR, select the payment process request name (XX
Single Payment Process Request) in the Payment Process Requests page to navigate to the
Payment Process Request: <Name> page. Note that the newly created payment process
request displays pertinent information in the Payment and Document Summary region and
in the Payments region.
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18. (B) Print to print the check, which represents payment of three invoices; invoice XX1001,
invoice XX1002, and invoice XX1003.
Note: To view the three invoices you created, click the + (plus sign) to the left of the
Documents region.
The Payment: <Number> page shows the three invoices you created in the Documents
region, which confirms the following:
The payment process request (XX Single Payment Process Request) contains the
Payment, which includes three invoices.
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Update the print statuses by marking payment documents Printed, Spoiled, or Skipped.
Note: You can only select a print status of Skipped for payment documents that use a
paper stock type of Prenumbered.
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23. Under the Pending Actions region, note that the Payment Instruction has a status of
Submitted for Printing.
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24. To view details of the payment instruction you created, (I) Take Action.
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To complete this practice, you must have access to an Oracle Application Vision
database or comparable training or test instance at your site.
Prerequisites
To create a payment process request that stops for review after invoice selection, payment
creation, and payment instruction creation for a payment method of electronic, you will use the
following three (3) invoices that you created previously:
XX1000
XX2000
XX16000
Note: Before you can start the practice, you must change the terms on the preceding invoices to
Immediate.
Ensure that:
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
Change the PPR Template you created in the earlier lab to show:
Payment Method = Electronic
Payment Process Profile = US NACHA Generic
Process Automation = includes 3 stops
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Assumptions
6.
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XX1000
XX2000
XX16000
Note: Before you can start the practice, you must change the terms on the preceding invoices to
Immediate.
Ensure that:
2.
(T) Templates
3.
4.
(B) Go.
The template displays in the search results section.
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To create a payment process request that stops for review after invoice selection, payment
creation, and payment instruction creation for a payment method of electronic, you will use the
following three (3) invoices that you created previously:
To update the check template to use for an electronic payment process request, (I) Update.
The Update Payment Process Request Template: XXTemplate page displays.
6.
7.
In the Payment Method field, select Electronic from the list of values.
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5.
9.
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8.
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16. Data defaults from the template into the following fields:
Pay From Date = blank
Pay Through Date = Todays date + 45 days.
Payee = XXIBM Corporation
Payment Method = Electronic
Pay Group = XXPay Group
Enter Payment Attributes
17. (T) Payment Attributes.
18. Data defaults from the template into the following fields:
Payment Date = Todays date
Disbursement Bank Account = XXAP Disbursement
Payment Process Profile = US NACHA Generic
Payment Exchange Rate Type = Corporate
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20. Data defaults from the template into the following fields:
Stop Process for Review After Scheduled Payment Selection = Check
because you want the process to stop to allow you to review the batch
Stop Process for Review After Creation of Proposed Payments = Check
because you want the process to stop to allow you to review the preformatting of the payment documents
Create Payment Instructions = Wait for Standard Request Submission
because you want the process to stop to allow you to review the final
formatting of the payments before transmission of the payments begins
21. (B) Submit.
Because both of the stop check boxes have been selected and manual submission of the
payment instructions has been specified, the XX Payment Process Request will stop at the
following points:
after the documents payable (the invoices or other requests) have been built into
payments
when the payment process request is ready to build payments into Payment Instructions
Stop 1: The payment process request stops in the Views region of the Payment Process
Requests page. Note that the status of XX Payment Process Request is Invoices Pending
Review.
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22. To review the invoices selected by your payment process request (XX Payment Process
Request), navigate to the (B) Views window, select All of Todays, and (B) Go.
The PPRs scheduled for today will be displayed.
23. (B) Refresh Status until you see that the status of your payment process request (XX
Payment Process Request) is Invoices Pending Review.
24. (I) Start Action of your payment process request (XX Payment Process Request).
The Payment Process Request: Selected Scheduled Payments page displays.
Remove a Selected Invoice from the Payment Process Request
25. To remove invoice XX2000 from XX Payment Process Request, select the check box in the
Select column of the applicable row and (B) Remove from Request.
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26. (B) Yes when the system asks you if you want to remove this invoice from the payment
process request.
The Search Selected Scheduled Payments region now shows two invoices instead of three.
Change the Amount of a Selected Invoice
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27. You decide that you only want to pay XXIBM Corporation 1,000 of the 10,000 owed for
XX1000. To change the amount of invoice XX1000, change the amount directly in the
Payment Amount field from 10,000 to 1,000.
31. To review proposed payments, (I) Start Action in the applicable row (XX Payment Process
Request).
The Review Proposed Payments: Payment Process Request <XX Payment Process Request>
page displays, which shows a proposed payment to Vision Operations totaling $6,035.
32. To view the invoices selected to be paid on this payment, (H) Amount.
The Payment: <Number> page displays.
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For invoice XX1000, the Document Amount is $10,000, but the Amount Paid is $1,000.
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33. To view the invoices included in the Vision Operations payment, expand the Documents
region.
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35. After reviewing the invoices, if you are satisfied with the documents to be included within
the proposed payment, return to the Payment Process Request window and select the Run
Payment Process option from the Actions drop-down list.
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56. To view your request to submit electronic payment instructions, click the (H) Monitor
Requests link under the Concurrent Requests region (on the menu on the left on the Home
tab).
The Requests page displays.
57. Select the Completed option from the View drop-down list.
58. (B) Go.
61. In the Payment Process Request field of the Search region, select XX Payment Process
Request from the list of values.
62. (B) Go.
The search results display.
63. (H) Show in the Details column to display the payment instructions Reference number
associated with your payment process request. Make a note of the Reference number
here:_________.
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65. Return to the Payment Process Requests page and click the XX Payment Process Request
(XX Payment Process Request) hyperlink.
The Payment Process Requests: XX Payment Process Request page displays.
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66. To view the newly created payment instructions, click on the number 1 hyperlink in the
Payments column above.
send the payment instructions output file to your server for subsequent transmission
Note: The payment process profile (in this case, the US NACHA Generic profile) contains all the
rules about how payments are created and disbursed. If the payment process profile contains
transmission configuration information, the payment instructions are transmitted immediately.
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If the payment process profile does not contain transmission configuration information, the
output file is sent to your server for subsequent transmission.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
Create, validate, and pay invoice XX2070 in full using a Quick Payment in the Payments
window.
2.
Search for the payment on the Payments page of the Payments Manager.
3.
Void the Payment using the Void icon on the Payments page
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Earlier, we had you void a check created in the Payments window. In this exercise, youll learn
how to void a check using the Payments Manager forms instead. Lets say that you entered,
validated, and paid invoice XX2070 as part of a PPR. But now you learn that the supplier has
lost their check. Even though the payment was Quick Payment, for this exercise, you will not
use the Void & Reissue functionality. Instead, you will void the original payment using
Payments Manager forms.
(B) Invoices
(I) New to open a new row and enter the following data:
Operating Unit = Vision Operations
Type = Standard
Trading Partner = XXIBM Corporation
Supplier Site = SAN FRANCISCO
Invoice Date = Todays date
Invoice Num = XX2070
Invoice Currency = USD
Invoice Amount = 2500
Terms = Immediate
Payment Method = Check
Pay Group = XXPAY GROUP
Terms Date = Todays date
Remit-To Bank Account Name = blank
Remit-To Bank Account Number = blank
2.
(T) Lines
3.
4.
(B) Actions, select the Validate check box, and click (B) OK.
5.
(B) Actions, select the Pay in Full check box, and click (B) OK.
6.
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1.
(I) Save
The invoice data defaults into the bottom region of the page.
9.
(T) Payments
In the Simple Search region, enter search criteria for the payment in the following fields:
Payee = XXIBM Corporation
Payment Document Number = your payment number
Copyright 2009, Oracle. All rights reserved.
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18. To accept the warning and continue with the void action, click (B) Yes
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1. Create, validate and pay an invoice
2.
Navigate to the Payments page in Payments Manager and find the payment.
3.
4.
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Overview
(B) Invoices
(I) New to open a new row and enter the following invoice:
Operating Unit = Vision Operations
Type = Standard
Trading Partner = XXIBM Corporation
Supplier Site = SAN FRANCISCO
Invoice Date = Todays date
Invoice Num = XX1009
Invoice Currency = USD
Invoice Amount = 3500
Terms = Immediate
Payment Method = Check
Pay Group = XXPAY GROUP
Terms Date = Todays date
Remit-To Bank Account Name = blank
Remit-To Bank Account Number = blank
2.
(T) Lines.
3.
4.
(B) Actions, select the Validate check box, and click (B) OK.
5.
(B) Actions, select the Pay in Full check box, and click (B) OK.
The Payments page displays.
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7.
(I) Save
The invoice data defaults into the bottom region of the page.
9.
(T) Payments
In the Simple Search region, enter search criteria for the payment for which you want to
record a stop payment:
Payee = XXIBM Corporation
Payment Date = Todays date
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6.
12. In the applicable payment row, click the Stop Actions icon.
The Record Stop Payment Request: Payment <Number> page displays.
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11. Verify that the retrieved information is related to your supplier and the payment.
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
4.
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In this practice, you will enter a suppliers Credit Memo. But its been established that you will
not be doing any more business with this supplier, so you requested a refund and have
subsequently received it from the supplier. So in addition to entering the credit memo, you will
also enter the Refund record to let the system know the Credit Memo is no longer an outstanding
item.
2.
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In the Lines tab, enter the following line for the Credit Memo:
Type = Item
Amount = -1500
Distribution Account = 01-110-7110-0000-000
4.
Enter the Refund in the Payments window. You can get there using the Actions button in
the Invoice Entry form:
(B) Actions:
Pay in Full = Check
(B) OK.
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3.
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6.
(I) Save
Note: We are using the example of a Refund for one Credit Memo in this exercise, but you
can apply a Refund to a NET negative account balance, too. That means a Refund may be
applied to one or more outstanding invoices together with one or more outstanding Credit or
Debit Memos on the same account whenever the Memos create a negative account
balance.
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7.
8.
You can review Refund details on the Payments window itself (above), the (B) Payment
Overview window, or the (B) Invoice Overview window.
9.
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With a Prepayment Invoice, you have a document in your system you can use to generate an
advance payment for a supplier or an employee, and the money resides in the Asset section of
your General Ledger until you use it (apply it to one or more subsequent invoices from that
supplier or employee for actual goods and services).
In this exercise, you will enter and pay a Prepayment Invoice for the advance deposit needed for
the banquet.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
Pay the Prepayment Invoice with a Quick Payment using the Pay in Full option on the
Actions button.
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You are required to pay $2,500 -- in advance -- for a banquet your company is planning. Your
supplier may, or may not, have sent an invoice for the deposit. In Payables, you CANNOT CUT
A PAYMENT WITHOUT AN INVOICE TO PAY, so if you dont have an invoice from your
supplier for the advance, you need to enter a variation of one of our normal invoice types a
Prepayment Invoice.
1.
2.
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3.
4.
5.
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Note that the Distribution Account field has been populated automatically by the Account
Generator workflow process using the default account number entered on the suppliers Site
record. This is typically an Asset account number, where the money will reside until it is
applied.
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6.
7.
(I) Save
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9.
8.
Chapter
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Note that the Status now reads Available (meaning, the payment is available to be applied to
subsequent invoices from this supplier)
10. (I) Show Navigator
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
2.
3.
Apply the Prepayment using the Actions button in the Invoice Entry form, and re-validate
the new invoice.
4.
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Assumptions
2.
3.
4.
(I) Save
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5.
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Note: If you are using Oracles Automatic Withholding Tax features (typically for 1099
suppliers who have not yet returned their W-9 form), youll want to apply the Prepayment before
validating the invoice.
6.
7.
(B) Apply/Unapply. The history of applications is displayed in the bottom half of this form,
and stays with the Prepayment Invoice record, even if the Prepayment is later unapplied
from this invoice and applied to one or more others.
8.
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9.
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10. View the Distributions, noting the Prepayment account number that the Account Generator
got from the suppliers Site record:
(B) All Distributions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
Navigate to the Payment Terms setup window and define your new terms 5/45, Net60.
2.
3.
4.
Review the Scheduled Payments tab to ensure that your Payment Terms are working
properly.
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Assumptions
2.
(T) Due:
% Due = 100
Days = 60
3.
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1.
(I) Save
6.
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4.
(T) Lines:
Type = Item
Amount = 15000
Distribution Set = XXUtilities
8.
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7.
Review the information on the Scheduled Payments tab to ensure that the First Discount
field properly reflects a discount amount equal to 5% of the invoice amount ($750), and the
First Discount Date field reflects a date that is 45 days from the date of the invoice. Also,
check the Due Date for the invoice (on the far left side of the window) to ensure that it
properly reflects a date that is 60 days from the date of the invoice. If any of these fields
are not correct, re-visit the Payment Terms definition form and make any necessary changes.
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9.
HR policy at your company states that all employees must have a Default Expense Account
number assigned to their employee record, so for this template, you will only need to enter the
natural account segment for each item. The remaining segments will default automatically
from their employee record as they add items to their expense reports.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
Navigate to the Expense Report Templates window and enter a new template for travel
expenses.
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In this practice, you will create an Expense Report template that will detail expense items that
may appear on future expense reports, along with the associated GL account number and other
pertinent information you want to assign to each item.
2.
Expense Category
GL Account
Airfare
Airfare
--7640--
Taxi
Miscellaneous
--7680--
Hotel
Accommodations
--7670--
Meals
Meals
--7690--
Car Rental
Car Rental
--7650--
Phone
Miscellaneous
--7450--
Misc
Miscellaneous
--7699--
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1.
(I) Save
4.
3.
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In this practice, you will enter an expense report using your Expense Report Template and the
Expense Report entry form in AP. Afterward, you will export the data from the interface table to
the AP invoice tables so they can be viewed from the Invoice Entry (or Inquiry) forms, and paid
like other invoices.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
Navigate to the Expense Report window and enter a new expense report using your Expense
Report Template.
2.
Navigate to the Standard Request Submission form and run the Expense Report Export
process.
3.
Use the Invoices Entry window to review the new Expense Report Invoice that was created
by the export process.
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You can enter expense reports using the Expense Report entry form in the Oracle Payables
application (AP), or the Expense Report entry form in the Oracle Projects application, or the
web-based Oracle iExpenses application. In all three cases, the information is loaded initially
into an interface table and must be exported to AP before you have an invoice capable of being
paid in AP.
2.
(T) Accounting
3.
Amount
GL Account
Airfare
Meals
Car Rental
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1.
4.
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Note how the GL Account number for each expense item is built automatically by the
Account Generator workflow process using segments derived from the Default Expense
Account number listed on your employee record (seen in the top portion of the form above),
together with the natural account number derived from your Expense Report Template.
6.
(B) OK
7.
(B) Submit
8.
View the invoice that was created from your Expense Report:
(N) Invoices >Entry >Invoice Batches
Query up XX Exp Report Batch 1
(B) Invoices
Note that the Type field on your new invoice was automatically set to Expense Report by
the system during the export process.
9.
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Note: When the export process completes, the new expense reports can be viewed in the
Invoices Entry (or Inquiry) windows. If you dont see your expense report within 5 minutes
after the process has completed, it may be stuck in the interface table because of invalid or
missing information. If that should occur, contact your instructor for assistance.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
Navigate to the Invoices Entry window and enter a new Prepayment Invoice for Jaimes
employee travel advance.
2.
Pay the Prepayment Invoice with a Quick Payment using the Pay in Full option on the
Actions window in the Invoices Entry form.
3.
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In this practice, you will enter and pay a new Prepayment Invoice for Jaimes employee advance.
1.
2.
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(T) Lines:
Type = Item
Amount = 1500
Note how the Distribution Account field is automatically populated with the Prepayment
account from the suppliers Site record.
4.
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3.
5.
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6.
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(I) Save > close the Payments window to return to the Invoices Entry form
8.
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7.
9.
Review your Prepayment Invoice in the Invoices Entry form to ensure the Status is now
Available.
(N) Invoices > Entry > Invoice Batches
Query up XX Invoice Batch 1
(B) Invoices
(M) View > Find
Trading Partner = Jamie Frost
Invoice Number = XX1000
(B) Find
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Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA)
1.
Enter the Expense Report using the Template you created earlier.
2.
Apply Jaimes advance as you enter the Expense Report information using the Apply
Advances region of the form.
3.
Run the Payables Invoice Export Program and review the automatically generated Import
Report. This report will detail Total Invoices Created as well as any Exceptions.
4.
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So in this practice, you will enter Jaimes expense report information into your Oracle system
and apply his advance.
1.
2.
Note that the Apply Advances box is automatically checked for you:
Number = your Prepayment Invoice number (you can use the LoV)
3.
4.
Go to (T) Accounting. Enter expense report lines according to the following table. Note that
the GL Accounts will default in from the selected template:
Item
Amount
GL Account
Airfare
Meals
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Misc
Phone
Hotel
5.
(I) Save
6.
7.
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When the request completes, the Expense Report Import Report can be displayed. (B) View
Output. This report will detail Total Invoices Created as well as any Exceptions.
8.
9.
Find your Invoice and verify that the Prepayment was applied.
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Once submitted, this program will process ALL of the students unprocessed expense
reports in the class. So if you dont see your expense report on your Import Report, it may
have been processed by another student.
The Create Accounting process can be run using any one of three methods: Online for a single
transaction (using the Actions button), or from the Batch Header window (for all the invoices in
a batch), or by using the Concurrent Requests SRS window for all validated invoices and
payments that have not yet had journal entries generated for them.
In this practice, you will run the Create Accounting process for a single invoice (XX3000), and
then use the Concurrent Requests SRS window to run the Create Accounting process for the rest
of the invoices in your XX Invoice Batch 1.
Assumptions
These practices build on the other practices in this curriculum. Please ensure you have
completed the previous practices before attempting this practice.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
1.
2.
Submit the Create Accounting Process Online by using the Create Accounting options on
the Actions button.
3.
4.
View the accounting (the journal entry) in a T-Account format available online.
5.
6.
Submit the Create Accounting process using the Concurrent Request SRS Window for the
balance of your validated invoice and saved payment transactions, and view the resulting
journal entries online.
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The Create Accounting process generates a journal entry for each of the transactions (validated
invoices and payments) that youve done so far in the Payables application. These journal
entries can be transferred to the General Ledger immediately, as a part of the Create Accounting
process, or transferred at a later date using a separate transfer program.
2.
By now youre familiar with using the Find icon to search for an invoice, so this time, lets
use Query (also known as Query by Example) instead:
<F11>
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(B) OK. You should receive a pop-up note that the process completed successfully.
View Accounting
6.
You can view the journal entry that was generated for a single invoice using one of two
methods:
(M) Reports > View Accounting > (B) Journal Entry
(M) Tools > View Accounting Events > (B) Journal Entries
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5.
7.
8.
Close the T-Accounts window, then (I) Show Navigator to return to the Navigator.
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Submit the Create Accounting process using the Concurrent Request SRS
window
Navigate to the Submit Requests window:
(M) View > Requests
(B) Submit a Request
Single request? - (B) OK
Name = Create Accounting
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9.
In this practice, you will create a US Sales Tax in the E-Business Tax module using the regime
to rate flow the basic tax configuration in the E-Business Tax module.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Sign On:
Username: sscnewall
Password: welcome
Responsibility: Tax Managers, SSC US OU 01
1.
Value
XX AP US SALES
XX AP US SALES
XX AP US SALES
XX AP US SALES
XX AP US SALES
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You can access E-Business Tax forms from the seeded Payables menu in Oracle, under the Setup
section.
3.
Default Setting
Place of Supply
Ship From
Tax Applicability
Applicable
Tax Registration
Taxable Basis
STANDARD_TB
STANDARD_TC
Return to the Taxes window and for the 00 AP US SALES tax, check the Make Tax
Available for Transactions checkbox.
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2.
XXAP US SALES
Regime Level
Country
Country Name
United States
Effective From
01-JAN-YYYY
YYYY = Current
year
Effective To
Blank
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4.
No
No
No
No
Tax Currency
USD
0.01
Rounding Rule
Nearest
Tax Precision
5.
(B) Continue.
6.
7.
Party Name
SSC US 01
Common Configuration
Effective From
01-JAN-YYYY
YYYY = Current
year
(B) Finish
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3.
Creating a Tax
8.
9.
XXAP US SALES
Configuration Owner
Global Configuration
Owner
XXAP US SALES
Tax Type
SALES
Effective From
01-JAN-YYYY
YYYY = Current
year
Effective To
Blank
Country
United States
Corporate
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Field
XXAP US SALES
Configuration Owner
Global Configuration
Owner
Tax
XXAP US SALES
XXAP US SALES
Effective From
01-JAN-YYYY
YYYY = Current
year
Effective To
Blank
Yes
01-JAN-YYYY
YYYY = Current
year
Blank
XXAP US SALES
Configuration Owner
Global Configuration
Owner
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Field
XXAP US SALES
XXAP US SALES
XXAP US SALES
Rate
7.0
Effective From
01-JAN-YYYY
YYYY = Current
year
Effective To
Blank
XXAP US SALES
Yes
01-JAN-YYYY
YYYY = Current
year
Effective To
Blank
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16.
Tax
XXAP US SALES
XXAP US SALES
Geography Type
Country
Effective From
01-JAN-YYYY
YYYY = Current
year
Effective To
Blank
Geography Name
United States
Yes
Effective From
01-JAN-YYYY
YYYY = Current
year
Effective To
Blank
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Field
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24. (B) Go
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Tasks
Responsibility: Payables, SSC US OU 01
1.
Navigate to the Invoices Entry window and enter a new Invoice XX3000 for the supplier
Advantage Corp.
2.
Standard
3.
Trading Partner
Supplier
Site
Advantage Corp
US
Check
Invoice
Num
Invoice
Amount
XX3000
Item
Amount
Distribution Account
10000
001.100.11200.0000.000.000.000
4.
5.
View the Tax Lines in the Lines tab of the Invoices window.
6.
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Assumptions
2.
3.
(B) Invoices
Trading Partner
Supplier
Site
Invoice
Num
Standard
Advantage Corp
US
Check
XX3000
Invoice
Amount
(T) Lines:
Type
Amount
Distribution Account
Item
10000
001.100.11200.0000.000.000.000
4.
5.
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1.
Note: If other taxes are defined in the system, you will have to adjust the Invoice Amount in
the Invoice header region to ensure that the Invoice Total is equal to the invoice lines,
including the calculated tax lines. Note that in the example above, the Invoice Amount
would equal $11,550.00
6.
To view the details for the tax lines, click (B) Tax Details.
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Note that the tax that you defined in the previous practice has been applied to this invoice.
7. (B) OK
8. (I) Show Navigator
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
This practice uses a basic rate of 10% to illustrate the tax functionality. You can change
the rate as you see fit to match the current VAT rates
Tasks
Sign On:
Username: UK
Password: welcome
Responsibility: Tax Managers Vision UK
1.
2.
Value
XXAP UK VAT
XXAP UK VAT
XXAP UK VAT
XXAP UK VAT
XXAP UK VAT
Default Settings
Ship From
Applicable
STANDARD_TB
STANDARD_TC
Copyright 2009, Oracle. All rights reserved.
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Assumptions
Return to the Taxes window for the 00 AP UK VAT tax, and check the Make Tax Available
for Transactions box.
3.
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2.
UK VAT
XXAP UK VAT
Regime Level
Country
Country Name
United Kingdom
01-JAN-YYYY
YYYY = Current
year
Effective To Date
Blank
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4.
UK VAT
No
No
Yes
Yes
UK VAT
Tax Currency
GBP
0.01
Rounding Rule
Nearest
Tax Precision
5.
(B) Continue.
6.
7.
UK VAT
Party Name
Vision Industries
Operating Unit owning
Tax Content
Common Configuration
01-JAN-YYYY
YYYY = Current
year
8.
UK VAT
Party Name
Vision Industries
Common Configuration
01-JAN-YYYY
YYYY = Current
year
(B) Finish
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3.
Creating a Tax
9.
XXAP UK VAT
Configuration Owner
Global Configuration
Owner
XXAP UK VAT
Tax Type
VAT
01-JAN-YYYY
YYYY = Current
year
Effective To Date
Blank
Country
United Kingdom
Corporate
11. (H) Controls and Defaults. Define the tax recovery controls:
Allow Tax Exemptions
Yes
Yes
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Field
XXAP UK VAT
Configuration Owner
Global Configuration
Owner
Tax
XXAP UK VAT
XXAP UK VAT
01-JAN-YYYY
YYYY = Current
year
Effective To Date
Blank
Yes
01-JAN-YYYY
YYYY = Current
year
Effective To Date
Blank
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Field
XXAP UK VAT
Configuration Owner
Global Configuration
Owner
Tax
XXAP UK VAT
XXAP UK VAT
XXAP UK VAT
Rate Type
Percentage
Percentage Rate
10.0
01-JAN-YYYY
YYYY = Current
year
Effective To Date
Blank
UK VAT
XXAP UK VAT
Yes
01-JAN-YYYY
YYYY = Current
year
Effective To Date
Blank
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Field
UK VAT
XXAP UK VAT
XXAP UK VAT
Geography Type
Country
01-JAN-YYYY
YYYY = Current
year
Effective To Date
Blank
Geography Name
United Kingdom
Yes
01-JAN-YYYY
YYYY = Current
year
Effective To Date
Blank
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30. (B) Go
2.
(B) Invoices
Trading Partner
Supplier
Site
Invoice
Num
Invoice
Amount
Standard
Advantage Corp
London
XX3000
13750
3.
Amount
Distribution Account
Item
10000
03-110-7640-000-000
4.
5.
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Note: If other taxes are defined in the system, you will have to adjust the Invoice Amount in
the Invoice header region to ensure that the Invoice Total is equal to the invoice lines,
including the calculated tax lines. Note that in the example above, the Invoice Amount
would equal 13,750.00
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Note that the tax that you defined in the previous practice has been applied to the invoice.
To view the details for the tax lines, click (B) Tax Details.
6.
7. (B) OK
8. (I) Show Navigator
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In this exercise, you will create a new Withholding Tax Code along with a new Withholding Tax
Group, and verify that all the other setups necessary to do withholding and generate automatic
Withholding Invoices have been entered into your system.
Assumptions
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Sign On
Navigate to the Withholding Tax tab on the Payables Options setup form and verify the
setup.
2.
Navigate to the Special Calendar definition window, and review the Monthly Withholding
calendar. If the current month and at least two future periods immediately following the
current period are not listed, youll need to add them.
3.
Navigate to the Withholding Tax Details window, and create a new tax code: AWT
XXEDU.
4.
Navigate to the Withholding Tax Groups window, and confirm that the AWTXXEDU
group was automatically created when you saved your Withholding Tax Code above.
5.
Navigate to the Suppliers window and review the Type for the Internal Revenue Service
supplier organization.
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You have a supplier who is refusing to send in his W-9 form, and according to IRS guidelines, it
means you are required to begin withholding money from this suppliers invoices as you pay
them. The money is to be forwarded to the IRS as quickly as possible as prepaid income taxes
for the supplier.
2.
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1.
3.
4.
6.
7.
Verify that the current period and the next two calendar periods immediately following the
current period have been set up.
Copyright 2009, Oracle. All rights reserved.
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Note: The periods you define in the Special Calendar window are completely separate from
the periods you define in the Accounting Calendar window for your AP Accounting Periods.
See: Defining Calendars, Oracle General Ledger User's Guide.
.
8.
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9.
14. Search for the AWT-XXEDU group name to confirm it was created when you saved the
Withholding Tax code above.
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Notice also that the tax authority is the Internal Revenue Service.
15. (I) Show Navigator
Verify that the Tax Reporting Authority exists
16. Navigate to the Suppliers window:
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Notice that one tax code is already associated with this group the code you set up above.
There can be multiple withholding tax codes with multiple tax authorities assigned to a
group.
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You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.
Sign On
Create a supplier called XXAWT Supplier with one site and withholding features enabled at
the header and site levels.
2.
Ensure that 10% was withheld from the invoice and an automatically-generated invoice made
out to the IRS -- was entered into your system so you can forward the withheld money to the IRS
as quickly as possible:
3.
Review the Withholding Tax invoice that was generated for the invoice.
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Assumptions
2.
3.
4.
(B) Apply.
6.
(B) Create.
7.
8.
(B) Continue.
9.
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1.
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22. Review the Withholding Tax and the Total fields. The Withholding Tax amount should be a
negative amount, creating a net amount due that is less than the original amount. If not,
contact your instructor for assistance.
23. (T) Lines.
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Review the withholding tax line that was automatically added to the invoice Lines region.
Note: You can assign a special pay group to your tax authority so you can do a payment
batch specifically for your withholding tax invoices.
28. (I) Save > (I) Show Navigator
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27. Note that the Description field contains the information on the Withholding Tax invoice,
including the invoice that the withholding tax invoice is associated with.