SF161: Experiencing Music Jan April 2017

Minutes of Final Project, Meeting - 2

Thursday, 9th March 2017, 3:43pm
UCSI University, Block C, Room 307

Present:
1)Chai Ming Yan (Logan) 8)Ong Thung Xin
2)Chng Le Hui 9)Dorcas Pang
3)Brenda Teh 10)Siew Wan Qing
4)Tan Jing Wen (Crystal) 11)Patrick Wong
5)Lin Yi Ying (Camillia) 12)Keith
6)Yeap Bo Yee (Wayne) 13)Lee Ting Eang
7)Ng Zhi Yong 14)Caren Chong

Not Present: 1)Ting Sing Hau

No. Agenda Action by

1. Discuss the roles of ushers, stage crew and promotion. All usher
a)Ushers:- members
-Logan(oversee), Crystal, Camillia and Brenda will help as ushers
during the event.
-Ushers jobs are to take care of the audience, the entrances and the
registration.
-Make sure that the audience are silent and do not use their electronic
devices during the performances. If they do, please laser them as a
warning.
-Be patient with the audience.
b)Stage Crew:- All stage crew
-Le Hui will oversee the stage crew members. members
-All stage crew members must understand the entire plan for the night
to not cause any panic and confusion.
-Always be alert in case of any sudden changes.
-Make sure the performers feel comfortable and dont rush them. Give
the performers enough time to get ready.
-Stage crew also need to ask what are the performers preference.

c)Promotion:- All promotion

-Post weekly updates on the Facebook event page. and poster
-Post videos regarding Chamber Music Ensemble and Opera Showcase members.
in the event page.
-Flyers should be printed out soon for distribution.
2. Brainstorm ways to promote and how to execute. All promotion
-Post countdown pictures of the last five days of the event. and poster
-Make a trailer (but need to have some footages of performers members
practicing).
-Book a booth in Block A to promote. Can get speakers to play classical
music or have someone perform(but cant be too loud as to not disturb
other students), or make an activity or game.
Minutes of Music Staff Meeting 2015#02 Page 2

-Help sign up for those non-music students who are interested to

attend. So that the entrances during the actual event wouldnt have a
long queue during registration.
-Flyers to be distributed in a crowded area.
-Make sure to understand the criteria of the event (date, time, venue,
admissions, ELE points).

3. Discuss the posts of the stage crew and usher members. All usher
a)Ushers:- members
-During the event, FOUR ushers will be positioned at each door. TWO
are outside helping the registration and TWO on the inside will help to
seat down the audience.
-Other ushers will remain in the Recital Hall.
-Ushers please remember to be at your designated post and do not
leave unless you told your leader.
b)Stage Crew:- All stage crew
-TWO stage crew member for the piano lid and ONE stage crew members
member for the stands.
-The rest of the stage crew in 307 most probably.
Attire for all members during event should be jeans and black All
shirt/Imus shirt.
Will be having 2 emcees during event night (1 guy and 1 girl).
All members need to arrive at 6:30pm during the event.
Will discuss who will be at which post at a later meeting.

The meeting was adjourned at 4:11pm.

Minutes prepared by Brenda Teh (secretary).