GRN preparation-

The documents sent are checked at the gate

PO is verified, if everything is OK the vehicle is given entry. The bill is stamped with the
gate inward entry stamp and local body tax stamp.
The material is to be sent to warehouse. The types of warehouses are-
o Main Raw Material
o Finished Goods(FG)
o Forging & Fittings
o Shop attachment and consumables.
On the basis of the type of material the material will be sent to the respective warehouse.
If there is no code on the document challan, then the store person would punch the item
code on the challan
Test certificate received along with the material, given to receipt QC for internal given
code number.
If the material is unloaded outside the factory warehouse, RMGP (raw material gate pass)
is made to move raw material from factory to unloading point.
There the vehicle is unloaded and quantity is verified.
Item Code and Test certificate is written on the materials and location on challan. The
document is sent back to the factory for to make GRN.
Store person makes the GRN and the document is handed over to excise for CENVAT
reversal.
The excise person gets CENVAT and returns the original document to stores.
The stores confirm the GRN through system.
One copy of the GRN along with the supporting documents is sent to QC for GRN
clearance. The supporting documents include-
o TC
o Inspection Report(IR)
o Packing slip(if required)
Once everything is checked as per PO terms and conditions the QC person clears the
GRN through system and informs the store
The store does inbound through the system and the material is ready for use.
The store people will send the documents to finance