ASIAN DEVELOPMENT BANK

AND

PEOPLES REPUBLIC OF BANGLADESH

MINISTRY OF COMMUNICATIONS

BANGLADESH RAILWAY

BAN TA 4847: INSTITUTIONAL SUPPORT FOR RAILWAY

REFORMS

WAY AND WORKS MANUAL

VOLUME 1 - DUTIES OF OFFICIALS
(CHAPTERS I VII)

PREPARED BY:

TERA INTERNATIONAL GROUP, INC. (TERA)

107 E. HOLLY AVENUE, SUITE 12

STERLING, VIRGINIA 20164, U.S.A.

TELEPHONE: ++1-703-406-4400 FACSIMILE: ++1-703-406-1550

AUGUST 2011

TERA INTERNATIONAL GROUP, INC. TA 4847-BAN: INSTITUTIONAL SUPPORT FOR BR

 Figure 1: Railway Map of Bangladesh

TERA INTERNATIONAL GROUP, INC. -i- TA 4847-BAN: INSTITUTIONAL SUPPORT FOR BR

 Figure 2: System Map of Bangladesh Railway Network
PRINT A3 SIZE FIGURE 2: BANGLADESH RAILWAY NETWORK SEPARATELY AND INSERT HERE

TERA INTERNATIONAL GROUP, INC. - ii - TA 4847-BAN: INSTITUTIONAL SUPPORT FOR BR

 PREFACE

The Way and Works Manual (the Manual) was last published by the erstwhile East Pakistan Railway in
1959, and was reprinted in 1966. After independence in 1971, the Bangladesh Railway came in to
existence in its present form. In 1980, the 1966 version of the Manual was again reprinted to meet staff
needs. In the past few decades there have been important developments including: introduction of long and
continuous welded rails, use of concrete sleepers, heavier rail-profiles, innovative elastic fastenings,
mechanization of maintenance, and introduction of advanced measuring equipment and maintenance
management systems. As a result, the traditional ballasted superstructure can still satisfy the high
demands. Also there have been significant changes in rules and regulations for conducting business
following the enactment of new laws and regulations by the Government. Notable examples include
Recovery of Possession of Lands and Buildings under Governments Ordinance of 1970; revision of the
Railways General Rules in 1981; Acquisition and Requisition of Immovable Property Ordinance 1982 that
replaced the Land Acquisition Act of 1894; the enactment of Public Procurement Act 2006 and the Public
Procurement Rules 2008 which are applicable for all procurement using public funds; and the
Governments procedure for processing and approval of railway development projects.

Importantly, the nation sees the railway as an economic and environmentally sustainable mode for the
transportation of goods and people to support socio-economic development and social interaction in the
country. As a cheap mode of mass transportation, the railway meets the needs of the poor and low income
segments of society in fulfillment of the Governments agenda for poverty reduction.

In this background the need for a new Way and Works Manual (WWM) for staff of the Civil Engineering
Department was greatly felt. This Manual has been prepared by TERA International Group, Inc. (TERA)
pursuant to the terms and conditions of the Contract for Consulting Services dated 19 June 2007 (Contract
No. COCS 70-016) for implementing advisory technical assistance TA BAN-4847: Institutional Support for
Railway Reforms.

The Manual is based on guidelines issued on the Bangladesh Railway from time to time and also draws on
the experiences gained on other railway systems operating under almost similar conditions. Concurrently,
with the WWM, a separate Manual of Instructions on Long Welded Rails (LWR) has been prepared. The
LWR Manual should be read as a supplement of the Way and Works Manual.

It is hoped that the Manual will meet the intended purpose of guidance for all levels of staff and help to build
and maintain modern track safely, efficiently and economically. It is expected that the Chief Engineers of
the East and West Zones may supplement with further instructions warranted by local circumstances, as
and when necessary.

This Manual is the result of a cooperative effort involving a large number of officers and staff of the
Bangladesh Railway. Their cooperation is greatly valued. Also various sources, both in print and on the
World Wide Web, were referred to for technological updates, which are gratefully acknowledged.

This Manual is for official use only

Dhaka: August 2011

TERA INTERNATIONAL GROUP, INC. - iii - TA 4847-BAN: INSTITUTIONAL SUPPORT FOR BR

 INSTRUCTION FOR THE USE OF THE MANUAL

The Way and Works Manual comprises 40 Chapters split in to five volumes as follows:

Volume 1: Duties of Officials (Chapters I to VII)

Volume 2: Works (Chapters VIII to XIV)

Volumes 3 and 4: Permanent Way (Chapters XV to XVII)

Volume 5: Other Functions (Chapters XVIII to XL)

The Chapters (with Roman numerals) are subdivided in to Sections (with Arabic numerals i.e., 1, 2, etc.)
and Parts (with index letters, i.e., A, B, etc.). The numbering of paragraphs has been done according to a
three/four figure code in which the first digit or first two digits give the chapter number. Thus paragraph
1530 is from Chapter 15. The chapters are supplemented by additional material provided in annexes which
have been placed at the end of the Chapter/Section/Part. At the start of each volume, the Contents by
Chapter and Detailed Contents, complete with paragraph and sub-paragraph numbers, for all volumes
have been given.

During the course of revision of the Manual, it was seen that most of the basic documents including
applicable rules and regulations were not readily available to staff for reference. The basic documents,
including relevant rules and regulations, some of which had to be obtained from other Ministries and
offices, have been extensively quoted in the Manual and where considered necessary, relevant excerpts
have been included as Annexes. This has been done with the sole purpose of making the basic documents
available to all staff, which will increase awareness of and compliance with extant procedures

Concurrently, along with the Way and Works Manual, a separate Manual of Instructions on Long Welded
Rails (LWR) has been prepared. The LWR Manual should be read as a supplement of the Way and Works
Manual.

TERA INTERNATIONAL GROUP, INC. - iv - TA 4847-BAN: INSTITUTIONAL SUPPORT FOR BR

 ABBREVIATIONS

AEN Assistant Executive Engineer

CWR Continuous Welded Rails

GR General Rules

LWR Long Welded Rails

SAE Sub-Assistant Engineer

SR Subsidiary Rules

SSAE Senior Sub-Assistant Engineer

SEJ Switch Expansion Joint

HFL High Flood Level

MB Measurement Book

PPR Public Procurement Rules 2008

PPA Public Procurement Act 2006

E- Engineering Code

CTPU Central Procurement Technical Unit

GCC General Conditions 0f Contract

Cm centimeter

m meter

mm millimeter

km kilometer

o
C degree centigrade

BG Broad Gauge

MG Meter Gauge

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 CONTENTS BY CHAPTER

CHAPTER TITLE PAGES

VOLUME 1

I Organizational Overview 1-2

II Duties and Responsibilities of Divisional Engineer 3 - 11
III Duties and Responsibilities of Assistant Executive Engineer 12 - 24
IV Duties and Responsibilities of Senior Sub-Assistant Engineer (Way) 25 - 41
V Duties and Responsibilities of Senior Sub-Assistant Engineer (Works) 42 - 47
VI Duties of Head Mates, Gang Mete, Keyman and Wayman 48 - 55
VII Bridge Branch and Estate Department 56 - 65

VOLUME 2

VIII Preparation of Drawings 1-6

IX Development Projects, Surveys and Project Estimates 7 - 22
X Preparation of Cost Estimates 23 - 55
XI Land Acquisition and Land Management 56 - 92
XII Execution of Works 93 - 101
XIII Construction of New Line 102 - 111
XIV Opening of New Lines 112 - 130

VOLUME 3

XV Maintenance of Permanent Way (Section 1 Section 4) 1 169

VOLUME 4

XV Maintenance of Permanent Way (Section 4 Section 7) 1-165

XVI Re-laying of Permanent Way 166 183
XVII Signals and Interlocking 184 - 189

VOLUME 5

XVIII Maintenance of Works 1 - 40

XIX Measurement Books, Muster Sheets and Labor Pay Sheets 41 - 52
XX Procurements and Contracts 53 - 69
XXI Stations and Station Yards 70 - 82
XXII Station Yards and Permanent Way Diagrams 83 - 86
XXIII Completion Reports 87 - 89
XXIV Rivers and Floods 90 - 127
XXV Ghats 128 - 133
XXVI Cyclones and Norwesters 134 - 138
XXVII Breaches and Wash-outs 139 - 153
XXVIII Accidents, Obstructions and Enquiries 154 - 169
XXIX Ballast Train 170 - 181
XXX Water Supply 182 193
XXXI Level Crossings and Gatemen 194 212
XXXII Trollies and Lorries 213 - 223
XXXIII Presidents Special Train 224 -225
XXXIV Staff Quarters 226 - 232
XXXV Municipal, UNION Board and Chowkidari Taxation 233
XXXVI Booking of Railway Materials and Stores 234 - 237
XXXVII Bulk Oil Installations 238 - 239
XXXVIII Planting of Trees 240 241
XXXIX Environment and Social Dimensions 242 259
XL Divisional Office Routine 260 - 263

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 DETAILED CONTENTS

VOLUME 1

Page

CHAPTER I: ORGANIZATIONAL OVERVIEW 12

101 Bangladesh Railway, 102 Civil Engineering Department, 103 Chief Engineer, 104
Engineer in Chief/Project Director, 105 Open line Organization.

CHAPTER II: DUTIES AND RESPONSIBILITIES OF DIVISIONAL ENGINEER

3 11

201, General, 202, Duties of Divisional Engineer, 203, Duties of Divisional Engineer to
Maintenance of Permanent Way, (1) Inspection of track, (2) Maintenance of Long Welded
Rails, (3) Inspection and maintenance of bridges, (4) Maintenance of track with on-track
machines, 204, Duties of Divisional Engineer to Maintenance of Works, 205, Duties of
Divisional Engineer to Maintenance of Land Boundaries and Land Management, 206,
Duties of Divisional Engineer to Execution of New Works, (1) Responsibility for
sanction, starting work and expending public funds, (2) Execution of Works in
Emergency, (3) Proper Execution of Works, (4) Cost Control, (5) Control of Divisional
Accounts, (6) Works Register, 207, Checking of Works and Expenditure, (1) Checking
quality and quantity, (2) Scrutiny of Expenditure, 208, Schedule of Powers, 209, Conditions
of Contract, 210, Special Reports, 211, Emergency Payments, 212, Committee of Enquiry,
213, Other Matters, 214, Training of Staff, 215, Relinquishing Charge of Division, (1)
Statement of charge, (2) Responsibilities of Relieved and Relieving Officers, (3) Inspection
during Handing over, 216, Handing over Cash, Records and Instruments.
CHAPTER III: DUTIES AND RESPONSIBILITIES OF ASSISTANT EXECUTIVE
12 - 24
ENGINEER

301, General, (1) Jurisdiction of Assistant Executive Engineer, (2) Knowledge of Rules and
Regulations, 302, Essential Duties and Responsibilities of Assistant Executive Engineers,
(1) Action in case of Emergencies, (2) Essential Duties, 303, Inspections of Way and Works
by Assistant Executive Engineer, (1) Record of Inspections, (2) Inspection of Permanent
Way, (3) Inspection of LWR/CWR, (4) Inspection of Bridges, (5) Inspection of Works,
Buildings and Structures, (6) Inspection of Water Supply, Sewerage and Drainage
Systems, (7) Inspection of Railway affecting works/Railway affecting tanks, 304, Execution
of Track Renewals, 305, Maintenance of Bridges and Structures, 306, Execution of Works,
307, Inspection of Office and Stores of SSAEs, 308, Land Management and
Encroachments, (1) Inspection of Land Boundaries, (2) Land Management, (3)
Unauthorized Structures 309, Ballast, 310, Staff Matters, 311, Communications/Co-
ordination with Officials of other Departments, 312, Water Supply, 313, Probationers and
Apprentices, 314, Checking payments to labor, 315, Committee of Enquiry, 316, Control
over Expenditure, 317, Inspection by Higher Officials, 318, Relinquishing Charge.

Annex 303(1): Trolley Inspection Diagram

CHAPTER IV: DUTIES AND RESPONSIBILITIES OF SENIOR SUB-ASSISTANT 25 41

ENGINEER (WAY)

401, Main Responsibilities, 402, Knowledge of Rules and Regulations, 403, Testing the
Running Quality of Track, 404, Routine Inspections and Supervision, 405, Safety of Track,
406, Action in case of Emergency, 407, Monsoon Patrolling and Inspections, 408,
Maintenance of Track and Facilities, 409, Stores, 410, Railway Land Boundary and
Unauthorized structures, 411, Quarterly Certificates, 412, Execution of Works affecting
Track, 413, Ballast, 414, Staff and Establishment Matters, 415, Witnessing Payment to

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Staff, 416, Committees of Enquiry, 417, Accompanying on Inspections of Higher Officials,

418, Look-out for Signals, 419, Other Matters, 420, Relinquishment of Charge.

Annex 401: General Rules applicable to Permanent Way Staff.

Annex 411: Quarterly Maintenance Certificate.

CHAPTER V: DUTIES AND RESPONSIBILITIES OF SENIOR SUB-ASSISTANT 42 47

ENGINEER (WORKS)

501, Main Duties of SSAE(Works), 502, Knowledge of Rules and Regulations, 503,
Inspections, 504, Execution of Works, 505, Maintenance of Buildings and Structures, 506,
Measurement of Works, 507, Imprest of tools and materials, 508, Knowledge of Standard
Specifications, Schedule of Rates and Procurement Guidelines and Contract Conditions,
509, Incurring Expenditure, 510, Coordination and Dealing with others, 511, Land
Boundaries, Encroachments and Unauthorized Structures, 512, Accompanying Inspections
of Officers, 513, Staff Matters, 514, Establishment Matters, 515, Relinquishment of Charge.

CHAPTER VI: DUTIES OF HEAD MATES, GANG MATE, KEYMAN AND WAYMAN 48 55

Section 1: Duties of Head Mates

601 General Responsibilities, 602 Knowledge of Rules and Signals, 603 Maintenance of
LWR Track.

Section 2: Duties of Gang Mates, Keymen and Waymen

604 Knowledge of Rules and Signals, 605 Safety of the Line, 606 Maintenance of Track,
607, Selection and Training of Keyman, 608, Keyman's Daily Inspection and Roster of duty
hours, 609, Daily Work of Keyman, 610, Keyman's Book, 611, Special Duties of Keymen on
LWR/CWR track.

Annex 610, Keymans Book.

CHAPTER VII: BRIDGE BRANCH AND ESTATE DEPARTMENT 56 65

Section 1: Bridge Branch

701, Organization of Bridge Branch, 702, Functions of the Bridge Branch, 703, Main Duties
and Responsibilities of Bridge Engineer, 704, Estimates and Control over expenditure, 705,
Knowledge of Rules and Regulations, 706, Essential duties of SSAE(Bridges), 707,
Execution of works, 708, Safety of line and Working Staff, 709, Provide Assistance during
Emergency, 710, Co-operation with Way and Works staff, 711, Accompanying on
Inspections of Higher officials, 712, Relinquishment of charge, 713, Duties of
SSAE(Workshop),

Section 2: Functions of Tube-well Branch under Bridge Engineer

714, Sinking of Tube-wells, 715, Proposals and Estimates of New Tube-Wells, 716, Repair
and Overhauling of Tube-wells,

Section 3: Estate Department

717, Functions of Estate Department, 718, Duties and Responsibilities of Chief Estate
Officer, 719, Duties and Responsibilities of Divisional Estate Officer.

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VOLUME 2

CHAPTER VIII. PREPARATION OF DRAWINGS 16

801 General Requirements, 802 Land Plans, 803 Building Plans, 804 Railway Line, Station
Yard and Remodeling Plans, 805 Drawings of Bridges, 806 Water Supply, Drainage and
Sewerage, 807 Sizes of Drawings, 808 Scale of Drawings, 809 Title and Numbering of
Drawings, 810 Counter Signatures on Plans, 811 Completion Drawings, 812 Preparation
Care and Filing of Tracings, 813 Plans issued by the Chief Engineer's Office.

CHAPTER IX, DEVELOPMENT PROJECTS, SURVEYS AND PROJECT ESTIMATES 7 22

901 Planning Process for Railway Development Projects, (1) Budgeting and Development
Plans, (2) Annual Development Programme, 902 Railway Annual Development
Programme, (1) Main types of Projects, (2) Approval of Development Projects, 903
Surveys, 904 Land Acquisition, (1) Procedure of Land Acquisition (2) Authorization to enter
land, (3) Preparation of Plans and documentation, 905 Final Location Survey of New Lines,
906 Contact with Officials of the District, 907 Organizing Survey of New Lines, 908
Investigations during Final Location Survey of New Lines Foresight, 909 Requirements of
the User Department, 910 Alignment, (1) Suitability of Alignment to meet Demand of Trade
and Commerce, (2) Curves, (3) Ruling Gradient, (4) Alternative Alignments, (5) Interference
with Existing Railway lines, Roads, Waterways, (6) Branch Lines, 911 Bridges, (1)
Selection of Bridge Sites, (2) Design of Bridges, (3) Clear Height of Bridges, (4) Waterway
of Bridges, (5) River Protection Works, (6) Records of Highest Flood-Level, 912 Road
Crossings, 913 Station Yards and Junction Arrangements, 914 Station Buildings and
Residential Quarters, 915 Station Machinery, 916 Project Organization, 917 Assistance
from Civil Authorities, 918 Notes on Local Resources, 919 Field Notes and Field Books,
920 Survey for the Provision of Additional Lines, 921 Surveys for Gauge Conversion and
Dual Gauge Projects, (1) Choosing Gauge Conversion or Dual Gauge, (2) Alignment, (3)
Realignment of Curves, (4) Station Yards, 922 Signaling and Telecommunications, 923
Locomotives and Rolling Stock, 924 Project Report.

Annex 904(2): Rules to Enter and Inspect Immovable Property.

CHAPTER X, PREPARATION OF COST ESTIMATES 23 55

1001 General, 1002 Cost Estimate and Procurement Plan, 1003 Policy for Preparing Cost
Estimates, 1004 Form, Title and Registration of Estimates 1005 Important Criteria for
Preparing Estimates, (1) Estimates not to be prepared in piecemeal, (2) Grouping of similar
works, 3) Alternative estimates, (4) Project involving extensive alterations, (5) Tools and
Plant, 1006 Preparation of Estimates, (1) Development of Cost Estimates, (2) Project
Report, (3) Drawings to be part of Estimates, (4) Sanction of Estimates, (5) Safeguarding
Estimates, 1007 Estimates for Track Relaying, 1008 Estimates for Works Charged to
Capital, Depreciation Reserve Fund and Special Fund, 1009 Special procedure for Yard
Remodeling Schemes 1010 Establishment Charge, 1011 Cash and Stores Outlay, 1012
Financial and Economic Justification, 1013 Buildings for Government Railway Police, 1014
Changes in Cost Estimates, 1015 Revised Estimates, 1016 Supplementary Estimate,
1017 Deposit Works, 1018 Rates of Permanent Way Materials, 1019 Incidence of Cost of
Road Over-bridges and Under-bridges, 1020 Provision of Roadways over large Railway
Bridges, 1021 Allocation of Estimates, (1) Capital, (2) Depreciation Reserve Fund, (3)
Revenue.

Annex 1002(d): Development Project Proposal and Annual Procurement Plan.

Annex 1008(g): New Minor Works and New Works
Annex 1009(c)(ii): Catechism for Yard Remodeling
Annex 1021(2): Normal Life of Assets

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CHAPTER XI: LAND ACQUISITION AND LAND MANAGEMENT 56 - 92

Section 1: Land Acquisition and Relinquishment

1101 Procedure when land is required for public purposes, 1102 Transfer of Land which is
Public Property, 1103 Acquisition of privatelyowned property including land, 1104 Action
by Deputy Commissioner - Publication of Preliminary Notice, 1105 Objection against
acquisition, 1106 Final Decision regarding Acquisition, 1107 Public Notice of property
acquisition and filing claims, 1108 Award of Compensation by Deputy Commissioner, 1109
Payment of compensation, 1110 Acquisition and Possession, 1111 Abatement or
Revocation of Proceedings, 1112 Use of acquired property, 1113 Requisition of property for
temporary and emergency purposes 1114 Certificate of possession 1115 Record of Land
Plans 1116 Land relinquishment.

Annex 1101(c): Rules for Acquisition and Requisition of Property (Excerpts of Acquisition
and Requisition of Immovable Property Ordinance 1982, Sections 3 to 27 and 37 and 38)
Annex 1104(b): FORM-A: Notice for Proposal to Acquire Property
Annex 1107(a): FORM-B: Public Notice for Acquisition of any Property,
Annex 1107(c): FORM-C: Public Notice to Occupier or Person interested in
Property.
Annex 1110(1): FORM-D: Declaration to be Published in the Official Gazette by
Deputy Commissioner,

Section 2: Land Management

1117 Land Management-General, 1118 Responsibilities for Land Management 1119

Licensing Railway Land Rules 1120 Maintenance of Railway Land Records 1121
Classification of Railway Land, 1122 Guidelines for Commercial Use of Railway Land 1123
Procedures for Licensing of Railway Land 1124 License of Railway land for Commercial
Purposes, (1) Land Allotment Committees (2) Preparation of Master Plan and Licensing
Procedure (3) Licensing to government, semi-government, and autonomous bodies (4)
Licensing to Educational and Religious Institutions (5) Exceptions for licensing (6) Licensing
in station area (7) Licensing of advertisement boards (8) Renewal of License fee (9)
Licensing of land at ghats (10) Licensing of Land to Kalayan Trust, (11) Licensing of Land
to Associated Organizations, (12) Sub-Licensing of Land to Another Party, 1125 Licensing
of Railway land For Agriculture Purposes, 1126 Licensing of Railway land for Pisciculture
(Fish farming) 1127 Collection of Tolls from Car parking, Railway Ghats and Bridges 1128
Licensing of Railway Land for Nursery Purpose 1129 Licensing of Railway Land for Other
Purposes 1130 Licensing of Railway Land not directly required for Railway Purpose 1131
Procedure for the Collection of License Fee for Railway Land

Section 3: Recovery of Possession of Unauthorized Occupation

1132 Legal Framework for Recovery of Possession, 1133 Main Provisions of the 1970
Ordinance (1) Eviction of Outgoing Lessee from Land or Building (2) Eviction of
Unauthorized Occupant (3) Recovery of Possession, Penalties and Forfeiture (4)
Compensation for Unauthorized Occupation (5) Jurisdiction of Civil Court 1134
Responsibility for Eviction of Unauthorized Occupation 1135 Procedure for Eviction of
Unauthorized Occupants

Annex 1132(2): Rules for Recovery of Possession of Lands and Buildings (Copy of the
Governments Ordinance of 1970)
Annex 1132(c)-1: Notification of Divisional Engineers to perform the functions of a Deputy
Commissioner (Copy of the Governments Notification of 1981).
Annex 1132(c)-2: Notification of Divisional Estate Officers to perform the functions of a
Deputy Commissioner (Copy of the Governments Notification of 1981)

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Annex 1132(c)-3: Notification of Estate officer in headquarter to perform the functions of a

Deputy Commissioner (Copy of the Governments Notification of 1981)
Annex 1135(3): Pro forma for Reporting Occurrence of Unauthorized Occupation of
Railway Lands and Buildings

Annex 1135(5): Notice for Unauthorized Occupation under 1970 Ordinance.

CHAPTER XII, EXECUTION OF WORKS 93 101

1201 Commencement of Work 1202 Urgent Works 1203 Funding for Works 1204
Expenditure on Repair Work 1205 Alterations in Design 1206 Minor Modifications 1207
Expediency in Executing Works 1208 Agencies for Executing Works 1209 Responsibility of
Divisional Engineers 1210 Planning of Works 1211 Temporary and Works Establishment
1212 Note Books of Subordinates 1213 Site Order Book 1214 Environment Considerations,
1215 Resettlement and Social Aspects, 1216 General Instructions, (1) Protection and
convenience of the Public, (2) Safety of Staff, (3) Serious Accidents, (4) Religious
Buildings, (5) Archaeological Remains, (6) Strategic Considerations, (7) Rest Day, 1217
Progress Report 1218 Record of Important Structures, 1219 Irrigation Works 1220 Works in
Cantonment Areas 1221 Works chargeable to Deposit, 1222 Excess over Estimates, 1223
Departmental Charges, 1224 Remission of Departmental Charges.

Annex 1202(b): Urgency Certificate

CHAPTER XIII, CONSTRUCTION OF NEW LINES 102 - 111

1301 Preliminary arrangements, 1302 Programming of works with Foresight, 1303 Land,
1304 Dealings with the Civil Authorities, 1305 Setting out works, 1306 Standard
dimensions, 1307 Junction arrangements, 1308 Route Kilometer, 1309 Contracts and
measurements, 1310 Stores, (1) Responsibility for Stores, (2) Stores Suspense, (3)
Indents, 1311 Tools and Plant, 1312 Accounts, 1313 Completion as Scheduled, 1314
Finishing work, 1315 Bridge tablets, 1316 Completion Report, 1317 Public health,
sanitation, water supply and medical aid during construction, (1) Medical Attention, (2)
Drainage, (3) Water Supply.

Annex 1310(2): Procedure for Maintenance of Stores Suspense Account by Executive

Engineers in-charge of Construction Divisions.
CHAPTER XIV, OPENING OF NEW LINES 112 130

Section 1 Arrangements for opening for goods traffic

1401 General Instructions, 1402 Responsibility for Opening a Line to Goods Traffic, 1403
Incidence of Operating Expenses and Earnings, 1404 Goods traffic working haulage of
wagons responsibility of staff, 1405 Requirements at stations, 1406 Notice required by
Chief Commercial Manager and Chief Operating Superintendent, 1407 Action to be taken
by Executive Engineer, 1408 Action to be taken by Chief Engineer/Engineer-in-Chief and
Project Director, 1409 Action to be taken by Chief Operating Superintendent and Chief
Commercial Manager, 1410 Responsibility for opening/working of line during construction.

Annex 1405(1)(e): List of Equipment Required on Opening for Goods Traffic

Section 2: Arrangements for Opening for Passenger Traffic

1411 General Instructions, 1412 Fixing Date for opening for Passenger Traffic, 1413
Equipment, 1414 Supply of Rules, Time and Fare Tables, 1415 Co-operation of other
Divisional Officers, 1416 Documents to be furnished for Inspection, by Government
Inspector of Bangladesh Railway, 1417 Responsibility for Readiness of Line, 1418

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Completion of line, 1419 Final arrangements for inspection, 1420 Handling over of New
Lines for Operation to Open Line, 1421 Commissioning of Doubling Projects, 1422
Commissioning of Gauge Conversion and Dual Gauge Projects, 1423 Commissioning of
other Railway Projects, 1424 Transfer of Charge.

Annex 1413(2)(b)(i): List of Equipment Required on Opening for Passenger Traffic.

Annex 1416(a)(i): Example of Application to Government Inspector of Bangladesh Railway
for Opening of New Line

VOLUME 3

CHAPTER XV: MAINTENANCE OF PERMANENT WAY

1-13
Section 1: Classification of Routes, Track Standards and Track Tolerances

Part A Classification of Routes and Track Standards 1-6

1501 General, (1) Purpose of Track, (2) Need for maintenance, (3) External factors, 1502
Classification of Railway Lines and Track Standards, (1) Classification, (a) Categories of
Routes (b) Routes by Category, (2) Track Standards, (a) General, (b) Recommended
Standards of Track.

Part B Track Tolerances

6-13
1503 Track Tolerances, (1) Functions of the Track, (2) Forces on Track, (3) Transfer and
Distribution of Forces Through the Track, (a) Vertical force or Wheel load, (b) Longitudinal
Resistance, (c) Lateral Resistance, (d) Reduction in Lateral Resistance, (4) The Track
System and Its Defects, (5) Track Parameters, (6) Tolerances under Loaded or Unloaded
Condition, (7) Type of Track Tolerances, (a) Safety Tolerances, (b) Service tolerances or
good riding tolerances, (c) Maintenance Tolerances, (d) Slow Down Tolerances, (e) Index
Tolerances, (f) New Track Tolerances, (8) Officials to be Fully Conversant with Track
Tolerances

Section 2: Track Structure Elements 14-98

Part A. Ballast
14-21
1504, Purpose and Functions, 1505, Ballast Specifications, Profile and Quantities, (1)
Specifications, (2) Ballast Profile, (3) Ballast cushion, (4) Quantity of ballast, (5) Boxing-in of
ballast, (6) Assessment of ballast requirements, 1506, Collection and Training out of
Ballast, (1) Collection of ballast, (2) Ballast Depot and Training out, (3) Ballast collection
alongside track, (4) Accounting of ballast during handing over charge by Assistant
Executive Engineer, (5) Ballasting on new formation.

Annex 1505(1), Ballast Specifications

Part B. Sleepers 22-79

1507, Functions and Standards of Sleeper Laying, (1) Functions, (2). Laying of Sleepers,
1508, Wooden Sleepers, (1) Classification, (2) Preparation of Sleepers, (3) Laying of
wooden sleepers, (4) Packing sleepers, (5) Sleepers in sidings, (6) Stacking of Wooden
Sleepers, (7) Reconditioning of Wooden Sleepers, (8) Maintenance of wooden sleeper
track- some important points, (9) Use of Elastic Fastenings on Wooden Sleepers, 1509,
Steel Trough Sleepers, (1) General, (2) Laying of Steel Trough Sleepers, (3) Use of elastic
fastenings on steel sleepers, 1510, Maintenance of Track with Steel Sleepers, (1) Routine
maintenance, (2) Inspection of old steel sleepers, (3) Reconditioning of steel sleepers,
1511, Concrete Sleepers, (1) General, (2) Advantages of Concrete Sleepers, (3) Guidelines

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for use of concrete sleepers, (a) Concrete sleepers for new lines, (b) Concrete sleepers for
Renewals, (c) Concrete sleepers for Turnouts, (d) Concrete sleepers and Long Welded
Rails, (e) Concrete sleepers on curves, (f) Purpose of guidelines, (4) Elastic Rail Clips
(Pandrol clips) Assembly for Concrete Sleepers, (a) Fastening for Concrete sleepers, (b)
Elastic Rail Clip (ERC), (c) Cast Iron inserts, (d) Insulating liners, (e) Grooved rubber pads
or sole plates, (f) ERC Fastening Assembly, (5) Handling and laying of concrete sleepers,
(6) Concrete sleepers in turnouts, 1512, Inspection and Maintenance of Concrete Sleeper
Track, (1) Inspection, (2) Systematic Mechanized Maintenance, (3) Routine maintenance of
concrete sleeper track, (a) Annual maintenance program, (b) Spot attention and slack
picking by gangs, (4) Reorganization of Gangs, (5) Maintenance of elastic fastenings on
concrete sleeper, (a) Completeness of fastenings, (b) Maintenance of Elastic Rail
clips/Pandrol clips, (c) Maintenance of Rubber Pads, (d) Maintenance of Insulating liners,
(e) Checking effectiveness and Toe Load of ERCs, (f) Jamming of ERCs, (g) Maintenance
aspects of elastic fastenings, (6) Renewal of ERC fastenings, (a) General, (b) Testing of
ERCs, (c) Replacement of elastic rail clip, (d) Prevention of corrosion, (e) Initial treatment of
ERCs, (f) Lubrication of elastic rail clips, (7) Casual Renewal of Concrete Sleepers, (8)
Repair of concrete sleeper track damaged in derailment. (9) Maintenance of concrete
sleepers and track on Dual Gauge,

Annex 1508(9)(b): Maintenance of Meter Gauge Track using Wooden Sleepers with HRS
Double Shank Elastic Rail Spikes
Annex 1512(4)(b)-1: List of Track Maintenance Activities by MMU
Annex 1512(4)(b)-2: List of Suggested Equipment for Mobile Maintenance Unit
Annex 1512(9)(e)(i): Layouts of typical dual gauge turnouts 1 in 8.5 and 1 in 12 D variant
and T variant

Part C. Rails 80-98

1513 Standard Sections of Rails, 1514 Rail Deterioration Causes and Maintenance, (1)
Causes of Rail Deterioration, (a) Corrosion and rusting, (b) Wear on rail table, (c) Flattening
of rail table, (d) Wear on gauge face, (e) Hogging of rail end, (f) Battering of rail ends, (g)
Wheel burns, (h) Corrugation, (2) Rail Maintenance to reduce rail deterioration, 1515
Inspection and Ultrasonic Testing of Rails In Service, (1) Need for inspection and testing of
rails, (2) Ultrasonic testing of rails, 1516 Stacking and Handling of Rails, (1) Stacking, (2)
Handling of Rails, (3) Breakage of Rail during Loading and Unloading, (4) Special
Precautions for Handling 90 kg/mm2 UTS Rails, 1517 Rail Closures, 1518 Rail/Weld
failures, (1) Definition, (2) Action to be taken when a rail/weld fails in track, (3) Reporting of
rail/weld failure in track, (4) Record and analysis of rail failures, (5) Failure of rails within the
Guarantee period, 1519 Fish-Plates, (1) Use and Care of Fish Plates, (2) Tightening and
easing of fish bolts, (3) Fish-plate failures, (4) Combination fish plates, (5) Joggled fish
plates, (6) Insulated fish plates.

Annex 1513(b): Standard Sections of 90A and 75A Rails.

Annex 1516(4): Guidelines for Handling 90 kg/mm2 UTS Rails.
Annex 1518(2)(a): Duties of Mate for Apprehending Danger
Annex 1518(3)(a)(i): Pro forma for Reporting Rail/Weld Failures

Section 3: Maintenance of Permanent Way

99-137
1520 Importance, 1521 Systems of Track Maintenance, (1) Traditional manual
maintenance, (2) Mechanized maintenance, (3) Reorganization, 1522 Planning of Annual
Program of Track Maintenance, (1) System maintenance requirements, (2) Planning of
track maintenance, (3) Annual Program of Track Maintenance, 1523 Systematic
Overhauling, (1) Timing and Purpose, (2) Sequence of operations in Overhauling, 1524
Through Packing, (1) Work to be done before through packing, (2) Sequence of operations
in through packing, (a), Trough packing, (b) Opening of track, (c) Exceptions, (d) Tidying up
of the section, (e) Through packing and tamping, (f) On-the-job training, (g) Monitoring of
through packing work, (h) Time schedule, (i) detailed instructions, 1525 Picking up Slacks,
1526 Maintenance of Station Yards, Track Drainage and Earth-Packed Tracks, (1) Tracks

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in station yards, (2) Distance pieces to platform lines, (3) Drainage of track and yards, (4)
Earth-packed tracks, 1527 Lifting and Lowering of Track, (1) Lifting of Track, (2) Lowering
of Track, 1528 Maintenance of Rail Joints, (1) General, (2) Efficient maintenance of rail
joints, (3) Defects in rail joints, (4) Other important aspects of rail joints maintenance, (5)
Chamfering of bolt holes in rails, (6) Tightening and easing of fish bolts, (7) Lubrication of
Rail Joints, 1529 Dual Gauge Track and its Maintenance, (1) Dual Gauge, (2) Track
Structure on Dual Gauge, (3) Concrete Sleepers for Dual Gauge, (4) Maintenance of Dual
Gauge Track, (a) Methods of maintenance, (b) Maintenance Tolerances, (5) Maintenance
of Long Welded Rails in Dual Gauge Track, (a) Thermal compressive forces, (b) Track
stability against compressive forces, (c) Maintenance Precautions against higher
Compressive forces in LWR in dual gauge tracks, (6) Maintenance of PSC Sleepers in Dual
Gauge tracks, 1530, Creep, (1) Causes and Problems, (2) Precautions to reduce creep, (3)
Monitoring and Recording of Creep, (4) Provision of Rail Anchors to arrest Creep, (5)
Prevention of creep on steel trough sleeper track, (6) Adjustment of creep, 1531, Buckling
of Track, (1) General, (2) Conditions which induce buckling, (3) Precautions against
buckling, (4) Action on buckling of track, 1532, Deep Screening of Ballast, (1) General, (2)
Procedure for systematic deep screening (other than LWR sections)

Annex 1524(2)(g)(iii): Gang Work Order Book.

Annex 1530(3)(c)(i): Pro Forma for Creep Register

Section 4: Maintenance of Track in Special Locations

138-169
Part A. Track Circuits and Maintenance of Track Circuited Sections 138-144

1533 Track Circuited Sections, (1) Track Circuits, (2) Operation of Track Circuits, (3)
Precautions to be taken while working in Track circuited Areas, (4) Planning of relaying
work in track-circuited sections, 1534 Insulated joints (1) Functions of Insulated Joints, (2)
Types of Insulated Joints, (a) Standard insulated joint, (b) Glued insulated joint, (c) Permali
insulated joint, (3) Laying of Insulated Joints, (4) Special requirements for maintenance of
glued insulated joints,

Part B. Turnouts and their Maintenance 145-169

1535, Turnouts, (1) General and Definitions, (2) Turnouts, (3) Diamonds and Slips, (4)
Crossings, (a) Built-up crossings, (b) Cast manganese steel (CMS) crossings, (c) Obtuse
Crossing, (5) Switches, (a) Under-cut switches, (b) Over-riding switches, (c) Advantages of
over-riding switches, (d) Length of tongue rails and stock rails, (e) Loose Heel and Fixed
Heel switches, (f) Switches may be straight, curved and partly curved, (6) Other
components used in Switches and Crossings, (a) Use of rail screw/plate screw in lieu of
dog spike/round spike in turnouts ,(b) Bolts for points and crossings, (c) Spherical washers,
(d) Switch anchors, (e) Check rails for turnouts, (f) Tie plates, (g) Stretcher bars and
brackets for stretcher bars, (h) Slide chairs and mild steel flat bearing plates, (7) Turnout
sleepers, (a) Wooden sleepers, (b) Steel Sleepers, (8) Turnouts on Concrete Sleepers, (a)
General, (b) Production of turnout sleepers, (c) Use and care in handling concrete sleepers
in turnouts, (d) Site preparation for laying, (e) Assembly of turnout on concrete sleepers, (f)
Insertion of pre-assembled turnout, (9) Turnouts on Dual Gauge, (a) General, (b) Layouts of
dual gauge turnouts, (c) Schedule of Maximum and Minimum clearances, (d) Offsets for
dual gauge turnout, (10) Static Switch,

VOLUME 4

1-33
1536, Inspection of Turnouts, (1) Inspection, (a) Special attention to turnouts, (b) Regular
inspections by officials, (2) Points and Crossings Inspection Register, (3) Inspection of
points and crossings in Dual Gauge turnouts,1537, Maintenance of turnouts, (1) General,
(a) Alignment, packing and fittings, (b) Clearances, (c) Cant to rails, (d) Gauge, (e) Super-
elevation, (f) Ballast, (g) Other maintenance aspects, (2) Maintenance of Switches, (a)
General, (b) Fitting and housing of switch and stock rails, (c) Housing of tongue rail, (d)
Bend in stock rail, (e) Wide gauge at toe of switch, (f) Fixing of slide chairs, (g) Gauge ties,

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(h) Wear on switch and stock rails, (i) Heel of switch, (j) Stock rail wear, (k) Wear on
switches, (l) Maintenance aspects, (3) Maintenance of Crossings, (a) Permissible Wear in
crossings, (b) Replacing Crossings, (4) Maintenance of lead portion and turn-in curve, (5)
Other aspects of maintenance and operation of turnouts, (a) Alterations of Points, (b)
Working on interlocked points, (c) Fitting lock (treadle) bar, (d) Date of laying points and
crossings, (e) Resetting of Points, (f) Packing of turnout sleepers, (g) Trap switches and rod
connections, (6) Standard Dimensions and Tolerances for Turnouts 1538, Reconditioning
of Crossings and Switches

Annex 1536(2)(a): Format for Points and Crossings Inspection Register

Annex 1536(3)(d): Pro Forma for Inspection of Points and Crossings in Dual Gauge
Turnouts.
Annex 1537(4)(ii)-1: Offsets for Turnouts (BG and MG) with Straight Switch
Annex 1537(4)(ii) 2: Offsets for Turnout (BG and MG) with Curved Switch)
Annex 1537(6): Main Dimensions and Tolerances of Turnouts
Annex 1538(b): Reconditioning of Points and Crossings

Part C. Maintenance of Track on Bridges

34-43
1539 Rails on Bridges, (1) Longitudinal profile and cant of rails, (a) Camber, b) Rail Cant,
(2) Rail joints over the bridge, (3) Fastenings on girder bridges, (4) Short welded rails and
LWR on bridges, 1540 Sleepers on Bridges or Bridge Timbers, (1) Size, treatment, end-
binding and dating of bridge timbers, (2) Preparation and laying of bridge timbers, (3) Other
fixtures on bridges, 1541 Inspection and Maintenance of Track on Bridges, (1) Bridge
approaches, (2) Inspection and maintenance of track on bridges, (3) Dual Gauge Track on
Bridges - Inspection and Maintenance

Part D. Curved Track and Realignment of Curves

44-66
1542 Definitions and General Standards, (1) Radius and degree of curve, (2) Reference rail
on curves, (3) Gauge on curves, (4) Super-elevation or cant, (5) Cant deficiency, (6) Cant
Excess, (7) Cant gradient and cant deficiency gradient, (8) Rate of change of cant or rate of
change of cant deficiency, (9) Maximum permissible speed on curve, 1543 Safe Speed On
Curves, Super Elevation and Transition, (1) Safe speed by empirical method, (2) Safe
speed based on cant and cant deficiency, (3) Speed for determining cant to be provided,
1544 Transition Curves, (1) General, (2) Length of transition curve, (3) Laying transition
curve, (4) Transition for compound curves, (5) Transition for reverse curves, (6) Running
out cant on transitions, 1545 Indicator Boards at Curves, (a) Curve Board, (b) Tangent
points indication posts, (c) Indication of cant, (d) Cant boards, (e) After realignment of
curves, (f) Curve reference posts, 1546 Speed over Turn-out Curves, (1) Provisions in
General Rules, (2) Turn-outs on running lines with passenger traffic, (3) Speed over
interlocked turnouts, 1547 Turnouts on curves, (1) Permissible speed on curved main line
at turnouts, (2) No change of super-elevation over turnouts, (3) Curves of contrary flexure,
(4) Curves of similar flexure, (5) Cross-over on curves, (6) Diamond crossing on Curves,
1548 Extra clearance and Grade Compensation on Curves, (1) Extra clearance on curves,
(2) Compensation for curvature on gradient, 1549 Vertical curve, 1550 Realignment of
Curve, (1) Ride on curves, (2) Inspection of Curves, (3) Criteria for realignment of a curve,
(4) String-lining operations, (5) Determination of revised alignment and computation of
slews Operation 2, (6) Slewing the curve to revised alignment - Operation No. 3, (7)
Realigning curves on double or multiple lines, 1551 Other Maintenance Operations on
Curves, (1) Cuttings of rails on curves, (2) Joints on curves, (3) Check rails on curves, (4)
Wear on outer rail of curves, (5) Measurement of rail wear on sharp curves.

Annex 1544(3)(e): Calculation of Maximum Permissible Speed on Curve and Layout of

Transition Curve

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Part E. Welding of Rails, Short Welded Rails and Long Welded Rails 67-83

1552 Welding of Rails, (1) Conventional Joints and welding, (2) Types of Rail Welding, (3)
Flash-Butt Welding, (4) Thermit Welding, 1553 Short Welded Rails (SWR), (1) Definitions,
(2) Track structure for SWR, (3) Initial laying of SWR, (4) Gaps at initial laying of short
welded rails, 1554 Maintenance of SWR, (1) Care in maintenance, (2) Regular
Maintenance of short welded rails, (3) Gap survey and adjustment of gap, (4) Conversion of
SWR in to LWR, 1555 Long welded rails/Continuous welded rails, (1) Why Long Welded
Rails, (2) Benefits of Long Welded Rails, (3) Laying and Maintenance of Long Welded
Rails/Continuous Welded Rails.

Annex 1552(4)(c): Procedure for welding rail joint using Quick Alumino Thermic Welding
Process
Annex 1552(4)(d): Dos and Donts for Alumino-Thermic (Thermit) Welding
Annex 1553(4)(a): Map of Bangladesh giving range of and mean annual rail temperatures

Part F. Treatment of Bad Formation

84-93
1556 Formation or Sub grade, (1) General, (2) Purpose and functions of sub-grade, (3)
Design of sub grade, (4) Failure of formation in sub-grade of running lines, (5) Problems
due to formation failure, 1557 Treatment of Troublesome Formation, (1) Classification, (2)
Investigations and testing, (3) Soil testing, (4) Remedial measures.

Annex 1557(3)(b): Grain Size Analysis and Atterberg Limits - Definitions

Annex 1557(4)(a): Suggestions for Treatment of Bad Formation.
Section 5: Track Maintenance with On-Track Machines
94-115
1558 Track Maintenance and Machines, (1) Introduction, (2) Justification for machine
maintenance, (3) Types of machines, 1559 On-Track Tamping Machines, (1) Types and
functions, (2) Working Principles- Lining of Track, (3) Levelling of Track, (4) Tamping or
Packing System, 1560 Other On-Track Machines for track maintenance, (1) Dynamic Track
Stabilizer, (a) Purpose, (b) Working principles, (c) Advantage, (2) Ballast Cleaning
Machines, (a) Functions and Types, (b) Working principles, (3) Ballast Regulating
Machines, (4) Track Laying and Special Purpose Machines, 1561 Planning for introduction
of mechanical maintenance, (1) Pre-requisites for mechanized maintenance, (2) Annual
Plan for machine deployment, (3) Arrangements for working of on-track tamping machines,
(4) Works associated with tamping of track, (a) Pre-tamping, (b) During tamping work, (c)
Precautions during tamping work, (d) Post tamping work, (5) Other aspects of working with-
track machines.

Annex 1561(2): Track Maintenance Organization Recommended with On-Track Machines,

1 Introduction, 2 Three-Tier System of Track Maintenance, 3 Planned maintenance with
On-track Machines, 4 Mobile Maintenance Units (MMUs) 5 Tasks assigned to MMUs, 6
Equipment of MMUs, 7 Sectional Gangs, 8 Outsourcing of Track Works, 9 Staffing and
Training, 10 Stores and Workshop facilities, 11 Management Aspects, 12 Conduct of Pilot
trials.

Section 6: Track Recording, Analysis and Monitoring

116-125
1562 Track Recording, (1) Track Geometry, (2) Track Inspections, 1563 Track Recording
Equipment, (1) Types of Equipment, (2) Track Recording Car, (3) Hallade Track Recorder,
(4) Oscillograph Car, (5) Portable Accelerometers.

Annex 1563(2)(f)-1: Electronic Track Recording Car (MG).

Annex 1563(2)(f)-2: TRACK RECORDING, ANALYSIS AND MONITORING

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Section 7: Functional Arrangements, Safety and Outsourcing of Track Works 126-148

Part A. Permanent Way

1564 Responsibility of Engineering Officials, 1565 Permanent Way Gangs for Manual Track
Maintenance, (1) Strength of Gangs, (2) Muster Sheets of Gangs, (3) Gang Tools and
Equipment, (4) Loose fittings and materials, (5) Record of work by gangs and artisans,
1566 Checking of work of Permanent Way Gangs by SSAE(Way), (1) Examination of
gang's work, (2) Examination of tools and equipment, (3) Periodical testing in safety rules,
1567 Reports and Records on Permanent Way, (1) Special reports on the condition of
permanent way, (2) Section register of SSAE(Way), (3) Permanent way plans and
diagrams, 1568 Records of Materials under Trial, 1569 Miscellaneous items Associated
with Track Maintenance, (1) Felling of trees which Obstruct view, (2) Classification of
materials, (3) Traveling cranes, (4) Fouling Marks, (5) Scotch blocks, (6) Fog Signal Post,
1570 Trolley Refuges, 1571 Standard Dimensions, 1572 Verification of land boundaries,
1573 Section Limit Boards, Kilometer and Gradient Posts, 1574 Imprest of Permanent Way
Materials, (1) Imprest stock, (2) Recoupment of Imprest, (3) Revision of imprest stock.

Annex 1565(3)(a): List of Gang Tools and Equipment

Annex 1567(2): Section Register of SSAE(Way)
Annex 1567(3)(a)(iv): Permanent Way Diagram Station Yard
Annex 1569(1)(c): Removal of Tress Dangerous to or Obstructing Working of a Railway
Annex 1574(1)(a)(iii): Recommended Scale of Imprest Stock of Permanent Way Materials

Part B. Safety
149-160
1575 Safety in Track Work, (1) Responsibility of permanent way staff, (2) Work involving
danger to traffic, (3) Temporary Engineering Caution Indicators, (a) Caution Indicator, (b)
Speed Indicator, (c) Stop Indicator, (d) Termination Indicator, (4) Display of Temporary
engineering Caution Indicators, (a) Hand caution signals for Engineering speed restriction
of short duration, (b) Banner flags for works of short duration, (c) Banner flags inside fixed
signals, (d) Speed Restrictions not in the vicinity of station, (e) Obstruction requiring a dead
stop not in the vicinity of a station, (f) Curve post and curve board, (5) Signalmen for
Temporary signals, (6) Responsibility of SSAE(Way), (7) Training of permanent way staff in
track safety, (8) Permanent Speed Restriction Indicators, 1576 Blocking of Line for
Engineering Work. (1) Blocking of single line between stations for engineering work, (a)
Normal circumstances, (b) Blocking lines in an Emergency, (2) Blocking Up or Down line (in
double line section) and introduction of single line working (a) Blocking in normal
circumstances, (b) Blocking line in Emergency.

Annex 1575(1): Rules Pertaining to Safety of track

Part C. Outsourcing
161-165
1577 Outsourcing of Track Work, (1) Why Outsourcing, (2) Track maintenance activities
amenable for outsourcing, (3) Procurement of Track Works, (4) Contracting of Track
Maintenance Works, (a) Schedule of track works, (b) Standard Specifications, (c)
Packaging of track works, (d) Speed restrictions, (e) Tenders for and management of
contracted track works, (5) Supervision of Outsourced Track Works, (6) Safety on
Outsourced Track Works, (a) Responsibilities as Principal Employer, (b) Responsibility for
safe working, (7) Safety Measures for Track Works, (a) Training, (b) Supervision, (c)
Stacking of materials and working of road vehicles, (d) Safety Equipment, (e) Contract
schedule, (f) Safety in track works, (g) Supplementary safety instructions, (h) General.

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CHAPTER XVI, RE-LAYING OF PERMANENT WAY 166-183

1601 Track Renewal Program, (1) Planning for Track Renewals, (2) Classification of
sections, 1602 Track Renewal Programs, (1) Main types of track renewals, (2) Policy in
regards to track renewal programs, (3) Points and Crossings Renewal Program, (4) Rail
Anchor Program, (5) Ballasting Program, (6) Yard Renewal Program, (7) Bridge Timber
Renewal Program, (8) Preparation of Track Renewal Programs, 1603 Important Safety
Rules, 1604 Minimizing Obstruction and Detention to Traffic, (a) Blocking of line, (b) Extend
of work, 1605 Relaying of Track-Circuited Track, 1606 Preliminary Arrangement for
relaying, (1) Arrangements for departmental work, (2) Arrangements for Outsourced
relaying works, 1607 Detailed Procedure for Relaying, 1608 Points requiring Special
Attention during Relaying, 1609 Complete track renewals, 1610 Special instructions
regarding new types of material/equipment, 1611 Adjusting creep before Renewals, 1612
Loading and Transportation of Rails, (1) Rails loaded on Rail trucks, (2) Carriage of rails by
labor. 1613 Staggering of Rail Joints, 1614 Expansion Gaps, 1615 Sleepers, 1616 Care of
Fittings and Fastenings, 1617 Labor-Housing, Medical and Sanitary Arrangements, 1618
Screening Ballast, 1619 Post relaying work, 1620 Handing Over and Taking Over of
Relaying works, 1621 Mechanized Track Relaying, 1622 Use of Portal Cranes for Relaying,
1623 Operations for Relaying using Portal Cranes, (1) Preparatory work at site of relaying,
(2) Pre-assembly of Panels, (3) Forming of relaying train, (4) Actual Relaying, (5) Post
relaying works, 1624 Procedure for Manual Laying, (1) Relaying of Concrete Sleeper Track,
(2) Loading and Unloading, (3) Manual Laying Procedure.

CHAPTER XVII, SIGNALS AND INTERLOCKING 184-189

1701 Background, 1702 Planning and Execution Track and Signal/Interlocking Works, 1703
Duties of Way and Works Staff in Signal Areas, 1704 Point Indicators and Trap Indicators,
1705 Fog Signal Posts, 1706 Permanent Way work to be done before Interlocking, 1707
Locking Arrangements for Non-Interlocked Switches, 1708 Clamps for non-interlocked
points, 1709 Joint Inspection of Signals, Points and Crossings, 1710 Putting in or Removing
Points or Crossings, 1711 Work on Points and Crossings by SSAE(Way), 1712 Speed
Restriction on New Points, 1713 Work by Signal Staff on Points not Opened for Traffic,
1714 Treadle Bars, 1715 Wires and Pull Rods to be kept Clear, 1716 Maintenance of
Permanent Way in front of Cabins.

VOLUME 5

CHAPTER XVIII: MAINTENANCE OF WORKS

1-40
Section 1: Maintenance of Land Boundaries

1801 Land Boundaries, 1802 Closing Unauthorized Openings in Railway and Boundary,
1803 Fencing.

Section 2: Inspection and Maintenance of Bridges

1804 Waterways, 1805 Water Flow in Small Bridges, 1806 Examination of Bridges, 1807
Inspection of Bridges by Assistant Executive Engineer, 1808 Inspection, Scrutiny and
Endorsement of Bridge Registers by Divisional Engineer, 1809 Review of Bridge Registers
by Additional Chief Engineer, 1810 Inspection and Maintenance of Bridges by
SSAE(Way)/(Works), 1811 Responsibility of Bridge Engineer, 1812 Holding down bolts for
Girders, 1813 Bridges with Bed Timbers and Bed Stones, 1814 Permanent Way on
Bridges, 1815 Protection of Bridge Timbers against Fire, 1816 Protecting Workmen on
Bridges under repairs, 1817 Opening new bridges, 1818 Painting of Bridges, 1819
Cooperation between Engineers for Bridge Maintenance,

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Section 3: Maintenance of Service Buildings and Staff Quarters

1820 Inspection of buildings, 1821 Petty Repair Books, 1822 Internal and External
Finishing of Station Buildings, 1823 Refreshment Rooms and Running Rooms, 1824
Execution of Maintenance of Buildings, 1825 Maintenance of Institutes, Club houses, and
other Structures for Staff, 1826 Station Machinery, 1827 Staff Quarters, 1828 Surplus
Buildings, 1829 Sale and Dismantlement of Buildings.

Annex 1806(a): Aspects to be covered during Inspection of Bridges by Assistant Executive

Engineer; 1 Flooring and foundations, 2 Masonry in sub-structure, 3 Protective works and
water ways, 4 Girder alignment and bearings, 5 Structural condition of girders, 6 The
condition of steel work, 7 Track on the bridge and bridge approaches, 8 Trolley and safety
refuges, 9 Foot-paths, 10 Painting, marking HFL and Danger level, providing foundation
particulars and bridge name boards, 11 Flood records at important bridges, 12 Precautions
against damage by fire, 13 Equipment of watchman, 14 Road over/under bridges, 15
Concrete bridges, 16 During Flooding
Annex 1806(b): Pro forma for Information on Major and Important Bridges to be given in
Bridge Register
Annex 1817: Rules for obtaining Government Inspectors Sanction to start
work on bridges and to open bridge works after completion.
Annex 1818(b): Painting of Bridges; 1.0 Corrosion and its prevention, 2.0 Protective
Coatings by painting, 3.0 Metallizing and Epoxy based Paints, 4.0 Epoxy based Paints.
Annex 1822(b): Color Scheme for Station Buildings

CHAPTER XIX, MEASUREMENT BOOKS, MUSTER SHEETS AND LABOUR PAY 41-52
SHEETS

Section 1: Measurement Books

1901 Record of Measurements, 1902 Measurements to be Recorded, 1903 Measurement

Book, 1904 Recording Measurements, (1) Machine numbering of pages of measurement
book, (2) Commencement of Measurements, (3) Making of entries in measurement book,
(4) Erasures, overwriting and cancellations, (5) Direct recording of measurements, (6)
Signing of measurements by contractor, (7) Referencing in measurement book, 1905
Register of Measurement Books, 1906 Authority Entering Measurements, 1907
Computation of Quantities, 1908 Preparation of Abstracts in Measurements Books, 1909
Checking Entries, 1910 Supply of Measurement Books, 1911 Entries, 1912 Regular
Payments, 1913 Delay in taking Measurements, 1914 Loss of Measurement Book, 1915
Bills for Supplies, 1916 Standard and Approximate Measurements, 1917
Measurements based on Standard Type Drawings, 1918 Responsibility for
Maintenance of Measurement Books, 1919 Measurements by Senior Supervisors,
1920 Measurement of Ballast/Material Train Works, 1921 Measurement of Ballast.

Section 2: Muster Sheets

1922 Muster Sheets, 1923 Issuance of Muster Sheet and Labor Pay Sheet, 1924
Duplicate of Muster Sheets, 1925 Entries in Muster Sheet, 1926 Check of Muster Sheets,
1927 Closing of Muster Sheets, 1928 Payments, 1929 Records.

Appendix 1903(b): Instructions for Recording of Measurement Book.

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CHAPTER XX: PROCUREMENTS AND CONTRACTS

53-69
2001 General, 2002 Public Procurement Rules (PPR) 2008, (1) PPR 2008, (2) Applicability
of the PPR 2008, 2003 Coverage of Public Procurement Rules 2008, 2004 Delegation of
Financial Powers, 2005 Procurement Plans, 2006 Procurement during Emergencies, 2007
Request for Quotation Method (RFQ), (1) Use of RFQ Method, (2) Threshold values for
Procurement by RFQ, (3) Procedures for invitation of quotations under RFQ Method, 2008
Direct Procurement Method, (1) When to Use Direct Procurement Method, (2) Forms of
Direct Procurement, (3) Approval for Direct Procurement, (4) Procedure for Direct
Procurement, 2009 Use of Direct Contracting, 2010 Procurement of Additional Deliveries
and Repeat Orders, 2011 Issuance of Variation Order or Extra Work Order, 2012
Preparation of a Variation Order or an Extra Work Order, 2013 Costing, Payments and
Starting Work under Variation Order or Extra Work Order, 2014 Use of Direct Cash
Purchase, 2015 Use of Force Account

Annex 2003: Public Procurement Rules 2008- Contents

Annex 2005: Procurement Plans

CHAPTER XXI: STATIONS AND STATION YARDS 70-82

2101 Design of New Yard or Remodeling of Yard - General Instructions, (a) Foresight, (b)
Standard Dimensions, (c) Signals, (d) Lightings, (e) Train examination facilities, (f) Special
facilities, 2102 Specific Requirements for Design (Remodeling) of Yards, (1) Specific
Requirements, (2) Approval Process, 2103 Principles of Design, 2104 Working Rules, (1)
Working rules for interlocked stations, (2) Working Rules for Non-Interlocked Stations 2105
New Crossing Stations, 2106 Maintenance of Stations, 2107 Platforms at Stations, 2108
Platform fencing, 2109 Waiting rooms, 2110 Foot-Over bridge, 2111 Unauthorized
structures, 2112 Station Approaches, 2113 Culverts within Station Limits, 2114 Borrow pits
in Station Yards, 2115 Sanitation, 2116 Standards of Facilities to be Provided at Stations,
(a) Platforms, (b) Waiting Rooms, (c) Toilet facilities for railway workshop staff , (d) Drinking
Water.

Annex 2101(1)-1: Some considerations for Preparation of Yard Designs

Annex 2101(1)-2: Remodeling Catechism - Passenger Traffic Lines and Working Facilities.

CHAPTER XXII: STATION YARD DIAGRAM AND PERMANENT WAY DIAGRAM 83-86

2201 Station Yard Diagram, 2202 Preparation of Station Yard Diagram, 2203 Permanent
Way Diagram - Purpose, 2204 Preparation of Permanent Way Diagram - General
Instructions

Annex 2201: Permanent Way Diagram of Station Yard

Annex 2203(b): Permanent Way Diagram.

CHAPTER XXIII: COMPLETION REPORTS 87-89

2301 Definition and Purpose, 2302 Details required in Completion Report, 2303 Works
completed within sanctioned amount, 2304 Joint Works, 2305 Revenue Works, 2306
Completion Drawings and Rent Statements, 2307 Accounts, 2308 Submission of
Completion Reports, 2309 Preparation of Completion Reports, 2310 Completion/Drawings,
2311 Date of Completion of work, 2312 Responsibilities of Divisional Office .

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CHAPTER XXIV: RIVERS AND FLOODS 90-127

Section 1: River Flooding and Protection

2401 Introduction, 2402 Bangladesh Rivers and Floods, 2403 History of Bridges and
Training Works, (a) Awareness of History and Past Behavior, (b) Record of Past History, (c)
Updating of past history, 2404 Danger level at Bridges, (1) Definition, (2) Determining of
Danger Level, (3) Marking of Danger Level. 2405 Protection, of Bridges during Floods, (1)
Bridges to be observed, (2) Watchmen for bridge Observation and Protection, (3) Action to
be taken by SSAE(Way), (4) Soundings at Bridges during Floods, (5) Pricking and borings
at important bridges, (6) Procedure when danger soundings are recorded, (7) Cross-section
of River Bed, 2406 Reserve Stock of Stone Boulders for Monsoon, 2407 Protection of
Approach Banks, 2408 Protection of the Line during Floods, (1) Staff to be out on Line, (2)
Water attaching banks, (3) Water over rails, (4) Sudden rise of water level in river, (5)
Floods close to line, (6) Other situations requiring protection measures, (7) Protection of
track during floods, 2409 Patrolling of the Railway Line, (1) Types and Arrangements for
Patrolling, (2) Action to be taken by Patroller when damage is detected, (3) Responsibilities
of officials for patrolling, (4) Procedure of staff at site of damage, 2410 River Surveys, (1)
Classification, (2) Obtaining accurate soundings, (3) Rough soundings, (4) Survey plans,
2411 Weather Warning, 2412 Special Inspection during monsoon, 2413 Flood records,
2414 Rivers and Food Register,

Section 2: River Training and Protection Works

2415 Purpose of River Training and Protection, 2416 Guide Bunds, (1) Functions and
components of guide bund, (2) Inspection and Maintenance of Guide Bunds, (3) Failures
and remedial measures, 2417 Spurs (Groynes), 2418 Other Types of River Training
Measures, (a) Marginal Bunds, (b) Closure Bunds, (c) Assisted Cut-Offs, 2419 Design of
River Training Works, 2420 Procedure for Building River Training and Protection Works.

Annex 2402(4): Rivers and Floods, 1 Rivers of Bangladesh - River Network and
Morphology, 2 Hydrological Aspects, 3 Sediment Related Aspects, 4 Flooding in
Bangladesh, 5 Impact on Railway- Need for Knowledge of River Flow and Protection, 6
River Protection Works, 7 Different Types of River Training Works, 8 Guide Bunds, 9 Spur
or Groyne Structures, 10 Details of the Protection Works for the Spur, 11 Marginal bunds,
Closure bunds and Assisted cut offs.
Annex 2416(1): Jamuna Multipurpose Bridge River Training Works.

CHAPTER XXV: GHATS 128-133

2501 General Information, 2502 Sites for Ghats, 2503 Suitability of sites, 2504 Foresight,
2505 Supply and Custody of Permanent Way Material, 2506 Formation Level at Ghat, 2507
Station Offices and staff quarters, 2508 Material other than Permanent Way, 2509 River
training for ferry work, 2510 River Training works, 2511 Records of Water Level at Ghats.

Annex 2508: Scale of Materials for Ghat Stock

Annex 2511(d): Recording and Reporting of Water Level Gauge Readings.

CHAPTER XXVI: CYCLONES AND NORWESTERS 134-138

2601 General Information, 2602 Cyclones, 2603 Getting to Know Storms, 2604
Norwesters, 2605 Storm Warnings, 2606 Actions to be taken in the Event of Storm
Warnings.

Annex 2605(c): List of Railway Officials to be given Weather Warnings by Bangladesh

Meteorological Department through Regional Forecast Center, Patenga, Chittagong.

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CHAPTER XXVII: BREACHES AND WASH-OUTS 139-153

2701 General, 2702 Action in the Event of Heavy Flood, 2703 Precautions when
Overtopping of Bank is Expected, 2704 Precautions when Track is Submerged, 2705
Action in the Event of Breaches, 2706 Action in the case of Major Breaches, (1) Repairs to
damaged track, (2) Procurement and Arrangement of Labor, (3) Diversion, (4)
Transhipment, (5) Weight and Depth of Standard Girders, 2707 Temporary Bridging, (1)
Sleeper Stacks, (2) Sleeper Cribs, 2708 Clearing Wreck or Girders, 2709 Temporary Rail
Girders, 2710 Arrangements for Transshipping Passengers, 2711 Pile Driving and driving in
strong Current, 2712 Precautionary Measures against Damage by Floods, 2713 Pre-
monsoon Precautionary Measures, (1) Foresight, (2) Labor, (3). Plant and Materials, 2714
Materials for Emergencies, 2715 Service Spans and Rail Clusters, 2716 Railway Affecting
Works, 2717 Weather warnings and action to be taken, . (1) General, (2) Precautions to be
taken by Station Master, Driver and Guard - Regarding controlling of trains, (3) Action by
the SSAE(WAY), (4) Action by the Gang Mates, (5) Action by Inspecting officials

Annex 2706(3)(d): Setting out a Semi-Permanent Diversion

Annex 2706(5): Weight and Depth of Different Spans of Standard Girders.

CHAPTER XXVIII: ACCIDENTS, OBSTRUCTIONS AND ENQUIRES 154 169

2801 Rules Relating to Accidents, 2802 Proceeding to site, 2803 Responsibility, 2804
Action to be taken at Scene of Accident, 2805 Attendance of Police, 2806 Sketch of
Accident, 2807 Examination of Track after Accident, 2808 Report to the Chief Engineer,
2809 Repairs to damaged track for Restoration of Through Running, 2810 Procurement
and Arrangement of Labor, 2811 Transshipment, 2812 Diversions around obstructions,
2813 Removal of Restrictions, 2814 Disclaiming responsibility, 2815 Accidents not
concerning Engineering Department, 2816 Caution Orders, 2817 Procedure for conducting
accident enquiries, 2818 Accident relief Trains, 2819 Abnormal Occurrences - Bad riding of
engines or displacement of track.

Annex 2801(b): Duty of Railway Staff for Securing Safety.

Annex 2806(b): Track Measurements at Site of Accident
Annex 2807(b): Particulars of permanent way to be collected in case of Accident.
Annex 2818(a): Permanent way Imprest of Relief Trains
Annex 2819(c): Rough Riding Inspection Report by SSAE (Way)

CH APTER XXIX: BALLAST TRAINS 170-181

2901 General Instructions, 2902 Requisitioning of Ballast Trains, 2903 Cancellation of

Ballast Train, 2904 Ballast Train in Emergencies, 2905 Taking over Vehicles for use on
Ballast Train, 2906 Engineering Official in-charge of Ballast Train, 2907 Equipment, 2908
Testing of Brake Power, 2909 Speed of Ballast Trains, 2910 Daily Reports by Train Guard,
2911 Co operation with Station Masters, 2912 Precautions for Safety of Labor, 2913
Driver's Hours of Work, 2914 Pay and allowances of Train guard, 2915 Hire of Engines and
Vehicles, 2916 Relief Engines, 2917 Ballasting Orders, 2918 Code letter and Number of
Ballast Train, 2919 Precautions during stormy Season, 2920 Daily labor, 2921 Wagon load
or Smaller Consignments, 2922 Materials required for Work between Stations, 2923 Ballast
Train Returns.

Annex 2901(b): Rules for Working Ballast Trains (Excerpts of General Rules, 1981,
Chapter III
Annex 2910: Daily Report of Ballast Train Working
Annex 2923: Ballast Train Return

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CHAPTER XXX: WATER SUPPLY 182-193

3001 Sources of Supply, 3002 National Policy for Water Supply, 3003 Requirement of
Water, 3004 Water Supply from Outside Sources, 3005 Development of Railway Sources
for Water Supply - Brick Percolation Wells, 3006 Shallow Tube-Wells, 3007 Deep Tube-
wells, 3008 Types and Selection of Pumps, 3009 Pump Installation, 3010 Driving Units,
3011 Capacity of Pumping, 3012 Pump Capacity, 3013 Responsibilities for Pumping Plant,
3014 Water Treatment - Quality of Water, 3015 Water Samples for Analysis, 3016 Method
of Treatment, 3017 Disinfection of Water, 3018 Residual Chlorine, 3019 High Service
Tanks, 3020 Float Gauges and Scouring Sluices, 3021 Size of Service Pipes, 3022 Water
Distribution Plans, (1) Distribution System, (2) Layout of Distribution Systems, (3)
Protection against Pollution near Sewer and Drains, 3023 Responsibilities for Maintenance
of Water Supply Installations, 3024 Inspections by Assistant Executive Engineer and
Supervisors.

Annex 3014: Standards of Quality of Drinking Water.

CHAPTER XXXI: LEVEL CROSSING AND GATEMEN 194-212

3101 Responsibility of Assistant Executive Engineer, 3102 Control of level-Crossing, 3103

Classification and Standard of Level Crossings., 3104 Equipment of Gateman, 3105
Locking arrangement, 3106 Skew level crossings, 3107 Normal position of gates, 3108
Lamps at Level Crossing Gates, 3109 Gardening and Cultivation by Gateman, 3110 Track
Structure at Level Crossings, 3111 Level Crossing Indicators. 3112 Inspection and
Maintenance of Level Crossing, (a) Obstruction of view, (b) Opening out of Level Crossing,
(c) Check Rails, (d) Inspection and maintenance of track at level crossings, (e) Painting, (f)
Repairs to road surface, (g) Unmanned level crossings, 3113 Gate Lodges, 3114 Roster of
hours of duty, 3115 Duties of Gateman, 3116 Alertness of Gateman, 3117 Action in an
Emergency, (a) On Double line, (b) Single Line, 3118 Gate left open while train is passing,
3119 Responsibility of SSAE(Way), 3120 Inspections by Assistant Executive Engineer.

Annex 3103(c): Standards of Level Crossing Gates

Annex 3110(c): Schematic diagram of double check rail at Special and A Class level
crossings.
Annex 3111(d): Schematic Diagram of speed breakers and caution boards at level
crossings for road traffic.
Annex 3119(g): Level Crossing Inspection Book
Annex 3119(h): Level Crossing Register.

CHAPTER XXXII: TROLLEYS AND LORRIES 213-223

3201 Rules for Working, 3202 Authority to use Trolley/Motor Trolley/Lorry, 3203
Responsibility of Officials for safe working of Trolleys and Lorries, (a) Responsibility for safe
working, (b) Responsibility for Trolleys, (c) Responsibility for Lorries 3204 Equipment of
Trolley/Lorry, (a) Trolley, (b) Lorries, 3205 Manning of Trolley, 3206 Working of Trolley, (a)
Use of Trolley by authorized person. (b) Protection of Trolley. (c) Use of trolley by other
persons, (d) Trolleys traveling together, (e) Removal of Trolley/Motor trolley from line, 3207
Trolley Design and Identification, 3208 Attaching Trolleys to Trains, 3209 Parking Trolleys,
3210 Carriage of Trolley by a Train, 3211 Accident to Trolleys, 3212 Motor Trolleys, 3213
Lorry Crew, 3214 Design and Identification of Lorries, 3215 Working and Protection of Lorry
on Line, (a) Working of lorry, (b) Blocking line for lorry, (c) Working without blocking line, (d)
Protection while working without blocking line, (e) Removing lorry from line, 3216 Attaching
to Train, 3217 Parking Lorries, 3218 Accident to Lorry,

Annex 3212(b): Rules for the Running of Motor Trollies.

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CHAPTER XXXIII: PRESIDENTS SPECIAL TRAIN 224-225

3301 General Instructions, 3302 Responsibility of Divisional Engineer, 3303 Patrolmen,

3304 Guarding loose materials, 3305 Danger Signal, 3306 Special Measures at Level
Crossing, 3307 Discovery of Obstruction, 3308 Trolley Patrol by Officials, 3309 Travel on
Locomotive, 3310 Engineering Department Trains, 3311 Closing of level crossing gates,
3312 Temporary Restrictions, 3313 Stock of Signal Lamps 3314 Special precautions.

CHAPTER XXXIV: STAFF QUARTERS 226-232

3401 Provision of Quarters, 3402 Allocation of Quarters, 3403 Water Supply and Sanitation
Policy, 3404 General Instructions, (a) Numbering of Quarters and Buildings, (b) Siting of
Buildings and Quarter, (c) Drainage Schemes, (d) Unauthorized Constructions, (e)
Protection against Fire,3405 Handing over of Staff Quarters, 3406 Remission of Rent, 3407
Hire of Private Buildings, 3408 Temporary Buildings, 3409 Cleanliness of Quarters, 3410
Maintenance of Staff Quarters, 3411 Inspection of Quarters, 3412 Rent of Quarters, 3413
Assessment of Rent, 3414 Responsibility for Rent Rolls, 3415 Retention of accommodation
after death of employee, 3416 Alterations and Additions to Quarters.

Annex 3402(a)(iii): Application Form for Allotment of Residential Accommodation.

CHAPTER XXXV: MUNICIPAL, UNION BOARD AND CHOWKIDARI TAXATION 233

3501 General, 3502 Railway Act Provisions, 3503 Status of Payment of Local Taxes.

CHAPTER XXXVI: BOOKING OF RAILWAY MATERIALS AND STORES 234 237

3601 Railway Material Consignment Note, 3602 Consignments of over 20 kilograms, 3603
Procedure for Fare Adjustment for Railway Material Consignment, 3604 Inspection by
Traffic staff, 3605 Dispatch of Railway Materials without Inspection by Traffic staff, 3606
Claims for Loss and Damage, 3607 Procedure in the event of Loss or Damage, 3608
Avoidance of Delay to Stock, 3609 Taking Delivery of Consignments.
CHAPTER XXXVII: BULK OIL INSTALLATIONS 238 239

3701 General Requirements, 3702 Selection of Sites of Bulk Oil Installations, 3703
Approach Road and rent for land, 3704 License Agreement.
CHAPTER XXXVIII: PLANTING OF TREES 240 241

3801 General Information, 3802 Tree Planting, 3803 Plant Nurseries, 3804 Hedges on
platforms, Flower and Vegetables gardens.
CHAPTER XXXIX: ENVIRONMENTAL AND SOCIAL CONSIDERATIONS 242 259

3901 Background, 3902 Railways Development Impact, 3903 Regulatory Requirements,

3904 Environmental Impacts of Railway Projects, (1) Impact on Surface Water regime, (2)
Impact on Air, (3) Waste Water, (4) Solid Wastes, (5) Noise and Vibration, (6) Soil Erosion,
(7) Impact on Forest Resources, (8) Protected Areas and Archaeological Artifacts, (9) Toxic
and Hazardous Chemicals, 3905 Impacts from use of Natural Resources in Construction,
(1) Use of Natural resource Materials, (2) Waste from Field Operations, 3906
Environmental Considerations during Execution of Works, (1) Responsibility of Divisional
Engineer, (2) Provisions in Tender Documents, 3907 Environmental Monitoring, 3908
Resettlement and Social Considerations, (1) Social Assessment, (2) Resettlement and
Compensation, (3) Community Consultation, (4) Responsibilities of Divisional Engineer, (5)
Poverty, (6) Indigenous People, (7) Public Health Issues, (8) Gender, 3909 Safety, (a)

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General rail operational safety, (b) Train/worker accidents, (c) Level crossings safety, (d)
Pedestrian Safety, (e) Safety and convenience of public in the execution of works, (f) Staff
Safety, (g) Enhance railway safety, 3910 Energy Conservation, (1) Global Warming and
Climate Change, (2) Energy Efficiency.

Annex 3903(c): Procedure for issuing Environmental Clearance Certificate

Annex 3904(1)(c):

CHAPTER XL: DIVISIONAL OFFICE ROUTINE 260-263

4001 Working Hours, 4002 Head of Office, 4003 Stock-taking and Preservation of Records,
4004 Use of Official stationery and Stamps, 4005 Endorsements on the back of
Documents, 4006 Use of Half-margin Forms, 4007 Important Points in Correspondence,
4008 Circulars from Chief Engineer, 4009 Sale of stores, 4010 Temporary Speed
Restrictions, 4011 Contractors Bills, 4012 Letter Dispatch Service, 4013 Messaging by
Fax/E-Mail/Telephone Control Message, 4014 Duties of Head Assistants in-charge, 4015
Absence of Head Assistant, 4016 Allocation of duties of Assistants.

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 CHAPTER I

ORGANIZATIONAL OVERVIEW

101 Bangladesh Railway

(a) The Bangladesh Railway (BR) is wholly state owned and is operated under the administrative control of
the Roads and Railways Division of the Governments Ministry of Communications (MOC).

(b) The Bangladesh Railway is headed by Director General. It operates a network comprising of broad
gauge, meter gauge and dual gauge.

102 Civil Engineering Department

(a) Bangladesh Railway is restructured such that the administrative, technical and operational services
are separated by geographic areas. The East Zone has headquarters in Chittagong, and West Zone is
headquartered in Rajshahi. Generally, speaking, the two Zones are separated by the north-south
Jamuna River, except that following the extension of dual gauge track, across the Jamuna
Multipurpose Bridge, the reach of the West Zone has been extended to Joydevpur. Each Zone is
headed by General Manager who is assisted in technical and administrative matters by the Chief
Engineer and other Heads of Departments.

(b) The maintenance and renewal of all permanent way, structures and works assets and also
development works on Bangladesh Railway is the responsibility of the Civil Engineering Department.

(c) The Civil Engineering Department in each of the two Zones is headed by a Chief Engineer who works
under the control of General Manager. The Chief Engineer is the administrative and technical head of the
department and is assisted by Additional Chief Engineers in regard to their respective functions.

(d) The construction activities related to special funded projects (both track and works) fall under the
administrative control of the concerned General Manager, who reports to the Director General.

103 Chief Engineer

(a) It is the duty of Chief Engineer to see that adequate and detailed rules exist or are prescribed in
departmental manuals for the efficient maintenance and renewal of all open line work/way/bridges and
other structures of the Railway and that these are actually maintained at the standard required to satisfy the
Government Inspector of Bangladesh Railway.

(b) The Chief Engineer shall arrange for the preparation and compilation of budget at every budgetary
stage and shall coordinate the compilation of the Railway's Annual Development Plan.

(c) The Chief Engineer shall exercise control to see that no expenditure is in excess of the budget grant
and that budget allotment are fully expended in so far as is consistent with actual requirements, general
economy and the prevention of large expenditure in the last months of the year for the sole purpose of
avoiding lapses. The control should ensure that any money which is not likely to be needed during the year
is promptly surrendered so as to allow its appropriation for other purposes.

(d) The Chief Engineer shall maintain in his office a Schedule of Rate for each Zone and book of Standard
Specifications and satisfy himself that the rates allowed for works are not excessive.

(e) The Chief Engineer shall be in charge of non gazetted staff and officers, including their planning,
posting and training as enjoined in the Schedule of Power.

104 Engineer In Chief/Project Director

(a) Engineer In Chief/Project Director shall provide necessary direction and control for the efficient and
economical execution of all construction projects under his charge. The construction project is distributed

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 over divisions under the charge of an Executive Engineer/Divisional Engineer, who is responsible for the
efficient execution and supervision of construction work.

(b) Engineer In Chief/Project Director shall maintain liaison with the Open Line Organization and shall
follow the general policies and procedure laid down for the execution of projects. In cases where a different
policy or procedure becomes necessary to be followed, he shall do so after due consultation with the
General Manager and/or concerned head of the department to ensure proper co-ordination.

(c) Engineer In Chief/Project Director if necessary with the concerned General Manager shall exercise
necessary budgetary control within the allotment of funds at his disposal.

(d) Engineer In Chief/Project Director shall co-ordinate with the Chief Engineer with regard to the placement
of personnel for the various assignments under his charge.

105 Open Line organization

The Open Line organization of the Bangladesh Railway follows the Divisional system in which the Open
Line is divided in to divisions and sub-divisions, the limits of which are decided by the Railway
Administration. The Divisional Engineer is in charge of the allotted sections of the division. The charge of
each sub-division is held by an Assistant Executive Engineer. The Assistant Executive Engineer works
under the control of the Divisional Engineer of the division and also assists him in the performance of his
duties. The sub-divisions are divided in to sections, split separately for way and works. The charge of each
section of way is entrusted to Senior Sub-Assistant Engineer/(Way) and the charge of each section of
works is entrusted to Senior Sub-Assistant Engineer/(Works), both of whom work under the direction and
control of the Assistant Executive Engineer.

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 CHAPTER II

DUTIES AND RESPONSIBILITIES OF DIVISIONAL ENGINEER

201 General

(a) The organizational set up of the open line in a Division may consist of more than one Divisional
Engineer (DEN) in charge of a territorial jurisdiction (hereinafter called division) under the administrative
control of Divisional Railway Manager (DRM), and reporting to Chief Engineer on departmental matters.

(b) A Project or construction division will generally be under the immediate charge of an Executive Engineer
(XEN), who reports to the Project Director and Engineer-in-Chief of the Projects department, under the
Administrative Control of the General Manager (Projects).

(c) For the purpose of this Manual the term Divisional Engineer includes Executive Engineer holding charge
of a Project construction division unless the contrary is clear from the text.

(d) As the Engineer-in-charge of the division, the Divisional Engineer has the unique responsibility of
providing leadership and be a role model for all way and works staff under him, by providing proper
guidance, fair judgment and control in all administrative and technical matters pertaining to his division. It is
therefore imperative that the Divisional Engineer is well versed in the technical and administrative
challenges of his Division. This has assumed greater importance in recent years with the installation of
modern track structure and adoption of improved maintenance practices for improving the service quality
on the railway network, which call for higher level of technical input and improved supervision.

202 Duties of Divisional Engineer

The duties and responsibilities of a Divisional Engineer are detailed in the various chapters of the
Bangladesh Railway Engineering Code and this Manual. In general a Divisional Engineer is responsible for
the following:

(a) The proper maintenance of permanent way, structures and works under his charge.

(b) The proper execution of all works in his division and superintend the works under proper sanction of a
competent authority and after funds have been allotted, with due regard as to progress and the amount of
money allotted in any one financial year; Divisional Engineers are responsible for the good quality of all
work done under their orders, and cannot without proper authority, transfer to any one else the executive
charge of works entrusted to them.

(c) The proper control of all engineering staff appointed to work in his division; he should endeavor to know
as much about his staff as he can, making contact with them on all possible occasions.

(d) The careful scrutiny of expenditure.

(e) The strict control of the divisional accounts. in his arrangements for account-keeping, Divisional
Engineer should exercise a real and efficient control and check over his accounts staff and is responsible
for assuring himself that his accounts are regularly posted from day to day.

(f) The frequent check of measurements (at least 10 percent of those recorded by his subordinate officer
and staff) and inspect the Works Registers and make efforts to obviate reoccurrence of irregularities
pointed out at the time of Accounts Inspections, including: (i) delay in taking measurements and in passing
contractor's bills, (ii) writing over figures in measurements books, (iii) execution of contract agreements
after starting works, (iv) wrong allocation of expenditures, (v) irregular posting of registers, and (vi) test-
checking of Muster and Labor pay sheets not done.

(g) For seeing that the periodical check of subordinates stores as laid down in 1728 E, is systematically
carried out, and shortages of materials investigated at once. Should the Divisional Engineer have reason to
believe that the shortages are serious, or combined with defalcation, he will at once conduct an enquiry.
The case should be reported to the Chief Engineer immediately. When papers are submitted they must be

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 completed in all respects. i.e. history of the case, proceedings of enquiry held, complete list of shortages,
recommendations as to how the shortages are to be made good, and Disciplinary Action which is proposed
to be taken.

203 Duties of Divisional Engineer to Maintenance of Permanent Way

The detailed duties of a Divisional Engineer are given in the paragraphs below.

(1) Inspection of track

(a) The proper maintenance of the permanent way is one of his most important duties of the Divisional
Engineer for ensuring safety of the line for transportation of passengers and goods. In order to do this, the
Divisional Engineer must carry out inspections, at the following minimum schedule, covering his entire
division:

(i) By last vehicle or engine: As frequently as possible by day-light, ensuring that Special
Primary and Primary sections are inspected at least once in a month and other sections at
least once in two months.

(ii) By trolley: Inspect the entire section on Special Primary and Primary routes by trolley at
least once in three months by day-light, and on other routes once in six months. Divisional
Engineers inspection will cover but not necessarily be limited to: the condition of cess,
embankments and cuttings, ballast, creep and such other important works of track and
bridges, the condition of permanent way tools and plant and that these are in serviceable
condition and there is no shortage, and the training and adequacy of qualified staff. The
Divisional Engineers observations of inspection will be communicated to the Assistant
Executive Engineer in the form of inspection notes with directions to take remedial
measures and/or to recoup deficiency.

(iii) Night signal inspection. Night signal inspections will be carried out once a year

(iv) Joint senior officers inspection. Once a year the Divisional Engineer will join the joint
senior officers inspection, as and when convened by the Divisional Railway Manager.

(b) The Divisional Engineer should every year inspect at his discretion a certain number of points and
crossings, particularly in running lines and such as are recommended for renewals.

(c) Inspections should be done as frequently as possible, should be well spread out and not follow a routine
pattern. In case the minimum schedule of inspections is not carried out in any period, it should be noted in
the Traveling Allowance Journal for the month concerned.

(d) The Divisional Engineer should submit monthly report of inspections of the division to the Chief
Engineer.

(2) Maintenance of Long Welded Rails

(a) The Divisional Engineer shall ensure that LWR sections of track in his division are manned at all times
by trained and qualified staff. Make arrangements for materials and equipment for LWR tracks in a timely
manner, and perform such other functions as specified in the Manual of Instructions on Long Welded Rails.

(b) The Divisional Engineer shall coordinate with the Transportation department at the divisional level and
ensure that appropriate traffic blocks are provided for laying and maintenance of LWR, as necessary, in
accordance with the Manual of Instructions on Long Welded Rails.

(3) Inspection and maintenance of bridges

(a) The Divisional Engineer shall ensure that instructions for the inspection of bridges and maintenance of
bridge registers are properly carried out by staff under them.

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 (b) Divisional Engineer will see to it that every year after floods the Assistant Executive Engineer inspects
all affected bridges and enters the results in the Bridge Registers; such inspection is in addition to the
routine annual bridge inspection done by Assistant Executive Engineer. Divisional Engineer must scrutinize
the bridge registers and initial each page of every register in token of having satisfied himself that correct
orders have been issued by Assistant Executive Engineer to the Senior Sub-Assistant Engineer
(Way)/(Works) in respect of repairs required to be carried out.

(c) Divisional Engineers should personally inspect every important bridge (bridge with a total water-way of
183 lineal meters and more) in their divisions once a year, checking remarks and orders recorded by
Assistant Executive Engineers during .their inspections and adding thereon their own remarks, wherever
necessary. In addition they will inspect the bridges toward which the Assistant Executive Engineer have
drawn their special attention and asked for their inspection.

(d) Compliance with order regarding submission of the yearly maintenance of way and works certificate by
SSAE concerned and Assistant Executive Engineer.

(4) Maintenance of track with on-track machines

(a) The Divisional Engineer will seek allocation of machine working time on the Division/Sub-divisions from
the Chief Engineer, based on the requirement of heavy on-track tamping machines for maintenance of
tracks (laid with pre-stressed concrete sleepers and LWR). This requirement shall be provided by Assistant
Executive Engineers for their respective sub divisions.

(b) The Divisional Engineer shall coordinate with the Transportation Department at the Divisional level for
facilitating the efficient working of on-track machines. He will place requisition on the Transportation
Department for traffic blocks to be arranged for the working of on-track tamping machines.

(c) The Divisional Engineer shall coordinate with the Chief Engineers office and ensure that all necessary
arrangements, including supply of fuel and consumables, and spare parts for repair and maintenance are
made for effective and efficient working of the on-track machines on the Division.

(d) In the case of non-availability of on-track tamping machine, the Divisional Engineer shall coordinate with
the Chief Engineers office and arrange mini-tamping machine for urgent attention to long welded rails on
pre-stressed concrete sleeper tracks on the sub-divisions.

(e) The Divisional Engineer shall check the note books of Assistant Executive Engineers and Senior Sub-
Assistant Engineers (Way)/Works) and ensure that proper inspections of way and works are being carried
out.

204 Duties of Divisional Engineer to Maintenance of Works

For the maintenance of works, the Divisional Engineer shall pay particular attention to the following:

(a) To ensure that proper agreement with contractor is executed before any work is taken in hand.
Divisional Engineer will take the necessary steps for securing prompt payment for the works carried out. He
will see to it that the works on the division are carried out as per the specifications in the contracts and the
agreed time schedule.

(b) To see that Assistant Executive Engineer maintains measurement books correctly;

(c) To ensure a check of all rates paid and all bills prepared by Assistant Executive Engineer;

(d) To check expenditure on renewals as compared with the previous year and as compared with the
budget allocation for the current year;

(e) To check as many entries of expenditure items as possible (with a minimum of 10 percent) and to
satisfy himself that his accounts staff is correctly and efficiently making the debit allocations;

(f) To check the consumption of all stores and stationery;

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 (g) To control expenditure on stores and to prevent the unjustifiable accumulation of large stores balances
at sites of works and in workshops and store-yards of all subordinates on his division;

(h) To take steps to ensure that all work done for other departments, including the supply of labor, is
regularly accepted by the Departments concerned and entered in accounts for the current month; and

(i) The Divisional Engineer will ensure timely recoupment of shortage of imprest stock of materials with
each SSAE (Way)/(Works) on his division.

205 Duties of Divisional Engineer to Maintenance of Land Boundaries and Land Management

(a) The Divisional Engineer shall ensure that land boundaries on the Division are maintained as per
authentic land plans.

(b) He will ensure that all necessary measures are taken to prevent encroachments and protect the land
from unauthorized occupation.

(c) The Divisional Engineer should take necessary action for proper management of land and for
commercial use of surplus railway land in accordance with the guidelines of the Railway Administration.

(d) The Divisional Engineer will exercise the powers of Deputy Commissioner of a district under the
Government and Local Authority Lands and Buildings (Recovery of Possession) Ordinance, 1970
(Ordinance XXIV of 1970) in respect of recovery of possession of unauthorized occupied railway lands and
buildings (see Chapter XI).

206 Duties of Divisional Engineer to Execution of New Works

(1) Responsibility for sanction, starting work and expending public funds

(a) On no account is a work which requires a sanctioned estimate, is to be started prior to receipt of that
sanction, and definite allotment of funds without the written approval of the Chief Engineer.

(b) Divisional Engineer is strictly prohibited from commencing the construction of any work or expending
public funds or entering into any commitments without the sanction of competent authority; also from
making or permitting any, except minor deviation on technical ground from any sanctioned design or
drawing, in the course of execution unless under specific authority or in case of emergency as per the
paragraphs below.

(2) Execution of Works in Emergency

(a) During emergencies, the procurement of goods and services by direct contracts may be resorted to, in
accordance with Rules 69 to 77 of the Public Procurement Rules 2008 (PPR 2008), subject to the
conditions and threshold values stipulated in the aforesaid rules. In this regards reference should also be
made to Chapter XX of this Manual.

(b) The preparation and costing of variation order or extra work order under contracts in item (a) above,
shall be regulated in accordance with Rules 78 to 80 of PPR 2008 with the threshold amounts/values
specified therein.

(c) Force Account may be used for hiring of direct labor for departmental needs in accordance with Rule 82
of PPR 2008, and in value and annual aggregate amount specified therein. Materials, tools and rental of
additional equipment required to perform departmental works under Force Account may be procured using
other procurement methods such as request for quotation or Direct Contracting under Rule 76 of PPR
2008.

(3) Proper Execution of Works

The Divisional Engineer will ensure the proper and timely execution of all new works, and is responsible for
the good quality of all work done under his orders.

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 (4) Cost Control

The Divisional Engineer shall pay close attention to the cost of each work as it proceeds, as compared with
its agreement value; to inspect all works while they are in progress, and make a detailed comparison
between the actual and agreement quantities. In case of the possibility that the actual value exceeds the
value of agreement, Divisional Engineer must take prompt action to ensure submission of a proposal of
additional deliveries/repeat orders/variation orders/extra works order in a timely manner in order to avoid
the risk of stoppage of the works due to lack of funds.

(5) Control of Divisional Accounts

The Divisional Engineer shall exercise efficient and careful control over the divisional accounts staff to
ensure that the accounts are regularly posted and the registers are neatly and correctly maintained.

(6) Works Register

The Divisional Engineer shall examine carefully each Works Register, and initial it monthly after the
transactions of the month are reconciled with the books of the Accounts Officer.

207 Checking of Works and Expenditure

(1) Checking quality and quantity

The Divisional Engineer shall in addition to checking the quality and quantity of work done on the line also
check the expenditure incurred by carrying out frequent reviews of the office registers of expenditure and
estimates.

(2) Scrutiny of Expenditure

(a) The Divisional Engineer should pay strict attention to the economical application of all labor and
materials.

(b) The Divisional Engineer shall strive to make arrangements for bringing economy into practice, on all
occasions, the articles obtainable from general stores or surplus and released materials stock and those
procurable in the local markets and the natural products of his division.

(c) The Divisional Engineer shall be responsible for scrutinizing all expenditure incurred, including the
scrutiny of all labor employed and the work it does, all stores, whether they are suitable and are reasonably
used and are the cheapest having regard to quality.

208 Schedule of Powers

(a) Financial powers

The Divisional Engineer shall exercise financial powers as laid down in the Schedule of Powers approved
by the railway administration from time to time.

(b) Revenue Repairs

(i) Up to a limit of Taka 200,000 without reference to the Chief Engineer. All regular and
ordinary annual repairs can be carried out, such as white-washing, renewing roofs, repairs to
buildings, repairs to fittings, and all works which are strictly for maintenance provided that
such expenditure is covered by the sanctioned Budget allotment for the Division.

(ii) Repairs to a Divisional Engineers own quarters must be sanctioned by the Chief
Engineer.

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 (c) Alterations and Additions

Additions and alterations to existing assets will need the prior approval of the Chief Engineer.

(d) Deposit Works

Divisional Engineer may sanction agreements up to a limit of Taka 20,00,000 in each case.

(e) Agreements with contractors up to a limit of Taka 20,000 for each agreement can be entered into for
building material or labor, provided that the estimate for such works has been duly sanctioned and funds
allotted.

209 Conditions of Contract

(a) Divisional Engineer must be thoroughly conversant with the General Conditions of Contract and the
Standard Specifications of the Civil Engineering Department, and is responsible for seeing that they are
implicitly followed by all concerned.

(b) The Divisional Engineer should be conversant with the guidelines for procurement as per the Public
Procurement Rules, 2008, and the standard bidding documents circulated by the Central Procurement
Technical Unit under the Ministry of Planning, Government of Bangladesh, which guidelines are being
followed for all procurement on Bangladesh Railway as mandated by the Government. In this regard
reference should be made to Chapter XX of this Manual.

210 Special Reports

The Divisional Engineer shall report immediately to the Chief Engineer any important accident or unusual
occurrence such as floods, cyclones, fires, accidents, or financial losses by theft, misappropriation or other
causes connected with his division, and to state how he has acted in consequence. This should be
supplemented by further information, as it becomes available. It should be followed by a narrative report
which should be sent to reach the Chief Engineer's Office on the day following the occurrence.

211 Emergency Payments

In case of an emergency such as a breach in the Open Line due to floods, funds may be placed at the
disposal of a Divisional Engineer for immediate and frequent payment to workmen. In such cases an urgent
request (by telephone or telephone control message) must be made to the Chief Engineer to arrange with
the Financial Adviser and Chief Accounts Officer for a special pay clerk to be attached to the Divisional
Engineer during the period for which emergency payments are necessary.

212 Committee of Enquiry

Since Divisional Engineer is frequently required to serve on Committees of Enquiry into accidents on his
division, it is essential that he should have a thorough knowledge of General Rules for All Open Lines of
Bangladesh Railway together with the Subsidiary Rules Thereto, 1981 (G&SR). When a Divisional officers
Joint Enquiry is convened, the Divisional Engineer concerned must attend personally.

Note: The General Rules to be applicable to all railways administered by the Government for the public
carriage of passengers, animals and goods, have been made by the Director General of Railways in
exercise of powers conferred by Section 47 of the Railways Act, 1890 (IX of 1890).

213 Other Matters

(a) Station Yard Plans

Divisional Engineers must submit station yard plans showing alterations up to the 30th June to the Chief
Engineer by the 15th July every year. In case there are no alterations, intimation in the form of a Nil report
should be sent.

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 (b) Completion Reports

Divisional Engineers are responsible for and must pay strict attention to the submission of completion
reports and completion drawings (if any) of completed works to the Chief Engineer, as soon as possible.

(c) Allotment of Trolley Numbers

Divisional Engineer shall ensure that all the trolleys and lorries in the division are serially numbered and the
allotted number of each trolley is written on the trolley prominently along with code of the division and the
designation of the official to whom the trolley is allotted.

(d) Stores

Divisional Engineers should periodically inspect Depot Stores and encourage their sub-divisional officer(s)
to do so, and get well acquainted with the stocks, especially that of second-hand materials, and be able to
judge what materials can be most economically drawn on.

214 Training of Staff

(a) The Divisional Engineer is responsible for the training of officers and all staff on their divisions; they
must encourage and give staff every opportunity to undergo training and studies so as to qualify in the
various professional stages for their career advancement.

(b) Divisional Engineer must ensure that Assistant Executive Engineer(s) and supervisory staff working on
the division are fully conversant and comply with provisions of this Manual; other manuals, notably the
Manual of Instructions on Long Welded Rails; and instructions issued by Chief Engineer on matters
concerning to permanent way, works and the use of on-track machines for track maintenance.

(c) The Divisional Engineer will ensure that proper arrangements are made for training of staff working on
LWR, and that such sections of track in the division are manned at all times by qualified staff.

(d) Divisional Engineer shall take special care in the training of probationers and apprentices placed under
him for training.

215 Relinquishing Charge of Division

(1) Statement of charge

When a Divisional Engineer relinquishes his charge, he should leave for the information and guidance of
his successor a written statement covering the relevant aspects of his charge as follows:

(a) The extent of sub-divisions and sections in each sub-division in the charge of the Divisional Engineer.
The names of the Assistant Officers in-charge of sub-divisions and the names of subordinates in-charge of
sections. If any officers or subordinates are on special duty on the Division, the fact should be noted with
particulars of their duties.

(b) All works in hand and un-complied with orders relating thereto, with detailed notes as to the action taken
or suggested for their completion and full explanation of any peculiarity circumstances or apprehended
difficulties. For the works in progress it should be indicated whether contract agreement(s) have been duly
executed or not;

(c) All special works including track renewals, line capacity works, rebuilding of bridges, new lines, gauge
conversion works and others which are being undertaken by the Projects Department should be listed with
details. In case the responsibility for safety of operations over the affected stretches of track has also been
handed over to the Projects Department, the details and schedule should be specifically mentioned.

(d) The position of any banks, cuttings, fencings, and lengths of permanent way including long welded rails
which require special watchfulness and care;

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 (e) Any bridges and buildings, and other structures which call for particular attention or treatment.

(f) The portion (if any) of the division which suffer or are likely to suffer during heavy rains, or are likely to be
inundated by flooding in rivers;
(g) All prominent features such as slips, damages by floods, accidents with which he is acquainted, or of
which he has become aware during his tenure of charge;
(h) All bills for work done remaining unpaid on the date of handing over are to be specially brought to the
attention of the relieving officer, together with reasons why such bills remain unpaid; other unadjusted
claims with reasons for their non-adjustment and notes as to any complication likely to arise; and also
provide no-claim certificates from all contractors who have no claim;
(i)Notes on the quantity of stone boulders stacked for emergency purposes on the division, along with the
location of stacks.
(j) The works for which completion reports and completion drawings are due but not yet submitted must be
noted stating the reasons for delays;
(k) A note regarding speed restrictions on the division.
(l) Attention must be drawn to any experimental permanent way or works on the division;
(m) A note stating whether the Permanent Way and Station Yard Diagrams have been kept up-to-date, and
the deficiencies, if any;
(n) A special memorandum concerning ghat stations on the division, and
(o) Arrange to have all the plant, which is in stock on the division and is suitable for use in breaches and
wash-outs, inspected in March/April of each year with a view to having the defective parts either repaired or
replaced without delay. A certificate to this effect should be given by the Divisional Engineer when handing
over charge that the-plant required in case of emergency for repairs to breaches or serious damage to line
has been inspected and action taken for repairs or replacements where necessary. A list of such Tools
Plant with necessary remarks must be signed by the Divisional Engineer and handed over to his successor.
(p) A note on the state of work in the office. The relieving officer should study these notes carefully with a
view to taking appropriate and timely action after assuming charge.
(q) Confidential notes on the staff and secret papers should be handed over with necessary guidelines.

(2) Responsibilities of Relieved and Relieving Officers

(a) It is important to ensure accuracy in respect of all details in the transfer papers. The procedure of
making-over a Division does not consist merely in the formal signing of papers with certain facts. The
officers concerned will be held personally responsible for the accuracy of the statements made.

(b) A Divisional Engineer who fails to bring to notice within a period of three months any deficiency or
defect in work or stores taken over from his predecessor will be held responsible for the same both as to
quantity and quality, so far as it may have been practicable for him to ascertain the deficiency or defect,
vide paragraph 2214-E (see excerpt below).

2214-E. Responsibilities of the Relieving officer. A relieving officer who fails to bring to notice within a reasonable
period any deficiency, irregularities or defect in work or stores taken over from his predecessor, will be responsible
for the same, both as to quantity and quality, so as it may have been practicable for him to ascertain. As officer
should not without special authority, liquidate, any alleged balance due by Government to the officer he relieves,
but an officer succeeding to the charge of a Division, District or Sub-Division should take all steps necessary for
the adjustment of his predecessors public account in regular course.

(3) Inspection during Handing over

The relieved Divisional Engineer must show the relieving Divisional Engineer important works in progress
and also take him on motor trolley over as much of the sections as practicable. The relieving officer should
unless otherwise ordered examine jointly with the relieved officer the materials-at-site account received
from subordinates.
Note: Should any portion of a division either a complete sub-division, or subordinates charge or lesser part
be transferred from one division to another, a complete statement enumerating all the points covered by

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 this paragraph and affecting the portion transferred must be provided to the relieving Divisional Engineer by
the relieved Divisional Engineer, even though the transfer involves no change in the staff on the portion
transferred; this will help to complete the divisional records for settling any disputes with contractors.
216 Handing over Cash, Records and Instruments
(a) All cash records, instruments and other articles under the immediate charge of Divisional Engineer will
be examined, counted and made over personally to the relieving officer who will note on the receipts any
inaccuracies.
(b) All records, instruments etc. under the immediate charge of the relieved officer should also be taken
over by the relieving officer. In the case of mathematical and surveying instruments, a detailed report on
their condition shall be prepared by the relieved officer and signed by the relieving officer and submitted. (c)
After completely taking over charge, the relieving officer should report the fact to his immediate superior
specifying the date on which he assumed charge and forward a copy of the transfer of charge notes. All
transfer reports should be passed on to the Chief Engineer who will pass such orders thereon as may be
necessary
.

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 CHAPTER III

DUTIES AND RESPONSIBILITIES OF ASSISTANT EXECUTIVE ENGINEER

301 General

(1) Jurisdiction of Assistant Executive Engineer

(a) In the Civil Engineering Department, the sub unit of a division both in the open line and construction is
called a sub division. Each division may have one or more sub divisions, each of which is under the direct
charge of an Assistant Executive Engineer.

(b) The Assistant Executive Engineer is the first level of officer in the field who is responsible for and
coordinates both way and works. The success of his work, which is defined by the duties and
responsibilities hereunder, greatly depends on his careful attention, guidance and leadership, professional
competence, decisiveness, resourcefulness and tact in dealing with supervisors, workers and contractors
working in his sub division. In dealing with his subordinates and labor, and contractors, the Assistant
Executive Engineer must be reasonable and businesslike. He must not allow issues to drift for want of
decisions and must issue definite and clear cut orders as may be necessary.

(2) Knowledge of Rules and Regulations

The Assistant Executive Engineer shall observe the rules and procedures relating to his duties, as laid
down in the General and Subsidiary Rules, the Engineering Code and other Departmental Codes, various
Manuals and Compendiums of Instructions and Schedule of Dimensions. He shall ensure that all staff
under him is acquainted with the relevant rules and working methods concerning their duties and that they
perform their allotted duties efficiently.

302 Essential Duties and Responsibilities of Assistant Executive Engineers

(1) Action in case of Emergencies

In the case of an accident, including a breach, affecting the running of trains, the Assistant Executive
Engineer should proceed to the site by the quickest available means. On the way, he should ascertain the
requirements of materials and men at site and arrange for the same. He should also demand for the
Accident Relief Equipment as necessary. He should take all possible measures to restore the traffic quickly.

(2) Essential Duties

(a) Track and works:

The duties and responsibilities of a Assistant Executive Engineer are detailed in the various chapters of this
Manual. The most essential duties of the Assistant Executive Engineer are summarized below.

(i) Inspection and maintenance of track and all structures in a satisfactory and safe
condition;

(ii) Preparation of plans and estimates; execution and measurement of works including
track works;

(iii) Execution and measurement of works;

(iv) Verification of stores held by stockholders;

(v) Submission of proposals for inclusion in the track renewal program, revenue budget
and the works program.

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 (b) Personal responsibilities:

An Assistant Executive Engineer is personally responsible for the following:

(i) For the final measurement of all works done by contractors costing more than Taka
100,000 (TK One Lac);

(ii) For setting out all new works, such as bridges, building and others;

(iii) For submitting completion drawings of all new works for which purpose levels of
bottom of foundations must be taken and recorded at the time the work is in progress, as
also the levels of all offsets;

(iv) For verifying the originals of all bills with the abstracts of the same in the
measurement books;

(v) For the proper care of all tools and plant and for seeing that the book balances agree
with the actual balances; and also to see that the tools are in good serviceable condition
and advise the stock-holder for replacement of the unserviceable ones;

(vi) For the rates paid to see that they do not exceed the sanctioned rates;

(vii) For keeping watch on the cost of all works in progress in comparison with the
sanctioned estimate, and to draw the attention of the Divisional Engineer in case the
excess is likely to exceed is likely to exceed the limit set forth by the railway
administration;

(viii) For the prompt submission of contractor's bills and for the allocation of the same;

(ix) At the end of every three months he must obtain from each contractor a formal list of
petty claims which must be promptly gone into and settled up and a clearance certificate
obtained from the contractor and submitted to the Divisional Engineer;

(x) For ensuring that no encroachment of railway land boundaries takes place and that
the boundary posts are not altered;

(xi) For seeing that all works are carried out strictly in accordance with the Standard
Specifications and with the terms of the contract;

(xii) For signing each and every muster sheet;

(xiii) For seeing that staff in important positions with respect to the safety of the traveling
public such as head mates, gang mates, keymen, gatemen, and others are suitable and
qualified to work in those positions;

(xiv) For the periodical check of subordinates stocks and for an immediate enquiry when
storages of materials come to light; the case being reported to the Divisional Engineer for
orders.

(c) Security of lorries and tools:

An Assistant Executive Engineer should pay special attention to:

(i) Proper locking up of lorries or material trolleys when not in use and see that each
material trolley is marked with the allotted serial number and the name of the staff
responsible, who must keep the key of the padlock; and

(ii) Security of the waymens tools which should at the end of each work day be removed

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 to a safe and secure place so not to be accessible to any unauthorized person.

(d) Incurring of expenditure:

Under no circumstances must an Assistant Executive Engineer incur any expenditure that has not been
sanctioned by the competent authority. In case where verbal sanction is given, it is the duty of the Assistant
Executive Engineer to subsequently ask for written confirmation of the sanction.

(e) Carrying out work in emergencies:

(i) During emergencies, the procurement of goods and services by direct contracts may
be resorted to in accordance with Rules 69 to 77 of the Public Procurement Rules 2008
(PPR 2008), provided that the estimated value of such procurement shall not exceed the
threshold separately specified for revenue and development budget in Schedule II of the
aforesaid rules.

(ii) The preparation and costing of variation order or extra work order under contracts in
item (i) above, shall be regulated in accordance with Rules 78 to 80 of PPR 2008 with the
threshold amounts/values specified in Schedule II there to.

(iii) Force Account may be used for hiring of direct labor for departmental needs in
accordance with Rule 82 of PPR 2008, and in the value and annual aggregate amounts
specified in Schedule II there to. Materials, tools and rental of additional equipment
required to perform departmental works under Force Account may be procured using
other procurement methods such as request for quotation or Direct Contracting under
Rule 76 of PPR 2008.

(f) Relief train inspection:

Periodic inspection of relief train, once in three months, shall be carried out by Assistant Executive
Engineer. He will ensure that the SSAE(Way) concerned has recouped the deficiency or shortage of
imprest stock.

(g) Night signal inspection:

Assistant Executive Engineer shall carry out inspection of signals at night, once in six months, jointly with
Assistant Signal Engineer and Assistant Transportation Officer.

(h) Emergency duty:

The Assistant Executive Engineer shall perform emergency duty as and when required by superior
authorities.

303 Inspections of Way and Works by Assistant Executive Engineer

(1) Record of Inspections

The Assistant Executive Engineer shall conduct inspection in his jurisdiction as per the schedules laid down
by the Railway Administration from time to time. He should maintain the records of the results of his
inspection and ensure compliance of the instructions within a reasonable time. He should submit to the
Divisional Engineer copies of the inspection diagram at the end of every month indicating the inspection
carried out during the month (see sample of inspection diagram at Annex 303(1).

(2) Inspection of Permanent Way

(a) Permanent way maintenance:

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 Proper maintenance of the permanent way on the sub division is the most important part of the work of
Assistant Executive Engineer, and he should devote a major portion of his time and attention to it. The
important permanent way inspections to be carried out by the Assistant Executive Engineer are
summarized below.

(b) Trolley Inspection:

The entire sub-division should be inspected by trolley once a month, as much inspection as possible being
done slowly by push trolley. The inspections should be intensive and cover the following:

(i) Checking of attendance of gang and initialing the muster sheet,

(ii) checking the work done by one or two gangs in each SSAE(Way)s jurisdiction,
checking gang equipment and examination of gang charts/diary books with reference to
the prescribed schedule of track maintenance; while checking, he must see that the work
of gangs is not carried out in an unplanned manner but is organized to proceed steadily
from one end of the gang beat to the other; also see that at work, every mate has, in a tin
case, the gang chart and muster sheet of his gang, on which should be noted the daily
work done by the gang with locations specified by kilometer posts.

(iii) During the inspection he should take notes of the condition of tracks, points and
crossings, switch expansion joints (SEJs)/buffer rails, creep and creep posts, bridges and
culverts, cess, land boundaries, and temporary engineering caution indicators, and
should take steps to rectify such deficiencies which can be attended to by the gang;
major items of attention which are beyond the capacity of the gangs must be reported to
the Divisional Engineer for orders.

(c) Inspection by locomotive/last vehicle:

The entire sub division should be covered by locomotive or by last vehicle (brake-van or inspection
carriage) of a fast train once in a month in daylight and once in three months by night especially to see the
gatekeepers alertness and lighting of gate lamps.

(d) Record keeping:

If for some reason, the track inspections as per (b) and (c) cannot be carried out, the fact should be noted
in the traveling allowance journal of the month concerned or in inspection diagram.

(e) Inspection of Level Crossings:

(i) He should inspect all the manned level crossings once in six months. He should
examine the gatemen's knowledge of rules, check the equipment, track, road approaches
and all other safety aspects.

(ii) Check the condition of fencing and arrange necessary repairs, if required.

(f) Fog Signals:

He should check fog signals with each gang and gate keeper, once in six months, to see that these are not
expired and can be effectively used; and check the knowledge of staff to display danger signals and to use
fog signals for ensuring safety of traffic.

(g) Inspection of curves:

The Assistant Executive Engineer shall check at least one curve in the jurisdiction of each SSAE (Way)
every quarter by verifying its versine and super-elevation.

(h) Inspection of Points and Crossings:

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 The Assistant Executive Engineer shall inspect, once a year, all points and crossings on running lines and
10 percent of the points and crossings on other lines and record observations in the points and crossings
register of the SSAE(Way).

(i) Monsoon Inspections:

During the monsoon the Assistant Executive Engineer must trolley over his length at night, where patrolling
is in force to inspect the night watchman and patrolmans equipment, and to satisfy himself that the line is
being properly patrolled in accordance with the rules laid down for night patrol.

(j) Track on Bridges:

The track on girder bridges should be inspected as a part of the routine inspection; these will also be
inspected at the time of annual bridge inspection.

(k) Scrutiny of Registers during Inspection:

He should scrutinize the registers maintained by SSAE(Way), such as creep register, curve register, points
and crossing register, LWR register and Section register during his regular trolley inspection, to see
whether the schedules of inspection are being adhered to by the supervisors, and whether the necessary
follow up action has been taken.

(l) Accompanying Track Recording Car:

The Assistant Executive Engineer should accompany the Track Recording Car runs (as also
accelerometer/oscillograph runs as applicable) in his jurisdiction and take down notes regarding the spots
needing attention, and issue instructions for rectifying the defects after the run.

(m) Checking registers:

During inspections the Assistant Executive Engineer should check the signal failure register, accident
register at stations and petty repair register.

(n) Maintenance of running lines:

Assistant Executive Engineer should remember that the primary responsibility and work of the Senior Sub
Assistant Engineer (Way) is the maintenance of running lines and he should therefore not be put on odd
jobs which will interfere with his supervision of the maintenance gangs. It should be a recognized rule that
the SSAE(Way) should not be asked to perform functions which can be effectively carried out by
SSAE(Works).

(3) Inspection of LWR/CWR

(a) The Assistant Executive Engineer shall inspect the switch expansion joints/buffer rails in LWR/CWR for
gaps and structural soundness, as well as the movement at center of LWR/CWR at least once in every six
months, preferably during the hottest and coldest months, and record observations in the LWR register
maintained by SSAE(Way). He shall check the creep records of LWR/CWR regularly.

(b) The Assistant Executive Engineer shall ensure that systematic records of history and maintenance of
LWR are kept by the SSAE(Way).

(c) The Assistant Executive Engineer shall review the LWR register to check on the reasons for
unsatisfactory behavior, and give directions to his staff to take proper remedial action in time.

(d) The Assistant Executive Engineer shall bring to the notice of DEN any work pertaining to LWR which is
beyond his capacity to deal with and any other item which he considers necessary for safe functioning of
LWR, as for example breaking of rails in LWR, which calls for early welding.

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 (e) The Assistant Executive Engineer shall ensure that staff is fully conversant with their responsibilities for
laying and maintenance of LWR.

(f) The Assistant Executive Engineer shall certify that LWRs in his jurisdiction are behaving satisfactorily,
and arrange to send the LWR Register for scrutiny of DEN once a year before summer.

(4) Inspection of Bridges

(a) The Assistant Executive Engineer shall inspect every bridge on the sub division, including road
over/under bridges once a year after monsoon by a date specified by the Chief Engineer. The observations
made during inspection shall be recorded in the bridge registers maintained by the Assistant Executive
Engineer.

(b) The inspection of bridges by Assistant Executive Engineer shall cover the following:

(i) Foundation and flooring, substructure, protective works, bed blocks, track over bridges
and the approaches including guard rails and other appurtenances of all bridges; pipes,
reinforced concrete boxes, superstructure of arches, reinforced concrete and pre-
stressed concrete slab bridges.

(ii) General condition of steel work of girders and bearings with special attention to places
liable to corrosion.

(iii) General condition of all reinforced concrete, Composite and pre-stressed concrete
girders and their bearings.

(c) The Assistant Executive Engineer will inspect all distressed bridges on the sub division.

(d) Wherever necessary, the Assistant Executive Engineer shall jointly inspect canal and irrigation
crossings jointly with his counterpart from the Public Works Department, Inland Water Board or Irrigation
Department.

(e) The observations made during inspections together with the action to be taken should be communicated
by the Assistant Executive Engineer to the concerned supervisors for compliance, and a copy endorsed to
the Divisional Engineer, as per schedule stipulated by the Chief Engineer.

(f) The Assistant Executive Engineer should submit the Bridge Registers with his certificate of completion of
bridge inspections to the Divisional Engineer, as per schedule stipulated by the Chief Engineer.

(g) The Assistant Executive Engineer shall arrange to maintain the flood records up to date as detailed in
this Manual.

(5) Inspection of Works, Buildings and Structures

(a)The Assistant Executive Engineer shall conduct inspection of works, buildings and structures in his
jurisdiction as per the schedules laid down by the Chief Engineer. He should maintain the records of the
results of his inspection and ensure compliance of the instructions.

(b) The Assistant Executive Engineer shall systematically inspect all buildings and structures periodically as
prescribed in this Manual. He shall record brief details of repair works to be carried out and plan to carry out
the same.

(c) The Assistant Executive Engineer should examine the Petty Repairs Book maintained by SSAE(Works)
at stations and see that timely action has been taken for repairs.

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 (6) Inspection of Water Supply, Sewerage and Drainage Systems

(a) The Assistant Executive Engineer shall inspect water supply installations as prescribed in this Manual.
He shall ensure cleaning of overhead/underground storage tanks and proper disinfections of drinking water
supply.

(b) Assistant Executive Engineer shall inspect sewerage and drainage systems in association with the
concerned Officer of the Medical Department and ensure their efficient performance.

(7) Inspection of Railway affecting works/Railway affecting tanks

Assistant Executive Engineer shall jointly inspect with civil authorities, all railway affecting works and
railway affecting tanks before the monsoons every year and arrange for their safe maintenance to avoid
any danger to nearby tracks and structures. Records of these annual inspections should be kept in
registers as prescribed.

304 Execution of Track Renewals

(a) The Assistant Executive Engineer shall examine the track at the locations where renewals are required
before submitting proposals to the Divisional Engineer for inclusion in the Annual Development Plan.

(b) Every sanctioned renewal work should be programmed in detail and labor organized in an efficient
manner. Level and centerline pegs given by the SSAE(Way) should be test-checked by the Assistant
Executive Engineer.

(c) Every work should be efficiently organized and so programmed that it progresses speedily and is
completed within the time specified. Periodical progress reports on works should be submitted to the
Divisional Engineer as per administrative instructions.

305 Maintenance of Bridges and Structures

(a) He shall be responsible for the maintenance and repairs to foundations, flooring, sub structures,
protective works, bed blocks, track over bridges and the approaches including guard rails and other
appurtenances, pipes, reinforced concrete boxes, superstructure of all arches, reinforced concrete and pre-
stressed concrete slabs, steel work of girder spans less than 12.2 meters clear and other type of bridges,
except composite, reinforced concrete, pre-stressed concrete and steel girders of spans 12.2 meters and
more.

(b) All other steel structures like foot over bridges, sheds/shelters, etc.

(c) He should arrange for expeditious repairs, as and when required.

306 Execution of Works

(a) The Assistant Executive Engineer should ensure that all works are carried out according to plans and
specifications laid down. Important works should be set out personally by the Assistant Executive Engineer.

(b) Every work should be organized and so programmed that it progresses well and is completed in time.
Periodical progress reports on works should be submitted to the Divisional Engineer as per extant
administrative instructions.

(c) Copies of all contract agreement for works should be maintained serially in a register to be kept in the
office of Assistant Executive Engineer. Before passing measurements recorded by SSAE (Works), the
Assistant Executive Engineer shall test check the measurements as per instructions of the railway
administration; alternatively he can take measurements of his own, as considered necessary.

(d) Conditions of Contract and the Standard Specifications: The Assistant Executive Engineer must be
thoroughly conversant with the General Conditions of Contract and the Standard Specifications of the Civil
Engineering Department, and is responsible for seeing that they are implicitly carried out by all concerned.

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 Also he must study the Schedule of Rates and the contractors rates carefully so as to prevent over
payments to contractors, for which he will be held personally responsible.

(e) Procurement guidelines: The Assistant Executive Engineer should be conversant with the procurement
guidelines as per the Public Procurement Rules, 2008 and the standard bidding documents circulated by
the Central Procurement Technical Unit under the Ministry of Planning, Government of Bangladesh, which
guidelines are being followed for all procurement on Bangladesh Railway as mandated by the Government.

307 Inspection of Office and Stores of SSAEs

(a) The Assistant Executive Engineer shall inspect every SSAEs office and stores, at least once a year.
Surplus or inactive items should be identified during such inspections and action for their disposal or
redistribution taken. When checking stores, he should pay particular attention to the imprest and its
distribution, engineering caution indicators, protection equipment and important items in stores.

(b) Before any material is returned to the Stores Department, the Assistant Executive Engineer must
inspect and decide whether the material is to be returned as scrap or otherwise. Care should be taken that
no useable material is included in the scrap.

(c) The Assistant Executive Engineer should not wait until his subordinates ask him to inspect materials,
which it is proposed to return to the Stores Department but he should inspect the subordinates workshops,
and store-yards as often as practicable and decide what materials and stores should be returned.

(d) All requisitions for stores are required to be signed by Assistant Executive Engineer before these are
submitted through the Divisional Engineer to the Stores Department.

(e) The Assistant Executive Engineer shall carry out inspection once in six months of all the small machines
including light duty tampers (if any) under the charge of the SSAE(Way), and ensure its proper upkeep and
good running condition.

(f) The Assistant Executive Engineer should periodically inspect Depot Stores, in order that he may be well
acquainted with the stocks and especially that of second-hand materials, so as to be able to judge what
materials can be most economically drawn on.

308 Land Management and Encroachments

(1) Inspection of Land Boundaries

(a) Assistant Executive Engineer shall periodically inspect land and land boundaries in his jurisdiction and
ensure that these are maintained as per authentic land plans.

(b) During inspection, the Assistant Executive Engineer shall ensure that railway boundaries are
demarcated correctly and that there are no encroachments.

(2) Land Management

(a) The Assistant Executive Engineer should take necessary action for the management of railway land,
comprising of two main types of activities, i.e., safeguarding encroachment and unauthorized use of railway
land and recovery of possession of encroached land, and commercial use of railway land. The
management of railway land shall be guided by the Railway Act, Engineering Code, and land management
policies of the railway administration as updated from time to time.

(b) The Assistant Executive Engineer should be fully conversant with the Railway Administrations policy for
management of railway land as laid out vide Ministry of Communications (Railway Administration Branch)
Notification No Zoam/RA PRA/Nithemala-47/2004-200 dated 15 March 2006 (which was published in the
Gazette Extraordinary dated 23 March 2006). This notification supersedes all previous orders, directives
and instructions on the subject.

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 (3) Unauthorized Structures

(a) The Assistant Executive Engineer shall see to it that no unauthorized structures are erected on railway
land, and should take action to remove any such structures. In serious cases the matter should he referred
to the Divisional Estate Officer and Divisional Engineer.

(b) The Assistant Executive Engineer should be fully conversant with the provisions of The Government
and Local Authority Lands and Buildings (Recovery of Possession) Ordinance, 1970 (Ordinance XXIV of
1970), which was promulgated with the objective to provide the civil authorities with the legal instruments
and powers for recovery of possession and assessment and recovery of compensation and arrear rent from
unauthorized occupants of government lands and buildings, including lands and buildings owned by the
railway.

309 Ballast

(a) In the Open Line Organization, the Assistant Executive Engineer may either personally measure and
record the measurements of ballast or carry out 100 percent check on quality and quantity, if the
measurements are recorded by his subordinates.

(b) In the case of funded construction Projects, the measurements and classification of ballast will be done
by the Assistant Executive Engineer personally.

(c) Ballast Train: The Assistant Executive Engineer must prepare the program of work of ballast train with
details of its running and stabling well in time before a ballast train is actually arranged, and also nominate
a subordinate or other staff who shall personally supervise the work of ballast train. He shall ensure
efficient working of the ballast train, and shall coordinate the details of ballast train working with the Traffic
and Mechanical Departments by personal contact, if necessary.

310 Staff Matters

The Assistant Executive Engineer will ensure that:

(a) Strict discipline is maintained within the frame work of the rules;

(b) Service and leave records are maintained correctly and up-to-date;

(c) Appeals and representations are dealt with promptly;

(d) Selection for the various posts of gang mates and keymen, and masons, fitters, carpenters and their
helpers are made in time and the posts promptly filled up;

(e) All SSAEs, SAEs and other staff working under him receive proper training in maintenance practices,
safety and protection rules at the appropriate stage.

311 Communications/Co-ordination with Officials of other Departments

(a) The Assistant Executive Engineer must not directly communicate on official matters with other
Government department officials above their rank, or with divisional officers of other departments of
Bangladesh Railway. All such communications must be made through the Divisional Engineer.

(b) The Assistant Executive Engineer should co-operate effectively with officers and staff of other
departments in matters that warrant joint action..

312 Water Supply

Adequate water supply at coach water points, stations, platforms, staff colonies and service buildings
should be ensured. In advance of the hot weather when shortage of water may be experienced, the
position at sources of supply should be carefully watched and timely action taken as appropriate.

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 313 Probationers and Apprentices

The Assistant Executive Engineer should interest himself in all probationers posted under him for training
and see that the training is given according to the specified program. He should periodically (once a week)
examine the notes made by the probationers to see whether the subordinate concerned is giving
appropriate instructions. On the job training at the work-site is the best for the probationers; however, once
a week he should attend office to write up his notes, and to familiarize himself with the rules and
instructions.

314 Checking payments to labor

The Assistant Executive Engineer should witness payments to labor under one or more SSAEs each month
by rotation as laid down in E-1208 (see excerpt below). This should be done without warning. When doing
so, the Assistant Executive Engineer will call up each man (selected at random, and not in the order shown
in the muster sheets) and personally ask for his name and his father's name. Payment should be made
only if these names agree with those on the pay sheet. In case of any discrepancy, the matter should be
reported to the Divisional Engineer.

1208-E. Payment of muster sheets should be made and witnessed by the officer of the highest standing available
on the spot. The witnessing officer should certify to the payments individually or by group, at the same time,
specifying both in words and in figures, at the foot of the muster sheet, the total amount paid on each date.
Assistant Engineer should witness payments of all labour under one or more subordinates each month. This
should be done without warning.

315 Committee of Enquiry

The Assistant Executive Engineer is required to serve on Committees of Enquiry into accidents as such it is
essential that he should have thorough knowledge of the General Rules, 1981, and the Schedule of
Dimensions.

316 Control over Expenditure

The Assistant Executive Engineer shall exercise due care in passing requisitions for materials and tools
and in the execution of new and maintenance works, ensuring in all cases that the expenditure is within the
allotment or provision in the sanctioned estimate.

317 Inspection by Higher Officials

(a) When the Assistant Executive Engineer has to accompany a periodical or special inspection such as
that of the Chief Engineer, the General Manager, the Government Inspector of Bangladesh Railway or any
officer of the Railway Division, he should have with him the under mentioned drawings and registers for
reference as required:

(i) Permanent Way diagrams of the section and of station yards.

(ii) Index plans and sections.

(iii) Bridge register(s).

(iv) Plans and current files of important works recently completed, on hand and proposed.

(v) Progress reports on works, and any other papers and plans that are likely to be
required for discussion.

(vi) Working time table.

(vii) Inspection notes of higher officers and compliance reports.

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 (viii) Bangladesh Railway Way and Works Manual, General Rules, Schedule of
Dimensions, and important permanent way registers.

(b) All Inspection notes should receive prompt attention within a reasonable time.

318 Relinquishing Charge

(a) Before handing over charge of a sub-division, the relieved officer must show the relieving officer over
the whole sub-division by push trolley.

(b) The Assistant Executive Engineer on relinquishing charge of a sub-division must, in addition to
preparing the forms mentioned in subparagraph (c) below, prepare a Transfer of Charge Statement
containing the following:

(i) The extent of each SSAEs charge;

(ii) All the principal works in progress of construction, or to be carried out;

(iii) The position of any banks, cutting, land boundaries, fencing or length of permanent
way which requires special watchfulness and care;

(iv) Any bridges, buildings and other structures which call for particular attention or
treatment;

(v) The portions (if any) of the sub division which are affected, or are likely to be affected
during severe rains, or liable to inundation by floods in rivers;

(vi) All prominent occurrences such as slips, damages by floods, accidents sections with
bad formation or sub-grade and others in the past history of the sub-division with which
he is acquainted or of which he has become aware during his tenure of his charge.

(vii) Water supply sources which are likely to fail or cause anxiety, and for which it may
be considered advisable to take advance measures;

(viii) The quantity of ballast or stone stacked for emergency purpose on the sub-division,
and such other information as is considered desirable;

(ix) All bills for work done remaining unpaid on the date of handing over owing to
disagreement with contractors stating clearly the reasons for nonpayment;

(x) The relieving Assistant Executive Engineer shall test check the balance of ballast,
rubble-stone, boulders and bricks in depots and tools and plants as also the along-side
track collections of ballast. He shall also examine all registers of the sub-division, dockets
of rules and orders in vogue and important current files and initial them with the date of
inspection;

(xi) The quantity of ballast or stone stacked for emergency purposes and flood reserve
stock on the sub-division;

(xii) A note as regards any speed restrictions on the sub-division;

(xiv) Any experimental track or works on the sub-division;

(xv) The permanent way diagrams and station yard diagrams which require-to be brought
up to date; and

(xvi) A special memorandum concerning any ghat stations on the sub-division.

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 (c) The transfer of charge must be done in accordance with the relevant instructions given in the
Bangladesh Railway Code for the Engineering Department (paragraphs 2201-E to 2218-E), which give the
procedure to be followed in handing over the accounts and records of the charge of Divisional Engineer or
Assistant Executive Engineer, and apply fully to all cases, whether on Open Line or Projects organization.

(d) It is of great importance to ensure accuracy in all details of transfer papers. The procedure of making
over a sub-division does not consist in the formal signing of papers alleging certain facts. The officers,
concerned will be held personally responsible for any inaccuracy in the statements made.

(e) An Assistant Executive Engineer who fails to bring to the notice of the Divisional Engineer within a
reasonable period any deficiency or defect in work or stores taken over from his predecessor will be held
responsible for the same.

(f) A transfer-of-charge statement should be prepared in quadruplicate and signed by both the Assistant
Executive Engineers and two copies sent to the Divisional Engineer who will forward one copy to the Chief
Engineer.

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 Annex 303(1)
Trolley Inspection Diagram
Diagram for the Month of .JURISDICTION: LKM-AKA, LKM-CDR, LKM-NKA Section
Jurisdiction Covered By Speed Trolley By AEN CML is Showing In Yellow Colour
LKM-CML Section CML-AKA Section LKM-CDR Section LKM-NKA Section
LKM ASWR LMI MAFI CML SDRP RPU SHDL MNBG QSBA IBRI GGX AKA LKM CIR MEHP HJJ STI CRT CDR LKM DXJ NXT SXM CMH MZDC NKA
Date
129.60

135.68

141.27

149.73

153.35

159.79

167.03

173.47

179.11

185.55

190.38

196.42

200.84

129.60

140.46

149.30

159.76

171.82

179.26

180.46

129.60

131.61

145.70

154.46

165.20

174.68

178.79
01-4-200
02-4-200
03-4-200
04-4-200
05-4-200
06-4-200
07-4-200
08-4-200
09-4-200
10-4-200
11-4-200
12-4-200
13-4-200
14-4-200
15-4-200
16-4-200
17-4-200
18-4-200
19-4-200
20-4-200
21-4-200
22-4-200
23-4-200
24-4-200
25-4-200
26-4-200
27-4-200
28-4-200
29-4-200
30-4-200

SEC NOT TROLLED OVER DURING SIGNATURE &

THE MONTH & THE REASON THERE OF DESIGNATION

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 CHAPTER IV

DUTIES AND RESPONSIBILITIES OF SENIOR SUB-ASSISTANT ENGINEER (WAY)

Notes: (1) The duties of Senior Sub-Assistant Engineer (SSAE) (Way) in this Chapter should be read in
conjunction with those in the General Rules, 1981, Part I, Chapter VII, relevant parts of which are excerpted
in Annex 401. (2) The duties of SSAE(Way) as outlined in this Chapter will also apply to Sub-Assistant
Engineer(SAE) (Way) who has independent charge of a section.

401 Main Responsibilities

(a) The track on an open line sub division, under the charge of Assistant Executive Engineer, is divided in
to one or more sections, each under the charge of Senior Sub Assistant Engineer (Way). The SSAE(Way)
assists the Assistant Executive Engineer with the supervision and maintenance of track on the assigned
section. SSAE(Way) was formerly called Permanent Way Inspector.

(b) The main areas of responsibility of SSAE(Way) are outlined below.

(i) SSAE(Way) is responsible for inspection and maintenance of track in a safe and
satisfactory condition for the traffic. The motto of every SSAE(Way) should be safety first.
Safety is the most important aspect of railway operations, and every SSAE(Way) must
devote sustained attention to it.

(ii) SSAE(Way) should devote attention to the smooth running of the track. To test the
track, a SSAE(Way) must take every opportunity to travel on the locomotive or in the rear
brake-van of trains to get a feel of the tracks riding quality. A SSAE(Way) while traveling
on his section should, as a rule, not travel in the body of a train. In traveling by locomotive
the state of the road and the working of the signals can be observed more satisfactorily,
and free communication with drivers is of the greatest use in bringing early to notice
points that may need attention on the part of the permanent way staff.

(iii) SSAE(Way) should ensure the efficient execution of all works incidental to track
maintenance, including track relaying works.

(iv) SSAE(Way) is responsible for the accounting and periodical verification of stores and
tools in his charge.

(v) SSAE(Way) must ensure the maintenance of land boundaries between stations and at
wayside stations as may be specified by the administration.

(vi) SSAE/Way is responsible for periodical verification of relief train imprest stock once in
a month and for recoupments of deficiency of imprest stock.

(vii) SSAE/Way is responsible to perform emergency duty as and when required.

402 Knowledge of Rules and Regulations.

(a) Every SSAE(Way) shall have in his possession copies of the following codes and manuals with all
correction slips up-to-date:

(i) Bangladesh Railway Way and Works Manual,

(ii) Bridge Manual,

(iii) Bangladesh Railway General and Subsidiary Rules,

(iv) Bangladesh Railway Code for the Engineering Department,

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 (v) Schedule of Dimensions,

(vi) Circulars issued by the Chief Engineer, and

(vii) Working Time Table.

(b) SSAE(Way) shall be well acquainted with the rules, regulations and procedures concerning his work
and duties as enjoined in the above code and manuals, and shall keep himself educated about the
instructions and circulars issued by the Chief Engineer from time to time and efficiently implement them.

(c) SSAE(Way) shall ensure that staff working under him are well acquainted with the relevant rules and
working methods, and perform their duties efficiently.

(d) SSAE(Way) shall be well acquainted with the working manual of the Signal Department.

403 Testing the Running Quality of Track

(a) SSAE(Way) shall devote sustained attention to permanent way as regards safety, smooth running,
economy and neatness.

(b) SSAE(Way) should carry out track inspections by trolley and footplate/last vehicle and take down notes
of bad running locations and get these rectified.

(c) SSAE(Way) should accompany the track recording car runs over his section, take down the locations
which are not running well and take action to rectify the defects.

(d) SSAE(Way) should observe the behavior of track under passing trains to detect inadequate packing
during routine inspections.

404 Routine Inspections and Supervision

(a) Inspections of track

(i) SSAE(Way) must trolley over the whole of his section at least twice a week and the
Sub Assistant Engineer (SAE)(Way) under him, at least three times a week, and more
frequently, if necessary.

(ii) SSAE(Way) must travel on the foot plate of locomotive of fast trains at least twice in a
month, in the rear brake-van or the last vehicle once in a month, and more frequently if
necessary.

(iii) SSAE(Way) shall as often as practicable inspect every bridge and cutting, check
super-elevation and easement of curves and gauge over points and crossings. Not more
than 30 km by trolley should be done on any day.

(b) Inspection of gangs

During push trolley inspections, the SSAE(Way) should carry out the following tasks:

(i) SSAE(Way) and SAE(Way) must supervise the gangs during the hours the latter are at
work. They must ensure that the gangs work systematically through their gang beats.
Each gang mate must have with him at the worksite, in a tin case, the muster sheet of his
gang, gang chart and work order book.

(ii) SSAE(Way) should spend at least half an hour with each gang by rotation for
checking the gangs work and giving instructions and imparting guidance. Every bridge,
level crossing and turn-out should be inspected once a month in sufficient detail.

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 (iii) The Sub Assistant Engineer (Way), wherever available, should stay at least two hours
daily with each gang, by rotation, to supervise works and to give practical guidance and
training to staff in the correct method of working on track; safety rules and proper use of
flags and detonators to protect track in case of emergency. His observations of the work
by the gang and instructions, as necessary, should be recorded in the work order book of
the gang.

(iv) Check the attendance of gang and check the quality and volume of work of gang
done earlier and ensure prompt action on items requiring attention.

(v) Record details of track maintenance work done in a gang chart and work order book
(or diary), and give the program of work to the gang. The locations should be specified by
kilometer post along the track. The gang chart must be available with the Gang Mate at
all times for check by the inspecting officials and should be kept safely in a tin case. At
the end of the year the gang charts should be collected from the gangs and kept for
record in the office of the Assistant Executive Engineer.

(vi) Instruct men in the correct methods of maintenance and correct use of equipment.

(vii) Once a fortnight, he should examine the small machines including light duty tampers
(if any) under his charge and arrange for repair and replacement, as necessary; while
trolleying the section he will especially check the rail gauge and spirit level and level
board or gauge-cum-level.

(viii) He should periodically examine the waymen for their knowledge of safety rules and
ensure that everyone in the gang is aware of the same.

(c) Inspection of Level Crossings

(i) SSAE(Way) shall ensure that all the level crossings are opened out once a year to
examine the condition of rails, sleepers and fastenings and defects are rectified.

(ii) He shall see that the necessary stop boards, whistle boards, and other equipment are
provided as laid down.

(iii) SSAE(Way) shall check the equipment with the gateman once in a month, and
examine the gatemans knowledge of safety rules periodically and record his
observations/instructions in the register to be retained with the gateman.

(iv) He shall arrange to take the census at all level crossings as per the schedules laid
down.

(d) Points and Crossing Inspection

The SSAE(Way) in overall charge and the SAE(Way) under him should carry out the inspection of points
and crossings in passenger running lines once in three months by rotation and on other lines once in six
months by rotation. The observations should be recorded in the Points and Crossing Register to be
maintained by the SSAE(Way).

(e) Curve Inspection

During trolley inspection, the SSAE(Way) in overall charge and his Assistant should check the versines and
super-elevation of each curve, once in six months by rotation. Based on their observations action should be
taken to correct the curves, as necessary.

(f) Inspection and maintenance of LWR/CWR track

For the inspection and maintenance of LWR/CWR track, SSAE(Way) in charge shall follow the duties and
responsibilities laid down in the Manual of instructions on Long Welded Rails.

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 (g) Bridge Inspection

SSAE(Way) should make detailed inspection once a month of all bridges and culverts in his section, and
should send his report to the Assistant Executive Engineer. He should particularly observe the following:

(i) The highest flood marks are properly maintained and correctly recorded;

(ii) The foundations are free from scour, and the floors are in good repair;

(iii) The masonry is generally in sound condition, and the ballast walls are not shaky;

(iv) All timber work is sound;

(v) All rivets are tight, and there is no rusting of steelwork;

(vi) All straps, holding down bolts, connections and bearing plates are in good adjustment
and fastened properly; and

(vii) The gauge of the track on the bridge is correct.

Notes: (1) SSAE(Way) should note all defects in the bridge registers, and any serious defects should be
brought to the notice of the Assistant Executive Engineer immediately. (2) This inspection will be in addition
to the routine inspection of all bridges in the section once a week as required by the General Rules, 1981,
SR 198b.

(h) Inspection Diagram

The SSAE(Way) shall maintain an inspection diagram of all the inspections carried out during the month as
per the schedules in the pro forma laid down and submit the same to the Divisional Engineer through
Assistant Executive Engineer every month bringing out the reasons for shortfall, if any, in adhering to
schedules of inspections.

405 Safety of Track

(a) The SSAE(Way) is directly responsible for the safety of the track. He shall be vigilant to locate faults in
the permanent way and promptly remedy them. Track defects which are beyond his capacity to remedy
with the available resources should be immediately brought to the notice of Assistant Executive Engineer,
and mention of the same should be made in the special reports on the condition of permanent way on the
section.

(b) Independent of detailed periodical inspections, SSAE(Way), during his routine inspections, should
watch for any signs of weakness in bridges and structures affecting track and promptly report any matter
demanding the attention of Assistant Executive Engineer.

(c) Trees in proximity to and liable to foul the track during a storm should be felled with the help of
SSAE(Works) through the Assistant Executive Engineer.

406 Action in Case of Emergency

On receipt of intimation of the occurrence of an accident (including breaches) affecting any part of track,
restricting free passage of trains, the SSAE(Way) should proceed to site by the quickest available means.
On the way he should collect information regarding the damage, the men and materials requirement at site
for restoration, and arrange for movement of men and materials and thereafter the restoration.

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 407 Monsoon Patrolling and Inspections

(a) During the monsoon season SSAE(Way) should arrange for patrolling of track as laid down, by deputing
suitably selected men from gangs and arrange to supply them with patrol books and equipment needed.

(b) SSAE(Way) must trolley over his entire section at night, not less than once every eight weeks, to
inspect the patrollers in accordance with the rules laid down for night patrol. In flooded tracts the night
inspection should be more frequent, depending on the nature of the flood.

(c) Fog Signals

(i) During severe storms, whether by day or night, fog signals are probably the only sure
means of drawing the attention and warning of drivers. Therefore, all patrollers should be
equipped with minimum of eight fog signals.

(ii) SSAE(Way) must ensure sufficient supply of fog signals to meet the needs. These
must be serviceable as can be properly affixed on the rail top and give a loud report on
detonation. The common problems encountered are breakage of metallic straps for
affixing detonator on rail head and failure to detonate.

(iii) SSAE(Way)s shall actually test check at least one fog signal from every set of
detonators with gangs, patrolmen and others, every half-yearly. The oldest detonators
shall be selected for the test check and, if it fails to give a loud report, detonators of same
age shall be withdrawn, destroyed and replaced with new ones. All detonators older than
five years must be destroyed with the permission of Assistant Executive
Engineer/Divisional Engineer.

408 Maintenance of Track and Facilities

(a) Manual Packing

(i) SSAE(Way) must pay special attention to the packing of the line. A very ready way of
testing this is to walk over the sleepers and see if they "wobble" under the foot. Also to
watch the action of trains passing on the track and noting if the joints go down or the
track sinks under the passing wheels. Also, by hammering with wooden/rubber mallet (in
no case iron hammer or beater is to be used) on the ends of the sleepers and noting the
difference in sound between a well packed and a loosely packed sleepers.

(ii) SSAE(Way) must take immediate action to remedy defects found in the track during
his inspections and he must see that the instructions given are carried out.

(iii) On-the-Job Training: The SSAE(Way) must see that the head mates, gang mates and
waymen understand the instructions given to them. He and his Assistants are also the
instructors of gangs and must spend time with one or more gangs daily to observe the
men at work and to guide and instruct each worker as necessary. If a workman is seen
doing work in an improper manner, the SSAE or his assistant must demonstrate to him
the right way. On the job training for permanent way men is an essential part of the
development of the work force.

(iv) Tools: SSAE(Way) must ensure that Gang Mates, waymen and labor are provided
with proper tools and equipment which should be kept in an efficient working order. Good
work cannot be done with worn-out tools. They shall also ensure safe custody of tools
after the days work by gangs.

(b) Machine Tamping

(i) Before on-track tamping machine is deployed on the section it is necessary that the
SSAE(Way) complete all preliminary work in accordance with the instructions on the
subject. The main areas of attention are making up ballast deficiency where necessary to

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 ensure effectiveness of tamping, and making good any missing fittings in track and
ensuring that all others are effectively in place.

(ii) SSAE(Way) should be present at the time of machine maintenance by on-track

tamping machines. He should ensure that tamping is done with the right amount of lift so
as to even out the sags in longitudinal levels and that the lining of track is correctly done
including on curves and in the transition lengths.

(iii) On-track tamping and other machines, if available are highly productive and costly
machines. As such it is imperative that these are utilized effectively and efficiently during
the periods of traffic blocks.

(c) Loose Fittings: It is the duty of the SSAE(Way) to see that no loose fittings of any description are left
lying about to be used by persons with malicious intentions.

(d) Station Yards

(i) At way side stations, the general tidiness of station areas is the responsibility of
SSAE(Way). The upkeep of large stations is the responsibility of SSAE(Works).

(ii) The SSAE(Way) shall ensure cleanliness of station yards. Undergrowth should be
cleared every year. At stations where it is proposed to stack engineering or contractor's
materials, the stacking area should be carefully selected and clearly demarcated. The
materials should be stacked methodically in a tidy manner.

(iii) The maintenance of the fencing is also an important duty of SSAE(Way) for which he
should seek assistance of Assistant Executive Engineer and SSAE(Works).

Note: There is one gang on every sub-division under the control of Assistant Executive Engineer for
carrying out repair of fencing.

(e) Responsible for accreting and verification of relief train imprest stock monthly and for recoupment of
deficiency.

409 Stores

The SSAE(Way) will ensure efficient and economic stocking and proper account of stores needed for the
maintenance of track and facilities on his section.

410 Railway Land Boundary and Unauthorized Structures

(a) SSAE(Way) and his Assistant must acquaint themselves with railway land boundaries on their section.
SSAE(Way) is responsible for maintaining the railway land boundaries between stations and at way side
stations.

(b) SSAE(Way) must report at once to the Assistant Executive Engineer cases of unauthorized structures
or additions to existing buildings that may be erected on railway land within their sections (see also Chapter
XI regarding procedure for reporting and removal of unauthorized occupation of railway land).

411 Quarterly Certificates

(a) Each SSAE(Way) having independent charge of an open line section will submit, every quarter, to the
Divisional Engineer through the Assistant Executive Engineer, a certificate on the stipulated pro forma (see
Annex 411) with respect to the state of maintenance of the track, bridges, level crossings, and fencing in
his charge.

(b) The quarterly certificate is an important document, since it provides a record of the condition of track,
and enables the SSAE(Way) to bring to the notice of higher officers any defects which he has not been
able to rectify with the labor and material at his disposal. The degree of a permanent way subordinate's

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 responsibility for an accident due to defective track or for a badly running section will therefore be
considered in relation to the remarks he has made in the quarterly certificates.

412 Execution of Works affecting Track

(a) General Instructions

(i) Before commencing any work the SSAE(Way) in charge and SAE(Way) shall ensure
that all necessary materials and equipment are available. They will ensure that
engineering signals are exhibited at the specified distances according to rules and
flagmen are posted with necessary equipment.

(ii) He should program the works by organizing the labor in an efficient manner. He
should maintain detailed accounts of materials received and issued to the work. He
should exercise frequent checks on quality and quantum of work and submit progress
reports on works periodically as may be prescribed.

(iii) Quality of welding and avoidable fractures. The direct responsibility for quality of
Alumino Thermic welding being done in the section shall rest on the SSAE(Way) in
charge. Responsibility for avoidable fractures taking place in the section shall also rest
with the SSAE(Way) in charge of the section, except in cases where ultrasonic testing
was done and found good up to three months before the fractures.

(iv) Tidiness of Work. It is important that all track work is finished off tidily with ballast
section dressed properly and all surplus materials removed from along the track. Untidy
work indicates careless supervision. It takes no longer and costs no more to finish off
work properly than to do it in a slip-shod manner.

(v) Keeping of Materials. The SSAE(Way) shall see to the security of rails, chairs,
sleepers and other materials in his charge and ensure that unused materials are stacked
properly clear of the line, so as not to interfere with the safe running of trains.

(b) Execution of Track Works Contractually

(i) The SSAE(Way) shall be personally responsible for the accurate setting out and
execution of all track works under his charge according to approved drawings and
specifications.

(ii) He should plan every work, organize work in an efficient manner and maintain detailed
accounts of materials and tools received and issued. He should exercise frequent checks
on the quality and quantum of work being done in his charge and submit progress reports
periodically as prescribed.

(iii) With the outsourcing of track maintenance and renewal and its execution through the
agency of contractors it is important and necessary that SSAEs/SAEs(Way) familiarize
themselves with all aspects of contracts and contract management, so that the
contracted works are efficiently and economically completed in timely manner.

(iv) SSAEs(Way) must get familiar with the requirements and guidelines for outsourcing
and carrying out track works through the agency of private contractors as given in this
Manual (Chapter XV).

(c) Measurement of Track Works

(i) SSAE(Way) shall be responsible for proper measurement of contracted track works as
per the powers delegated by the Railway Administration. He shall maintain the movement
register of Measurement Books.

(ii) On specific written orders by Assistant Executive Engineer, SSAE(Way) shall record

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 measurements of running bills for track works, final measurements of which are required
to be entered by Assistant Executive Engineer.

(iii) In case of all contracted works on the section, the SSAE(Way) should prepare
measurement slip of progress of track work from time to time and after completion of
work, and together with certificate of quality and quantum of work as per contract officially
submit to the Assistant Executive Engineer for further action.

(iv) The SSAE(Way) should be conversant with the procurement guidelines as per the
Public Procurement Rules, 2008 and the standard bidding documents circulated by the
Central Procurement Technical Unit under the Ministry of Planning, Government of
Bangladesh, which guidelines are being followed for all procurement and contracts
awards on Bangladesh Railway as mandated by the Government. In this regard
reference should be made to Volume 4, Chapter XX of this Manual.

(d) Knowledge of Standard Specifications and Schedule of Rates: SSAE(Way) should be thoroughly
conversant with the General Conditions of Contract and Standard Specifications of track works being
executed under the contracts. He must be well versed with the Schedule of Rates, and will be personally
responsible for billing of wrong rates or any unwarranted extras in the bills.

413 Ballast

(a) Measurement of Ballast

The SSAE(Way) in overall charge will measure the ballast if so directed by the Assistant Executive
Engineer and record measurements. He will keep proper records of training out and spreading of ballast in
the track

(b) Ballast Train

(i) Normally recoupment ballast should be unloaded from ballast trains, and put in to track
by permanent way gangs.

(ii) When a ballast train is arranged to recoup ballast in track, it shall be the personal
responsibility of the SSAE(Way) to ensure that correct quantities of ballast are unloaded
at correct places and further that no undue detention is caused to the ballast train and
that it runs to the schedule laid out in advance in consultation with the Assistant
Executive Engineer. Same care shall be exercised when material train is arranged for
track renewals either for training out materials or for picking up dismantled material of
track.

414 Staff and Establishment Matters

(a) Relation with staff

(i) SSAE(Way) must have a thorough personal knowledge of every permanent way gang
mate, wayman and other workmen on their sections.

(ii) Generally speaking, the SSAE(Way) who deals fairy with the workers under his
charge will do better than one who treats the workers in a captious and un-business like
manner.

(iii) The SSAE(Way) must work harmoniously with the staff of other departments.

(b) Engagement of Temporary gangmen

When a temporary vacancy in a gang arises because of sickness or other cause, SSAE(Way) should see
that a proper replacement is provided by engaging temporary gangmen in accordance with the policy of the
railway administration in force, and with prior approval of the competent authority. Underage and decrepit

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 men are under no circumstances to work as replacement gangmen.

(c) Keymen: He should be the best man in the gang under the Gang Mate, and should be the one who
knows the most about the railway track, the work and safety rules.

Note: Generally, keymen are selected by a selection committee comprising Assistant Executive Engineer
(as head) and two SSAEs(Way) as members.

(d) Leave to waymen and other Class IV Staff: SSAE(Way) may sanction casual leave to Class IV staff in
accordance with the leave rules in force from time to time. He will see that leave accounts of all permanent
staff working under him are maintained properly and up-to-date.

(e) The SSAE(Way) should ensure that all staff are sent for medical examination and are fit for the medical
standards, as per the instructions in force, before appointment or promotion. Also staff aged more than 40
years need to be sent for periodical vision test as per the rules in force. As to the fitness of staff, the
SSAE(Way) will strictly abide by the regulations in force from time to time.

(f) The SSAE(Way) will ensure that the relevant provisions of the Payment of Wages Act, Hours of
Employment Regulations, Workmen's Compensation Act, and other relevant regulations, as amended from
time to time, are followed and complied with.

(g) Other Establishment functions assigned by the Railway Administration, including preparation of pay bills
shall be carried out by SSAE(Way).

(h) The SSAE(Way) will ensure proper training and timely certification of the staff under his charge to
satisfactorily perform the assigned duties.

(i) SSAE(Way) will carry out selection of proper gatemen and patrolmen from the existing waymen and
provide training to them in safety and protection of track for the satisfactory performance of their duties.

(j) SSAE(Way) will arrange for the prompt filling up of the vacancies in accordance with the administrative
instructions in force from time to time.

(k) Capabilities of Staff: SSAE(Way) must personally examine once a quarter, every line chowkidar, gang
mate and gateman on his section and satisfy themselves that they are thoroughly conversant with the rules
and the duties they have to perform. They must at the same time examine the equipment of the watchmen
and gatemen and see that it is complete and in good order. Reports of the results of such examinations
should be sent to the Assistant Executive Engineer.

(l) SAE(Way) must periodically attend the office of the SSAE(Way) to familiarize with office routine and with
all orders and circulars issued to SSAE(Way).

415 Witnessing Payment to Staff

(a) Payment to both permanent and temporary staff, working under the SSAE(Way) will be made by the
Pay Clerk in the presence of the SSAE(Way). If the SSAE(Way) working in the section is not readily
available, SAE(Way) of the section will witness the payment to staff. If either is not available, the Assistant
Executive Engineer may depute another SSAE(Way) to witness the payment.

(b) The SSAE(Way)/SAE(Way) is responsible for correct identification of the payee and should satisfy
himself that the correct amount is paid.

(c) Payments to permanent way gangs should, as far as practicable, be made on the beat of each gang
during working hours, to the extent it is practically possible.

(d) The witnessing official should certify to the payment individually or by group, at the same time
specifying, both in words and figures at the foot of the muster-sheet, the total amount paid on each date. If
any person out of a gang is not present when the gang is paid on its beat, Not Paid should be written
immediately against his name. When subsequently payment is made, the place (or km) where payment is

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 made should be entered. Payment made subsequent to the filling in of the certificate should be separately
certified on the pay sheet.

416 Committees of Enquiry

SSAE(Way) is required to serve on committees of Enquiry into accidents. It is essential that SSAE(Way)
should have thorough knowledge of the railways General Rules 1981 and other relevant manuals.

417 Accompanying on Inspections of Higher Officials

(a) When the SSAE(Way) accompanies higher officials on periodical or special inspection, in addition to the
codes and manuals mentioned in the paragraph above, he should carry the following records and
documents for his section:

(i) General Rules, Way and Works Manual and Working Time Table.

(ii) Section Register, Permanent Way Diagrams of track and yards, and results of track
recording car runs, if available.

(iii) SSAEs registers for creep and gap survey, curves, points and crossings, level
crossings and LWR.

(iv) List of permanent and temporary speed restrictions.

(v) List of works and other details.

(vi) Inspection notes of higher officials with compliance notes.

(vii) Safety equipment e.g., hand flags, detonators, etc.

(b) The SSAE(Way) shall arrange to carry the following measuring devices on these inspections:

(i) Gauge-cumlevel, flange-way gauge, canne-a-boule or wooden mallet.

(ii) Fishing cord, tape, metric scale, tapered gauge, magnifying glass and mirror, and
versine measuring equipment.

(c) Compliance with instructions of Superior Officers. SSAE(Way) must ensure that orders issued by their
officers are promptly carried out. It adds greatly to the esteem of the SSAE(Way) for his officer to know that
the orders given are being carried out promptly and without reminders.

418 Look-out for Signals

(a)The attention of the permanent way staff is drawn to the necessity of always being attentive when
passing signals, to observe if any misuse or short-cut to rules is being done in the working of the signals at
stations.

(b) Joint Report on Signals

(i) The SSAE(Way) together with the Signal and Traffic counterparts will visit each station
once in three months or as per administrative instructions in force from time to time, and
will jointly check the Signal Failure Register and investigate all signal failures. For these
joint inspections, the Traffic Inspector of each section will be the convening official.

(ii) During, the course of such joint investigations they will go into the causes of the
failures, methods of reporting failures, and causes of any delays in rectifying the defects.
They should also investigate whether the failures are of a recurring nature and should
issue necessary instructions to the staff to eliminate failures in future.

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 (iii) They will also inspect the relevant station records /to check whether the instructions
issued in paragraph (i) above are being followed.

(iv) In case of relay interlocking the joint team will check panel board and all related
equipment to see if there is any irregularity.

(iv) They will also inspect signal lamps and glasses and see that they are clean and in
good order and maintained in good condition.

(v) The inspection team will jointly examine the staff in their knowledge of rules pertaining
to train-passing and will demonstrate to them the correct method of operating levers in
the signal cabin and reporting signal failures, and also correct knowledge of operating
panel board in relay interlocked station..

(vi) The names of the staff who do not come up to the mark and whose knowledge of
rules is deficient should be reported to the Divisional officer concerned so that such staff
may be sent for refresher courses.

(vii) A red line should be drawn just below the last entry in the Signal Failure Register and
signed by the members of the inspection team. The date of the inspection must invariably
be recorded at the time of joint signatures, copies of the joint Inspection report should be
sent to divisional officers concerned who in turn will submit a report to their respective
departmental heads. A copy of the joint report is to be attached in the back of the Signal
Failure Register for future reference.

(viii) SSAE(Way) must be conversant with the railways Signal Manual.

419 Other Matters

(a) Rule Books and Time-Table: SSAE(Way) and SAE(Way) must go through the Working Time Table and
special train notices to be thoroughly conversant with the crossings and passing of trains, and precedence
of trains. When on duty, he should always carry the General Rules, this Manual and the current Working
Time Table.

(b) Co-ordination with Works, Bridge and staff of other departments: The SSAE(Way) should keep close
coordination with the Works, Bridge, Signaling and Electrical Staff, when they are required to work jointly.

(c) Correspondence and Records: The SSAE(Way) shall keep his correspondence up-to-date and see that
the office records, registers and stores ledgers are maintained systematically and posted regularly.

(d) Issue Notes: The attention of SSAE(Way)s is drawn to the necessity for the prompt disposal of stores
issue notes and railway material consignment (RMC) note and Advice notes.

420 Relinquishment of Charge

(a) On relinquishing charge of a section the SSAE(Way) shall prepare, in triplicate, the specified transfer-of-
charge statement, which will briefly contain the following:

(i) Extent of the section.

(ii) Establishment (service and leave records).

(iii) Works in progress, relaying, scattered renewals and other works incidental to track
maintenance.

(iv) Locations of track with kilometer numbers where trouble may be expected during the
monsoon; and bad formation stretches;

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 (v) Locations where wash-outs and slips have occurred in the past and therefore require
special watchfulness and care.

(vi) A complete statement of all tools and plants and all materials and stores of every
description in stock on the section, including permanent way material issued for laying
and materials issued to works in progress.

(vii) Certificate of stores-check and correctness of stock.

(viii) List of all registers maintained by the relieved SSAE(Way) as per extant instructions.

(ix) A special note shall be given regarding locations where creep is more than the
permissible limit, along with causes and remedial measures to be taken.

(x) General notes.

(b) The SSAE(Way)s handing over and taking over charge should together trolley over the whole section,
inspect all the works in progress, check staff, all tools, plants and materials.

(c) The relieving SSAE(Way) will examine all books pertaining to rules and orders in vogue and all registers
pertaining to the section to see that they are kept up-to-date and initial them with date.

(d) The transfer-of-charge statement should be signed by both relieved and relieving officials, and two
copies shall be submitted by the relieving SSAE(Way) to the Assistant Executive Engineer who will forward
one copy to the Divisional Engineer for record. Errors and discrepancies which are noticed should be
recorded in the statement and specifically brought to the notice of the Assistant Executive Engineer.
Note: Should a SSAE(Way) hand over a portion of his charge to another SSAE(Way) while still retaining
the balance of his original charge, he must hand over to the SSAE(Way) receiving the portion of his charge
a complete statement as required by this paragraph for the portion in question. A copy of this statement will
be sent to this Assistant Executive Engineer.

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 Annex 401

General Rules Applicable to Permanent Way Staff

(Excerpted from the Bangladesh Railway General Rules, 1981, Chapter VIIPermanent-Way or Works -
Rule Nos. 195 to 211 and Subsidiary Rules there to)
Notes: (1) Any reference to Inspector of Way and Inspector of Works in this Chapter should be read as
SSAE(Way) or SSAE(Works), respectively. Similarly, Permanent Way Inspector should be read as
SSAE(Way) and APWI as SAE(Way). (2) Rule number is shown thus 195; and S.R. 197a refers to
Subsidiary Rule under G. R. 197. (3) All efforts have been made to conform to the original text; however, in
case of doubt reference should be made to General Rules 1981.
A.RAILWAY STAFF EMPLOYED ON THE PERMANENT-WAY OR WORKS.
195. Condition of permanent-way and works.Each Inspector of Way or Works shall be responsible for the
condition of the Permanent-Way and Works under his charge.
196. Maintenance of line.Each Inspector of Way or Works shall
(a) see that his length of line. or works charge is efficiently maintained: and
(b) promptly report to the Engineer-in-Charge all accidents to, or defects in the Way or works which he
considers likely to interfere with the safe running of trains at the same time taking such action as may be
necessary to prevent accidents.
197. Keeping of materials.-Each Inspector of Way or Works shall see to the security of all rails, chairs,
sleepers and other material in his charge, and that such of the said articles as are not actually in use are
kept clear of the line and properly stacked.
S. R. 197aStacks of sleepers shall be covered with a layer of earth, and grass round the stacks kept
close cut for a distance of twenty-five feet to protect them from fire.
S. R. 197bLoose permanent-way materials, tools, etc., shall not be left by the side of the line where they
may be made use of by ill-disposed persons to form dangerous obstructions. Such materials shall be
temporarily collected, as soon as possible, at gate-lodges or gang huts, or at selected sites, and
subsequently taken into stations at the earliest opportunity.
198. Inspection of permanent-way and works.(a) Every portion of the Permanent-Way shall be inspected
daily on foot by some railway staff appointed in this behalf by special instructions, provided that the interval
between such inspections way, under approved special instructions, be increased to once in two days in
the case of lines with light and infrequent traffic.
(b) All bridges and works including signals, signal-wires, interlocking gear, points and crossings, shall be
inspected regularly in accordance with special instructions.
S. R. 198aThe keyman of each gang shall walk daily over the length in his charge starting at or soon
after sunrise, and, when necessary, more frequently than once daily. He shall tighten or replace any loose
keys or fastenings, and examine the state of the road.
S. R. 198bEach Permanent-way Inspector and APWI will inspect each bridge in his length once a week.
S. R. 198cPermanent-way Inspectors shall trolley over their lengths at least twice, and Asst-Permanent-
way Inspectors three times a week, except when unavoidably prevented, in which case a report shall be
sent at once to the Engineer in-Charge.
S. R. 198dSignal Inspectors shall trolley over their sections at least once a month, and carefully inspect
the working of all points, bars, signals and other appliances according to special instructions.
Signal lights shall be inspected at night at least once a month.
S. R. 198eArrangements for the patrol of the line will be made by the Engineering Department as
required in case of heavy rain, floods or other circumstances liable to endanger the safety of the track.
199. Supply of documents to Inspector of Way or Works.Each Inspector of Way or Works shall be
supplied with and be responsible for obtaining
(a) a copy of the Working Time Table for the time being in force, with all correction slips and appendices
thereto (if any) ; and

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 (b) a copy of the schedule of standard dimensions for the time being in force under the orders of the
Ministry of Communications ( Railway wing ) Dacca.
S. R. 199aPermanent-way Inspectors and Asst. P.Way Inspectors shall be conversant with the Working
Time Table and special train notices in regard to the running of trains on their sections.
200. Mate in each gang.Each Inspector of Way or Works shall see that in every gang employed in his
length of line there is a competent Mate.
201. Knowledge of signals and equipment of gang.Each Inspector of Way or Works shall see
(a) that every Mate employed under him has a correct knowledge of hand signals and detonating signals;
and
(b) that every Mate employed in his length of line is supplied with a permanent-way gauge, two sets of flag
signals, two hand signal lamps and 12 detonators, in addition to such other tools or implements as may be
prescribed by special instructions.
S. R. 201aInstead of two hand signal lamps and 12 detonators as required by General Rule 201 four
hand signal lamps and 18 detonators shall be supplied to each gang.
202. Inspection of gauges, signals tools and implements.-(a) Each Inspector of Way or Works shall at least
once in every month inspect the Permanent-Way gauges, flags, signal lamps, detonators, tools and
implements supplied to the gangs under Rule 201 (b) and ascertain whether the above equipment is
complete and in good order.
(b) He shall also see that any defective or missing article is replaced.
S. R. 202aPermanent-way Inspectors shall be held responsible for the correctness of gauges, spirit-
levels, etc.
S. R. 202bMates shall be held responsible that after each day's work all tools are securely locked up.
203. Responsibility of Mates as to signals and safety of line.Each Mate shall see
(a) that the signals supplied to him under Rule 201 (b) are kept in proper order and ready for use;
(b) that the men in his gang each have a correct knowledge of hand signals and detonating signals, and
(c) that his length of line is kept safe for the passage of trains.
204. Trespassing.Each Mate shall endeavour to prevent any trespassing by persons or cattle on his
length of line or within the fences thereof.
205. Fire.If a fire occurs on any railway premises at or near any portion of the railway where Wayman are
employed, they shall endeavour to extinguish it to prevent it from spreading, Except that in the case of fire
on electrical equipment a Wayman shall make no attempt to extinguish the fire but shall report the
occurrence to the nearest Station Master immediately and shall inform any passing train or trolley, unless
special instructions shall have been received directing otherwise. If there be more than one Wayman, the
occurrence shall be reported to the Station Masters on both sides.
Note.See G. R. 169.
206. Work involving danger to trains or traffic.A gang shall not commence or carry on any work which will
involve, danger to trains or to traffic without the previous sanction of the Inspector of Way or Works, or of
some competent railway staff appointed in his behalf by special instructions; and the railway staff who give
such sanction shall himself be present to supervise such work, and shall see that the provisions of Rules
210, 212 and 213 are observed.
Provided that, in cases of emergency when it may be necessary for safety to commence any such work
before the said railway staff can arrive, the Mate may commence work at once and shall himself see that
the provisions of Rule 213 are observed.
207. Work in thick, foggy or tempestuous weather.In thick, foggy or tempestuous weather no rail shall be
displaced, and no other work which is likely to cause obstruction to the passage of trains shall be
performed except in cases of absolute necessity.
208. Blasting.No railway staff employed on the way or on any works shall carry on any blasting
operations on or near the railway except as permitted by special instructions
209. Putting in or removing points or crossings.Except in cases of emergency, no railway servant shall
put in or remove any points or crossings otherwise than as permitted by special instructions.

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 S. R. 209aPermission to put in points.Before putting in any points or crossings, the written permission
of the Divisional Engineer of the Division shall be obtained.
S.R. 209bProcedure in regard to putting in points.(a) Each set of points, on or leading directly on to a
running line shall be provided with a locking apparatus of approved type, the key of which will be kept by
the Permanent-Way Inspector until the points are made over to the Traffic Department.
(b) Should, however, the Signal Department require to work on these points, the key shall be made over by
the Permanent-way Inspector personally to the Signal Inspector or Assistant Signal Inspector of the section
concerned and a receipt obtained. On completion of the work, the Signal Inspector or Assistant Signal
Inspector shall make over the key personally to Permanent-way Inspector obtaining his receipt.
The official keeping the key shall be present when any work on these points necessitating their unlocking is
in progress.
S. R. 209cNo points shall be laid in, unless protected in the manner laid down in G. R. 212.
S. R. 209dWhen points are put in, they shall be kept locked and spiked until they are formally made over
to the Traffic Department except as provided for in S. R. 209b (b) above.
S. R. 209eAlterations to running line.No alteration may be made to a running road [as defined in G. R.
1 (36)] or to any trap or other points protecting a running road without the previous permission of the
Government Inspector, except in cases of emergency.
S. R. 209fTrapping Engineering and Construction sidings.When an engineering siding, or a line under
construction, takes off from any traffic line, the siding or line shall be trapped so that no vehicle or train can
come on to traffic lines, without the permission of the Station Master. The trap shall be locked with a safety
lock (not an ordinary padlock), the trap being locked open in the normal position, and key made over to the
Station Master, his written receipt being obtained. The safety lock is to be obtained from the Divisional
Signal Engineer.
S. R. 209gAt an interlocked station, special care shall be taken that the key locking the trap referred to in
Subsidiary Rule 209d above is key-locked with the remainder of the interlocking when necessary, and at
such a station the Divisional Signal Engineer shall always be asked to do the necessary work.
S. R. 209hSanction necessary before making alterations or additions in traffic yards.Except in cases of
emergency, at no station, whether interlocked or otherwise, is any alteration or addition, or connection,
whether permanent or temporary, to be made to the traffic yard; without the prior approval of the Chief
Operating Superintendent and the Chief Engineer having been obtained to the plan showing the proposed
work.
S. R. 209iWhen in a case of an emergency, an interlocked station has been altered under Subsidiary
Rule 209e and the alteration has in any way nullified the interlocking, the Transportation Department should
at once be informed that the station is no longer to be treated as interlocked. If the alteration refers to a
passenger running road, the Government Inspector shall always be informed.
210. Presence and responsibility of Mate.When repairing, lifting or lowering the line or when performing
any other operation which will make it necessary for a train to proceed cautiously, the Mate shall himself be
present at the spot and shall be responsible that the caution signals prescribed in Rule 213 are shown.
S. R. 210aOn all occasions when the line is broken or under heavy renewal, the Permanent-way
Inspector shall give written notice to the Station Master of the station on each side of the spot where the
line is broken or where the renewal work is in progress, and Station Masters shall issue a caution order
(OPT 80) for each train proceeding in that direction, in one of the following terms, as required by the
circumstances of the case
"Line is broken at mile; be prepared to Stop Dead or Line is under heavy renewal at mile be prepared to
Stop Dead.
When the caution has to be observed for more than one day, notice as above must be issued to Station
Masters on each day caution has to be exercised.
S. R. 210bStation Masters shall direct the attention of the Guards and Drivers of trains to such entries,
and obtain their signatures to similar entries made on the counterfoil of the caution order.
S. R. 210cA copy of all notices necessitating the issue of a caution order, under these circumstances,
must be sent by the Permanent-way Inspector to the DTO/DTS the Transportation Inspector and the
nearest Loco Foreman or Driver-in-Charge on either side.

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 211. Duties of Mate when apprehending danger.If a Mate considers that the line is likely to be rendered
unsafe, or that any train is likely to be endangered, in consequence of any defect in the way or works or of
abnormal rain or floods or any other occurrence, he shall take immediate steps for securing the stability of
the line and the safety of trains, by using the prescribed signals for train to proceed with "Caution" or to
"Stop", as necessity may require ; and shall, as soon as possible, report the circumstances to the nearest
Station Master and the Inspector of Way or Works.
S.R. 211aIn cases of emergency any member of the Engineering Establishment or any other railway staff
may block the line. He shall, as far as possible exhibit the proper danger signals and shall send word to the
nearest Station, Masters at once.

S. R. 211bIf there is no time to put out the proper signal- or if they are not available, the danger spot
should be marked with a red flag, and detonators, placed on the line in accordance with the procedure laid
down in General Rule 72 and Subsidiary Rule thereto.

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 Annex 411

QUARTERLY MAINTENANCE CERTIFICATE

by
Senior Sub-Assistant Engineer (Way) (give HQ/Division)
for the Quarter Ending _______ 20__..

I (give name, designation)..do hereby Certify that the whole of

the permanent way, level crossings, bridges and other associated structures existing on my
section delineated as follows:

(i)

(ii) ..

(iii).

(iv) .

have been repaired as necessary and maintained in safe and responsibly good working order
during the quarter ending _______ 20__..

The following specific points are mentioned*:

(a) (mention briefly any specific issue(s) for attention and assistance needed)
(b) ..

* Strike out if not needed

(Signature with date over printed name)
Designation
(Official seal)

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 CHAPTER V

DUTIES AND RESPONSIBILITIES OF SENIOR SUB-ASSISTANT ENGINEER (WORKS)

501 Main Duties of SSAE(Works)

The Senior Sub-Assistant Engineer (Works) on the sub-division will assist the Assistant Executive Engineer
with the supervision and implementation of works and their maintenance. (The SSAE(Works) was formerly
called Inspector of Works). The duties of the Senior Sub-Assistant Engineer (Works) are detailed in the
various chapters of this Manual, the most essential being:

(i) Inspection and maintenance of service buildings, staff quarters and other structures
approach roads at stations and elsewhere in railway areas; water supply, drainage and
sewerage systems as per the stipulated schedule;

(ii) Inspection of bridge works as assigned, including taking of soundings during the flood
season at notified bridges;

(iii) Execution of all new buildings and other structural works;

(iv) Accounting and periodical verification of stores and tools in his charge;

(v) Afforestation and other horticulture works;

(vi) SSAE(Works) shall ensure proper training of staff under his charge, as prescribed by
the Railway Administration; and

(vii) SSAE(Works) shall attend the site of major train accident, prepare accident sketches
and render help to SSAE(Way), as per instructions of Assistant Executive Engineer.

502 Knowledge of Rules and Regulations

(a) SSAE(Works) should be in possession of books, codes, manuals, General Rules and Standard
Specifications, General Conditions of Contract, and Schedule of Rates as prescribed by the railway
administration.

(b) He shall be well acquainted with the rules, regulations and procedures contained in these books
concerning his work.

(c) He shall ensure that all staff under him are well acquainted with the relevant rules and working methods
and efficiently perform their duties.

503 Inspections

(a) Buildings and structures

(i) The SSAE(Works) shall systematically inspect all buildings and structures in his
charge and record brief details of repairs to be carried out, as prescribed by the railway
administration.

(ii) Petty Repair Books. The SSAE(Works) shall maintain petty repair books at all station
buildings and other important buildings and shall check them during his inspections and
ensure prompt action/repairs.

(b) Bridges. The SSAE(Works) shall inspect bridge foundations and substructures.

(d) Inspection of water supply arrangements

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 (i) Every SSAE(Works) shall have details of total requirement of water, sources of water
and their yield, storage capacity and shortfall, along with complete water supply plans of
staff colonies and station areas in his charge.

(ii) The SSAE(Works) shall also complete history and data of tube-wells in his jurisdiction
and ensure testing of yield of tube-wells and other sources of water, once every year in
co-ordination with Electrical and Bridge Branch staff at the time when the sub-soil water
is at the lowest. According to the seasons i.e. summer or winter etc., water supply timings
and pumping hours should be decided in consultation with the Electrical Department. At
wayside stations, monitoring of pumping hours should be entrusted to the Station Master
for effective control. He shall carry out periodical review to assess the shortfall and plan
for further augmentation. He shall control distribution of water supply at main stations,
while on way-side stations where engineering staff is not posted, this work may be
assigned to pump drivers of the Electrical/Mechanical Department.

(iii) Overhead and underground storage tanks: The SSAE(Works) shall ensure cleaning
of overhead and underground storage tanks. He shall be responsible for the disinfection
of water supply, wherever required.

(e) Inspection of sewerage and drainage system

SSAE(Works) shall periodically inspect sewerage and drainage system and ensure their efficient
performance as prescribed in this Manual.

(f) Use of trolley and trolley-men

SSAE(Works) will trolley over the section once a month. While trolleying he shall, inter alia, inspect the
following:

(i) Encroachment in railway land;

(ii) The condition of service buildings and approach roads at stations, check petty repair
books at stations, and inspect tube wells at stations and gang huts;

(iii) Whether openings of bridges and culverts are cleared of debris, earth and vegetation;

(iv) Condition of masonry of all bridges and steel girders of minor bridges; the masonry of
structures should be free of grass or vegetation;

(v) Condition of banks, roads at level crossings, and swing gates and barriers at level
crossings; and

(vi) assist the SSAE(Way) for removing trees or branches there of, which obstruct the
view of drivers of trains; and also help SSAE(Way) in the setting out of curves with the
use of instruments.

(g) SSAE(Works) should see that the trolley-men are suitably engaged on general works when the trolley is
not in use.

(h) Journal of daily duties

The SSAE(Works) shall enter the works performed daily in the TA journal showing therein his movements
by train, trolley or road-vehicle and submit the same to the Assistant Executive Engineer every month.

504 Execution of Works

(a) The SSAE(Works) shall be personally responsible for the accurate setting out and execution of all works
under his charge according to approved drawings and specifications.

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 (b) He should plan every work, organize labor in an efficient manner and maintain detailed accounts of
materials and tools received and issued. He should exercise frequent checks on the quality and quantum of
work being done in his charge and submit progress reports periodically as prescribed.

(c) Additions and alterations to buildings and structures carried out should be carefully noted and quantities
shown in the Standard Measurement Register amended as necessary with the approval of the Assistant
Executive Engineer/Divisional Engineer.

(d) Sound Work. Neatness and sound work generally go together, and every effort must be made to
complete all work properly, and keep everything tidy. It takes no longer and costs no more to finish off
works properly than to do it in a slipshod manner.

(e) Issue Notes. The attention of SSAE(Works) is drawn to the necessity for the prompt disposal of all
stores Issue Notes and railway material consignment (RMC) notes.

(f) Works Affecting Moving Dimensions: The SSAE(Works) shall refer to the Assistant Executive Engineer
for instructions regarding works likely to affect moving dimensions.

505 Maintenance of Buildings and Structures

(a) SSAE(Works) who is responsible for the maintenance of buildings must make a systematic inspection of
all such buildings once a quarter, and must bring promptly to the notice of the Assistant Executive Engineer
any points needing attention. In carrying out the inspection of staff quarters great tact must be exercised
with the occupants, and no quarters should be entered into without the consent of the occupant. In the case
of any occupant refusing to allow his quarter to be inspected, the matter should be reported to the Assistant
Executive Engineer.

(b) SSAE(Works) will ensure that the repairs of bridge sub-structures are carried out and the inspection
notes from the Bridge Registers are complied with expeditiously.

(c) SSAE(Works) will take special care in the maintenance of level crossing gates.

506 Measurement of Works

(a) SSAE(Works) shall be responsible for the proper measurement of contractual works as per powers
delegated to him by the Railway Administration. He shall maintain a movement register of Measurement
Books and Standard Measurement Registers for works.

(b) SSAE(Works) shall measure, subject to check by Assistant Executive Engineer (to the extent stipulated
by the railway administration), works costing up to Taka 1,00,000 ( Tk One Lac). On specific written orders
of the Assistant Executive Engineer, SSAE(Works) shall record measurements of running bills for works,
the final measurements of which are required to be entered by Assistant Executive Engineer.

(c) In case of all contracted works, the SSAE(Works) should prepare measurement slip of progress of work
from time to time and after completion of work, and together with certificate of quality and quantum of work
as per contract, officially submit to the Assistant Executive Engineer for further action.

507 Imprest of tools and materials

(a) SSAE(Works) shall examine all tools and plant with the artisans once a month and arrange for repair of
or replace the unserviceable or defective ones.

(b) SSAE(Works) shall ensure that the materials and tools as per scales specified for maintenance of
building, water supply and drainage works are available and are adequately distributed according to
requirement. Recoupment of shortages should be effected without delay.

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 508 Knowledge of Standard Specifications, Schedule of Rates, Procurement Guidelines and
Contract Conditions

(a) SSAE(Works) should be thoroughly conversant with the General Conditions of Contract and Standard
Specifications of the Engineering Department of the Bangladesh Railway. He must be well versed with the
Schedule of Rates, and will be personally responsible for billing of wrong rates or any unwarranted extras in
bills.

(b) The SSAE(Works) should be conversant with the procurement guidelines as per the Public
Procurement Rules, 2008 and the standard bidding documents circulated by the Central Procurement
Technical Unit under the Ministry of Planning, Government of Bangladesh, which guidelines are being
followed for all procurement on Bangladesh Railway as mandated by the Government.

509 Incurring Expenditure

Under no circumstances should any expenditure be incurred by SSAE(Works), except under definite order
of the Assistant Executive Engineer or of the Divisional Engineer.

510 Coordination and Dealing with others

(a) The SSAE(Works) should co-operate effectively and work harmoniously with staff of the permanent
way, bridge, signaling, electrical and other departments where they are required to work jointly.

(b) Generally speaking, the SSAE(Works) who deals fairly with his contractors and staff will do better than
one who treats them in a captious and un-business-like manner.

511 Land Boundaries, Encroachments and Unauthorized Structures

(a) SSAE(Works) shall periodically inspect land and land boundaries in his jurisdiction in coordination with
the Estate Department, and furnish necessary certificates to the Assistant Executive Engineer as detailed
in this Manual.

(b) SSAE(Works) should report promptly to the Assistant Executive Engineer when there is reason to
believe that encroachments have been, or are being made, on railway land.

(c) SSAE(Works) must report at once to the Assistant Executive Engineer all cases of unauthorized
structures or additions to existing buildings that may be erected on railway land within their sections (see
Chapter XI of this Manual regarding procedure for reporting and removal of unauthorized occupation of
railway land).

(d) SSAE(Works) shall submit, by the prescribed date every year, a certificate to the Assistant Executive
Engineer with a copy endorsed to the Divisional Engineer for information, in the following form:

I certify that I have inspected the railway land boundaries on my section during the year
ending... ......and that they are in accordance with the land plans. There have been no
encroachments except at the following kilometers that have been reported by me vide
reference given against each. I further certify that missing boundary stones at the
kilometers shown below have been replaced.

No Date ..

SSAE(Works)

512 Accompanying Inspections of Officers

(a) When the SSAE(Works) accompanies higher officers on periodical or special inspection, he shall, in
addition to the Way and Works Manual, Schedule of Rates and the Standard Specification for materials and
works, be in possession of the following documents pertaining to his section:

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 (i) Plans and details of all important works, recently completed, on hand or contemplated;

(ii) Progress report of works; and any other papers and plans which are likely to be
required for discussion;

(iii) Tape (15 meters and 2 meters), and other tools and surveying equipment required
during inspection.

(b) Compliance with instructions of Superior Officers. SSAE(Works) must ensure that orders issued by their
officers are promptly carried out. It adds greatly to the esteem of the SSAE(Works) for his officer to know
that the orders given are being carried out promptly and without reminders.

513 Staff Matters

(a) Leave to khalasis, workmen, workers and other Class IV staff: SSAE(Works) can sanction casual leave
to Class IV staff in accordance with the leave rules in force from time to time.

(b) Medical Examination: SSAE(Works) shall ensure that all staff working under him are sent for medical
examination for fitness for service as laid down by the railway administration for various staff categories.

(c) Promotion to higher grades: The SSAE(Works) should maintain records of staff working under him in
manuscript form, in which he shall enter awards or penalties to each staff as and when such entries are
justified.

514 Establishment Matters

(a) Musters

(i) Each blank muster sheet before issue should be initialed on the top by the Assistant
Executive Engineer. The attendance of artisans, helpers and other staff under him should
be checked by the SSAE(Works).

(ii) The leave availed of by staff should be recorded in the leave register in the leave
account before the musters are sent to the Sub-divisional office.

(b) Witnessing payment to staff

(i) Payment to both permanent and temporary staff will generally be made through pay
clerk. However, in case of cash payments, they will be made by the Pay Clerk in the
presence of SSAE(Works). The SSAE(Works) is responsible for correct identification of
the payee and to satisfy himself that the correct amount is paid.

(ii) The certificate at the foot of the pay sheet should be filled in by the SSAE(Works) as
payment of each batch of workmen is completed. If a person is not present, Not paid
should be immediately written against his name; when subsequently payment is made,
the location (kilometer or place) at which he is paid should be entered and separately
certified as such on the pay sheet.

(iii) If the witnessing official is not available, the Assistant Executive Engineer may
authorize another Subordinate to witness payment to staff on the section.

(c) Rules and Conditions of Railway Service: General conditions of railway service and rules relating to the
conduct and discipline of railway employees are contained in the Railway Establishment Codes, and
Discipline and Appeal Rules. SSAE(Works) should be well acquainted with and meticulously follow the
rules and administrative instructions issued from time to time.

(d) Compliance with Provisions of the Payment of Wages Act, the Workmen's Compensation Act and other
regulations: The SSAE(Works) shall ensure that the rules laid down in the Acts and Regulations, as
modified from time to time, are strictly complied with.

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 (e) Correspondence and Records: The SSAE(Works) shall keep his correspondence up to date and see
that all office records, registers and stores ledgers are maintained properly and posted regularly.

515 Relinquishment of Charge

(a) On relinquishing charge, the SSAE(Works) shall prepare, in triplicate, the specified transfer-of-charge
statement which should briefly contain the following:

(i) Extent of the section;

(ii) Principal works in progress;

(iii) Drinking water supplies which are likely to fail;

(iv) A complete statement of tools and plant and all materials and stores of every
description in stock on the Section, certificate of stores check and correctness of stock;

(v) Establishment matters (service and leave records);

(vii) General notes.

(b) Both the relieved and relieving SSAE(Works) will together visit over the whole section, inspect each
work in progress, check staff, all tools and plant and materials, check petty repair books at stations, check
shed structures and foot over bridges and other structures.

(c) The relieving SSAE(Works) will examine all books pertaining to rules and orders in vogue and all
registers pertaining to the section to see that they are kept up to date and initial them with date.

(d) The transfer-ofcharge statement should be signed by both the relieved and relieving SSAE(Works).
Errors and discrepancies, which are noticed, should be recorded in the statement and the Assistant
Executive Engineer's special attention invited to them. Two copies of the statement should be submitted by
the relieving official to the Assistant Executive Engineer who will forward one copy to the Divisional
Engineer.

Note: Should SSAE(Works) hand over a portion of his charge to another SSAE while still retaining the
balance of his original charge he must hand over to the SSAE receiving the portion of his charge a
complete statement, as required by this paragraph for the portion in question. A copy of this statement will
be sent to the Assistant Executive Engineer.

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 CHAPTER VI

DUTIES OF HEAD MATES, GANG MATE, KEYMAN AND WAYMAN

Section 1: Duties of Head Mate

601 General Responsibilities

Head Mate is normally in-charge of items of works which require a higher level of supervision than can be
exercised by gang mate. The Head Mate will work as per the directions of the SSAE(Way) and carry out
the following specific works:

(a) Attention to bad spots;

(b) Directed track maintenance;

(c) Maintenance of LWR track, subject to having been issued a competency certificate;

(d) Casual renewal of sleepers;

(e) Lubrication of rail joints;

(f) Lorrying out of materials, subject to having been issued a competency certificate; he will be responsible
for ensuring safety for the works being supervised by them;

(g) Assist SSAE(Way)/SAE(Way) during restoration work at the time of train accidents;

(h) Special care of rail-sleeper fastenings;

(i) Assist SSAE(Way) in unloading ballast in the section; and

(j) Carry out track maintenance work as instructed by SSAE(Way).

602 Knowledge of Rules and Signals

Every Head Mate shall have correct knowledge of hand and detonating signals and shall be conversant
with the following rules:

(a) Protection of track in an emergency and during work affecting track.

(b) Method of fixing detonators and its safety range.

(c) Action to be taken when train is noticed to have parted.

(d) Safety first rules.

(e) Action to be taken when sabotage is suspected.

(f) Patrolling in emergencies.

(g) Rules for working of a trolley and lorry, if he is authorized to operate the same.

603 Maintenance of LWR Track

Head Mate shall have the following special duties in LWR sections as per the instructions of his superior
officer in-charge:

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 (a) Personally supervise track maintenance work in accordance with the Manual of Instructions on Long
Welded Rails. For working on LWR track Head Mate should be in possession of valid competency
certificate.

(b) Maintain equipment in good condition, and inform SSAE(Way) about defective equipment requiring
repairs or replacement.

(c) Remain vigilant during hot weather and order patrolling if the rail temperature is likely to reach 20oC
more than the destressing temperature, and report any unusual occurrences on LWR to SSAE(Way).
Introduce cold weather patrolling when instructed by his supervisors. Head Mate shall ensure that hot and
cold weather patrolmen turn out on duty during the specified patrolling period and carry out the patrolling
duties correctly.

(d) Take prompt action to protect the track in case of rail or weld fracture(s) and carry out emergency
repairs to allow restoration of traffic promptly and report to nearest Station Master or SSAE(Way).

(e) Take immediate steps to secure the safety of the trains as per extant regulations if he considers that
track is likely to be rendered unsafe.

(f) During the period of consolidation after maintenance work has been completed, if the temperature
exceeds td+20oC, impose temporary speed restriction and post watchman (where td is the destressing
temperature).

(g) Make up shortage of ballast at vulnerable locations by collecting excess ballast; and report any ballast
deficiency or disturbance of track to SSAE(Way).

(h) Inspect switch expansion joints/buffer rails and LWRs frequently, especially during the hottest part of the
day in summer and report any unusual occurrence to SSAE(Way).

(i) Ensure that men working under him have knowledge of working on LWR track.

(j) Whenever Head Mates are in-charge of gangs or maintenance units they will carry out all the duties and
responsibilities of the gang mate as detailed in the next Section.

Section 2: Duties of Gang Mate, Keyman and Wayman

Note: The duties of Gang Mate, keyman and wayman as outlined in this Section should be read in
conjunction with those given in the General Rules, 1981, Part I, Chapter VII, Rule Nos. 200 211, including
Subsidiary Rules there to, excerpt of which is at Annex 401.

604 Knowledge of Rules and Signals

Every gang mate, keyman and wayman shall have the correct knowledge of hand signals and detonators
and shall be conversant with the following rules:

(a) Protection of the line in a emergency and during work affecting the track.

(b) Method of fixing and safety range of detonators.

(c) Action to be taken when a train is noticed to have parted.

(d) Safety First rules.

(e) Action to be taken where sabotage is suspected, and patrolling in emergencies.

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 605 Safety of the Line

(a) Every gang mate and keyman shall see that the track in his gang beat is kept safe for the passage of
trains; locations needing urgent attention shall be attended to without waiting for orders from the
SSAE(Way).

(b) Every gang mate and keyman shall see that the hand signals supplied are kept in good order and ready
for use. The gang mate and keyman shall ensure that every wayman in his gang has a correct knowledge
of all signals. Gang Mate is the trainer of waymen for proper work procedures and proper use of signals.

(c) Action when line is unsafe or event of accident

(i) If a gang mate or keyman considers that the line is likely to be rendered unsafe or that
any train is likely to be endangered in consequence of any defect in the permanent way
or works or abnormal rain or flood or any other occurrence, he shall take immediate steps
to secure the safety of trains by using the prescribed signals to "Proceed with Caution" or
to "Stop" as necessity may require, and shall as soon as possible report the
circumstances to the nearest Station Master and SSAE(Way).

(ii) In the event of an accident, the gang mate, keyman and waymen should look out for
broken fittings of wagons and track components and see that these are not disturbed until
they have been seen and recorded by a responsible official.

(d) Commencing work affecting safety of trains: No work which may involve danger to trains should be
undertaken by gang mate except under the personal supervision of the SSAE(Way) or SAE(Way) or a
competent railway official authorized by special instructions unless it is an emergency where the
requirements of safety warrant the commencement of the work. In such cases the gang mate shall ensure
that temporary engineering caution indicators are exhibited at specified distances according to rules and
flagmen are posted with necessary equipment to man them before commencing the work.

(e) Preventing Trespass: Every gang mate and keyman shall endeavor to prevent trespass in railway limits
by persons or cattle on his length of' line and report any attempts at encroachment or unauthorized
structures when noticed.

(f) Preventing theft of permanent way fittings: Gang mate and keyman along with the waymen, should make
all efforts to prevent theft of permanent way fittings and report any apprehension of theft to the SSAE(Way).

(g) Patrolling during abnormal rainfall. During abnormal rainfall the gang mate should organize patrolling on
the gang beat irrespective of whether patrolmen are on duty. In the event of damage being detected action
should be taken for safety of traffic by protecting the line as per prescribed rules.

(h) Provide assistance to operating staff for placing fog signals

(i) The gang mate, keyman and waymen should assist the drivers and guards of trains,
when called upon to do so, for placing of detonators on track in the event of an accident
between stations.

(ii) On requisition by Station Master, the gang mate of a yard gang may depute, if
available, two waymen for placing of detonators, during time of poor visibility, in the rear
of approach signals of the station.

606 Maintenance of Track

(a) Equipment at site of work

Every gang mate shall ensure that the following tools and equipment are available at the site of work:

(i) Gauge, straight edge and spirit level, square, cant board, hemp cord, yard
stick, keying and/or spiking hammer, fish bolt spanner, sets of hand signal flags, 12

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 detonators and marking chalk.

(ii) Sufficient number of shovels (or phowrahs) beaters, crow-bars, ballast forks or
rakes and mortar pans or baskets.

(iii) The gang mate shall keep in his charge in the tool box other tools and equipment as
may be prescribed.

(b) Muster sheet and gang charts/diary books

(i) The muster sheet and gang chart and diary books shall be in the possession of each
gang mate.

(ii) The muster sheet should normally be marked by the gang mate, checked and initialed
by the SSAE(Way) or SAE(Way).

(iii) The gang mate shall see that the prescribed system of track maintenance is adhered
to and the tasks allotted according to verbal instruction or entries made in his work order
/book and explained to him are efficiently carried out. If capable of entering details of
work done in his gang chart/work order book, the gang mate should do so.

(c) Observance of sleeper-packing during passage of trains

During the passage of the first and last trains in working hours the gang mate and his men should stand on
the cess, each about one rail length apart and observe the effect on the sleepers. Loose sleepers should
then be marked and adequately packed. On double line, the gangs shall invariably stand on the cess side
and not between tracks.

(d) Precautions at work when view is obstructed

(i) On double lines on curves, the view is temporarily obstructed due to a train passing
over a track other than the track on which the waymen are working; it is worsened when
trains are crossing each other. The noise of a train passing over one track prevents
hearing the noise or whistle of another approaching the work site. In such situations
adequate precautions for the safety of waymen must be taken.

(ii) When working at a place from which an approaching train cannot be seen, a wayman
with hand signals should be sent out by the gang mate at least 400 meters away (on both
broad gauge and meter gauge), in the direction of approaching trains on a double line
and in the direction the view is obstructed (and both directions, if view is obstructed on
both sides), on a single line. It will be the duty of such flagman to warn the gang mate by
means of signals when a train is approaching. The gang mate will be responsible for
warning the gang in good time to enable them to get clear of the track. Where visibility is
less than 400 meters, two or more flagmen may need to be positioned so that the
warning signal of the lead flagman may be repeated by intermediate flagman to the gang
mate.

(iii) It may be deemed expedient, as an additional precaution to issue portable whistle

boards to the gang mates who should fix them at least 400 meters from the work-site in
the direction the view is obstructed to less than this distance.

(e) Tidiness of section

The gang mate shall see that the whole of his gang length is kept neat and tidy and that all loose gang
materials are collected and brought to stations, gang quarters or gate lodges.

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 (f) Safe custody of tools

(i) The gang mate shall be responsible for the safe custody of tools used by him, the
keyman and waymen.

(ii) He should see that waymen on work remove their tools clear of the track on the
approach of a train.

(iii) Before they break for mid-day meal the gang mate should see that the tools are kept
away from track.

(iv) After the day's work the gang mate should secure the tools in the tool box. In no case
should waymen be permitted to take tools home.

(g) Weekly inspection of gang length by gang mate

The gang mate shall inspect the whole gang length once a week, on which day the gang mate will carry out
the keyman's work and duties and the keyman will remain in-charge of the gang. On sections where the
gangs have longer beats say 10 kms, the gang mate will cover 5 kms each week, therefore the periodicity
of covering each 5 km length will be once in a fortnight.

(h) Relief arrangements for staff

The gang mate shall arrange immediate relief for keymen, gateman, patrolmen and watchmen when due to
unforeseen circumstances they are unable to perform their duties.

(i) Maintenance of LWR

For the maintenance of LWR the gang mate should be qualified and possess a competency certificate to
perform the various functions for maintenance and protection of LWR track, as detailed in the Manual of
Instructions on Long Welded Rails.

607 Selection and Training of Keyman

The selection keymen from amongst wayman is to be considered as a step in their training as gang mate.
The selection should be based on the waymans intelligence, knowledge of work and capacity to manage
the work of a gang, and not merely on the length of his service.

608 Keyman's Daily Inspection and Roster of duty hours

(a) The keyman shall inspect on foot his entire beat once a day, both the tracks and bridges, and return
along the opposite rail to that taken on his outward foot inspection in case of single line. On double line,
keyman will carry out one round of inspection in morning hours by going along, up line and then returning
along down line or vice-versa.

(b) On the days of gang holidays and rest, the keyman shall perform the usual duties and get one day's rest
in the week as per the roster of duties in force. On rest days or during absence or leave or sickness, a
senior and intelligent wayman should be deputed in place of the regular keyman.

(c) The roster of duty hours of keyman for winter months should be so adjusted as to ensure one round of
track inspection in early morning hours to enable detection of any rail or weld fractures that might have
occurred during the night or early morning. The Divisional Engineer shall decide and notify the timings of
such inspection for each section.

609 Daily Work of Keyman

(a) While walking over his length, he should look for defects, such as loose fish bolts, SEJ, fittings in
switches and crossings, fittings on girder bridges and open top culverts, broken or burnt sleepers, and

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 broken plates and attend to these as necessary. If the keyman finds that fittings are working loose
consistently even after repeated attention, he should report the matter to the gang mate, head mate,
SAE(Way) and SSAE(Way). If the defects are serious, he should at once inform the gang mate while
protecting the line, if necessary, according to rules.

(b) The keyman shall keep a special watch on the rails and welds marked for observation after ultrasonic
testing, as may be directed by higher authorities.

(c) If he keyman should notice any condition of danger, such as broken rail, broken weld or wash-away of
ballast or theft of fittings in large numbers endangering safety, he shall at once protect the line as per rules,
take such action as is possible and report the matter to the gang mate, the nearest Station Master and
SSAE(Way).

(d) At unmanned level crossings, the keyman shall maintain the flange-ways between the check and the
running rails clear of obstructions and dirt.

(e) In track other than with elastic fastenings, the keyman in addition to his normal round of the whole beat
and inspection and tightening of loose fittings, should systematically attend to 100 meters on one line
thoroughly on every day. This thorough attention should consist of tightening of each bolt and fittings in 100
meters length of track of the gang beat during that particular day. Missing keys and other missing fittings
will be recouped by him. The keyman will also ensure correct driving of fittings in this stretch.

(f) Where the beat of keyman consists of pre-stressed concrete sleepers, the keyman shall in addition to his
normal inspection and tightening of fittings, also carry out in a systematic manner from one end, greasing of
the elastic rail clips and eyes of inserts at the rate of 20 sleepers per day. In LWR track the removal of
elastic rail clips and greasing shall be done as per the procedure given in the Manual of Instructions on
Long Welded Rails. In particular the stipulated precautions for the safety of LWR track must be taken.

(g) Where the beat of keyman consists of track with pre-stressed concrete sleepers as well as other types
of sleepers, SSAE(Way) should make roster of keyman on monthly basis for carrying out the work
mentioned in paragraphs (e) and (f) above in proportion to the type of track structure on the beat,.

(h) Keyman with the assistance of one wayman will also carry out rail end examination, lubrication of fish-
plated joints as per direction of SSAE(Way)/SAE(Way/Head Mate.

(i) After completing inspection of the gang length the keyman should assist the gang mate on the day's
work being done. The keyman will remain in charge of the gang in absence of the gang mate once a week.
On that day, the gang mate is required to carry out the work and duties of keyman.

(j) The keyman shall promptly report to gang mate/SAE(Way)/SSAE(WAY) any encroachment or
unauthorized structures on railway land, as and when they take place in his beat.

(k) When materials, such as dynamo-belts, engine parts and personal articles of passengers, are found on
line, the keyman should collect these and arrange for handing them over to the nearest Station Master.

610 Keyman's Book

(a) Printed keyman's book with machine numbered pages should be supplied to every keyman (see pro
forma at Annex 610).

(b) The keyman shall maintain the book up to date, recording all special work done, missing fittings and
their recoupment with location and date.

(c) SSAE(Way)/SAE(WAY) should make a date-wise schedule and enclose with the Keyman's book the
kilometer numbers that the keyman has to attend on each day of the month to complete the tasks required
to be done. During inspections the SSAE(Way) and Assistant Executive Engineer should check to ensure
that such kilometers have actually been thoroughly attended to, and initial against the entries.

(d) Special locations to be watched by the keyman should be entered in the book.

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 (e) The special fittings like joggled fish-plates and other materials provided in the section which are vital for
safety and for restoration of traffic should also be mentioned in the keymans book

611 Special Duties of Keyman on LWR/CWR Track

(a) Keyman trained in laying and maintenance of LWR/CWR on concrete sleepers with elastic fastenings
and possessing valid competency certificates issued by Railway Training Academy and/or other entities
notified by the Chief Engineer should only be posted on LWR/CWR section.

(b) The keyman shall perform the following special duties on LWR track:

(i) Carry out fortnightly, oiling and greasing of switch expansion joint, care of buffer rails,
checking and re-tightening of fastenings at switch expansion joint and other sleepers.

(ii) Carry out in a systematic manner from one end, greasing of the elastic rail clips and
eyes of inserts at the rate of 20 sleepers per day In LWR track the removal of elastic rail
clips and greasing shall be done as per the procedure given in the Manual of Instructions
on Long Welded Rails. In particular the stipulated precautions for the safety of LWR track
must be taken. The greasing must cover the entire beat once a year. If necessary, the
keyman will take the assistance of waymen from the gang to complete the greasing
during the year.

(iii) Replace missing fastenings not requiring lifting or slewing of track and tighten loose
fittings.

(iv) Ensure that all creep anchors butt against the sleepers. In case of large scale
displacement of anchors report shall be made to gang mate/Head
Mate/SAE(Way)/SSAE(Way).

(v) Keep watch of unusual behavior of LWR. On noticing any buckling tendency or
damage to track, keyman shall take action to protect track and report the observations to
nearest Station Master and SSAE(Way)/SAE(Way).

(vi) Keep sharp look out on winter mornings for any rail fractures. On noticing a rail
fracture, the keyman shall take prompt action to protect track and carry out emergency
repairs to permit the restoration of traffic promptly and report to nearest Station Master or
SSAE(Way).

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 Annex 610

Keymans Book

Initials &
Remarks
Date
Work done of
& Km
SSAE/SAE
with date

Note: Pages should be machine numbered

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 CHAPTER VII

BRIDGE BRANCH AND ESTATE DEPARTMENT

Section 1: Bridge Branch

Note: This Section should be read in conjunction with the Bangladesh Railway Bridge Manual.

701 Organization of Bridge Branch

(a) The Chief Engineer, along with his designated staff, is responsible for the inspection and maintenance
of all bridges on the Bangladesh Railway network. Reporting to him on the bridges is the Additional Chief
Engineer/Bridge under whom all officers and staff in the Bridge Branch are placed. Only for the purpose of
executing substructure works on bridges, the Divisional Engineer reports to the Additional Chief Engineer
(Bridge).

(b) The Bridge Branch is responsible for the major activities related to the superstructure. Additional Chief
Engineer (Bridge), as head of the Bridge Branch, oversees all bridge activities in the Zone. He reports to
the Chief Engineer on all bridge matters. Bridge Branch personnel, as well as Divisional Engineers
for the purpose of carrying out maintenance and repair of bridge substructure, report to Additional
Chief Engineer (Bridge).

(c) Safety Considerations. All Bangladesh Railway personnel in the line of inspection of track and
bridges have a responsibility to ensure that activities undertaken are conducted with concern for the
safety of workers and the public. Bridge rehabilitation and maintenance activities are not
routine daily operations and, therefore, need special emphasis on the part of staff responsible for their
inspection and maintenance.

702 Functions of the Bridge Branch

The following are the functions of the Bridge Branch:

(a) Bridge Branch is responsible for maintenance of all overhead structures, platform sheds, overhead steel
water tanks, foot over bridges and all other steel structures.

(b) Preparation of designs and estimates for important steel structure and all girders of bridges.

(c) Inspections:

(i) Inspection, investigation of strength and testing of girder bridges on a regular program
basis to cover the entire section in a period of three years and maintenance of record for
all girder bridges on the Railway, incorporating information about their strength. All the
bridges, which are not over stressed, will be inspected in detail once in every three years,
while those bridges which are over stressed will be inspected at least once every year,
including providing frequent special attention there to.

(ii) Inspection and investigation of strength of platform shed and foot-over bridges once in
three years.

(d) Preparation of drawings including strengthening and improving bridges, on program basis.

(e) Strengthening of all under-strength girder bridges, dismantling and erection of girder bridges of spans
18.3 meter and longer and important steel structures such as platform sheds and foot-over bridges.

(f) As a policy repairs to bridges shall not be carried out in a haphazard manner. Whenever any work in
connection with remedial measures (or girders is undertaken, the intention will be to renovate the bridges
as a whole by provision of stepped bearing bed plates with location strips, changing of bed stones
rebuilding of masonry up to 0.76 meter below the bed stones. Such works will be carried out on a program

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 basis and shall be completed on one section before they are started on another section. Close co-operation
shall be maintained with the Divisional Engineers in the preparation of programs for such works.

(g) Carry out rivet testing of all major bridges once a year.

(h) In case of new bridges the masonry work of piers and abutments will normally be done by the
concerned Divisional Engineer.

(i) Painting of triangulated girder spans 30.5 meter (100 feet) and longer on a regular program basis.

(j) Oiling and greasing of flat bearings of girder spans of 18.3 meter (60 feet) and longer and roller bearings
of all bridges.

(k) Assisting open line engineers in restoration of through communication during floods when called upon to
do so.

(l) Carrying out miscellaneous works as repairs to water tanks and their staging, erection of wireless masts
and towers on requisition by other departments.

(m) Carrying out overhauling of motor trolleys on a program basis, and carrying out repairs as and when
the motor trolley is sent to the bridge workshop.

Notes: (1) Divisional Engineer is responsible for ensuring that every bridge is in good and safe condition for
the envisaged traffic. To this end the Assistant Executive Engineer will carry out systematic inspection and
maintenance of every bridge, and the Divisional Engineer shall inspect such problem bridges as are
referred to him by the Assistant Executive Engineer. The responsibility of detecting and remedying defects
or getting them remedied is that of the Divisional Engineer. The Divisional Engineer is responsible for
reporting serious defects to the Bridge Branch and for imposing necessary speed restrictions until either the
defects have been removed or the Bridge Branch has taken over the bridge for necessary repair work, as
may be jointly agreed between the Divisional Engineer and the Bridge Engineer.

(2) Bridges are classified as important - span of 30.5 meters or more, major bridges - span of more than 10
meters or multiple smaller spans exceeding 20 meters in total length, and minor bridges - up to 10 meters
span or multiples of smaller spans not exceeding 20 meters in total length.

703 Main Duties and Responsibilities of Bridge Engineer

(a) Principal Functions

(i) The Bridge Engineer serves as the principal technical staff officer to the Additional
Chief Engineer/Bridge. His main duties include those at the headquarters and in the field
as summarized below.

(ii) The Bridge Engineer will conduct in-depth studies related to bridge matters, structural
design and analysis, preparing remedial working plans, designs of sub-structure and
super-substructure of bridges.

(b) Inspections

(i) The Bridge Engineer should frequently inspect the works carried out by Assistant
Bridge Engineers to ensure that Works are carried out expeditiously and economically.

(ii) He will carry out annual inspection of steelwork of all bridges as mandated by the
Chief Engineer. This will necessarily cover all important bridges.

(iii) He is responsible for in-depth inspection, investigation and report on all girder work in
the line every 7 (seven) years and for bringing defects, if any, to the notice of the Chief
Engineer.

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 (c) He is responsible for strengthening of all under-strength girders, erection of new and dismantling of old
girders of spans 18.3 meters (60 feet) and over. Alterations to tops of piers and abutments and casting of
bed stone in such cases will also be carried out by the Bridge Engineer. He will apply to the Government
Inspector of Bangladesh Railway for sanction for carrying out such works. He will also prepare the
necessary speed restriction statements for his works and forward these to the Divisional Engineer
concerned. Speed restrictions in such cases will be imposed and removed at site by the Bridge Branch
staff. He will be responsible for supervision of field work, mobilization of construction staff, machinery and
materials.

(d) Specifications and Cost Estimates

(i) The Bridge Engineer should be well versed with the Standard Specifications, Schedule
of Rates, and contractors rates and analysis for various items of work.

(ii) He is responsible for preparing cost estimates (including cost estimates for field
activities), quantities of materials, cost reviews, preparation of construction specifications,
and tender documents.

(e) Bridge Workshops

(i) The Bridge Engineer is responsible for efficient and economic running of Bridge
Workshops under his charge.

(ii) The Bridge Engineer is responsible for the design and fabrication of all girders made
in the railway bridge workshop.

(iii) The Bridge Engineer is responsible for completion of all works under his charge
economically and efficiently.

(f) Testing of girders and safety certificates

(i) The Bridge Engineer is responsible for testing all girders, erected by his staff and also
those erected by Divisional Engineers when required to do so. The Safety Certificates for
opening works will be issued by the Divisional Engineer or Bridge Engineer as directed
by the Government Inspector of Bangladesh Railway.

(ii) Obtain approval of the Government Inspector of Bangladesh Railway to carry out
repair works on bridges; issue and/or obtain safety certificates for opening of
repaired bridges to traffic, including providing test cards, stress sheets, and
certificates of strength as required by the Government Inspector of
Bangladesh Railway.

(iii) The Bridge Engineer will undertake and be responsible for material testing,
structural load tests and materials specifications.

(g) Tools and Plant: The Bridge Engineer is responsible for the proper upkeep and, maintenance; of all
tools and plants under his charge specially those reserved for use during floods and emergencies, and will
submit the necessary certificate on the prescribed pro forma detailed in Chapter XXVII: Breaches and
Floods.

(h) Stores: The Bridge Engineer should periodically inspect store depots so that he may be acquainted with
stocks, especially those of second hand material and be able to use such material economically.

(i) Schedule of Powers: The Bridge Engineer has the same powers as notified by the railway administration
for the Divisional Engineer.

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 704 Estimates and Control over expenditure

(a) In case of works which are carried out on a program basis like renewal and strengthening of girders, the
estimates will be prepared by the Bridge Engineer. Necessary provision will be made by him in the Budget
and sanction to the estimates will also be obtained by him from the competent authority. In all other cases,
it will be the duty of the Divisional Engineer concerned to call for a sub estimate from the Bridge Engineer
for the portion of work to be done by the Bridge Branch, and incorporate this sub-estimate in the main
estimate, arrange funds and obtain sanction to the estimate.

(b) After an estimate has been sanctioned, the control over expenditure over the portion of the work to be
done by the Bridge branch will be exercised by the Bridge Engineer. He will process the necessary
temporary labor requisitions and store requisitions. Each work will be entered in the works register
maintained by the Bridge Engineer as required under paragraph 1764-E. Bridge Engineer will give close
attention to the cost of each work as it proceeds and compare the expenditure with the estimated cost. In
cases where the estimated cost is likely to be exceeded by the limit set forth by the railway administration,
a revised estimate will be submitted by him in time. Reconciliation of works register maintained in the
Bridge Branch with the registers of the Accounts Branch will be carried out monthly.

(c) Action during emergencies

(i) During emergencies, the procurement of goods and services by direct contracts may
be resorted to in accordance with Rules 69 to 77 of the Public Procurement Rules 2008
(PPR 2008), provided that the estimated value of such procurement shall not exceed the
threshold separately specified for revenue and development budget in Schedule II of the
aforesaid rules.

(ii) The preparation and costing of variation order or extra work order under contracts in
item (i) above shall be regulated in accordance with Rules 78 to 80 of PPR 2008 with the
threshold amounts/values specified in Schedule II there to.

(iii) Force Account may be used for hiring of direct labor for departmental needs in
accordance with Rule 82 of PPR 2008, and in the value and annual aggregate amounts
specified in Schedule II there to. Materials, tools and rental of additional equipment
required to perform departmental works under Force Account may be procured using
other procurement methods such as request for quotation or direct contracting under
Rule 76 of PPR 2008.

(d) In preparation of completion reports, proper reflection should be there in respect of actual work done.
Bridge Engineer will, however intimate the Divisional Engineers the details of expenditure incurred by the
Bridge Branch, in cases where the completion report is to be prepared by the Divisional Engineer.

705 Knowledge of Rules and Regulations

(a) SSAE(Bridge) shall have in his possession copies of the following codes and manuals with all up to date
correction slips:

(i) Bangladesh Railway Way and Works Manual,

(ii) General and Subsidiary Rules,

(iii) Bangladesh Railway Code for the Engineering Department,

(iv) Schedule of Dimensions,

(v) Circulars issued by authorities from time to time,

(vi) Current Working Time Table.

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 (b) SSAE(Bridge) shall be well acquainted with the rules, regulations and procedures concerning his work
and duties as enjoined in the above codes and manuals. He shall keep himself in touch with the orders and
circulars issued by higher authorities from time to time and efficiently act upon them.

(c) He shall ensure that all staff working under him are well acquainted with the relevant rules and working
methods and efficiently perform their duties. They should be examined periodically as specified, on
appointment, and on promotion.

706 Essential duties of SSAE(Bridge)

(a) Inspection

(i) Detailed periodical inspection of stee1 work of all girder spans, foot and road over
bridges. He will carry out detailed technical inspection of all bridges as assigned by the
Bridge Engineer. SSAE(Bridge) will be required to do deflection tests, use stress
recorders, deflectometers and make neat and accurate sketches of girders and other
steel structures, and write clear and concise reports of his inspections.

(ii) Inspection of superstructure and bearings of all welded, reinforced cement concrete,
pre-stressed concrete, and composite girders within one year of installation, and
thereafter once in five years on planned basis..

(iii) Inspection of girders kept under observation, once a year or at intervals specified by
the Chief Engineer.

(iv) Record of Inspections. The details of every inspection will be recorded by the
SSAE(Bridge) in the register maintained for the purpose.

(b) Journal of Daily duties: The SSAE(Bridge) shall enter the work performed daily in the TA Journal form
showing therein his movements by train or trolley with time of departure and arrival and submit the same to
the Assistant Bridge Engineer.

(c) SSAE(Bridge) will assist Assistant Bridge Engineer in the preparation of schemes of strengthening and
renewal of girders and other bridge works.

Note: For duties and responsibilities of Assistant Bridge Engineer, reference should be made to
Bangladesh Railway Bridge Inspection and Maintenance Manual.

(d) The SSAE(Bridge) will be responsible for erection of steel girders of span 12.2 meters and longer,
workshop structures and flood lighting towers, and other steel structures and pre-stressed concrete girders
as specified by Chief Engineer.

(e) Providing temporary arrangements in connection with rebuilding of bridges.

(f) The SSAE(Bridge) will be responsible for the accounting and periodical verification of stores, tools and
plants in his charge.

(g) The SSAE(Bridge) will carry out all works in connection with water supply schemes as detailed in this
Manual.

(h) The SSAE(Bridge) will be responsible for economic use of all stores and correct accountable thereof;
accumulation of stores not required should be avoided.

707 Execution of works

(a) Working under traffic

The SSAE(Bridge) will ensure the following while working under traffic:

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 (i) Take every precaution that works under traffic such as repairs and renewals of girders
are carried out safely and in accordance with the rules for protection of the line.

(ii) Before starting any work, ensure that all necessary materials and tools are in his
possession.

(iii) Make careful inspection of all temporary staging provided and ensure that they are
safe for the intended purpose.

(iv) That engineering signals are exhibited at specified distances and flagmen are posted
with necessary equipment according to rules.

(b) Works affecting moving dimensions: The SSAE(Bridge) shall refer any work likely to affect track or
moving dimensions to the Assistant Bridge Engineer and Assistant Executive Engineer for instructions.

(c) Advance notice of work: The SSAE(Bridge) shall send in advance a program of his work during the
ensuing week to all the officers concerned.

(d) Special duties: The SSAE(Bridge) shall carry out as and when required, such works as measurement of
stress under load, verification of impact and oscillation effects and preparation of sketches for girders and
other classes of steel work.

(e) Equipment: SSAE(Bridge) shall ensure that equipment, such as compressors, pneumatic tools, derricks
and jacks, are used carefully and maintained in efficient working order. If any repairs to equipment are
required these should be arranged expeditiously. Returns of tools and plant in his charge should be
submitted on the prescribed dates.

(f) Efficient Use of Labor

(i) As bridge works are at considerable distances apart and the jurisdictions of
SSAE(Bridge) are extensive, works should be properly planned and everything possible
should be done to avoid wastage of labor. SSAE(Bridge) must pay particular attention to
the quality of work and out-turn of labor whenever they inspect works.

(ii) Temporary labor: Unless authorized to do so by written instructions, SSAE(Bridge)

should not employ any labor without obtaining sanction to a proper Temporary Labor
Requisition, and issue of a Muster Sheet from the office of Bridge Engineer/Assistant
Bridge Engineer. Each blank Muster sheet, before issue, would be initialed on the top by
Assistant Bridge Engineer or Bridge Engineer. The attendance of temporary staff shall be
checked by the SSAE(Bridge) every time he is at the site of work according to such
instructions as may be issued by the administration from time to time. Medical
examination of labor should be arranged in time in accordance with the rules in force.

(iii) Payment to both permanent and temporary staff on the Section will be made in the
presence of SSAE(Bridge) who is responsible for correct identification of the payee and
satisfy himself that the correct amount is paid.

708 Safety of line and Working Staff

(a) The SSAE(Bridge) shall ensure that staff employed under them has a correct knowledge of rules in
which they should be examined periodically and on appointment, promotion or transfer.

(b) SSAE(Bridge) must see that the SSAE(Way) concerned is duly notified of any work which affects the
running lines so that he can be present or send his representative when the work is taken in hand. No such
works should be started without proper authority from the Assistant Bridge Engineer.

(c) SSAE(Bridge) should exercise utmost care in providing temporary arrangements ensuring that they are
safe. Temporary arrangements must conform, strictly to drawings supplied to the SSAE(Bridge).

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 709 Provide Assistance during Emergency

On receipt of intimation of the occurrence of an accident (including breaches) affecting any part of the
bridge or approaches or restricting free passage of trains, the SSAE(Bridge) should proceed to site by the
quickest available means. On the way he should collect information regarding the damage, the men and
material requirement at site for restoration and arrange for their movement and seek instructions regarding
the restoration form the Assistant Executive Engineer.

710 Co-operation with Way and Works staff

The SSAE(Bridge) should co-operate effectively with the way and works staff, where they are required to
work jointly.

711 Accompanying on Inspections of Higher officials

When the SSAE(Bridge) accompanies higher officials on periodic/special inspection, in addition to the
codes and manuals mentioned above, he should have with him the following registers and documents
pertaining to his section:

(a) Inspection registers for steel work for bridges;

(b) Rivet testing register;

(c) Weld test register;

(d) Reinforced cement concrete, pre-stressed concrete bridge and composite girder, and bridge inspection
register;

(e) Annual inspection register for overstressed girders;

(f) Up to date plans and files of bridge rehabilitation or re-girdering works in progress and which are being
inspected.

712 Relinquishment of charge

(a) On relinquishment charge of Section, the SSAE(Bridge) shall prepare in duplicate, specified 'transfer-of-
charge statement, which will briefly contain the following:

(i) Extent of charge;

(ii) Principal works in progress, showing position of works and any special features to
which particular attention is required;

(iii) Certificate of stores checked and correctness of stock.

(b) The relieving Inspector will examine all books and registers to see that they are kept up-to-date and
initial them with date.

(c) The transfer of charge statement should be signed by both the relieved and relieving SSAE(Bridge) and
forwarded to Assistant Bridge Engineer.

713 Duties of SSAE(Workshop)

SSAE(Workshop) is assigned to the Bridge Workshop. His duties include the following:

(a) SSAE(Workshop) will assist the Assistant Bridge Engineer (Shop) in the economic and efficient
operation of the Bridge Workshop;

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 (b) SSAE(Workshop) will be responsible for the productivity and quality control of work carried out in the
workshop;

(c) He will ensure that all tools and plants (including boring rigs placed under his charge) are properly
maintained;

(d) SSAE(Workshop) is responsible for observing all rules and regulations applicable to the manufacturing
unit, and for maintaining discipline among staff;

(e) He will promptly supply tools and plant required for bridge works, and arrange necessary repairs in the
field, if required.

Section 2: Functions of Tube-well Branch under Bridge Engineer

714 Sinking of Tube-wells

(a) Sinking of tube-wells including experimental tube-wells of diameter greater than 38 mm, which require
special equipment will be carried out by the Tube-well Branch under the Bridge Engineer. After completion
of work, Bridge Engineer will hand over the tube-well to open line engineers for care and custody. In future
only two sizes of tube-wells i.e., 152 mm diameter and 254 mm diameter will be sunk as practicable. This
should meet the normal requirements.

(b) The tube-well branch will also provide assistance in cases of tube-well sinking other than those
specified above if difficulties are encountered.

715 Proposals and Estimates of New Tube-Wells

(a) Proposals and estimates involving sinking of new tube-wells submitted by Divisional Engineer for
augmentation of water supply will be investigated and dealt with in Bridge Branch. After administrative
approval of the competent authority has been obtained, the sub-estimates for tube-wells and storage tanks
will be sent by the Bridge Engineer to the Divisional Engineer for incorporation in the main estimate. After
the sanction to the estimates has been arranged by Divisional Engineer the sub-estimates on which work is
to be done by Bridge Branch will be operated upon by the Bridge Engineer.

(b) In cases where proposals for new tube-wells are initiated by Bridge Branch, Bridge Engineer will ask the
Divisional Engineer to arrange necessary funds after such proposals have been approved by the
competent authority.

716 Repair and Overhauling of Tube-wells

Cases of repairs and overhauling of tube-wells of more than 38 mm diameter will be referred to Bridge
Engineer by Divisional Engineer. Bridge Engineer will supply the necessary estimate to the Divisional
Engineer who will be responsible for arranging funds and obtaining sanction to the estimates.

Section 3: Estate Department

717 Functions of Estate Department

The Estate Department under the Chief Estate Officer is responsible for the management and
administration of railway land on the railway zone. The Chief Estate Officer reports to the General Manager.
The Chief Estate officer is assisted by Estate Officer at headquarters and Divisional Estate Officer in each
division.

718 Duties and Responsibilities of Chief Estate Officer

(a) The Chief Estate Officer, as the head of the Estate Department in the Zone, is assigned with the task to
manage railway land on commercial lines, and to develop the resources of and put to profitable use, any
areas in the railways occupation which, though not eligible for disposal are lying idle and can be put to
profitable use.

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 (b) The Chief Estate Officer has the following functions:

(i) To keep and maintain up to date records of all railway land;

(ii) To formulate policy and implementation procedures for the management of railway
land including commercial licensing and action against unauthorized occupation in
accordance with the policies of the Government (see Note below);

(iii) To lease out surplus railway land/plots for commercial, agriculture and other purposes
as per the policy and rules of the railway administration for management of railway land,
as updated from time to time (see Chapter XI of this Manual);

(iv) To conduct survey of railway land proposed to be leased out for commercial and
agriculture, fisheries, nurseries, plantation and other purposes as per the policy and rules
of the railway administration for management of railway land, as updated from time to
time;

(v) To determine the rent of land/plot that has been leased out, and to arrange collection
of rent and to keep proper maintenance of record thereof;

(vi) To ensure that expeditious action is taken against unauthorized occupants and
encroachers of railway land and railway quarters/houses, and to arrange for their eviction
under the law;

(vii) To acquire land to the extent required for use of the railway;

(viii) Any other related matter assigned to him by the General Manager;

(ix) The Chief Estate officer will exercise the power of Deputy Commissioner of a district
under the Government and Local Authority Lands & Buildings (Recovery & Possession)
Ordinance, 1970 ( Ordinance XXIV of 1970), in respect of recovery of possession of
unauthorized occupied railway lands and buildings (see Chapter XI of this Manual).

719 Duties and Responsibilities of Divisional Estate Officer

(a) He is responsible to the Divisional Railway Manager for smooth functioning of the Estate Branch at the
Divisional level.

(b) He will be responsible to execute the policies and instructions issued by Chief Estate Officer.

(c) The Divisional Estate officer is responsible for all records relating to acquisition of land for the railway on
the Zone. These records will be kept neatly bound, and one original copy of the same record is to be
provided to the Chief Estate Officer.

(d) The Divisional Estate Officer will prepare up to date records of land, which are to be bound in book
form, and one copy thereof provided each to Director General, General Manager, Chief Estate officer and
the Ministry of Communications.

(e) The Divisional Estate Officer will keep complete records of all railway land under occupation, legally or
illegally, by any government or private organization or person. These records will be kept in separate
registers.

(f) The Divisional Estate Officer will ensure that all possible steps are taken to make the best possible
commercial use of available railway land as per the guidelines of the railway administration.

(g) The Divisional Estate Officer will conduct survey of railway land/plots to be leased out for commercial or
agricultural, fisheries, nurseries, plantation and other purposes as per the policy and rules of the railway
administration for management of railway land, as updated from time to time.

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 (h) He will arrange eviction of un-authorized structures and encroachers of railway land/plots.

(i) He will exercise magisterial powers to settle up disputes arising out of land/plots of restoring possession
to the lessee.

(j) The Divisional Estate Officer will exercise the powers of Deputy Commissioner of a district under the
Government and Local Authority Lands and Buildings (Recovery of Possession) Ordinance, 1970
(Ordinance XXIV of 1970) in respect of recovery of possession of unauthorized occupied railway lands and
buildings (see Chapter XI of this Manual).

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