Professional Documents
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Volume 2 PDF
Volume 2 PDF
AND
PEOPLES REPUBLIC OF BANGLADESH
MINISTRY OF COMMUNICATIONS
BANGLADESH RAILWAY
PREPARED BY:
AUGUST 2011
The Way and Works Manual (the Manual) was last published by the erstwhile East Pakistan Railway in
1959, and was reprinted in 1966. After independence in 1971, the Bangladesh Railway came in to
existence in its present form. In 1980, the 1966 version of the Manual was again reprinted to meet staff
needs. In the past few decades there have been important developments including: introduction of long and
continuous welded rails, use of concrete sleepers, heavier rail-profiles, innovative elastic fastenings,
mechanization of maintenance, and introduction of advanced measuring equipment and maintenance
management systems. As a result, the traditional ballasted superstructure can still satisfy the high
demands. Also there have been significant changes in rules and regulations for conducting business
following the enactment of new laws and regulations by the Government. Notable examples include
Recovery of Possession of Lands and Buildings under Governments Ordinance of 1970; revision of the
Railways General Rules in 1981; Acquisition and Requisition of Immovable Property Ordinance 1982 that
replaced the Land Acquisition Act of 1894; the enactment of Public Procurement Act 2006 and the Public
Procurement Rules 2008 which are applicable for all procurement using public funds; and the
Governments procedure for processing and approval of railway development projects.
Importantly, the nation sees the railway as an economic and environmentally sustainable mode for the
transportation of goods and people to support socio-economic development and social interaction in the
country. As a cheap mode of mass transportation, the railway meets the needs of the poor and low income
segments of society in fulfillment of the Governments agenda for poverty reduction.
In this background the need for a new Way and Works Manual (WWM) for staff of the Civil Engineering
Department was greatly felt. This Manual has been prepared by TERA International Group, Inc. (TERA)
pursuant to the terms and conditions of the Contract for Consulting Services dated 19 June 2007 (Contract
No. COCS 70-016) for implementing advisory technical assistance TA BAN-4847: Institutional Support for
Railway Reforms.
The Manual is based on guidelines issued on the Bangladesh Railway from time to time and also draws on
the experiences gained on other railway systems operating under almost similar conditions. Concurrently,
with the WWM, a separate Manual of Instructions on Long Welded Rails (LWR) has been prepared. The
LWR Manual should be read as a supplement of the Way and Works Manual.
It is hoped that the Manual will meet the intended purpose of guidance for all levels of staff and help to build
and maintain modern track safely, efficiently and economically. It is expected that the Chief Engineers of
the East and West Zones may supplement with further instructions warranted by local circumstances, as
and when necessary.
This Manual is the result of a cooperative effort involving a large number of officers and staff of the
Bangladesh Railway. Their cooperation is greatly valued. Also various sources, both in print and on the
World Wide Web, were referred to for technological updates, which are gratefully acknowledged.
The Way and Works Manual comprises 40 Chapters split in to four volumes as follows:
The Chapters (with Roman numerals) are subdivided in to Sections (with Arabic numerals i.e., 1, 2, etc.)
and Parts (with index letters, i.e., A, B, etc.). The numbering of paragraphs has been done according to a
three/four figure code in which the first digit or first two digits give the chapter number. Thus paragraph
1530 is from Chapter 15. The chapters are supplemented by additional material provided in annexes which
have been placed at the end of the Chapter/Section/Part. At the start of each volume, the Contents by
Chapter and Detailed Contents, complete with paragraph and sub-paragraph numbers, for all volumes
have been given.
During the course of revision of the Manual, it was seen that most of the basic documents including
applicable rules and regulations were not readily available to staff for reference. The basic documents,
including relevant rules and regulations, some of which had to be obtained from other Ministries and
offices, have been extensively quoted in the Manual and where considered necessary, relevant excerpts
have been included as Annexes. This has been done with the sole purpose of making the basic documents
available to all staff, which will increase awareness of and compliance with extant procedures
Concurrently, along with the Way and Works Manual, a separate Manual of Instructions on Long Welded
Rails (LWR) has been prepared. The LWR Manual should be read as a supplement of the Way and Works
Manual.
GR General Rules
SR Subsidiary Rules
MB Measurement Book
E- Engineering Code
Cm centimeter
m meter
mm millimeter
km kilometer
o
C centigrade
BG Broad Gauge
MG Meter Gauge
VOLUME 1
VOLUME 2
VOLUME 3
VOLUME 4
VOLUME 5
VOLUME 1
Page
301, General, (1) Jurisdiction of Assistant Executive Engineer, (2) Knowledge of Rules and
Regulations, 302, Essential Duties and Responsibilities of Assistant Executive Engineers,
(1) Action in case of Emergencies, (2) Essential Duties, 303, Inspections of Way and Works
by Assistant Executive Engineer, (1) Record of Inspections, (2) Inspection of Permanent
Way, (3) Inspection of LWR/CWR, (4) Inspection of Bridges, (5) Inspection of Works,
Buildings and Structures, (6) Inspection of Water Supply, Sewerage and Drainage
Systems, (7) Inspection of Railway affecting works/Railway affecting tanks, 304, Execution
of Track Renewals, 305, Maintenance of Bridges and Structures, 306, Execution of Works,
307, Inspection of Office and Stores of SSAEs, 308, Land Management and
Encroachments, (1) Inspection of Land Boundaries, (2) Land Management, (3)
Unauthorized Structures 309, Ballast, 310, Staff Matters, 311, Communications/Co-
ordination with Officials of other Departments, 312, Water Supply, 313, Probationers and
Apprentices, 314, Checking payments to labor, 315, Committee of Enquiry, 316, Control
over Expenditure, 317, Inspection by Higher Officials, 318, Relinquishing Charge.
401, Main Responsibilities, 402, Knowledge of Rules and Regulations, 403, Testing the
Running Quality of Track, 404, Routine Inspections and Supervision, 405, Safety of Track,
406, Action in case of Emergency, 407, Monsoon Patrolling and Inspections, 408,
Maintenance of Track and Facilities, 409, Stores, 410, Railway Land Boundary and
Unauthorized structures, 411, Quarterly Certificates, 412, Execution of Works affecting
Track, 413, Ballast, 414, Staff and Establishment Matters, 415, Witnessing Payment to
Staff, 416, Committees of Enquiry, 417, Accompanying on Inspections of Higher Officials,
418, Look-out for Signals, 419, Other Matters, 420, Relinquishment of Charge.
501, Main Duties of SSAE(Works), 502, Knowledge of Rules and Regulations, 503,
Inspections, 504, Execution of Works, 505, Maintenance of Buildings and Structures, 506,
Measurement of Works, 507, Imprest of tools and materials, 508, Knowledge of Standard
Specifications, Schedule of Rates and Procurement Guidelines and Contract Conditions,
509, Incurring Expenditure, 510, Coordination and Dealing with others, 511, Land
Boundaries, Encroachments and Unauthorized Structures, 512, Accompanying Inspections
of Officers, 513, Staff Matters, 514, Establishment Matters, 515, Relinquishment of Charge.
CHAPTER VI: DUTIES OF HEAD MATES, GANG MATE, KEYMAN AND WAYMAN 48 55
601 General Responsibilities, 602 Knowledge of Rules and Signals, 603 Maintenance of
LWR Track.
604 Knowledge of Rules and Signals, 605 Safety of the Line, 606 Maintenance of Track,
607, Selection and Training of Keyman, 608, Keyman's Daily Inspection and Roster of duty
hours, 609, Daily Work of Keyman, 610, Keyman's Book, 611, Special Duties of Keymen on
LWR/CWR track.
701, Organization of Bridge Branch, 702, Functions of the Bridge Branch, 703, Main
Duties and Responsibilities of Bridge Engineer, 704, Estimates and Control over
expenditure, 705, Knowledge of Rules and Regulations, 706, Essential duties of
SSAE(Bridges), 707, Execution of works, 708, Safety of line and Working Staff, 709,
Provide Assistance during Emergency, 710, Co-operation with Way and Works staff, 711,
Accompanying on Inspections of Higher officials, 712, Relinquishment of charge, 713,
Duties of SSAE(Workshop),
714, Sinking of Tube-wells, 715, Proposals and Estimates of New Tube-Wells, 716, Repair
and Overhauling of Tube-wells,
717, Functions of Estate Department, 718, Duties and Responsibilities of Chief Estate
Officer, 719, Duties and Responsibilities of Divisional Estate Officer.
VOLUME 2
801 General Requirements, 802 Land Plans, 803 Building Plans, 804 Railway Line, Station
Yard and Remodeling Plans, 805 Drawings of Bridges, 806 Water Supply, Drainage and
Sewerage, 807 Sizes of Drawings, 808 Scale of Drawings, 809 Title and Numbering of
Drawings, 810 Counter Signatures on Plans, 811 Completion Drawings, 812 Preparation
Care and Filing of Tracings, 813 Plans issued by the Chief Engineer's Office.
901 Planning Process for Railway Development Projects, (1) Budgeting and Development
Plans, (2) Annual Development Programme, 902 Railway Annual Development
Programme, (1) Main types of Projects, (2) Approval of Development Projects, 903
Surveys, 904 Land Acquisition, (1) Procedure of Land Acquisition (2) Authorization to enter
land, (3) Preparation of Plans and documentation, 905 Final Location Survey of New Lines,
906 Contact with Officials of the District, 907 Organizing Survey of New Lines, 908
Investigations during Final Location Survey of New Lines Foresight, 909 Requirements of
the User Department, 910 Alignment, (1) Suitability of Alignment to meet Demand of Trade
and Commerce, (2) Curves, (3) Ruling Gradient, (4) Alternative Alignments, (5) Interference
with Existing Railway lines, Roads, Waterways, (6) Branch Lines, 911 Bridges, (1)
Selection of Bridge Sites, (2) Design of Bridges, (3) Clear Height of Bridges, (4) Waterway
of Bridges, (5) River Protection Works, (6) Records of Highest Flood-Level, 912 Road
Crossings, 913 Station Yards and Junction Arrangements, 914 Station Buildings and
Residential Quarters, 915 Station Machinery, 916 Project Organization, 917 Assistance
from Civil Authorities, 918 Notes on Local Resources, 919 Field Notes and Field Books,
920 Survey for the Provision of Additional Lines, 921 Surveys for Gauge Conversion and
Dual Gauge Projects, (1) Choosing Gauge Conversion or Dual Gauge, (2) Alignment, (3)
Realignment of Curves, (4) Station Yards, 922 Signaling and Telecommunications, 923
Locomotives and Rolling Stock, 924 Project Report.
1001 General, 1002 Cost Estimate and Procurement Plan, 1003 Policy for Preparing Cost
Estimates, 1004 Form, Title and Registration of Estimates 1005 Important Criteria for
Preparing Estimates, (1) Estimates not to be prepared in piecemeal, (2) Grouping of similar
works, 3) Alternative estimates, (4) Project involving extensive alterations, (5) Tools and
Plant, 1006 Preparation of Estimates, (1) Development of Cost Estimates, (2) Project
Report, (3) Drawings to be part of Estimates, (4) Sanction of Estimates, (5) Safeguarding
Estimates, 1007 Estimates for Track Relaying, 1008 Estimates for Works Charged to
Capital, Depreciation Reserve Fund and Special Fund, 1009 Special procedure for Yard
Remodeling Schemes 1010 Establishment Charge, 1011 Cash and Stores Outlay, 1012
Financial and Economic Justification, 1013 Buildings for Government Railway
Police, 1014 Changes in Cost Estimates, 1015 Revised Estimates, 1016
Supplementary Estimate, 1017 Deposit Works, 1018 Rates of Permanent Way Materials,
1019 Incidence of Cost of Road Over-bridges and Under-bridges, 1020 Provision of
Roadways over large Railway Bridges, 1021 Allocation of Estimates, (1) Capital, (2)
Depreciation Reserve Fund, (3) Revenue.
1101 Procedure when land is required for public purposes, 1102 Transfer of Land which is
Public Property, 1103 Acquisition of privatelyowned property including land, 1104 Action
by Deputy Commissioner - Publication of Preliminary Notice, 1105 Objection against
acquisition, 1106 Final Decision regarding Acquisition, 1107 Public Notice of property
acquisition and filing claims, 1108 Award of Compensation by Deputy Commissioner, 1109
Payment of compensation, 1110 Acquisition and Possession, 1111 Abatement or
Revocation of Proceedings, 1112 Use of acquired property, 1113 Requisition of property for
temporary and emergency purposes 1114 Certificate of possession 1115 Record of Land
Plans 1116 Land relinquishment.
Annex 1101(c): Rules for Acquisition and Requisition of Property (Excerpts of Acquisition
and Requisition of Immovable Property Ordinance 1982, Sections 3 to 27 and 37 and 38)
Annex 1104(b): FORM-A: Notice for Proposal to Acquire Property
Annex 1107(a): FORM-B: Public Notice for Acquisition of any Property,
Annex 1107(c): FORM-C: Public Notice to Occupier or Person interested in
Property.
Annex 1110(1): FORM-D: Declaration to be Published in the Official Gazette by
Deputy Commissioner,
1132 Legal Framework for Recovery of Possession, 1133 Main Provisions of the 1970
Ordinance (1) Eviction of Outgoing Lessee from Land or Building (2) Eviction of
Unauthorized Occupant (3) Recovery of Possession, Penalties and Forfeiture (4)
Compensation for Unauthorized Occupation (5) Jurisdiction of Civil Court 1134
Responsibility for Eviction of Unauthorized Occupation 1135 Procedure for Eviction of
Unauthorized Occupants
Annex 1132(2): Rules for Recovery of Possession of Lands and Buildings (Copy of the
Governments Ordinance of 1970)
Annex 1132(c)-1: Notification of Divisional Engineers to perform the functions of a Deputy
Commissioner (Copy of the Governments Notification of 1981).
Annex 1132(c)-2: Notification of Divisional Estate Officers to perform the functions of a
Deputy Commissioner (Copy of the Governments Notification of 1981)
1201 Commencement of Work 1202 Urgent Works 1203 Funding for Works 1204
Expenditure on Repair Work 1205 Alterations in Design 1206 Minor Modifications 1207
Expediency in Executing Works 1208 Agencies for Executing Works 1209 Responsibility of
Divisional Engineers 1210 Planning of Works 1211 Temporary and Works Establishment
1212 Note Books of Subordinates 1213 Site Order Book 1214 Environment Considerations,
1215 Resettlement and Social Aspects, 1216 General Instructions, (1) Protection and
convenience of the Public, (2) Safety of Staff, (3) Serious Accidents, (4) Religious
Buildings, (5) Archaeological Remains, (6) Strategic Considerations, (7) Rest Day, 1217
Progress Report 1218 Record of Important Structures, 1219 Irrigation Works 1220 Works in
Cantonment Areas 1221 Works chargeable to Deposit, 1222 Excess over Estimates, 1223
Departmental Charges, 1224 Remission of Departmental Charges.
1301 Preliminary arrangements, 1302 Programming of works with Foresight, 1303 Land,
1304 Dealings with the Civil Authorities, 1305 Setting out works, 1306 Standard
dimensions, 1307 Junction arrangements, 1308 Route Kilometer, 1309 Contracts and
measurements, 1310 Stores, (1) Responsibility for Stores, (2) Stores Suspense, (3)
Indents, 1311 Tools and Plant, 1312 Accounts, 1313 Completion as Scheduled, 1314
Finishing work, 1315 Bridge tablets, 1316 Completion Report, 1317 Public health,
sanitation, water supply and medical aid during construction, (1) Medical Attention, (2)
Drainage, (3) Water Supply.
1401 General Instructions, 1402 Responsibility for Opening a Line to Goods Traffic, 1403
Incidence of Operating Expenses and Earnings, 1404 Goods traffic working haulage of
wagons responsibility of staff, 1405 Requirements at stations, 1406 Notice required by
Chief Commercial Manager and Chief Operating Superintendent, 1407 Action to be taken
by Executive Engineer, 1408 Action to be taken by Chief Engineer/Engineer-in-Chief and
Project Director, 1409 Action to be taken by Chief Operating Superintendent and Chief
Commercial Manager, 1410 Responsibility for opening/working of line during construction.
1411 General Instructions, 1412 Fixing Date for opening for Passenger Traffic, 1413
Equipment, 1414 Supply of Rules, Time and Fare Tables, 1415 Co-operation of other
Divisional Officers, 1416 Documents to be furnished for Inspection, by Government
Inspector of Bangladesh Railway, 1417 Responsibility for Readiness of Line, 1418
Completion of line, 1419 Final arrangements for inspection, 1420 Handling over of New
Lines for Operation to Open Line, 1421 Commissioning of Doubling Projects, 1422
Commissioning of Gauge Conversion and Dual Gauge Projects, 1423 Commissioning of
other Railway Projects, 1424 Transfer of Charge.
VOLUME 3
1501 General, (1) Purpose of Track, (2) Need for maintenance, (3) External factors, 1502
Classification of Railway Lines and Track Standards, (1) Classification, (a) Categories of
Routes (b) Routes by Category, (2) Track Standards, (a) General, (b) Recommended
Standards of Track.
Part A. Ballast
14-21
1504, Purpose and Functions, 1505, Ballast Specifications, Profile and Quantities, (1)
Specifications, (2) Ballast Profile, (3) Ballast cushion, (4) Quantity of ballast, (5) Boxing-in of
ballast, (6) Assessment of ballast requirements, 1506, Collection and Training out of
Ballast, (1) Collection of ballast, (2) Ballast Depot and Training out, (3) Ballast collection
alongside track, (4) Accounting of ballast during handing over charge by Assistant
Executive Engineer, (5) Ballasting on new formation.
1507, Functions and Standards of Sleeper Laying, (1) Functions, (2). Laying of Sleepers,
1508, Wooden Sleepers, (1) Classification, (2) Preparation of Sleepers, (3) Laying of
wooden sleepers, (4) Packing sleepers, (5) Sleepers in sidings, (6) Stacking of Wooden
Sleepers, (7) Reconditioning of Wooden Sleepers, (8) Maintenance of wooden sleeper
track- some important points, (9) Use of Elastic Fastenings on Wooden Sleepers, 1509,
Steel Trough Sleepers, (1) General, (2) Laying of Steel Trough Sleepers, (3) Use of elastic
fastenings on steel sleepers, 1510, Maintenance of Track with Steel Sleepers, (1) Routine
maintenance, (2) Inspection of old steel sleepers, (3) Reconditioning of steel sleepers,
1511, Concrete Sleepers, (1) General, (2) Advantages of Concrete Sleepers, (3) Guidelines
for use of concrete sleepers, (a) Concrete sleepers for new lines, (b) Concrete sleepers for
Renewals, (c) Concrete sleepers for Turnouts, (d) Concrete sleepers and Long Welded
Rails, (e) Concrete sleepers on curves, (f) Purpose of guidelines, (4) Elastic Rail Clips
(Pandrol clips) Assembly for Concrete Sleepers, (a) Fastening for Concrete sleepers, (b)
Elastic Rail Clip (ERC), (c) Cast Iron inserts, (d) Insulating liners, (e) Grooved rubber pads
or sole plates, (f) ERC Fastening Assembly, (5) Handling and laying of concrete sleepers,
(6) Concrete sleepers in turnouts, 1512, Inspection and Maintenance of Concrete Sleeper
Track, (1) Inspection, (2) Systematic Mechanized Maintenance, (3) Routine maintenance of
concrete sleeper track, (a) Annual maintenance program, (b) Spot attention and slack
picking by gangs, (4) Reorganization of Gangs, (5) Maintenance of elastic fastenings on
concrete sleeper, (a) Completeness of fastenings, (b) Maintenance of Elastic Rail
clips/Pandrol clips, (c) Maintenance of Rubber Pads, (d) Maintenance of Insulating liners,
(e) Checking effectiveness and Toe Load of ERCs, (f) Jamming of ERCs, (g) Maintenance
aspects of elastic fastenings, (6) Renewal of ERC fastenings, (a) General, (b) Testing of
ERCs, (c) Replacement of elastic rail clip, (d) Prevention of corrosion, (e) Initial treatment of
ERCs, (f) Lubrication of elastic rail clips, (7) Casual Renewal of Concrete Sleepers, (8)
Repair of concrete sleeper track damaged in derailment. (9) Maintenance of concrete
sleepers and track on Dual Gauge,
Annex 1508(9)(b): Maintenance of Meter Gauge Track using Wooden Sleepers with HRS
Double Shank Elastic Rail Spikes
Annex 1512(4)(b)-1: List of Track Maintenance Activities by MMU
Annex 1512(4)(b)-2: List of Suggested Equipment for Mobile Maintenance Unit
Annex 1512(9)(e)(i): Layouts of typical dual gauge turnouts 1 in 8.5 and 1 in 12 D variant
and T variant
1513 Standard Sections of Rails, 1514 Rail Deterioration Causes and Maintenance, (1)
Causes of Rail Deterioration, (a) Corrosion and rusting, (b) Wear on rail table, (c) Flattening
of rail table, (d) Wear on gauge face, (e) Hogging of rail end, (f) Battering of rail ends, (g)
Wheel burns, (h) Corrugation, (2) Rail Maintenance to reduce rail deterioration, 1515
Inspection and Ultrasonic Testing of Rails In Service, (1) Need for inspection and testing of
rails, (2) Ultrasonic testing of rails, 1516 Stacking and Handling of Rails, (1) Stacking, (2)
Handling of Rails, (3) Breakage of Rail during Loading and Unloading, (4) Special
Precautions for Handling 90 kg/mm2 UTS Rails, 1517 Rail Closures, 1518 Rail/Weld
failures, (1) Definition, (2) Action to be taken when a rail/weld fails in track, (3) Reporting of
rail/weld failure in track, (4) Record and analysis of rail failures, (5) Failure of rails within the
Guarantee period, 1519 Fish-Plates, (1) Use and Care of Fish Plates, (2) Tightening and
easing of fish bolts, (3) Fish-plate failures, (4) Combination fish plates, (5) Joggled fish
plates, (6) Insulated fish plates.
in station yards, (2) Distance pieces to platform lines, (3) Drainage of track and yards, (4)
Earth-packed tracks, 1527 Lifting and Lowering of Track, (1) Lifting of Track, (2) Lowering
of Track, 1528 Maintenance of Rail Joints, (1) General, (2) Efficient maintenance of rail
joints, (3) Defects in rail joints, (4) Other important aspects of rail joints maintenance, (5)
Chamfering of bolt holes in rails, (6) Tightening and easing of fish bolts, (7) Lubrication of
Rail Joints, 1529 Dual Gauge Track and its Maintenance, (1) Dual Gauge, (2) Track
Structure on Dual Gauge, (3) Concrete Sleepers for Dual Gauge, (4) Maintenance of Dual
Gauge Track, (a) Methods of maintenance, (b) Maintenance Tolerances, (5) Maintenance
of Long Welded Rails in Dual Gauge Track, (a) Thermal compressive forces, (b) Track
stability against compressive forces, (c) Maintenance Precautions against higher
Compressive forces in LWR in dual gauge tracks, (6) Maintenance of PSC Sleepers in Dual
Gauge tracks, 1530, Creep, (1) Causes and Problems, (2) Precautions to reduce creep, (3)
Monitoring and Recording of Creep, (4) Provision of Rail Anchors to arrest Creep, (5)
Prevention of creep on steel trough sleeper track, (6) Adjustment of creep, 1531, Buckling
of Track, (1) General, (2) Conditions which induce buckling, (3) Precautions against
buckling, (4) Action on buckling of track, 1532, Deep Screening of Ballast, (1) General, (2)
Procedure for systematic deep screening (other than LWR sections)
1533 Track Circuited Sections, (1) Track Circuits, (2) Operation of Track Circuits, (3)
Precautions to be taken while working in Track circuited Areas, (4) Planning of relaying
work in track-circuited sections, 1534 Insulated joints (1) Functions of Insulated Joints, (2)
Types of Insulated Joints, (a) Standard insulated joint, (b) Glued insulated joint, (c) Permali
insulated joint, (3) Laying of Insulated Joints, (4) Special requirements for maintenance of
glued insulated joints,
145-169
Part B. Turnouts and their Maintenance
1535, Turnouts, (1) General and Definitions, (2) Turnouts, (3) Diamonds and Slips, (4)
Crossings, (a) Built-up crossings, (b) Cast manganese steel (CMS) crossings, (c) Obtuse
Crossing, (5) Switches, (a) Under-cut switches, (b) Over-riding switches, (c) Advantages of
over-riding switches, (d) Length of tongue rails and stock rails, (e) Loose Heel and Fixed
Heel switches, (f) Switches may be straight, curved and partly curved, (6) Other
components used in Switches and Crossings, (a) Use of rail screw/plate screw in lieu of
dog spike/round spike in turnouts ,(b) Bolts for points and crossings, (c) Spherical washers,
(d) Switch anchors, (e) Check rails for turnouts, (f) Tie plates, (g) Stretcher bars and
brackets for stretcher bars, (h) Slide chairs and mild steel flat bearing plates, (7) Turnout
sleepers, (a) Wooden sleepers, (b) Steel Sleepers, (8) Turnouts on Concrete Sleepers, (a)
General, (b) Production of turnout sleepers, (c) Use and care in handling concrete sleepers
in turnouts, (d) Site preparation for laying, (e) Assembly of turnout on concrete sleepers, (f)
Insertion of pre-assembled turnout, (9) Turnouts on Dual Gauge, (a) General, (b) Layouts of
dual gauge turnouts, (c) Schedule of Maximum and Minimum clearances, (d) Offsets for
dual gauge turnout, (10) Static Switch,
VOLUME 4
1-33
1536, Inspection of Turnouts, (1) Inspection, (a) Special attention to turnouts, (b) Regular
inspections by officials, (2) Points and Crossings Inspection Register, (3) Inspection of
points and crossings in Dual Gauge turnouts,1537, Maintenance of turnouts, (1) General,
(a) Alignment, packing and fittings, (b) Clearances, (c) Cant to rails, (d) Gauge, (e) Super-
elevation, (f) Ballast, (g) Other maintenance aspects, (2) Maintenance of Switches, (a)
General, (b) Fitting and housing of switch and stock rails, (c) Housing of tongue rail, (d)
Bend in stock rail, (e) Wide gauge at toe of switch, (f) Fixing of slide chairs, (g) Gauge ties,
(h) Wear on switch and stock rails, (i) Heel of switch, (j) Stock rail wear, (k) Wear on
switches, (l) Maintenance aspects, (3) Maintenance of Crossings, (a) Permissible Wear in
crossings, (b) Replacing Crossings, (4) Maintenance of lead portion and turn-in curve, (5)
Other aspects of maintenance and operation of turnouts, (a) Alterations of Points, (b)
Working on interlocked points, (c) Fitting lock (treadle) bar, (d) Date of laying points and
crossings, (e) Resetting of Points, (f) Packing of turnout sleepers, (g) Trap switches and rod
connections, (6) Standard Dimensions and Tolerances for Turnouts 1538, Reconditioning
of Crossings and Switches
1542 Definitions and General Standards, (1) Radius and degree of curve, (2) Reference rail
on curves, (3) Gauge on curves, (4) Super-elevation or cant, (5) Cant deficiency, (6) Cant
Excess, (7) Cant gradient and cant deficiency gradient, (8) Rate of change of cant or rate of
change of cant deficiency, (9) Maximum permissible speed on curve, 1543 Safe Speed On
Curves, Super Elevation and Transition, (1) Safe speed by empirical method, (2) Safe
speed based on cant and cant deficiency, (3) Speed for determining cant to be provided,
1544 Transition Curves, (1) General, (2) Length of transition curve, (3) Laying transition
curve, (4) Transition for compound curves, (5) Transition for reverse curves, (6) Running
out cant on transitions, 1545 Indicator Boards at Curves, (a) Curve Board, (b) Tangent
points indication posts, (c) Indication of cant, (d) Cant boards, (e) After realignment of
curves, (f) Curve reference posts, 1546 Speed over Turn-out Curves, (1) Provisions in
General Rules, (2) Turn-outs on running lines with passenger traffic, (3) Speed over
interlocked turnouts, 1547 Turnouts on curves, (1) Permissible speed on curved main line
at turnouts, (2) No change of super-elevation over turnouts, (3) Curves of contrary flexure,
(4) Curves of similar flexure, (5) Cross-over on curves, (6) Diamond crossing on Curves,
1548 Extra clearance and Grade Compensation on Curves, (1) Extra clearance on curves,
(2) Compensation for curvature on gradient, 1549 Vertical curve, 1550 Realignment of
Curve, (1) Ride on curves, (2) Inspection of Curves, (3) Criteria for realignment of a curve,
(4) String-lining operations, (5) Determination of revised alignment and computation of
slews Operation 2, (6) Slewing the curve to revised alignment - Operation No. 3, (7)
Realigning curves on double or multiple lines, 1551 Other Maintenance Operations on
Curves, (1) Cuttings of rails on curves, (2) Joints on curves, (3) Check rails on curves, (4)
Wear on outer rail of curves, (5) Measurement of rail wear on sharp curves.
Part E. Welding of Rails, Short Welded Rails and Long Welded Rails 67-83
1552 Welding of Rails, (1) Conventional Joints and welding, (2) Types of Rail Welding, (3)
Flash-Butt Welding, (4) Thermit Welding, 1553 Short Welded Rails (SWR), (1) Definitions,
(2) Track structure for SWR, (3) Initial laying of SWR, (4) Gaps at initial laying of short
welded rails, 1554 Maintenance of SWR, (1) Care in maintenance, (2) Regular
Maintenance of short welded rails, (3) Gap survey and adjustment of gap, (4) Conversion of
SWR in to LWR, 1555 Long welded rails/Continuous welded rails, (1) Why Long Welded
Rails, (2) Benefits of Long Welded Rails, (3) Laying and Maintenance of Long Welded
Rails/Continuous Welded Rails.
Annex 1552(4)(c): Procedure for welding rail joint using Quick Alumino Thermic Welding
Process
Annex 1552(4)(d): Dos and Donts for Alumino-Thermic (Thermit) Welding
Annex 1553(4)(a): Map of Bangladesh giving range of and mean annual rail temperatures
1558 Track Maintenance and Machines, (1) Introduction, (2) Justification for machine
maintenance, (3) Types of machines, 1559 On-Track Tamping Machines, (1) Types and
functions, (2) Working Principles- Lining of Track, (3) Levelling of Track, (4) Tamping or
Packing System, 1560 Other On-Track Machines for track maintenance, (1) Dynamic Track
Stabilizer, (a) Purpose, (b) Working principles, (c) Advantage, (2) Ballast Cleaning
Machines, (a) Functions and Types, (b) Working principles, (3) Ballast Regulating
Machines, (4) Track Laying and Special Purpose Machines, 1561 Planning for introduction
of mechanical maintenance, (1) Pre-requisites for mechanized maintenance, (2) Annual
Plan for machine deployment, (3) Arrangements for working of on-track tamping machines,
(4) Works associated with tamping of track, (a) Pre-tamping, (b) During tamping work, (c)
Precautions during tamping work, (d) Post tamping work, (5) Other aspects of working with-
track machines.
1562 Track Recording, (1) Track Geometry, (2) Track Inspections, 1563 Track Recording
Equipment, (1) Types of Equipment, (2) Track Recording Car, (3) Hallade Track Recorder,
(4) Oscillograph Car, (5) Portable Accelerometers.
1564 Responsibility of Engineering Officials, 1565 Permanent Way Gangs for Manual Track
Maintenance, (1) Strength of Gangs, (2) Muster Sheets of Gangs, (3) Gang Tools and
Equipment, (4) Loose fittings and materials, (5) Record of work by gangs and artisans,
1566 Checking of work of Permanent Way Gangs by SSAE(Way), (1) Examination of
gang's work, (2) Examination of tools and equipment, (3) Periodical testing in safety rules,
1567 Reports and Records on Permanent Way, (1) Special reports on the condition of
permanent way, (2) Section register of SSAE(Way), (3) Permanent way plans and
diagrams, 1568 Records of Materials under Trial, 1569 Miscellaneous items Associated
with Track Maintenance, (1) Felling of trees which Obstruct view, (2) Classification of
materials, (3) Traveling cranes, (4) Fouling Marks, (5) Scotch blocks, (6) Fog Signal Post,
1570 Trolley Refuges, 1571 Standard Dimensions, 1572 Verification of land boundaries,
1573 Section Limit Boards, Kilometer and Gradient Posts, 1574 Imprest of Permanent Way
Materials, (1) Imprest stock, (2) Recoupment of Imprest, (3) Revision of imprest stock.
Part B. Safety
149-160
1575 Safety in Track Work, (1) Responsibility of permanent way staff, (2) Work involving
danger to traffic, (3) Temporary Engineering Caution Indicators, (a) Caution Indicator, (b)
Speed Indicator, (c) Stop Indicator, (d) Termination Indicator, (4) Display of Temporary
engineering Caution Indicators, (a) Hand caution signals for Engineering speed restriction
of short duration, (b) Banner flags for works of short duration, (c) Banner flags inside fixed
signals, (d) Speed Restrictions not in the vicinity of station, (e) Obstruction requiring a dead
stop not in the vicinity of a station, (f) Curve post and curve board, (5) Signalmen for
Temporary signals, (6) Responsibility of SSAE(Way), (7) Training of permanent way staff in
track safety, (8) Permanent Speed Restriction Indicators, 1576 Blocking of Line for
Engineering Work. (1) Blocking of single line between stations for engineering work, (a)
Normal circumstances, (b) Blocking lines in an Emergency, (2) Blocking Up or Down line (in
double line section) and introduction of single line working (a) Blocking in normal
circumstances, (b) Blocking line in Emergency.
Part C. Outsourcing
161-165
1577 Outsourcing of Track Work, (1) Why Outsourcing, (2) Track maintenance activities
amenable for outsourcing, (3) Procurement of Track Works, (4) Contracting of Track
Maintenance Works, (a) Schedule of track works, (b) Standard Specifications, (c)
Packaging of track works, (d) Speed restrictions, (e) Tenders for and management of
contracted track works, (5) Supervision of Outsourced Track Works, (6) Safety on
Outsourced Track Works, (a) Responsibilities as Principal Employer, (b) Responsibility for
safe working, (7) Safety Measures for Track Works, (a) Training, (b) Supervision, (c)
Stacking of materials and working of road vehicles, (d) Safety Equipment, (e) Contract
schedule, (f) Safety in track works, (g) Supplementary safety instructions, (h) General.
1601 Track Renewal Program, (1) Planning for Track Renewals, (2) Classification of
sections, 1602 Track Renewal Programs, (1) Main types of track renewals, (2) Policy in
regards to track renewal programs, (3) Points and Crossings Renewal Program, (4) Rail
Anchor Program, (5) Ballasting Program, (6) Yard Renewal Program, (7) Bridge Timber
Renewal Program, (8) Preparation of Track Renewal Programs, 1603 Important Safety
Rules, 1604 Minimizing Obstruction and Detention to Traffic, (a) Blocking of line, (b) Extend
of work, 1605 Relaying of Track-Circuited Track, 1606 Preliminary Arrangement for
relaying, (1) Arrangements for departmental work, (2) Arrangements for Outsourced
relaying works, 1607 Detailed Procedure for Relaying, 1608 Points requiring Special
Attention during Relaying, 1609 Complete track renewals, 1610 Special instructions
regarding new types of material/equipment, 1611 Adjusting creep before Renewals, 1612
Loading and Transportation of Rails, (1) Rails loaded on Rail trucks, (2) Carriage of rails by
labor. 1613 Staggering of Rail Joints, 1614 Expansion Gaps, 1615 Sleepers, 1616 Care of
Fittings and Fastenings, 1617 Labor-Housing, Medical and Sanitary Arrangements, 1618
Screening Ballast, 1619 Post relaying work, 1620 Handing Over and Taking Over of
Relaying works, 1621 Mechanized Track Relaying, 1622 Use of Portal Cranes for Relaying,
1623 Operations for Relaying using Portal Cranes, (1) Preparatory work at site of relaying,
(2) Pre-assembly of Panels, (3) Forming of relaying train, (4) Actual Relaying, (5) Post
relaying works, 1624 Procedure for Manual Laying, (1) Relaying of Concrete Sleeper Track,
(2) Loading and Unloading, (3) Manual Laying Procedure.
1701 Background, 1702 Planning and Execution Track and Signal/Interlocking Works, 1703
Duties of Way and Works Staff in Signal Areas, 1704 Point Indicators and Trap Indicators,
1705 Fog Signal Posts, 1706 Permanent Way work to be done before Interlocking, 1707
Locking Arrangements for Non-Interlocked Switches, 1708 Clamps for non-interlocked
points, 1709 Joint Inspection of Signals, Points and Crossings, 1710 Putting in or Removing
Points or Crossings, 1711 Work on Points and Crossings by SSAE(Way), 1712 Speed
Restriction on New Points, 1713 Work by Signal Staff on Points not Opened for Traffic,
1714 Treadle Bars, 1715 Wires and Pull Rods to be kept Clear, 1716 Maintenance of
Permanent Way in front of Cabins.
VOLUME 5
1801 Land Boundaries, 1802 Closing Unauthorized Openings in Railway and Boundary,
1803 Fencing.
1804 Waterways, 1805 Water Flow in Small Bridges, 1806 Examination of Bridges, 1807
Inspection of Bridges by Assistant Executive Engineer, 1808 Inspection, Scrutiny and
Endorsement of Bridge Registers by Divisional Engineer, 1809 Review of Bridge Registers
by Additional Chief Engineer, 1810 Inspection and Maintenance of Bridges by
SSAE(Way)/(Works), 1811 Responsibility of Bridge Engineer, 1812 Holding down bolts for
Girders, 1813 Bridges with Bed Timbers and Bed Stones, 1814 Permanent Way on
Bridges, 1815 Protection of Bridge Timbers against Fire, 1816 Protecting Workmen on
Bridges under repairs, 1817 Opening new bridges, 1818 Painting of Bridges, 1819
Cooperation between Engineers for Bridge Maintenance,
1820 Inspection of buildings, 1821 Petty Repair Books, 1822 Internal and External
Finishing of Station Buildings, 1823 Refreshment Rooms and Running Rooms, 1824
Execution of Maintenance of Buildings, 1825 Maintenance of Institutes, Club houses, and
other Structures for Staff, 1826 Station Machinery, 1827 Staff Quarters, 1828 Surplus
Buildings, 1829 Sale and Dismantlement of Buildings.
CHAPTER XIX, MEASUREMENT BOOKS, MUSTER SHEETS AND LABOUR PAY 41-52
SHEETS
1922 Muster Sheets, 1923 Issuance of Muster Sheet and Labor Pay Sheet, 1924
Duplicate of Muster Sheets, 1925 Entries in Muster Sheet, 1926 Check of Muster Sheets,
1927 Closing of Muster Sheets, 1928 Payments, 1929 Records.
2001 General, 2002 Public Procurement Rules (PPR) 2008, (1) PPR 2008, (2) Applicability
of the PPR 2008, 2003 Coverage of Public Procurement Rules 2008, 2004 Delegation of
Financial Powers, 2005 Procurement Plans, 2006 Procurement during Emergencies, 2007
Request for Quotation Method (RFQ), (1) Use of RFQ Method, (2) Threshold values for
Procurement by RFQ, (3) Procedures for invitation of quotations under RFQ Method, 2008
Direct Procurement Method, (1) When to Use Direct Procurement Method, (2) Forms of
Direct Procurement, (3) Approval for Direct Procurement, (4) Procedure for Direct
Procurement, 2009 Use of Direct Contracting, 2010 Procurement of Additional Deliveries
and Repeat Orders, 2011 Issuance of Variation Order or Extra Work Order, 2012
Preparation of a Variation Order or an Extra Work Order, 2013 Costing, Payments and
Starting Work under Variation Order or Extra Work Order, 2014 Use of Direct Cash
Purchase, 2015 Use of Force Account
2101 Design of New Yard or Remodeling of Yard - General Instructions, (a) Foresight, (b)
Standard Dimensions, (c) Signals, (d) Lightings, (e) Train examination facilities, (f) Special
facilities, 2102 Specific Requirements for Design (Remodeling) of Yards, (1) Specific
Requirements, (2) Approval Process, 2103 Principles of Design, 2104 Working Rules, (1)
Working rules for interlocked stations, (2) Working Rules for Non-Interlocked Stations 2105
New Crossing Stations, 2106 Maintenance of Stations, 2107 Platforms at Stations, 2108
Platform fencing, 2109 Waiting rooms, 2110 Foot-Over bridge, 2111 Unauthorized
structures, 2112 Station Approaches, 2113 Culverts within Station Limits, 2114 Borrow pits
in Station Yards, 2115 Sanitation, 2116 Standards of Facilities to be Provided at Stations,
(a) Platforms, (b) Waiting Rooms, (c) Toilet facilities for railway workshop staff , (d) Drinking
Water.
CHAPTER XXII: STATION YARD DIAGRAM AND PERMANENT WAY DIAGRAM 83-86
2201 Station Yard Diagram, 2202 Preparation of Station Yard Diagram, 2203 Permanent
Way Diagram - Purpose, 2204 Preparation of Permanent Way Diagram - General
Instructions
2301 Definition and Purpose, 2302 Details required in Completion Report, 2303 Works
completed within sanctioned amount, 2304 Joint Works, 2305 Revenue Works, 2306
Completion Drawings and Rent Statements, 2307 Accounts, 2308 Submission of
Completion Reports, 2309 Preparation of Completion Reports, 2310 Completion/Drawings,
2311 Date of Completion of work, 2312 Responsibilities of Divisional Office .
2401 Introduction, 2402 Bangladesh Rivers and Floods, 2403 History of Bridges and
Training Works, (a) Awareness of History and Past Behavior, (b) Record of Past History, (c)
Updating of past history, 2404 Danger level at Bridges, (1) Definition, (2) Determining of
Danger Level, (3) Marking of Danger Level. 2405 Protection, of Bridges during Floods, (1)
Bridges to be observed, (2) Watchmen for bridge Observation and Protection, (3) Action to
be taken by SSAE(Way), (4) Soundings at Bridges during Floods, (5) Pricking and borings
at important bridges, (6) Procedure when danger soundings are recorded, (7) Cross-section
of River Bed, 2406 Reserve Stock of Stone Boulders for Monsoon, 2407 Protection of
Approach Banks, 2408 Protection of the Line during Floods, (1) Staff to be out on Line, (2)
Water attaching banks, (3) Water over rails, (4) Sudden rise of water level in river, (5)
Floods close to line, (6) Other situations requiring protection measures, (7) Protection of
track during floods, 2409 Patrolling of the Railway Line, (1) Types and Arrangements for
Patrolling, (2) Action to be taken by Patroller when damage is detected, (3) Responsibilities
of officials for patrolling, (4) Procedure of staff at site of damage, 2410 River Surveys, (1)
Classification, (2) Obtaining accurate soundings, (3) Rough soundings, (4) Survey plans,
2411 Weather Warning, 2412 Special Inspection during monsoon, 2413 Flood records,
2414 Rivers and Food Register,
2415 Purpose of River Training and Protection, 2416 Guide Bunds, (1) Functions and
components of guide bund, (2) Inspection and Maintenance of Guide Bunds, (3) Failures
and remedial measures, 2417 Spurs (Groynes), 2418 Other Types of River Training
Measures, (a) Marginal Bunds, (b) Closure Bunds, (c) Assisted Cut-Offs, 2419 Design of
River Training Works, 2420 Procedure for Building River Training and Protection Works.
Annex 2402(4): Rivers and Floods, 1 Rivers of Bangladesh - River Network and
Morphology, 2 Hydrological Aspects, 3 Sediment Related Aspects, 4 Flooding in
Bangladesh, 5 Impact on Railway- Need for Knowledge of River Flow and Protection, 6
River Protection Works, 7 Different Types of River Training Works, 8 Guide Bunds, 9 Spur
or Groyne Structures, 10 Details of the Protection Works for the Spur, 11 Marginal bunds,
Closure bunds and Assisted cut offs.
Annex 2416(1): Jamuna Multipurpose Bridge River Training Works.
2501 General Information, 2502 Sites for Ghats, 2503 Suitability of sites, 2504 Foresight,
2505 Supply and Custody of Permanent Way Material, 2506 Formation Level at Ghat, 2507
Station Offices and staff quarters, 2508 Material other than Permanent Way, 2509 River
training for ferry work, 2510 River Training works, 2511 Records of Water Level at Ghats.
2601 General Information, 2602 Cyclones, 2603 Getting to Know Storms, 2604
Norwesters, 2605 Storm Warnings, 2606 Actions to be taken in the Event of Storm
Warnings.
2701 General, 2702 Action in the Event of Heavy Flood, 2703 Precautions when
Overtopping of Bank is Expected, 2704 Precautions when Track is Submerged, 2705
Action in the Event of Breaches, 2706 Action in the case of Major Breaches, (1) Repairs to
damaged track, (2) Procurement and Arrangement of Labor, (3) Diversion, (4)
Transhipment, (5) Weight and Depth of Standard Girders, 2707 Temporary Bridging, (1)
Sleeper Stacks, (2) Sleeper Cribs, 2708 Clearing Wreck or Girders, 2709 Temporary Rail
Girders, 2710 Arrangements for Transshipping Passengers, 2711 Pile Driving and driving in
strong Current, 2712 Precautionary Measures against Damage by Floods, 2713 Pre-
monsoon Precautionary Measures, (1) Foresight, (2) Labor, (3). Plant and Materials, 2714
Materials for Emergencies, 2715 Service Spans and Rail Clusters, 2716 Railway Affecting
Works, 2717 Weather warnings and action to be taken, . (1) General, (2) Precautions to be
taken by Station Master, Driver and Guard - Regarding controlling of trains, (3) Action by
the SSAE(WAY), (4) Action by the Gang Mates, (5) Action by Inspecting officials
2801 Rules Relating to Accidents, 2802 Proceeding to site, 2803 Responsibility, 2804
Action to be taken at Scene of Accident, 2805 Attendance of Police, 2806 Sketch of
Accident, 2807 Examination of Track after Accident, 2808 Report to the Chief Engineer,
2809 Repairs to damaged track for Restoration of Through Running, 2810 Procurement
and Arrangement of Labor, 2811 Transshipment, 2812 Diversions around obstructions,
2813 Removal of Restrictions, 2814 Disclaiming responsibility, 2815 Accidents not
concerning Engineering Department, 2816 Caution Orders, 2817 Procedure for conducting
accident enquiries, 2818 Accident relief Trains, 2819 Abnormal Occurrences - Bad riding of
engines or displacement of track.
Annex 2901(b): Rules for Working Ballast Trains (Excerpts of General Rules, 1981,
Chapter III
Annex 2910: Daily Report of Ballast Train Working
Annex 2923: Ballast Train Return
3001 Sources of Supply, 3002 National Policy for Water Supply, 3003 Requirement of
Water, 3004 Water Supply from Outside Sources, 3005 Development of Railway Sources
for Water Supply - Brick Percolation Wells, 3006 Shallow Tube-Wells, 3007 Deep Tube-
wells, 3008 Types and Selection of Pumps, 3009 Pump Installation, 3010 Driving Units,
3011 Capacity of Pumping, 3012 Pump Capacity, 3013 Responsibilities for Pumping Plant,
3014 Water Treatment - Quality of Water, 3015 Water Samples for Analysis, 3016 Method
of Treatment, 3017 Disinfection of Water, 3018 Residual Chlorine, 3019 High Service
Tanks, 3020 Float Gauges and Scouring Sluices, 3021 Size of Service Pipes, 3022 Water
Distribution Plans, (1) Distribution System, (2) Layout of Distribution Systems, (3)
Protection against Pollution near Sewer and Drains, 3023 Responsibilities for Maintenance
of Water Supply Installations, 3024 Inspections by Assistant Executive Engineer and
Supervisors.
3201 Rules for Working, 3202 Authority to use Trolley/Motor Trolley/Lorry, 3203
Responsibility of Officials for safe working of Trolleys and Lorries, (a) Responsibility for safe
working, (b) Responsibility for Trolleys, (c) Responsibility for Lorries 3204 Equipment of
Trolley/Lorry, (a) Trolley, (b) Lorries, 3205 Manning of Trolley, 3206 Working of Trolley, (a)
Use of Trolley by authorized person. (b) Protection of Trolley. (c) Use of trolley by other
persons, (d) Trolleys traveling together, (e) Removal of Trolley/Motor trolley from line, 3207
Trolley Design and Identification, 3208 Attaching Trolleys to Trains, 3209 Parking Trolleys,
3210 Carriage of Trolley by a Train, 3211 Accident to Trolleys, 3212 Motor Trolleys, 3213
Lorry Crew, 3214 Design and Identification of Lorries, 3215 Working and Protection of Lorry
on Line, (a) Working of lorry, (b) Blocking line for lorry, (c) Working without blocking line, (d)
Protection while working without blocking line, (e) Removing lorry from line, 3216 Attaching
to Train, 3217 Parking Lorries, 3218 Accident to Lorry,
3401 Provision of Quarters, 3402 Allocation of Quarters, 3403 Water Supply and Sanitation
Policy, 3404 General Instructions, (a) Numbering of Quarters and Buildings, (b) Siting of
Buildings and Quarter, (c) Drainage Schemes, (d) Unauthorized Constructions, (e)
Protection against Fire,3405 Handing over of Staff Quarters, 3406 Remission of Rent, 3407
Hire of Private Buildings, 3408 Temporary Buildings, 3409 Cleanliness of Quarters, 3410
Maintenance of Staff Quarters, 3411 Inspection of Quarters, 3412 Rent of Quarters, 3413
Assessment of Rent, 3414 Responsibility for Rent Rolls, 3415 Retention of accommodation
after death of employee, 3416 Alterations and Additions to Quarters.
3501 General, 3502 Railway Act Provisions, 3503 Status of Payment of Local Taxes.
3601 Railway Material Consignment Note, 3602 Consignments of over 20 kilograms, 3603
Procedure for Fare Adjustment for Railway Material Consignment, 3604 Inspection by
Traffic staff, 3605 Dispatch of Railway Materials without Inspection by Traffic staff, 3606
Claims for Loss and Damage, 3607 Procedure in the event of Loss or Damage, 3608
Avoidance of Delay to Stock, 3609 Taking Delivery of Consignments.
CHAPTER XXXVII: BULK OIL INSTALLATIONS 238 239
3701 General Requirements, 3702 Selection of Sites of Bulk Oil Installations, 3703
Approach Road and rent for land, 3704 License Agreement.
3801 General Information, 3802 Tree Planting, 3803 Plant Nurseries, 3804 Hedges on
platforms, Flower and Vegetables gardens.
CHAPTER XXXIX: ENVIRONMENTAL AND SOCIAL CONSIDERATIONS 242 259
4001 Working Hours, 4002 Head of Office, 4003 Stock-taking and Preservation of Records,
4004 Use of Official stationery and Stamps, 4005 Endorsements on the back of
Documents, 4006 Use of Half-margin Forms, 4007 Important Points in Correspondence,
4008 Circulars from Chief Engineer, 4009 Sale of stores, 4010 Temporary Speed
Restrictions, 4011 Contractors Bills, 4012 Letter Dispatch Service, 4013 Messaging by
Fax/E-Mail/Telephone Control Message, 4014 Duties of Head Assistants in-charge, 4015
Absence of Head Assistant, 4016 Allocation of duties of Assistants.
PREPARATION OF DRAWINGS
(a) All plans such as index plans, index sections, yard plans and others shall be prepared in accordance
with the provisions contained in Bangladesh Railway Engineering Code.
(b) The instructions shall also apply to all plans and drawings prepared by contractors for the execution of
works under contracts with the railway.
(c) Wherever drawings are prepared in computer compatible media, adequate care shall be exercised in
maintaining back-up copies and installing security systems.
(d) In general, all drawings will be initiated by Divisional Engineer/Executive Engineer/Chief Engineer,
Engineer in Chief/Project Director shall issue instructions as to which drawings will be approved at the
Divisional level and which are to be sent to the Chief Engineer/Engineer in Chief/Project Director for
approval.
(e) Additions and alterations to an existing plan should be shown in red. Such additions and alterations will
be approved by the authority that approved the original plan.
(f) Nothing of any importance is to be omitted from any plan and each and every item must be accurately
plotted from actual measurements.
(g) The plan must be prepared by careful work with appropriate surveying equipment. A steel tape should
be used for measuring the lengths and spacing of tracks, except that in track circuited sections appropriate
precautions shall be taken.
(h) All construction lines, angles and dimensions should be shown on the drawing in plain blue dotted lines.
These will remain as a record, but will not appear in the subsequent reproductions.
(j) In the case of development works reference of sanction particulars such as item number of the Annual
Development Plan should be mentioned in the plan.
(k) All drawings should be quoted by their number along with their alteration/revision number in all
correspondence and references relating thereto.
(l) Copies of drawings are to be folded concertina manner along their width, with each fold being
approximately 180 mm wide. The resulting pleats being again folded either simply or concertina manner to
bring the size of the fold to approximately 180 X 280 mm. In case of large plans the pleats are to be so
arranged that in the ultimate fold, the top left hand corner of the plan remains uppermost for ready
reference; the title, scale and Chief Engineer's number of plan should be repeated in miniature in the top
left hand corner in black letters.
(a) Plan for land to be acquired must show the outer boundary of the area. The outer boundary of the plot
to be acquired must be clearly defined by marking every turning point on the boundary of the plot with a
capital letter. Land plans must bear written dimensions sufficient to enable computation of area of the plot.
The plot area will be colored pink.
Site plans must be drawn to the scale laid down showing the exact position of the proposed structure with
reference to the center line, kilometer and distances from adjacent structures. The ground level, floor level,
highest flood level as well as the north point should be shown.
(2) Buildings
(a) Drawing for a structure including building should be prepared in three parts:
(b) In case of small buildings, all these parts can be included in one sheet but placed distinctly.
(c) The site plan can be separate or part of an existing general plan. Site plans for new quarters should
include the type drawing numbers and show the north line and direction of prevailing wind.
(d) The architectural drawing should normally include ground plan, section through the building in such
directions as are necessary to exhibit the intended form and dimensions of the various parts, and elevation
of one or more faces. It should invariably indicate the number of floors for which the foundation of the
building is designed. It should also include roof drainage arrangement, sanitary details, layout of bathrooms
and layout of kitchen. Details of finishing items and specification should also be indicated in the
Architectural drawing in the form of a note. Landscaping and developmental work involved must also be
shown.
(e) The structural drawing will indicate foundation plan, details of reinforced cement concrete (RCC)
members and a bar bending schedule as per specifications.
(f) The estimated cost per square meter of covered plinth area must be shown on all building plans.
The following shall be shown and relevant information provided on the plans:
(a) Tracks must be shown by one line that should be thicker than the other lines. The clear distance
between fouling blocks and center to center of tracks must be given. The position of the toe of each switch,
nose of crossing, and angle of the turnout must be clearly marked.
(b) The Up direction must be on the right-hand side, so that increasing kilometers read from left to right.
(c) The names of the nearest junction or terminal stations; the station with the lower kilometer being on the
left.
(d) The original center line of the railway together with its kilometer.
(e) The degree, radius, total angle of deflection and the tangent points of all curves on the line, both on the
plan and in the longitudinal section. Beginning and end of transitions together with their lengths should also
be shown.
(g) All borrow pits, rivers and pipelines, streams, sullage and sewer drains together with their direction of
flow. For rivers their names and the highest known flood levels must be given.
(h) Mosques and graves, roads and footpaths with the names of towns or villages they lead to.
(i) In the case of foundations, the nature of the soil as determined from trial pit and bore log details.
(j) The clear length of all inspection pits, capacity of weigh-bridges in tonnes; capacity of high level tanks
and of ground tanks; diameter and depth of all wells; diameter of hydrants, taps, main and subsidiary pipe
lines; the clear lengths and sizes of drains and sewers and storm-water drains; location of septic tanks.
(k) The length and capacity of sidings in terms of vehicles; position of fouling marks and buffer stops;
distance, centre to centre of tracks; distance of all the facing points on the main line from the centre of
station; the serial numbers of the turnouts; the angles of crossings; inclination of gathering lines; the
distance from the centre of station of all signals, signal cabins with their distinguishing feature, signals
being shown as viewed by the Driver and with their bases at the sites they occupy; lengths of passenger
and goods platforms and their heights above rail level; crossings of telecommunication and power lines
over head or underground.
(l) Road crossings with their class and location; road over-bridges and under-bridges.
(a) The drawings for a bridge should include the site plan, plan and longitudinal section of the river or water
channel above and below the proposed site in the case of large bridges being rebuilt on account of
insufficient waterway or being built at a new site and a sufficient number of cross sections showing highest
flood level.
(b) If a correct survey of an important river does not exist, the river should be surveyed for a distance of 8
km upstream and 2 km down stream, all spill channels upstream being shown on the plan; these distances
of 8 km and 2 km are to be taken as measured at right angles to the centre line of the railway and not along
the course of the river.
(c) On the drawings, notes should be made of area of flood sections and hydraulic mean depths for each
case, river channel basin area, velocity obtained by calculation and by experiments (preferably at high flood
), waterway through bridge proposed to be allowed with a note on increase in velocity and probable highest
flood level due to afflux, ground plan of foundations, sections through the bridge in such directions as are
necessary to show the intended form and dimensions of the various parts, front and side elevation of
abutments and piers, and drawings of such details as have not been standardized.
(d) The standard of loading for which the bridge is designed should be recorded in the plan and reference
to the type drawing of the particular girder should also be recorded.
(a) Plans of water supply, pumping, storage and distribution systems should show complete dimensions
and details including reduced level of salient points.
(b) The lines should be drawn in thicker lines than the rest of the plan and only sufficient buildings (with
their designations) and tracks shown as are necessary to make the purpose and location of pipe-lines
understood.
(c) Plans of drains and sewerage should show complete dimensions and details with sufficient features of
the site including gradient and reduced level of salient points.
(a) Working and Completion Drawings. The standard size for working and completion drawings shall be
530 x 685 mm, including a margin of 25 mm on three sides and 38 mm on the left hand side for binding.
Thus the drawing shall be within 470 X 635 mm. When necessary the 470 mm width may be increased by
50 mm or multiples there of, and the drawing folded concertina manner. But the 685 mm is not to be
exceeded, except in special cases.
(b) Project Plans. Project plans are to be of standard size. 1220 x 915 mm.
(c) Plane Table Sheets. Surveys are usually done on plane table sheets of standard size 760 X 810 mm.
(a) All drawings except sketch plans should be drawn to scale. The scale to which the drawings and plans
are prepared shall be as specified in the Bangladesh Railway Engineering Code.
(b) The scale or scales of a drawing should be indicated at the appropriate place in the title block. Where
different scales are used for details, the corresponding scales should be shown under each relevant detail.
(i) Land Plans: The scale of land plans will be 50 meter to 1 cm (or 1:5000), but if this
would not admit of sufficient detail being shown with clearness, the scale may be 10
meter to 1 cm (or 1:1000). When land to be acquired forms an addition, to that already
previously acquired, in such cases the plans showing additions may be drawn to the
same scale as the original plans. In large towns with congested areas a scale of 5 meter
to 1 cm (or 1:500) may, however, be used.
(ii) Site plans and Buildings: Site plans will be prepared to a scale of 10 meters to 1
cm (or 1:1000), and plans of buildings to a scale of 1 meter to 1 cm (or 1:10) with larger
scales for details (as in paragraph (iv) above), if necessary.
(iii) Station Yard Plans: The Survey plans of all station yards must be drawn to a scale
of 10 meter to 1 cm (or 1:1000). Should be amount of details necessitate it, the plan may
be drawn at 5 meter to 1 cm (or 1:500) and reduced afterwards. Plans will show the
center lines of all tracks, center to center distance of tracks and all necessary
dimensions.
(iv) Plans for remodeling of yard lines: For works involving alterations/remodeling of
existing yard lines, an accurate survey of the part of the yard affected must be carried
out and shown on a drawing of scale 5 meter to 1 cm (1:500). All tracks must be shown
by a centre line only. The exact position of every turnout and other line connections
should then be plotted and fully dimensioned.
(v) Bridge Drawings: Working and completion drawings and details will be to scale
varying from 1 meter to 1 cm (or 1:100) to 10 cm to 1 cm (or 1:10) according to the size
of details. Details which are too small for complete dimensioning in the main drawing
should be shown in a separate detailed view or section which is drawn to a larger scale,
adjacent to the main drawing. Recommended scales for details are 1:2 and 1:5.
The drawing number should be on the right hand top corner. The number will be followed by the code
initials of the Division, thus No. 748 SDP and the date will be given immediately underneath. Any alteration
or revision of the drawing should be indicated after the drawing number. If the drawing supersedes a
previous one, this will be given in smaller type immediately below the drawing number: Supersedes
Drawing No. of Month . and Year. If a drawing has more than one sheet, each sheet should be given a
sequential sheet number/total number of sheets, printed immediately below the drawing number.
The title block of the drawing should give the following basic information:
(i) Zone;
(c) Signatures
(i) Sufficient space must be left on all plans for the signatures of all the principal
officers concerned. All signatures must be dated.
(ii) In the case of land plans or plans where other organizations are concerned,
additional space should be provided for their signatures, and the designations should be
written in full.
(iii) All signatures on tracings should be in indelible red ink and dated.
(iv) Every plan should bear in small letters at the lower left hand corner the name and
initials of the draftsman or tracer who prepared and checked the plan. The Head
Draftsman must initial the plan just-below where the Divisional/Executive Engineer will
sign.
(a) All site plans for buildings must bear a certificate in the right hand bottom corner thus: Site inspected
and checked by me personally on the spot duly signed by the Assistant Executive Engineer in-charge of
the section.
(b) All plans of yards where signaling and/or interlocking is to be installed and all plans which contemplate
any addition or alteration to the signaling or interlocking of a yard, must be submitted to the Signal Engineer
for counter signatures.
(c) All site plans of quarters, conveniences for the staff and any project that may impact on the health of
staff should also be approved and signed by the Chief Medical Officer or his representative.
(d) Site plans affecting other departments of the railway must be signed by a representative of that
department not below the rank of Divisional Officer. The officer so approving the site plan is directly
responsible for taking steps to satisfy himself of the suitability of the sites proposed.
(a) On completion of a work, any alterations or modifications which may have been made from the working
plan should be marked thereon in red ink and a fresh tracing made showing the work as actually built.
Signed copies of the plan should be submitted by Assistant Executive Engineer or by the Engineer
responsible to the Divisional Engineer for works completed to the approved drawings. These should
indicate the work as actually carried out. Special care should be taken that the work below ground is
correctly shown, and the nature of soil encountered in foundations is recorded.
(b) The Divisional Engineer should prepare fresh tracing if there are numerous alterations, showing the
works as actually built. Such tracings will give the completion drawing number in red letters in the space
provided in title block and Divisional Engineer's signature appended thereto.
(c) If minor alterations have been made, the original tracing may be amended in the Divisional Engineer's
office and marked completion drawing.
(d) The completion drawing of a bridge should show, in addition to all dimensions, the following:
(i) Reduced level of: rails and bed blocks or crown and springing of arch or underside
of slabs.
(ii) Reduced levels of top and bottom of foundations. If on piles or wells, reduced level
of bottom should be given and complete drawings showing the strata passed through
with details of any tests made.
(iii) Nature of soil under the foundations of the structure must be stated.
Note: With regard to the reduced levels in the longitudinal section, the datum used must be indicated on the
drawing.
(e) The Divisional Engineer must submit the completion plan within 10 days of the completion of work. The
completion plan shall be approved within next 10 days so that after proper entry of measurements,
payment of the final bill may be made within the next 10 days.
(a) The records section of the Chief Engineers Drawing Branch shall file every tracing and original drawing
carefully on the basis of subject-wise classification and filing system. Probability of damage to the drawings
should be guarded against.
(b) Tracings and original drawings shall not be used for reference as they are likely to get lost or damaged.
Required number of prints should be supplied to officials; each particular project file should contain a print
of the works relating to it.
(c) Wherever found convenient, the Chief Engineer may digitize the original drawings for future records.
Copies/prints of plans issued by the Chief Engineer's office should be carefully maintained and recorded;
copies as required may be obtained.
Note: The planning, preparation and approval of development projects on the railway, which are funded
from the Governments Development Budget, follow the process laid down by the Government of
Bangladesh, Ministry of Planning.
The annual budget is divided into a revenue budget and a development budget, on both the revenue and
expenditure sides. The revenue budget pays for the normal functioning of the government. The
development budget is prepared for improving the country's infrastructure and social sectors. Development
activities in Bangladesh are undertaken in most part in the form of projects and programmes in the frame of
Annual Development Programmes in line with goals and objectives set forth in the five-year plans. The
development needs of the railway are met out of the development budget.
The Planning Commission formulates the Annual Development Programme (ADP) in the light of basic
objectives and goals stated in a Five-Year Plan. The draft is then placed for the approval of the Executive
Committee of the National Economic Council (ECNEC). While preparing an ADP, fields and projects related
to national economic development get more priority and concentration. Funds are allocated to implement
development projects included in the ADP. Both internal (domestic) and external (aid) funds are used to
finance projects. Potential availability of funds often becomes a major consideration in preparing the ADP,
which has historically remained dependent upon foreign aid.
The major development projects financed under the Annual Development Programmes of Bangladesh
Railway have been of the following types:
The requirements for the preparation of these projects have been discussed in the paragraphs below.
(a) As per the Governments directive all projects to be included in the Annual Development Programme
must be prepared in accordance with the guidelines and approved by the government.
(b) Under the current arrangement for approval of development projects, the railway administrations
examine thoroughly the feasibility of the project and prepare a Development Project Proposal
(DPP)/Technical Assistance Project Proforma (TAPP) in the prescribed format of the Planning Commission.
The DPP/TPP is sent to the Planning Commission through the Ministry of Communications for final
approval by the Executive Committee of the National Economic Council (ECNEC) or the Planning Minister
Note: The procedure for processing and approval of development projects in the public sector is laid down
under the latest circular of the Planning Commission.
903 Surveys
The location and construction of new lines requires three distinct surveys: reconnaissance, preliminary
survey and final location survey.
Reconnaissance survey applies to all rough and rapid investigations of an area with a view to determine the
technical feasibility and approximate cost of one or more routes for a projected railway line from a general
examination with the help of contoured survey maps and other available material without a more careful
investigation of the field and with the use of only those instruments that will rapidly give approximate
distances and heights. Where suitable aerial photographs are available, field investigations by instruments
can be considerably avoided or dispensed with by stereoscopic studies of the photographs and site
inspections as may be required. This survey of the traffic and physical conditions of the area will help to
determine if it is expedient to proceed with the project, and the route or routes, which should be further
examined.
This consists of a more detailed examination by running a Compass Traverse along the route or routes
selected as a result of reconnaissance. Sufficient details are taken to lay down the best projected line on
the plans and to obtain a close estimate of the probable cost. The use of photogrammetric methods which
involve plotting of contoured strip maps can help to considerably avoid instrumental examination of the
route or routes selected as a result of reconnaissance. Whether a line is to be built or not will usually be
decided on the result of the survey considered in conjunction with traffic survey.
(i) This will generally be a post investment decision investigation to prepare detailed plans and sections for
the accurate preparation of a construction estimate, on which commencement of construction may be
sanctioned. The principal differences between the work required in a final location survey and that in a
preliminary survey is that the alignment finally selected during a survey should be fully staked on the
ground.
(ii) The requirements of investigations in a final location survey for new lines have been described in the
paragraphs below. Surveys and investigations required for other types of projects shall also be guided
accordingly.
The acquisition of land for railway projects shall be done in accordance with the Acquisition and Requisition
of Immovable Property Ordinance 1982 (Ordinance No. II of 1982), as further amended from time to time,
the Acquisition of Immovable Property Rules, 1982 and the Immovable Property Acquisition Manual, 1997.
The procedure for land acquisition has been explained in detail in Section 1 of Chapter XI of this Manual.
Before the final location survey can be undertaken the Divisional Engineer/Executive Engineer should seek
authorization for the survey party to enter the land for survey to take levels and measurements of
boundaries and placing marks as necessary, and also to seek information relating to the property to be
acquired from the Deputy Commissioner of the concerned District, through which the line passes, under
(a) On completion of the final location survey, the Engineer in-charge of the survey must mark out on a
Survey of Bangladesh Map (scale 1:250,000 or 2.5 km to 1 cm) the probable alignment of the proposed
railway, as well as all likely alternative routes. Also a Schedule is prepared giving complete particulars of
the land intended to be acquired, including plot numbers, khatians, mouzas, JL Nos. villages, police
stations (thanas). This documentation is sent to the Deputy Commissioner of the concerned District for
initiating acquisition of land.
Note: JL No. implies the Jurisdiction List number as per revenue records.
(b) On receipt of the necessary information for acquisition of the proposed land from the railway authority,
the Deputy Commissioner gives notice on Form A (Chapter XI, Annex 1104(b)) under Section 3 of the
Acquisition and Requisition of Immovable Property Ordinance, 1982 to the owner/occupier/person
interested in the said property and authorizes the railway authority to proceed with the survey works as per
the Immovable Property Acquisition Manual, 1997.
(c) In response to the notice under Section 3, a person interested in the property to be acquired may submit
an objection under Section 4 of the Acquisition and Requisition of Immovable Property Ordinance 1982.
(d) The Government or Divisional Commissioner, as the case may be, after considering the objections shall
make a decision about the acquisition of the land within the time period specified under Section 5 of the
Ordinance of 1982 (Sections 3 to 5 are excerpted below).
(e) When the Government, the Divisional Commissioner or the Deputy Commissioner, as the case may be,
has made a decision for acquisition of any property under Section 5 or the proviso to Section 4 (3) (b), as
the case may be, then under Section 6, the Deputy Commissioner shall serve a public notice on Form B at
convenient places on or near such property stating that the Government, the Divisional Commissioner or
the Deputy Commissioner, as the case may be, has decided to acquire the property and intends to take
possession thereof and that claims to compensation for all interests in such property may be made to him.
(f) After considering the claim to compensation filed by the interested person, the Deputy Commissioner
shall make an award of the compensation under Section 7. In determining the amount of compensation to
be awarded the Deputy Commissioner shall take in to consideration all matters as detailed under Section 8
(Excerpt is placed below for reference).
Excerpt of Section 8 of the Acquisition and Requisition of Immovable Property Ordinance 1982
Section 8. Matters to be considered in determining Compensation: (1) In determining the amount of
compensation to be awarded for any property to be acquired under this part, the Deputy Commissioner shall
take into consideration
(a) The market value of the property at the date of publication of the notice under Section 3;
Provided that in Determining such market value, the Commissioner shall take into account the average
value, to be calculated in the prescribed manner, of the properties of similar description and with similar
advantages in the vicinity during the twelve months preceding the date of publication of the notice under
Section 3;
(b) The damage that may be sustained by the person interested, by reason of the taking of any standing
crops or trees which may be on the property at the time of taking possession thereof by the Deputy
Commissioner;
(c) The damage that may be sustained by the person interested, at the time of taking possession of the
property by the Deputy Commissioner, by reason of severing such property from his other property;
(d) The damage that may be sustained by the person interested, at the time of taking possession of the
property by the Deputy commissioner, by reason of the acquisition injuriously affecting his other properties,
movable or immovable, in any other manner, or his earnings;
(e) If in consequence of the acquisition of the property, the person interested is likely to be compelled to
change his residence or place of business, the reasonable expenses if any, incidental to such change; and
(f) The damage that may be resulting from diminution of the profits of the property between the date of
service of notice under Section 6 and the date of taking possession of the property by the Deputy
Commissioner.
(2) In addition to the market value of the property as provided in sub-section (1), the Deputy Commissioner
shall in every case award a sum of "fifty percent" on such market value in consideration of the compulsory
nature of the acquisition (Amended by ord. VIII of 1993).
9. Matters not to be considered in determining Compensation: In determining the amount of compensation to
be awarded for any property to be acquired under this part, the Deputy Commissioner shall not take into
consideration
(a) The degree of urgency which has led to the acquisition ;
(b) any disinclination of the person interested to part with the property to be acquired ;
(c) any damage that may be sustained by him which, if caused by a private person, would not render such
person liable to a suit ;
(d) any damage which is likely to be caused to the property to be acquired, after the date of service of notice
under section 6, by or in consequence of the use to which it will be put ;
(e) any increase to the value of the property to be acquired likely to accrue from the use to which it will be
(f) any alteration or improvement in, or disposal of, the property to be acquired, made or effected without the
sanction of the Deputy Commissioner after the date of publication of the notice under Section 3.
Note: It may be mentioned that under the Acquisition and Requisition of Immovable Property Ordinance
1982, the procedure for acquisition of land, making of award and payment of compensation has been
greatly simplified as compared to that under the erstwhile Land Acquisition Act of 1894.
(g) When the compensation mentioned in the award by the Deputy Commissioner has been paid or is
deemed to have been paid the land shall stand acquired and vest absolutely in the Government
free from all encumbrances, and the Deputy Commissioner shall thereupon take possession of the
property (Section 11).
(a) Arrangements for staff. The arrangements for staff of the survey party should take consideration of the
availability of temporary lodgings in habitations along the proposed route. It will usually be necessary only
to arrange for the regular railway staff for the actual survey; local labor who knows the lay of the land is
usually helpful in local areas.
(b) Care of Instruments. It is essential that all survey instruments should be kept in thorough adjustment
throughout the .survey. Measuring tools should be frequently checked for completeness and accuracy.
(c) Cash Imprest. The Engineer-in-Charge of the survey party should arrange with the Chief Engineer for
the necessary cash imprest to be provided. This depends on the locality in which the survey is to be carried
out, and the number of local of labor to be engaged.
Before taking to the field, the Engineer-in-Charge should visit all the district officials in the districts to be
traversed by the survey. He should consult them freely upon matters of alignment, stations and level-
crossings. In the cases of irrigation bridges, roads and buildings, the concerned officials must be referred to
in each case. The Deputy Commissioner of the District will be able to assist the survey party with trade and
agriculture statistics, position of large markets and in the estimation of likely traffic on the proposed line.
The strength of the survey party depends on the nature of the work to be done and on the number of
alternative alignments to be surveyed. In cases where there are two or more officers, the senior official will
go ahead of the party with a prismatic compass and fix the general alignment, after reconnaissance of any
alternative alignments which may be considered necessary. The following officials will do the actual
pegging out of the alignment by means of a surveying equipment. The leveling will be done by the senior
supervisor, and a second supervisor will check the work done. The plane-table survey work will be done by
one or more supervisors as may be necessary.
(i) In pegging out the final alignment, stout wooden pegs 100X100X750 mm are to be
driven in at every 300 meters. Wooden pegs 50X50X460 mm are to be driven in at every
150 meters. Intermediate pegs of bamboo are to be driven in at every 30 meters. The
pegs at every 300 meters are to have consecutive numbers stamped on them about 40
mm high on two sides.
(ii)The pegs at tangent points of curves should be circular and of wood and be 100 mm
diameter by 750 mm long. The pegs at the apexes of curves should be of triangular
section wood with 125 mm sides and 750 mm long.
(iv) In the top of every 300 and 150 meter pegs, and top of tangent and apex pegs of
curves, a metal tack is to be driven in showing the centre of the alignment. The metal
tack must be fixed by using a theodolite.
Bench marks must be left at intervals of not less than 600 meters. Where possible a round-headed nail
should be driven into the foot of a tree to act as a bench mark. This method prevents people from noticing
the benchmark and tampering with it. Where trees or masonry works do not exist, an iron rod (carefully
rounded at the top) should be buried in a block of concrete 610X610X610 mm; the rod should project about
25 mm at the top, and the top of the concrete block should be at ground level.
Cross-Section of rivers: 1:500 (or 5 meters to 1 cm), with exceptions in the case of rivers in flood whose
width exceeds 900 meters.
It must be remembered that the construction of a line is only the beginning of the railway, although it is
often looked on as the end as well. One should never forget to look at all proposed works and
conveniences from the working point of view, especially as regards station yards and the alignment on
approach to stations, and also the alignment where stations may be located in the future. The proposed
stations and possible future sites for stations should be given plenty of room, so that the Station Master
shall have good visibility between the outer signals even after the importance of the station has increased
multifold in the future. A good knowledge of traffic working and foresight are important prerequisites for the
success of the survey, thorough investigations including alternatives will be adequately rewarding, the extra
cost during the survey will be insignificant.
The requirements of the user department must be ascertained before commencing project investigation
relating to investments involving augmenting line capacity, improving terminal facilities or repair facilities..
Before proposals for new line capacity works, gauge conversion, doubling and others are formulated, work
study teams should go into the actual working details. The results of such studies must be kept in view
while investigating the schemes. After developing the proposals the plans must be got approved and
signed by the concerned departments to avoid the substantial modifications at a subsequent stage.
910 Alignment
In fixing the alignment of railway line, the following aspects should be considered:
(a) The Engineer-in-Charge of a survey should make sure that the proposed alignment is as good as he
can get, especially with regard to present and future centers of trade. Whereas some trade centers move to
the railway, but for the sake of traffic the railway has to be so aligned to effectively serve the centers of
trade and commerce, particularly in the vicinity of navigable rivers in Bangladesh.
(2) Curves
(a) Degree of Curvature: It is preferable to have cuttings and tunnels on straight track but they may be
provided on curves if the cost of having them on the straight is excessive. The sharpest degree of curve to
be adopted should normally suit the projected speed corresponding to the category of line proposed.
(b) Transition Curves: All curves sharper than 1 should be provided with transition curves. The shape of
transition shall be a cubic parabola with a linear. The length of transitions should correspond to the speed
of the projected line and should be worked out on the basis of criteria for cant/cant deficiency and cant
gradient as proposed for maintenance of permanent way in this Manual. The proper provision of these
parameters will ensure smooth running on the curves.
(d) Reverse Curves: The desirable minimum length of straight between reverse curve should be 50 meters
for broad gauge.
(e) Vertical Curves: Vertical curves shall be laid out only on those points of change of grade where the
algebraic difference between the grades is equal to or more than 4 mm/meter. The minimum radius of the
vertical curves shall be 2500 meters in the case of broad gauge and meter gauge lines.
The choice of the ruling gradient will not only affect the grades on the line but the curves, and the length of
the line. It will also affect the throughput on the section since the ruling gradient will determine the heaviest
train loads permissible and the choice of the locomotives. Where the new line will become a part of the
existing network, the ruling gradient(s) on adjacent lines will also need to be taken in to consideration. The
selection of ruling gradient should be done on an economic basis.
Where alternative alignments of importance have been examined, the advantages and disadvantages that
led to the selection of the proposed alignment should be elaborated.
(a) Whenever the alignment of a new railway, passes close to or involves any alteration to, or diversion of
existing railways, roads, and waterways, the acceptance of the concerned authorities should be sought
during the survey.
(b) Inquiry should also be made from the State Government (Irrigation Department) whether any dam or
river diversion, or any work is proposed which would affect the proposed railway in any way.
If possible, a straight length of at least 1.5 kilometer should be kept from the Home-Signal at a junction
station before the proposed branch line curves off on to its alignment.
(a) The selection of the sites for bridges should be carefully done duly considering the experience gained
on past projects, especially in the country where the river channels are not fixed or well defined. In the flood
plains of Bangladesh, the rivers change their courses by kilometers. All this may happen in the course of a
single rainy reason. In the circumstances the bridge site should be so selected as to suit the river once for
all. To do this economically requires great care and complete knowledge of the country and past behavior
of the river between the proposed railway and the upstream regions where the river channel is well defined.
(b) In the case of an important river if correct survey does not exist, the river should be surveyed for a
distance of 8 km up stream and 2 km down stream (measured at right angles to the centre line of the
railway and not along the course of the river), all spill channels up stream should be shown on the plan.
(c) Cross section of the river bed should be taken at suitable points and the position marked on the survey
plan. The level of the highest known flood or ordinary flood and levels of ordinary low water should be
noted on each cross section. The average slope of the river bed is to be determined from a point about 2
km above the railway crossing to a point 2 km below the same. In case there are sharp changes in the bed
slopes the local bed slope will have to be determined over a shorter length.
(d) The sites of bridges and the direction of river crossings should first be settled so as to avoid excessive
curvature and longer length of line.
(a) Whenever new major railway bridges, particularly those involving well foundations, are built on new
lines a decision should be taken whether the sub-structures should be built:
(i) In the case of meter gauge bridge to suit broad gauge loading, or
(ii) In the case of broad gauge single line bridge to allow for future doubling.
(b)The kind and depth of foundations and the kind of flooring to be adopted require very careful
consideration. Experience on projects completed in the past could provide useful information.
(a) In the case of rivers on which inland waterway transport services are already established, full provision
should be made for those services by the Railway. Reasonable provision should also be made at railway
cost for any development of river traffic that may be expected when the construction of the railway line is
taken in hand.
(b) In the case of rivers which are navigable, but which have not hitherto been served by water transport,
and there is a genuine prospect of river services being opened within a reasonable period, the design of the
bridge should provide for the future requirements.
(c) Headways should generally he calculated above the normal high flood level taking, if possible an
average of not less than ten years recorded high flood-levels.
(d) Provision should be made for country boat traffic in the case of all rivers on which country boats ply or it
is possible for them to ply. The free-board standard of the Bangladesh Inland waterways Transport
Authority (BIWTA) should be followed.
Notes: (1) The minimum vertical clearance is with respect to the standard high water (SHW) levels at the
river crossing. For SHW levels and classification of river/waterway is available with BIWTA.(2) These
clearances may be changed with the permission of BIWTA, if necessary due to changes in hydraulic
conditions, traffic pattern or any special circumstances. (3) These vertical clearances are for the navigation
span of road or railway bridges.
(a) In regard to the waterway to be provided in any given case, provision should be made for spans of width
sufficient to pass steamers with two flats alongside in the case of large rivers, and steamers with one flat
alongside in the case of smaller rivers.
(b) Disputes or differences of opinion in particular cases should be settled in respect of each case by the
local government after reference, if required, to a local committee representative of all interests, and
presided over by the Commissioner of the Division concerned.
(c) It is reiterated that the adequacy of waterway is very important requirement. This is so, not only to
ensure that the lines of communications are maintained in good order for safety of rail traffic, but
inadequacy of waterway may have far reaching impacts on the environment and ecological balance due to
water logging and/or change in the flow pattern in the watershed, which could be passed on to the
population in the affected areas. In this regard the observations published in a research paper on the
impact of the railway embankments on the water regime in Bangladesh are worth noting. The main
conclusions of this research paper are summarized below:
In its quest for analyzing the impact of interaction between Eastern Bengal (roughly the plains of todays
Bangladesh) deltaic landscape and railways, this paper has shown that the colonial administration and to
some extent local gentry failed to grasp the extent of threat of railways to the water regime of the region. In
most cases railway embankments without generous outlays for free flow of water current helped water-logging
and consequently destroying standing crops and cropping pattern. Besides, railways often caused decline or
diversion of watercourses towards unexpected terrains
.Besides, it is now proved by statistics that cultivable waste land in the Bengal Delta increased over the
first few decades of the twentieth century. In the case of Western and Central Bengal, explanation as to this
could be found in the fact that these regions lost population growth due to the moribund state of the regions
and to the spread of malaria. However, it was not clear why in the Eastern Bengal Delta, where the population
growth was speeding up every year and where land still possessed enormous fertility, cultivable wasteland
existed. The question therefore could be raised whether the railways with their long arms of embankments
could partly be responsible for this.
Note: Railways and the water regime of the Eastern Bengal Delta, c. 1905-1943: a reappraisal by
Khondker Iftekhar Iqbal; Fitzwilliam College, Cambridge CB3 ODG, UK
River protection works required to safeguard the line against water flow and floods in rivers, to mitigate the
effect of bursting of tanks or scour of surface water in the vicinity of the line, should be carefully considered
on the ground and the position and extent of such work determined and surveyed, high flood marks of spill
water should be carefully sought out and recorded on plans and sections.
All the information that can possibly be obtained about flood-levels should be obtained to enable fixing of
the formation level. As a general rule, the formation level should be fixed a meter above the highest flood
level.
(a) The type of level crossing planned, any diversions of roads contemplated and any difficulties
encountered in the execution of grade separated road crossings should be settled after discussions with
local government authorities.
(b) When going along a public road, provision should be made in the estimates for diverting the road to the
down stream side of the railway so as to avoid wash-outs.
(a) The location of stations and designs of station yards must be guided by the demands of traffic, which
provide the justification of the investment. The configuration of tracks at stations has important implications
for the line capacity of the section. This should be decided in consultation with the Traffic Department.
(b) The layout of yards at junction stations will need to be planned on the basis of forecast traffic on the
lines to different directions from the station.
(c) The requirements of drainage in the station yards should be assessed and planned as necessary.
(a) The scale of facilities provided at various stations and any special architectural treatment that may be
needed in the case of important buildings should be indicated.
(b) Need for platforms for passengers and goods at all stations on the line will be assessed. This shall also
include platform shelters and passenger areas, and the need for foot over bridges.
(c) In the case of residential buildings the description of type of quarters, any planning required for
townships, provision of dispensaries, institutes, market places should be considered.
The requirement of station machinery should be based on requirements as obtained from other relevant
railway departments, particularly Traffic, Commercial, Mechanical and Signaling. The station machinery
shall generally comprise of the following subgroups:
(b) Traffic Facilities such as goods loading/unloading yards and/or container handling and storage facilities;
facilities needed for meeting demand of special goods traffic such as containers and bulk goods should be
considered in the context of traffic survey and forecast;
(e) Others.
(a) The organizational structure required for execution of the project, the proposed headquarters of the
Project Manager and other construction staff, the administrative division of the construction activities may
be discussed in the survey reports.
(b) Health and hygienic conditions are as likely to affect the staff and the provision of necessary medical
establishment should be indicated.
(d) Comments regarding the availability of water for construction purposes and also its suitability for the
drinking purposes may be given.
(e) Procurement of special plant and equipment of construction purposes and the final allocation of the cost
of such plants may be indicated.
(a) The local civil authorities should be freely consulted by the Executive Engineer during the progress of
the survey operations, and their opinion should have due weight in determining the most profitable route to
be followed. They should be asked to use their influence, as far as practicable, to protect the bench-marks,
pegs and other railway marks from removal or injury.
(b) The views of the Civil District authorities should be ascertained with regard to the following:
(i) Whether roadways suitable for cart or foot-traffic are required on any bridge;
(ii) Headway and width of span in the case of all bridges over navigable rivers;
(iii) Correct spelling of all towns and villages included in the survey should be taken from
the Alphabetical List of Stations, the Gazetteer or, if not found in either, from the civil
authorities;
(iv) After completing the field work of a survey, the local district authorities should be
supplied with an Index Plan, and requested to supply data necessary for preparation of
estimates of the cost of land for the projected railway.
A good idea should be obtained of the natural resources in the area of influence of the proposed line,
especially for supplies of stone ballast, timber, clay for making bricks, aggregates and cement, which will be
required for the construction of the line, and will also provide sources of traffic after the line has been built.
(a) All measurements and notes taken in the field should be neatly recorded in field books, which should be
the basis of all survey plans, drawings and reports prepared in connection with a survey. The plotting of
survey plans and drawings should, as far as possible, keep pace with the field work.
(b) During the survey, careful notes with dates should be made on the ground, from personal enquiry and
observation, regarding any information likely to be useful in working out the details of the projects,
undertaking the construction work, and in determining the prospects of the proposed line as a commercial
undertaking.
(a) In carrying out the survey for provision of additional line (alongside the existing track) for the
enhancement of capacity along the railway route, the aspects detailed in the paragraphs below should be
covered.
(b) The survey should thoroughly review the status of existing infrastructure and operational procedures, in
what respects these are inadequate and duly considering what additional measures are called for.
(c) The projected line should be laid parallel to and on either side of the existing line duly considering the
following:
(ii) Location of existing station buildings, platforms and other goods facilities; and
(iii) Possibility of construction of new bridges with least interference to traffic on the
existing line.
(d) In sections where there are pronounced directional movements of empty and loaded traffic, the
possibilities of running heavier train loads with multi-engine operations and its effect on the existing bridge
structures should be taken into account.
(e) Existing bridges should be extended wherever possible with tracks to the same track centers over the
bridge portion as on approaches thereby avoiding reverse curves in the alignment of the new track.
(f) The degree of curvature to be adopted on the new line should suit the projected speed corresponding to
the category of line. At locations where the new alignment is being located on the outside of existing curves
which are sharper than the limiting degree of curvature compatible with the projected speed of the line, the
new line may have to be located further away to avoid infringements, which will involve additional cost
unless the existing curves are also realigned before the construction of new line.
(a) Generally speaking, construction of dual gauge (meter gauge plus broad gauge) is at least 50 percent
more costly compared with the cost of broad gauge alone at the time of gauge conversion. This is because
of the high cost of complex station and yard arrangements which have to be done anew for both gauges.
There is additional cost in laying dual gauge (in a three rail configuration) on the main line track because of
the need to have permanent way materials compatible for broad gauge and meter gauge, even when the
renewal of the meter gauge track is not justified on condition basis.
(b) It is recognized that conversion from meter gauge to broad gauge generally increases the transportation
capacity by a factor of two at the minimum, subject to there being no specific constraints. Therefore the
need for dual gauge should arise in very special circumstances when it is necessary to retain the existing
meter gauge links to particular regions. Even in such cases it may be more economic to convert tracks
completely to broad gauge rather than pursue extension of dual gauge lines. It is important that the
decision is based on economic rationale.
(c) In carrying out gauge conversion surveys, the objective should be to use the existing assets including
formation, bridges, buildings, signaling and permanent way as far as possible and with strengthening if
necessary. A decision on this matter will depend on the standard of construction proposed for the new
gauge line. During the surveys for gauge conversion projects, the aspects mentioned in the paragraphs
below will require attention.
(2) Alignment
(a) In deciding the alignment of the proposed gauge a decision will first have to be taken whether the
retention of the link of the existing gauge in addition to the new gauge is essential on operational
considerations. The link may be maintained either by having mixed gauge on that section or independent
parallel lines of the new gauge.
(b) In sections where the old gauge is not to be retained, the following alternatives are available for
investigation:
(i) Plain Conversion: In this case the center line of the existing gauge and the proposed
gauge are the same. This procedure is to be normally followed within the constraints of
grade and the degree of curvature in the design standards.
(iii) Parallel Alignment: In this case the alignment of the proposed gauge is located at a
distance from the existing alignment. Advantage in following this method is that all work can
be carried out without interfering with the existing track. If there is considerable difference in
the rail levels between existing and proposed tracks or if a large number of bridges require
reconstruction then the adoption of this method requires consideration.
(iv) Diversion: The new gauge line may follow a new proposed alignment away from the
existing alignment for long lengths. This method is adopted in the case of hilly sections,
when the existing track has sharp curves and steep gradients that would not conform to the
standard of the new line. This method may also be followed for repairing existing bridges.
In case the new gauge is to be designed for higher speed of operation, longer transition curves will be
needed, which will cause a shift of the entire curve, which should be kept in view. There may be sharp
curves in the existing alignment and the question of retaining some of these curves with speed restrictions
should be considered by comparing the cost versus the benefits in operation.
Station yards can be the most difficult and contentious items of work in gauge conversion projects
particularly for providing dual gauge. The existing yard plans should not be relied upon but should be taken
as a starting point. Field survey must validate all the yard connections and layouts with complete
dimensions.
(a) Signaling
(i) The technical information and cost estimates for the section should be provided by
the Signaling and Telecommunications Department.
(ii) The survey will include assessments with respect to the signaling arrangements
envisaged. Typically, since 1999, old mechanical, electro-mechanical and relay based
signaling systems have been replaced with computer-based signaling systems on the main
routes of the railway.
(iii) In view of the fact that new technologies are being introduced, the related issues of
technology transfer and training of staff should be discussed and specific requirements
determined.
(b) Telecommunications
(i) The existing situation should be reviewed and constraints, if any, indicated.
(ii) The telecommunications system should meet the requirements of the proposed
signaling system, block communication system, interlocking of level crossing gates for the
sake of rail-road safety, and train control.
(iii) In case surplus capacity is available in any segment of the telecommunications, the
potential for non-rail revenue from leasing the telecommunications backbone should be
investigated.
(a) The technical information and cost estimates for this section should be provided by the Mechanical
Department.
(b) The existing fleet of locomotives and rolling stock, availability and utilization thereof, shortfall if any, and
maintenance capabilities should be reviewed.
(c) The requirements of locomotives and rolling stock for the project should be assessed, together with the
maintenance facilities needed.
(d) The costs of the additional assets and facilities should be determined.
(e) The procurement strategy and the implementation schedule should be determined.
(a) Based on the results of investigations made during the final location survey and the follow up analysis a
detailed Project Report should be prepared. The Project Report should be organized in the following main
sections supported by supplementary data and analysis which may be placed in the Appendix section of
the Report:
(i) Introduction;
(v) Standards of Construction (for new lines, multiple tracking schemes, gauge
conversions);
(vii) Project Engineering (for new lines, multiple tracking schemes and gauge
conversions);
(viii) Estimated Cost, Lessons learnt from past projects of similar nature and measures
taken to address these; and Phasing and Investment Schedules;
(xii) Appendixes.
(b) The contents of the Project Report as suggested above are indicative, and may be modified or
expanded considering various project-specific aspects and the requirements of the project proponents as
outlined in the terms of reference for the survey. The coverage of paragraphs (i) to (vii) will depend on the
results of the investigations done under the study.
(ii) The environment section should examine the impacts of the project on the
environment during construction and operation, and give the detailed mitigation measures
and the monitoring mechanism.
(iii) The employment and poverty reduction impacts of the project should be considered;
it should be indicated if there are specific linkages with the poverty reduction strategy and
Millennium Development Goals of the Government.
(i) The financial and economic analyses for the project should be undertaken. Both
types of analysis have the same objective to assess whether the proposed investment
project is viable. A project is economically viable if it is financially sustainable and
economically efficient. If a project is not financially sustainable, economic benefits will not
be realized.
(ii) In financial analysis, all expenditures incurred under the project and revenues
resulting from it are taken into account. This analysis should assess the adequacy of
revenues and the degree to which the project will generate revenues sufficient to meet its
financial obligations.
(iii) The economic analysis should examine the effect of the project on the national
economy, as a whole. Economic analysis should assess the overall impact of the project on
improving the economic welfare of the people of the country. This assessment should be
done in the context of the national economy as a whole.
This section should give the organization for the implementation of the project and issues relating to
sustainability, governance, steering committee for overall supervision and project implementation
committee. Risks during implementation and operation should be identified and mitigation measures given.
In the case of aided development projects the contents of the project report will also need to conform to the
requirements of project investigations agreed to between the Government and the foreign financial
institution or country which has agreed to assist in the financing for the project. This is an important matter
which will significantly influence the scope of investigations under the project and the coverage of the
Project Report. Generally speaking, the areas emphasized by foreign financing entities relate to cross-
cutting issues relevant to the project and the people impacted by the project. These include environmental
impacts, social considerations, resettlement and compensation of project-affected persons, impacts to
poverty reduction and beneficiary consultation and participation.
(1) With a view to acquiring or requisitioning any property or determining the compensation payable in respect thereof
or securing compliance with an order made under this Ordinance, the Deputy Commissioner or any officer, generally or
Specially authorized by the Deputy Commissioner in this behalf, and any of the assistants and workmen may:
(a) enter upon and survey and take levels of any property;
(c) measure and set out the boundaries and prepare a plan of any property and the intended line of the work, if any,
proposed to be made thereon;
(d) mark such levels, boundaries and line by placing marks and cutting trenches, and , where otherwise the survey
cannot be completed and the levels taken and the boundaries and line marked, cut down and clear away any part of
any standing crop, tree or jungle:
Provided that no person shall enter upon any property without the consent of the occupier thereof unless at least
twenty-four hours pervious notice in writing of his intention to do so has been given.
(2) The Deputy Commissioner or the officer authorized by him under sub-section (1), shall, at the time of entry upon
any property, pay or tender for all necessary damage to be done to such property, and , in case of dispute as to the
sufficiency of the amount so paid or tendered, the decision of the Deputy Commissioner shall be final.
With a view to acquiring or requisitioning any property or determining the compensation payable in respect thereof, the
Deputy Commissioner, may, by order in writing, require any person to furnish to such officer or authority, as may be
specified, information relating to any property which is acquired or requisitioned, or intended to be acquired or
requisitioned, under this Ordinance.
1001 General
(a) Cost estimate is the tool to manage the execution of a work or project within the approved funding limits.
(b) The critical review of any bid depends on the reliability of the estimate it is being compared to.
Therefore, it is imperative that sufficient attention is devoted to preparation of estimates. Under-estimating
causes project delay while additional funding has to be arranged to meet the contract costs. On the other
hand, over-estimating causes inefficient use of funds that could be used for other projects.
(c) The cost estimate serves as the benchmark for analyzing bids and is an essential element in the project
approval process.
(d) Review and control of cost estimates helps to ensure funds are adequately programmed, authorized,
and appropriated in all phases of the work or project.
(a) The estimated cost as approved by the competent railway authority under the Schedule of Powers,
figures prominently in the procurement, planning and selection of procurement methods for the project.
(b) The preparation of a procurement plan (which includes all goods, works and services to be procured) is
mandatory for all works or projects. The procurement plan shall be separately prepared for development
projects and those using revenue budget In this regards reference should be made to Rule 15 of the Public
Procurement Rules 2008 (PPR 2008).
(c) Prior to the preparation of a procurement plan, Divisional Engineer/Executive Engineer shall, with
approval of the competent authority, decide on splitting up a single procurement object into more than one
packages and the applicability of the procurement methods by carefully reviewing the proposed
procurement activities and issues.
(d) For procurement under a development project, a total procurement plan shall be prepared for the entire
project period in the formats prescribed by the government from time to time. This shall be attached to the
Development Project Proposal (DPP) as per the guidelines of the Planning Commission, for processing the
governments final approval of the project. The total procurement plan and the cost estimates shall be
updated at the beginning of each financial year, on an annual basis and in a rational manner having regard
to, among other things, the expected flow of funds. The format stipulated for DPP is at Annex 1002(d).
(a) Cost estimates are to be prepared according to the budget allocation. The Annual Procurement Plan
(APP) to be prepared in connection with the preparation, processing and approval of projects for inclusion
in the Annual Development Programme shall inter alia take in to account the estimated cost of the project
as approved by the competent authority.
Note: For preparation of the Annual Procurement Plan reference should be made to Ministry of Planning
Notification No. PABI/NEC/Coordination-2/Notification/29/2007/48 dated 29th May 2008. which lays down the procedure
for processing, approval and amendment of Development Projects in the Public Sector an; and to the Public
Procurement Rules 2008.
(b) Cost estimates should be developed as to reflect total project costs. It should also include life cycle cost
analysis of the project, which has a direct impact on the financial resources. Life cycle cost analysis should
be conducted on selected features of projects requiring periodic maintenance to assure that design
selection decisions give consideration to total life cycle economy (i.e., to total cost of ownership). The
features should be selected in accordance with economic good sense.
(c) The cost estimates should include design assumptions and the proposed construction processes so that
future design changes or construction modifications can be analyzed for cost impacts.
(d) The basis for cost estimates must be thoroughly explained and address specific issues such as design
assumptions and site conditions.
(e) Cost estimates shall be prepared in a professional manner in accordance with the work breakdown
structure as described in specific cost engineering requirements stipulated by the railway administration
and the government.
(a) All cost estimates for works shall be prepared in accordance with form stipulated by the railway
administration. Sub-works, if any, shall be shown separately with their totals in the allocation columns. The
estimated cost and allocation thereof should be in sufficient detail to enable preparation of the Development
Project Proposal as stipulated by the Planning Commission.
(b) The title name of an estimate must be clear, distinctive and brief. Title name of estimate once approved
must not be changed.
(c) All estimates and plans must be registered in the office of the Divisional Engineer. Similar action is to be
taken in Chief Engineer's Office for plans and estimates requiring sanction of higher authorities.
(d) All estimates should give the original reference of approval accorded by Railway Division or other
approving authority at a conspicuous place on the front page. The Divisional Engineer's registration number
and main plan number should be given.
Estimates forming part of a comprehensive project are not to be submitted piecemeal. The cost of each
independent work should be shown as a subsidiary estimate, whilst a General Abstract, which includes all
subsidiary estimates, will serve to show the total cost of the project.
As a rule, similar works, whether at the same station or at several stations required at the same time, and
works not of a similar kind but interdependent and connected by the same general idea as for instance.
Additional accommodation and improvements of a yard required at a station owing to the increase of traffic,
or additional signaling arrangements required at the same time at a number of stations or additional timbers
at bridges where the cost of each bridge may be small but in the aggregate amount to a large sum, should
be grouped together in one consolidated estimate for the entire scheme, however small may be the
estimated cost of each individual work, and the estimate so framed should be submitted for sanction to the
authority competent to deal with the aggregate cost of the scheme.
Where alternative proposals are made, separate estimates should be prepared for each, together with a
General Abstract showing in tabular form, the comparative cost of the various alternatives. The alternative
estimates need only be rough approximations in the first instance.
In the case of projects for extensive alterations to stations yards, important buildings or other large works,
before getting out the detailed estimate, rough pencil plans and a draft report explaining the proposals
should first be submitted to the Chief Engineer for the approval of the head of department concerned.
The cost of special tools and plant must, when necessary, be provided for in the estimate.
(a) The cost estimate shall be developed using the latest required and approved work breakdown structure
as stipulated by the railway administration. The project cost estimate shall be composed of all costs to
complete the project regardless of funding source or funds type. As for example, A project estimate of a
new line should provide for the building and equipment of the railway up to a standard that will be sufficient
for working such traffic as may be expected.
(b) All cost estimates should be developed as accurately as possible and be based upon the latest
available information. It shall be prepared on the basis of calculated quantities and unit prices
commensurate with the degree of detail in design. The cost estimate will, in all aspects, represent the fair
and reasonable cost to the proponent. In particular the following should be ensured:
(i) Quantities. The methodology adopted in the computation of quantities for earthwork,
bridges and protection works, track and buildings should be explained in the estimate.
(ii) Rates. The rates of engineering items should be based on the Schedule of Rates
and the applicable percentage approved by the railway administration is to be worked to as
far as possible.
(iii) The item not covered by Schedule of Rates should be based on reasonable market
rate. Reasons for any higher rate(s) in an estimate must be clearly explained in the project
report. For such items an analysis should be submitted along with the estimate based on
standard analysis. The official cost estimate should be kept updated in accordance with
Rule 16 of Public Procurement Rules 2008.
(c) Sub-Estimates for Equipment and Facilities: The project estimate should be complete in all respects and
should include the estimated costs of all facilities and equipment for the project to be provided by
departments other than Civil Engineering such as Traffic, Electrical, Signaling and Telecommunications and
Mechanical departments as relevant. The procedure shall be as follows:
(i) The Divisional Engineer preparing the estimate should provide the project related
information and the proposed plans to his counterparts in other departments so that they
are able to frame the sub-estimates for their respective portions of work. The Divisional
Engineer should incorporate these as sub-estimates in the project estimate, and a General
Abstract, which includes all sub-estimates should show the total cost of the project.
(ii) The estimate for the junction arrangements to be made in existing yards should be
obtained from the concerned open line administration, and a separate sub-estimate of the
cost of additions and alterations necessary for affecting the junction arrangements should
be included in the project estimate.
(d) Cost risk analysis: Project cost estimates shall include cost risk analysis to cover unknown conditions or
uncertainties on work elements that will impact cost of construction.
(e) Contingencies. Cost estimates should be developed with appropriate contingencies based on cost, level
of detail, and cost risk analysis. These contingencies are allowances to cover unknowns, uncertainties,
and/or unanticipated conditions that are not possible to adequately evaluate from the data on hand at the
time the cost estimate is prepared. Contingencies will be subject to regulatory limits as stipulated in Ministry
of Planning Notification No. PABI/NEC/Coordination-2/Notification/29/2007/48 dated 29th May 2008, which
lays down the procedure for processing, approval and amendment of development projects in the public
sector.
(a) Every estimate must be accompanied by a brief report that provides a clear description of the nature of
the work along with necessary technical and financial justification. The brief description of the work should
be self-contained and understandable prima facie without even referring to the details or drawings. The
salient technical details and drawings should be referred to in one paragraph of the report. The project
report should cover, adequately, the subjects and details to be provided in the Development Project
Proposal to be submitted to the government. Specifically the project report will include but not be limited to
the following:
(ii) Technical justification: Giving the present status and shortcomings and how these
are proposed to be mitigated or remedied under the project;
(iii) Financial and economic justification: Giving the anticipated financial rate of return
and the economic rate of return in accordance with the guidelines of the government. Both
rates of return must meet the threshold set forth by the government (see paragraph 1012);
(iv) Completion date: The probable date of completion of the work/project. In case of
delays, the extension of time to complete the work or project shall be processed and
approved in accordance with the regulation of the railway administration and guidelines
stipulated under the governments notification referred to in paragraph (1)(e) above;
(v) Funding: Whether provision has been made in the Development/Revenue Budget.
(b) Technical details: The technical details shall include the following:
(i) In alterations/remodelling affecting station yards, the total length of new sidings to be
provided;
(iii) In the case of structures which depart from approved standard type, the reference to
drawings (if applicable). The specification and other important information related to
structures;
(iv) For platforms the length, height and description of platform wall, width and kind of
paving;
(v) In the case of staff quarters which are usually constructed on program basis, the
justification should give clearly the number of staff quarters of the category available and
(a) Sufficiently detailed drawings to illustrate the work covered by an estimate must be submitted with the
estimate and a reference be made on the front page of the estimate to the numbers and titles of the
accompanying drawings.
Note: When the work it to be carried out in accordance with a sanctioned type drawing the same need not
be submitted with the estimate. It is sufficient to state in the project report or the estimate the distinguishing
number or the type to be adopted. However, site plans and/or drawings of drainage schemes should be
submitted.
(b) Estimates for new buildings are to be accompanied by a site plan showing the exact position of the
proposed structure with reference to the center line, kilometer and adjacent structures. The north point
should invariably be shown, as also the direction of the prevailing winds during the summer months. All the
site plans must bear the following certificate over the signature of the Assistant Executive Engineer in
charge in the right hand bottom corner: Site inspected and checked by me personally on the spot.
(a) The estimate prepared as above should be got approved by the competent authority as enjoined in the
relevant financial power in the Schedule of Powers approved by the railway administration.
(b) This Schedule of Powers also includes powers for the sanction of agreements and other administrative
actions under works contracts by railway officials at various levels, including General Manager, Chief
Engineer/Additional Chief Engineer, Engineer in Chief/Project Director Divisional Railway Manager and
Divisional Engineers/Executive Engineers.
(c) The Divisional Engineer is not to commence a work in anticipation of sanction of the estimate, except
when there is an emergent situation.
(d) In emergencies, the procurement of goods and services by direct contracts may be resorted to, in
accordance with Rules 69 to 77 of the Public Procurement Rules 2008 (PPR 2008), provided that the
estimated value of such procurement shall not exceed the threshold separately specified for revenue and
development budget in Schedule II of the aforesaid rules.
(e) The authority granted by a sanction to on estimate must, on all occasions, be looked upon
as strictly limited by the precise work which the estimate was intended to provide. Any savings on
a sanctioned estimate should not without special authorization be applied to carry out additional
work not contemplated in the original project.
The approved and sanctioned estimate shall be kept in sealed cover under safe custody. Tender committee
while finalizing tender will open the sealed cover estimate. After the conclusion of negotiations access to
the estimate and its contents should be limited to those persons whose duties require knowledge of the
estimate.
(a) Track relaying works should be clubbed based on the program approved by Chief Engineer/Engineer in
Chief/Project Director. Cases may occasionally arise of small individual works and these should be referred
to the Chief Engineer for instructions as and when necessary.
(b) When estimates for track relaying are prepared, provision must be made for various items of the work
which are required to be carried out. These should include the full requirement of permanent way materials
(c) Should the relaying take place through interlocked points or over a track circuited portion of the line, the
Divisional Signal Engineer must be informed so as to give sub-estimate for the cost of signaling work,
which must be incorporated in the relaying estimate, and also to make arrangements for the work to be
done.
(d) The rate analysis for executing track work should take consideration that the work of relaying would be
executed under traffic conditions, which require appropriate work procedures for ensuring the safety of
trains.
(e) The rates of items of permanent way materials to be used on works chargeable to other departments or
private bodies should be given as known, adding supervision charges with the proviso that the rates will be
subject to adjustment from time to time depending on the variations and fluctuation of the rates.
1008 Estimates for Works Charged to Capital, Depreciation Reserve Fund and Special Fund
(a) Divisional officer of a department requiring a work will prepare a note giving an accurate description of
what is needed with reasons in support of his requirements. This note will be sent to the Divisional
Engineer, who will prepare and send to the requiring Divisional Officer sketches or site plans together with
the approximate cost.
(b) Upon receipt of the site plan and approximate cost, the requiring Divisional Officer will prepare .a
detailed specification of what is needed. The specification must show the amount of accommodation and
facilities required.
(c) In cases where the main estimate pertains to other railway departments, detailed estimate and plans of
the same will be prepared by the department concerned who shall ask for the sub-estimate and drawing for
the Civil Engineering portion of work from the Divisional Engineer concerned for incorporation in their main
estimate.
(d) On getting administrative approval of the work, the cost estimate for the work shall be prepared.
(e) Chief Engineer/Engineer in Chief/Project Director on receipt of detailed estimates and drawings shall
get the drawings countersigned by the head of the requiring department.
Note: It is the responsibility of the head of a requiring department to see that the drawings are sufficient to
define fully the scope of the work when considered with the specifications because once signed they
become the accepted drawings
(f) In the case of quarters for supervisors and non-gazetted staff, the following guidelines should be
observed:
(ii) The site plans of the quarters are to be signed by Divisional Officers concerned
before submission to Chief Engineer/Engineer in Chief/Project Director, who in turn will
secure signature of corresponding heads of the departments;
(iii) The rent statements should be prepared and submitted along with detailed
estimates.
(g) New Works: In the case of new works or minor works i.e., works which do not fall in Capital or
Depreciation Reserve Fund or Revenue and are valued up to Taka 500,000, the procedure to be adopted is
detailed in Annex 1008(g).
(a) Proposals of remodeling schemes may originate at the divisional or headquarters levels. The requiring
department will prepare a general statement showing why remodeling is necessary giving the additional
operating expenses incurred due to lack of facilities in the existing yard and the increased traffic volume
that would be possible. The originating officer will also prepare sketches showing the proposal and
approximate cost.
(b) In case the head of requiring department considers the scheme justified, the proposal should be
submitted to the General Manager for approval, and for including the proposed project in the railways list of
development projects. Where necessary the general guidelines and requirements to be observed for
preparing the design of the new facilities should be given. If and when approved, the General Manager will
then forward the papers to the executing department duly informing the head of requiring department.
(c) The head of requiring department will convene a committee of concerned divisional officers to consider
the design of the remodeling scheme. The senior-most Divisional Officer will be president of this
Committee. The Committee will prepare a report outlining the following:
(ii) Provide a catechism for remodeling, in question and answer form, complete with all
details as per the format given in Annex 1009(c)(ii);
(iii) Working drawings and detailed estimate will not be prepared until the proposal has
been approved by the competent authority. The plan may be diagrammatic and should
preferably be on a small scale. If it is easier to prepare from a large scale survey, it should
be accompanied by a small scale diagram on which the capacity and purpose of the various
lines should be shown. Arrangements for lighting and other facilities required in the yard
should also be shown;
(iv) Financial and economic justification for the envisaged investment should be
provided in accordance with the guidelines of the government;
(v) A note should describe how the yard will be worked and wagons and rakes will be
provided. In this note, reference shall be made to the diagram or small scale drawing on
which suitable letters or number references should be given;
(vi) The phase, if any, into which the work is to be divided, and the extent of work to be
carried out in each phase should be given.
(d) The Divisional Signal Engineer will ascertain the movements for which signaling will be required and
prepare a preliminary statement of signaling requirements and will give approximate cost for including in
estimate. This statement will be forwarded to the Chief Signal and Telecommunications Engineer with
notes and sketch for his review and remarks. On receipt of instructions from the Chief Signal and
Telecommunications Engineer(CSTE), the Divisional Signal and Telecommunications Engineer will prepare
a specification of signaling requirements, which after approval of the Chief Signal and Telecommunications
Engineer will be sent for inclusion in the Committee's report. Final minutes of the Committee meeting will
not be issued until the signaling specification has been incorporated.
(e)The original report of the Committee will be sent by the President of the Committee to the head of
requiring department, who will forward it with his remarks to the Chief Engineer/Engineer in Chief/Project
Director The Chief Engineer/Engineer in Chief/Project Director after scrutiny will forward with remarks to the
General Manager; copies shall be sent to all concerned heads of departments. The General Manager will, if
necessary, arrange for a meeting of heads of departments to consider and approve the final scheme.
The provision for adequate establishment charges should be made in estimates in the following cases:
(a) Large and important development works where extra special supervision is necessary, as for example
construction of a new major bridge.
(b) In special cases of large and important revenue and development projects, when the work in beyond the
capacity of the permanent works establishment, provision may be kept in the estimate for necessary
establishment charges.
(c) When on account of the extent of development works in hand on any section it would be desirable to
strengthen the works establishment to ensure thorough supervision.
Notes: (1) In the case of works for other government departments where heavy supervision charges are
levied, extra establishment should not be provided for in the estimate, but the same should be sanctioned
from revenue after the supervision charges have been deposited by that department. (2) In all such cases
full details of the establishment required should be given with detailed justification, which will thus be helpful
at the time such posts are to be created.
The total cost of each item must be split up and shown under cash and stores separately. Cash portion will
indicate the amount that is expected to be spent for labor and contractors' bills, i.e., cash items. Under
stores to be purchased will be given the probable cost of all stores which are not available in the railway
stores depot and which must be purchased by the Controller of Stores or obtained from a department
outside the railway; and the amount under stores in stock will give the cost of all stores that will be
obtained from the railway stores depot or are held on the railway surplus stores list. When the totals of
these columns are transferred to the front page, the total for stores to be purchased will be included under
cash and only the value of stores in stock will be shown under stores.
(a) The governments guidelines for the submission of Development Project Proposal (see Annex 1002(d))
require that financial and economic analyses should be undertaken for projects. Both types of analysis
have the same objective-to assess whether the proposed investment is viable. However, the concept of
financial viability is not the same as economic viability. The financial analysis of a project examines the
adequacy of returns to the project-operating entity and to the project participants, whereas economic
analysis measures the effect of the project on the national economy, as a whole.
(b) For a project to be economically viable, it must be financially sustainable, as well as economically
efficient. If a project is not financially sustainable, economic benefits will not be realized. Financial analysis
and economic analysis are therefore complementary.
(c) While both types of analysis are conducted in monetary terms, the major difference lies in the definition
of costs and benefits. In financial analysis, all expenditures incurred under the project and revenues
resulting from it are taken into account. This form of analysis is necessary to assess the degree at which a
project will generate revenues sufficient to meet its financial obligations, including maintenance,
depreciation and other working expenses. Economic analysis attempts to assess the overall impact of a
project on improving the economic welfare of the citizens of the country. It assesses a project in the context
of the national economy, rather than for the railway as the project entity that implements the project.
(d) A project is considered justified if it meets the thresholds for financial and economic rates of return as
stipulated by the railway administration and government.
(e) It is imperative that railway projects are justified in the financially unless it can be shown that the saving
to be effected or the increased earnings expected will give a net return more than the threshold stipulated
by the government.
No work for Government Railway Police should be taken up until the government or Inspector-General of
Police have communicated acceptance to the rent charge. The countersignature of the
Superintendent, Railway Police, indicates approval of the type plan, accommodation and estimate
and does not authorize the carrying out of the work.
(a) All cost changes to the estimate must be explained and properly documented in the estimate. The
prompt reporting of cost changes is imperative, as this will have a direct impact on the successful
accomplishment of the work or project.
(b) Divisional Engineer should apprise the Chief Engineer of all excesses or the probability of
excesses in the cost of any sub-work or of any individual work comprising a project or work. This is
particularly so in case the excess is more than the threshold stipulated by the railway
administration and the government. The Chief Engineer shall decide further course of action in
the light of provisions in the Public Procurement Rules 2008, as amended from time to time.
(a) Generally any sort of revision of estimate or project is to be discouraged as per the guidelines of the
government stipulated vide Ministry of Planning Notification No. PABI/NEC/Coordination-
2/Notification/29/2007/48 dated 29th May 2008 which gives the procedure for processing, approval and
amendment of Development Projects in the Public Sector.
(b) Revision of approved project may only be accepted when sufficient and genuine cause for
increase/decrease of project expenditure, increase/decrease of work volume, inclusion of new item, and
case of change of purpose of project is observed. No project will be revised more than two times. Such
revisions will be considered provided the total financial expenditure of second revision and first revision of
the project is within 20 percent of original cost estimate.
(a) A supplementary estimate should be prepared for any item of work, which ought to have been included
in the first instance in an estimate already sanctioned but has not been so included, or which it is found
later, should be considered as being a part or a phase of an estimate already prepared and sanctioned, if it
cannot be met out of contingencies.
(b) A supplementary estimate should be prepared in the same form and to the same degree of detail as the
main estimate, and must be accompanied by a full report of the circumstances which render it necessary
and for all purposes be treated as a part of the main estimate. The abstract must show the amount of the
original estimate and the total of the sanction required including the supplementary amount.
(a) When work is undertaken by the Civil Engineering department for the public (including an employee of
the railway), private party or other government department, a charge of 12.5 percent on the total cost of the
work (cash and stores), including the cost of land, should be levied for establishment supervision. This
percentage will be held to cover the cost of tools and plant, except in special cases where it can be shown
that expenditure on tools and plant amounts to more than 2.5 percent of the total cost, when the case will
be dealt with on its individual merit.
(b) The following conditions must be fulfilled before any deposit work can be started:
(i) Administrative sanction must have been accorded by the competent authority;
(ii) Technical approval to the detailed estimate must have been accorded; and
(iii) Funds must have been allotted or deposited, as the case may be, including
establishment charges where required, besides the acceptance of maintenance charges
where required.
(c) The railway will levy supervision charges at the rate of 12.5 percent on all new works and an annual
charge of 2.5 percent of the original cost of the work to cover the cost of maintenance.
(d) The railway will exercise the same oversight with regard to the possibility of cost excess as are taken in
the case of estimates for railway works.
The rates of permanent way materials required to be used on works chargeable to other departments or
private parties should be given as known adding supervision charges, with the proviso that the rates will be
subject to adjustment depending on the variations in actual prices.
(a) Under Section 14 of the Railways Act 1890, the provision of such level-crossings, over-bridges or
under-bridges as may be required to make good the interruptions caused by the construction of a railway to
the use of lands through which the railway is made, is an obligation on the Railway Administration at the
time of construction. These accommodation works are in effect prescribed by the Government when
sanctioning a project, the requirements of the road authorities being presumed to have been given full
consideration before the project is sanctioned. This exemption from liability of the road authority to
contribute to the cost of such accommodation works extends for a period of 10 years from the date on
which the railway is opened for public traffic. The following principles apply to the construction of over-
bridges, or under bridges which may be required after the expiration of the above statutory period of ten
years.
(b) In the case of a bridge, the construction or which is necessitated entirely by railway requirements, the
whole cost of the work will be borne by the Railway Administration. Similarly, in a case where the necessity
for a bridge arises entirely through the growth of road traffic or other requirements of a road authority, that
authority will be required to accept liability for the whole cost of the work, provided that in either case any
extra cost due to a additional work or length or other facilities required on account of probable future
developments, will be borne by railway or road authority requiring such facilities.
(c) Where it has been established that an over-bridge or under-bridge must be provided in place of a level-
crossing by reason of the growth of both railway and road traffic. The cost should be allocated as follows;
(i) The railway shall bear the cost of the bridge structure (excluding approaches);
(ii) The road authority shall bear the cost of the bridge and approaches as well as all
land required for the approaches outside railway limits; and
(iii) The cost of diversion of all sewers, cables, gas and water mains within railway limits
will be borne by the railway and outside railway limits by the road authority.
(i) If the extension or re-location is required by the railway, the railway shall bear the
cost but the extra cost due to any increased width of roadway or additional approaches
required by the road authority will be borne by the road authority; and
(ii) If the widening or relocation is required by the road authority, such authority will bear
the cost, but the extra cost due to any extension for additional tracks or other purposes of
the railway will be borne by the railway.
(e) The railway will undertake in consultation with the road authority, all work in connection with the
preparation of the necessary drawings and estimates, and will carry out all the work when estimate is
sanctioned by the competent authority and funds allotted.
(f) In every case where the road authority has to bear the whole or a portion of the cost of the work, the
road authority should be required before the commencement of the work to deposit with the railway, its
share of the cost and also they agree to take over the maintenance and lighting of the roadway of the
bridge and its approaches after its opening to public traffic. This requirement may, however, be relaxed
when the payments to the railway are to be made by a government department and expenditure as
incurred can be regularly adjusted through the exchange-accounts.
(g) After the work is completed, the roadway including the portion on the bridge itself and also the earth
approach banks, if outside railway limits, will be handed over to the road authority. The railway will maintain
at its own expense the bridge structure generally (excluding the roadway and will consult the road authority
before undertaking any repairs affecting the roadway. Similarly, the road authority will be required to
consult the railway before undertaking extensive repairs or taking any action likely to affect the ordinary
loading of the bridge structure.
(a) The necessity for a roadway for other than railway traffic on each proposed new railway bridge shall be
decided on its merits. The incidence of the cost of providing roadway over large railway bridges for public
traffic shall be apportioned as follows:
(i) For making an economic decision, the railway shall prepare estimates comparing the
cost of a normal railway bridge, with that of a railway bridge furnished with a railway fit for
all road traffic including road approaches within railway boundary;
(ii) The cost of extra expenditure shall be borne by Public Works Department/local
government on whom falls the burden of the neighboring main roads;
(iii) The cost of approaches to the roadways outside the railway boundary shall be borne
by Public Works Department/local government;
(iv) The annual cost of maintenance of the non-railway part of the bridge shall be
defrayed by the railway administration, which may, however, recoup itself by the levy of
such tolls as may be sanctioned by proper authority. But whether such recoupment be
actually effected or not, the cost of maintenance is in every case to be borne by the railway,
even in circumstances where the levy of a toll is not possible. These orders apply equally to
the incidence of the cost of the maintenance of the non-railway part of the bridge, and which
should be completed to a standard that will not entail excessive charges for maintenance.
(b) The above rules apply equally to cases where existing bridges have to be renewed or largely altered, as
well as to new bridges. In all such cases it is necessary to ascertain the wishes of the local government in
this respect, whether the original bridge carried a roadway or not; and
(c) The General Manager in submitting the estimate for the work to the Railway Division, (Ministry of
Communications), will also report the approximate extra cost which would be involved if a roadway has to
Note: The principles laid down above apply equally to expenditure involved in the provision of foot-ways
over railway bridges.
All estimates must be properly allocated to Capital and Revenue heads and sub-heads of accounts and
should include a proper allocation sheet. The rules governing the Allocation of Expenditure to Capital and
Revenue heads of accounts are detailed in the Bangladesh Railway General Code Volume II. The
guidelines for allocation of expenditure are summarized below.
(1) Capital
(ii) Cost of maintaining a section of the line not opened for working;
(iii) Cost of any addition to the line or the equipment of the line when estimated to cost
more than Taka 25,000 except for temporary or experimental work;
(iv) Any excess in the cost of replacing a work or article or equipment (except a
temporary or experimental work or a work originally estimated to cost Taka 1.000 or less)
over the cost at debit to Capital of the work or article replaced;
Note: If a temporary or experimental work is replaced by a permanent work the whole cost of the
permanent work is charged to Capital, if estimated to cost more than Taka 25,000.
(v) The cost of any positions specifically created for the supervision or construction of a
work chargeable to Capital, and a proportionate share of the cost of any such positions
where the cost of work is chargeable partly to Capital and partly to the Depreciation
Reserve Fund or to Revenue; and
(i) The difference between the cost at debit to capital of a replaced work or article and
the cost of replacement if less than the cost at debit to capital; and
(ii) The cost at debit to capital of any work or article of equipment which is abandoned
or disposed of without being replaced.
(i) Original cost of assets when replaced under the categories given in Annex 1028(2);
and
(ii) Credit to Capital under Rule (b), when a complete unit as described in clause (b)(i) is
abandoned or disposed of.
Note: The credit to capital is given when the unit is abandoned or disposed of.
(c) No credits or debits should be made to the depreciation reserve fund on account of temporary or
experimental works or additions costing Taka 25,000 or less
(3) Revenue
(ii) Cost of any addition to the line or the equipment of the line, when estimated to cost not
more than Taka 25,000.
(iii) Such portion of the cost of any staff positions specifically created for the supervision of
construction work chargeable partly to the Depreciation Reserve Fund or to Revenue as is
not borne by Capital under rule (1)(a)(v) above;
(iv) Credit to Capital under Rule 2 when it is not borne, by the Depreciation reserve fund
under rule 3(ii);
(v) Original cost of any work or article of equipment replaced, when it is not borne by the
Depreciation fund under Rule 3(i); and
(b) Revenue is credited with any amount realized from the disposal of a work or an item of equipment.
1. Project title:
2. a) Sponsoring Ministry/Division:
b) Executing Agency:
13. After completion, whether the project needs to be transferred to the revenue budget:
(a) If yes, briefly narrate the institutional arrangement and technical & financial requirement for operation
and maintenance:
(To continue the benefits of the projects required yearly costs and personnel should be mentioned)
b) If not, briefly narrate the institutional arrangement and financial requirement for operation and
maintenance.
(To continue the benefits of the projects required yearly costs and personnel should be mentioned)
PART-B
Project Details
14. Background, objectives, priority, rationale, linkages, targets and outputs/outcomes of the project
including findings of feasibility study/survey, if any:
15. Whether any pre-appraisal/pre-investment study was done before formulation of this project? If so,
attach summary of findings & recommendations:
18. Indicate the basis of total and item-wise cost estimate and the date of preparation of rate of schedule:
22. Attach Amortization schedule for projects having involvement of loan from Government (As per Annex -
VI):
23. Briefly describe the effect/impact and specific mitigation measures thereof if any on:
(i) other projects/existing installations
(ii) environment like land, water, air, bio-diversity etc.
(iii) women and children
(iv) employment, poverty alleviation, etc.
(v) institutional, productivity
(vi) regional disparity
24. Specific Linkage with PRS and MDGs (In terms of number & percentage of policy matrix of PRSP):
25. Whether private sector/local govt. or NGO's participation was considered? Describe how will they be
involved?:
27. Does the project involve rehabilitation/resettlement? If so, indicate the magnitude and cost:
28. Identify risks during implementation & operation and mitigation measures thereof:
29. Any other important details, technical or otherwise (e.g., sustainability, governance, Steering
Committee, Project Implementation Committee etc.):
------------------------------------------------
Signature of the Head
of the Executing Agency with seal and date.
-------------------------------------------------------------------
Recommendation and signature of the Secretary
of the sponsoring Ministry/Division with seal and date.
Annexure - I
Location wise cost breakdown
Annexure-II
Project management setup
Note:
4) Personnel to be recruited for execution as well as for operation of the project (Personnel to be
transferred to the revenue budget)
Any other proposal for implementation management such as proposal of Steering Committee, Project
Implementation Committee, etc.
Annexure IIIA
Annexure III(b)
Annexure III(c)
Annexure IV
Annex V
Information
from Divisional Remarks by
Item of Inquiry
Transportation Committee
Officer
1. What accommodation is necessary in station building proper?
Give details and if upper class waiting rooms arc required.
2. Give area of enclosure necessary for ordinary Class
passengers and say what portion should be covered. Calculate on
maximum awaiting a group of trains or one train.
3. What area of shelter is necessary on passenger, goods
transshipment and other platforms?
4. Office accommodation, giving details and area, also any
necessary for goods yard, including transshipment platform.
5. Give details of quarters for Traffic staff including Watch and
ward, dividing emergent from others, Watch and Ward
Superintendent should be consulted.
6. What toilet facilities are necessary for passengers, giving
percentage allowed.
7. What offices or quarters are required for Postal Department?
(Head of Postal Circle should be consulted).
8. What offices or quarters are required for Police Department?
(Police Department should be consulted).
Information from
Divisional Remarks by
Item of Inquiry
Mechanical Committee
Engineer
1. Locomotive shed accommodation needed for Diesels.
(a) For the first 3 years after opening shunting engine to be
shown separately.
(b) As a maximum.
2. What diesel oil storage facilities are necessary:
(a) For first 3 years after opening?
(b) As an absolute maximum? Calculate on daily consumption
and give day's supply in reserve.
3. Should space be allowed for (a) spare engines in the open;
and (b) Relief train?
4. Give details of quarters for locomotive staff specifying No and
classes.
5. If a workshop is necessary, give area and equipment.
6. What facilities for lighting are required?
7. Position of vacuum testing pits and testing plant.
8. Accommodation and equipment required for washing lines?
9. What accommodation for repair tracks is required? Give
average number of vehicles usually under repair.
10. Give details for offices, sheds and quarters required for
Carriage and Wagon staff, separating emergent from others.
C. Miscellaneous (continued)
Information from
Divisional Remarks by
Item of Inquiry
Engineer/Signal Committee
Engineer
Engineering
1. What engineering sidings, offices, sheds, and warehouses are
necessary?
2. What toilet facilities accommodation is required for station
staff, giving percentage by group?
3. Give details of quarters required for engineering staff,
including Sanitary staff, separating emergent from other staff.
4. Can the yard and quarters be conveniently drained or must
pumping be employed?
Signaling
5. Give number of cabins and ground-frames with numbers of
levers necessary to interlock and work yard.
6. Give details of offices workshops and quarters required for
Signal staff separating emergent from others.
(a) Over and under - bridges Steel 60 An e n t i r e span of girders. Steel work on an
work. individual bridge originally costing more than
Taka 10,000.
(a) When land in any locality is needed or is likely to be needed for the public purpose, it is first necessary
to ascertain if the land is owned by government or private interests.
(b) Publicly owned parcels of land, the ownership of which rests with the government, are taken over by the
railway through inter-government transfer.
(c) Privately-owned land required for public purpose is acquired with the assistance of the appropriate
government authority for acquisition of land in accordance with the Acquisition and Requisition of
Immovable Property Ordinance, 1982 (Ordinance No II of 1982) as further amended from time to time
(hereinafter referred to as 1982 Ordinance), the Acquisition of Immovable Property Rules, 1982 and the
Immovable Property Acquisition Manual, 1997. Excerpts of Sections 3 to 27, and Sections 37 and 38 of the
1982 Ordinance are given in Annex 1101(c).
Notes: (1) The Acquisition and Requisition of Immovable Property Ordinance, 1982 (Ordinance No II of
1982) was promulgated on 13th April, 1982. It has replaced the Land Acquisition Act, 1894(1 of 1894). The
Ordinance governs acquisition and requisition by the government of immovable property for any public
purpose or in the public interest. The acquisition of land under the Act confers indefeasible title. (2) The
Acquisition of Immovable Property Rules, 1982 were made by the Government in exercise of the powers
conferred by Section 46 of the Acquisition and Requisition of Immovable Property Ordinance, 1982. (3) The
Immovable Property Acquisition Manual, 1997, prepared by the Government, is a compilation of the above
mentioned Ordinance, Rules, and instructions, directions. It provides guidelines for acquisition and
requisition of immovable property and all related purposes whatsoever, and the payment of compensation
for all sorts of losses. The 1997 Manual has replaced the Bengal Land Acquisition Manual, 1917.
(a) When land is needed by the railway for public purpose the Executive Engineer in-charge will first
ascertain from the Deputy Commissioner whether the land or any part thereof is public land and belongs to
the government. The estimated market value of such land shall be ascertained.
(b) The railway authority shall request the government to transfer the public land in accordance with the
procedures laid down in the Immovable Property Acquisition Manual, 1997.
(c) For the transfer of public land to the railway, full market value will be charged, and the railway authority
must ensure that adequate provision is made in the railway estimates and budgeting of funds.
(1) When privately-owned land is required by the railway for public purpose, the Executive Engineer shall
submit to the Deputy Commissioner of the concerned district an application for acquisition of land complete
with the documents required as per the Acquisition of Immovable Property Rules, 1982 and Immovable
Property Acquisition Manual, 1997.
Note: It is important that the Divisional Engineers/Executive Engineers who are responsible for the
acquisition and requisition of property for railway purposes are well versed with the provisions of the
Acquisition and Requisition of Immovable Property Ordinance, 1982, the Acquisition of Immovable Property
Rules, 1982, and the Immovable Property Acquisition Manual, 1997.
(2) The documents to be submitted to the Deputy Commissioner along with the application for acquisition of
land include the Schedule and plan in the following details:
(a) Schedule. The schedule of land must be prepared accurately giving the district, police station, upazilla,
J.T (jurisdiction limit) number, mouja number and plot numbers. The area of land should be correctly given
Notes: (1) If it happens that there is a mistake in the area of land to be acquired or other information as
shown in the original documents, in that case the correct information including area of the land should be
furnished to the concerned government authorities for making necessary corrections. (2) If the description
of land sought to be acquired is vague, indefinite, unspecified and uncertain and does not enable the
owners of the property to make an effective objection in writing against the order of acquisition (under
Section of the 1982 Ordinance) the acquisition proceedings may be rendered null and void.
(b) Plan of land. The plan of land to be sent along with the acquisition papers must be prepared in
accordance with the requirements given in the Immovable Property Acquisition Manual, 1997. The plan
shall prepared on tracing cloth on a scale of 50 meters to 1 cm (or 1:5000) except where this would not
admit of sufficient detail being shown clearly, in which case a scale of 10 meters to 1 cm (or 1:1000) may
be adopted. When the parcel of land to be acquired is in addition to the land acquired previously, the land
plans should be prepared to the same scale as those for the land already acquired. The parcel(s) of land to
be acquired will be distinguished by red coloration on the land plans.
(c) If the work for which land is to be acquired is a sanctioned work the Executive Engineer will forward the
application for acquisition in duplicate and two copies of each of the Schedules and the land plan tracing
direct to the Deputy Commissioner concerned.
(d) If the work is not a sanctioned work, the Executive Engineer will forward the documents for land
acquisition, together with an extra copy thereof to the Chief Engineer who will take necessary action
through the General Manager.
(a) On receipt of the application for acquisition of land the concerned Deputy Commissioner will proceed
with acquisition of land as per requirement of the Railway authorities following the procedures detailed in
the Immovable Property Acquisition Manual, 1997.
(b) The Deputy Commissioner shall cause a notice to be published under Section 3 of the Acquisition and
Requisition of Immovable Property Ordinance, 1982. The notice shall be in the prescribed form (see Form
A at Annex 1104(b)) giving details of the property to be acquired, and shall be published at convenient
places on or near the property to be acquired.
Note: Property used by the public for the purpose of religious worship, graveyard and cremation ground
cannot be acquired under the 1982 Ordinance.
(a) Under Section 4 of the 1982 Ordinance, any person interested in any property which has been notified
under Section 3 as being needed or likely to be needed for a public purpose or in the public interest may,
within 15 days after the publication of the notice, object to the acquisition of the property.
(b) Every objection to the acquisition of property shall be made in writing to the Deputy Commissioner. The
Deputy Commissioner shall give the objector an opportunity of being heard either in person or by an agent
and shall after hearing all such objections and after making such further enquiries, if any, as he thinks
necessary, prepare a report within thirty days following the expiry of the period specified for filing objections
containing his opinion on the objections (Section 4(2) of 1982 Ordinance).
(c) If the property exceeds 50 standard bighas of land, the Deputy Commissioner shall submit the record of
the acquisition proceedings with his report for the decision of the Government. If the property does not
exceed 50 standard bighas of land, the Deputy Commissioner shall submit the record of the proceedings
held by him, together with his report, for the decision of the Divisional Commissioner (Section 4(3) of 1982
Ordinance). (Note: 50 bighas = 1.25 acre = 5058.5 m2)
The Government, or as the case may be, the Divisional Commissioner, after considering the report on
objections submitted by the Deputy Commissioner shall make a decision about the acquisition of the
property and such decision of the Government, or as the case may be the Divisional Commissioner shall be
final. Such decision shall be conclusive evidence that the property is needed for a public purpose.
Notes: (1) Where the decision is to be made by the Divisional Commissioner, it shall be made within 15
days from the date of submission of the report, or within such further time but not exceeding one month, as
he may think fit for reasons to be recorded by him in this behalf. (2) Where decision is to be made by the
Government, it shall be made within a period not exceeding 90 days from the date of submission of the
report. (Section 5 (1)(a)&(b) of 1982 Ordinance as further amended).
(a) When the Government, the Divisional Commissioner or the Deputy Commissioner, as the case may be,
has made a decision for acquisition of any property, the Deputy Commissioner shall cause public notice to
be given (under Section 6 of the 1982 Ordinance) in the prescribed form and manner (see Form B at Annex
1107(a)) at convenient places on or near such property stating that the Government, the Divisional
Commissioner or the Deputy Commissioner, as the case may be, has decided to acquire the property and
intends to take possession thereof and that claims to compensation for all interests in such property may be
made to him (Section 6 of 1982 Ordinance as further amended).
(b) The public notice shall state the particulars of the property to be acquired and taken possession of, and
shall require all persons interested in the property to appear personally or by agent before the Deputy
Commissioner at a time, not being earlier than fifteen days after the date of publication of the notice, and
place mentioned therein and to state the nature of their respective interests in the property and the amount
and particulars of their claims to compensation for such interests.
(c) The Deputy Commissioner shall also serve notice to the same effect in the prescribed form (see Form C
at Annex 1107(c)) on the occupier, if any of such property and on all persons known or believed to be
interested therein
(1) On the date fixed, the Deputy Commissioner shall proceed to enquire into the statement, if any, which
the person has made pursuant to a notice given under Section 6 and in to the value of the property at the
date of the publication of the notice under Section 3, and into the respective interests of the persons
claiming the compensation and shall make an award, under Section 7 of the 1982 Ordinance, in respect to:
(a) The compensation which, in his opinion, shall be allowed for the property (the matters to be considered
in determining the compensation are detailed in Section 8 and matters not to be considered in determining
compensation are given in Section 9 of the 1982 Ordinance (see Annex 1101(c)); and
(b) The apportionment of the said compensation among all the persons known or believed to be interested
in the property, of whom, or of whose claims, he has information.
(2) The award of compensation made by the Deputy Commissioner shall be final.
(3) The Deputy Commissioner shall within seven days from the date of making award of compensation give
notice of his award to the person interested, and send the estimate of the award of compensation to the
requiring railway authority.
(1) On making an award under Section 7 of 1982 Ordinance, the Deputy Commissioner shall, before taking
possession of the property, tender payment of the compensation awarded by him to the persons entitled
thereto according to the award, and shall, pay it to them within 60 days from the date of deposit by the
requiring railway authority of the estimated amount of compensation.
Note: The Executive Engineer has no role in the disbursement of the value for the land acquired. The
Deputy Commissioner receives the estimated total amount of compensation for the acquired land from the
railway authorities. He then arranges to disburse the value of the land to the person(s) in accordance with
the award within 60 (sixty) days from the date it was paid in by the railway authorities as per Section 7(3) of
the Acquisition and Requisition of Immovable Property Ordinance, 1982.
(2) If the persons entitled to compensation do not consent to receive it, or if there be no person competent
to receive the compensation or if there be any dispute as to the title to receive the compensation or as to
the apportionment of it, the Deputy commissioner shall keep the amount of the compensation in a deposit
account in the Public Account of the Republic which shall be deemed payment for the purpose of taking
over possession of the property without any prejudice to the claim of the parties to be determined by the
Arbitrator. Provided that any person interested may receive such payment under protest as to the
sufficiency of the amount.
Note: The procedures for the appointment of a Judicial officer as Arbitrator, application to Arbitrator by the
interested person, proceedings before Arbitrator and award of Arbitrator are laid down in Part IV (Sections
27 to 35) of the 1982 Ordinance.
(1) When the compensation mentioned in the award has been paid or is deemed to have been paid in
pursuance of Section 10 of the Acquisition and Requisition of Immovable Property Ordinance, 1982,
declaration is published in the official gazette by the Deputy Commissioner in the prescribed form (see
Form D at Annex 1110(1)) to the effect that the said property stands acquired and vests absolutely in the
Government free from all encumbrances.
(2) Thereafter the Deputy Commissioner shall take possession of the property under Section 11 of 1982
Ordinance.
(1) In case the estimated amount of the award of compensation has not been deposited by the requiring
authority for acquisition of any property within the specified period (Section 7(4) of 1982 Ordinance), all
proceedings in respect of such acquisition shall, on the expiry of that period, stand abated and a
declaration by the Deputy Commissioner to that effect shall be published in the Official Gazette.
(2) The Deputy Commissioner may, with the prior approval of the Government, by notification in the official
Gazette, revoke all proceedings in respect of acquisition of any property at any time before the payment of
compensation.
(3) When any proceedings stand abated or are revoked, the Deputy Commissioner shall make an award
determining the amount of compensation due for the damage suffered by the owner in consequence of the
notice or of any proceedings there under and the costs reasonably incurred by him in the prosecution of the
proceeding under this part relating to the said property and shall pay the compensation accordingly
(Section 12 of 1982 Ordinance).
(1) Property acquired under the 1982 Ordinance shall not be used for any purpose other than the purpose
for which it is acquired without the prior approval of the Government.
(2) Once land is acquired, it cannot be resumed or released without the consent of the requiring body.
(a) When any property is required temporarily for a public purpose, the Deputy Commissioner may
requisition it with the prior written approval of the Government. Prior approval of the Government is not
necessary in case there is emergency requirement of any property (Section 18 of 1982 Ordinance).
(b) When land is required temporarily for railway use, the Executive Engineer shall make an application to
the concerned Deputy Commissioner stating therein the need for temporary occupation of land and
whether it is urgently required to maintain the lines of rail communications. This shall be done in
accordance with the procedure laid down in the Immovable Property Acquisition Manual, 1997.
Except in the case of emergency requirement for the purpose of maintenance of transport or
communication system, no property which is bona fide used by the owner thereof as the residence of
himself or his family or which is used either for religious worship by the public or as an educational
institution or orphanage or as a hospital, public library, graveyard or cremation ground shall be
requisitioned.
(a) In the case of emergency requirement for the purpose of maintenance of transport of communication
system, the Deputy Commissioner may take possession of the requisitioned property at any time after the
date of service of the Governments order.
(b) In other cases, the requisitioned property may be taken over and used for the purpose for which it has
been requisitioned, 30 days after the service of the order.
A property shall not be kept under requisition for a period exceeding two years from the date of taking over
possession of such property, except with the prior approval of the Government.
The amount of compensation for requisitioned property shall be determined in the manner and in
accordance with the principles set out in Section 20 of the 1982 Ordinance (see Section 20 in excerpt at
Annex 1101(c)).
During the period of requisition, the Deputy Commissioner or the requiring authority shall be responsible for
the proper maintenance of a requisitioned property (Section 23 of 1982 Ordinance).
Where any requisitioned property is to be released from the requisition, the Deputy Commissioner may
restore it to the person from whom the property was requisitioned or to his successor-in-interest or to such
other person as may appear to the Deputy Commissioner to be entitled to such restoration.
When the land has been formally made over to the railway authority, a certificate of possession must be
made out in the prescribed form of the Immovable Property Acquisition Manual, 1997. This certificate is not
to the signed by any railway representative below the rank of Assistant Executive Engineer.
It is important that up-to date land plans be maintained in the Executive Engineer's office. When any fresh
land is acquired, the area should be added to the existing office plan and a note made and signed by the
Executive Engineer giving details of its acquisition. The maintenance of land plans in the divisions and
headquarters shall be done as per directions of the Chief Engineer.
The management of railway land including its use and relinquishment shall be done in accordance with the
Immovable Property Acquisition Manual, 1997, Section 2 of this Chapter and instructions issued by the
railway administration from time to time.
Date of issue:
NOTICE
Whereas the property described in the Schedule below is needed or is likely to be needed for the public
purpose of . and in the public interest;
Now, therefore, in pursuance of the provisions of Section 3 of the Acquisition and Requisition of
Immovable Property Ordinance, 1982 (II of 1982), it is hereby notified for the information of all concerned
that the said property is proposed to be acquired by the Government.
Any person interested in the said property may, within 15 days after publication of this notice,
file objection against the proposed acquisition of property to the undersigned.
The Schedule
PlotNo(s): ..
Khatian No(s):
Mouza: .
PS:
Total area:
NOTICE
Notice is hereby given as required under Section 6 of the Acquisition and Requisition of
Immovable Property Ordinance. 1982 (I! of 1982), that the Government has decided to acquire the
property described in the schedule below and intends to take possession thereof.
The owner/occupier/persons interested in the said property is/are hereby called upon to
appear personally or by authorized agent before the undersigned on.(date) at the
office of .... at (time) to ..
(1) state the nature of the respective interests in the said property and particular of their
claims for such interests ; and
(2) make or deliver a statement containing so far as may be practicable, the name of every
other person possessing any interest in the said property or any part thereof as co-
sharer, mortgagee or otherwise, and of the nature of such interest and profits, if any,
received or receivable on account thereof.
The Schedule
.District
FORM-C
NOTICE
To ...............................................................................................................
Notice is hereby given as required under sub-section (3) of section 7 of the Acquisition and
Requisition of Immovable Property Ordinance, 1982 (II of 1982)1 that you have been treated as the
person/persons interested in the above case subject to verification of rights and title and in my opinion
compensation at the following rates be allowed to you :
Total Tk:
.......................... District
FORM-D
DECLARATION
Whereas the property described in the schedule below has been decided to be acquired and
compensation there for has been paid or is deemed to have been paid in pursuance of section 10 of the
Acquisition and Requisition of Immovable Property Ordinance, 1982 (II of 1982);
Now, therefore, in pursuance of sub-section (2) of section 11 of the said Ordinance, I am pleased to
declare that the said property stands acquired and vests absolutely in the Government free from all
encumbrances:
The Schedule
Plot No(s): ..
Khatian No(s):
Mouza: .
PS:
Total area:
The management of railway land should be guided by the Railway Act, Engineering Code, and land
management policies of the railway administration as updated from time to time. Railway land management
comprises of two main types of activities, i.e., commercial use of railway land and recovery of possession of
encroached lands. Both activities have been discussed in this section:
(a) Arranging for the commercial use of some railway land for agriculture, fisheries, nurseries and other
uses for the benefit of the railway and the public at large, as per the policies and rules of the railway
administration.
(b) Recovery of possession of railway lands which have been encroached upon, by evicting unauthorized
occupants in accordance with the extant legal and administrative procedures and ensure preservation of
recovered land by the Civil Engineering Department.
Note: This section provides guidance on the subject of land management based on the extant policy vide
Ministry of Communications (Railway Administration Branch) Notification No Zoam/RA PRA/Nithemala-
47/2004-200 dated 15 March 2006, which was published in the Gazette Extraordinary dated 23 March
2006, which notification supersedes all previous orders, directives and instructions on the subject. Readers
are advised to take cognizance of any revisions/amendments/updating done by the government and/or
railway administration in the future.
(a) The management and administration of railway land is the responsibility of the Estate Department in
each zone, which is headed by Chief Estate Officer. The Chief Estate officer reports to the General
Manager and through him to the Director General. He is assisted by Estate Officer at headquarters and
Divisional Estate Officers on the Divisions.
(b) Notwithstanding the statements made elsewhere in this Manual, the Divisional Estate Officers will be
responsible for all aspects of land management within their respective jurisdictions on the divisions. In the
performance of their duties they will be assisted by officers and staff on the divisions and at headquarters
so that the valuable land assets of the Bangladesh Railway may be effectively used and preserved. The
work of the Divisional Estate Officers is assigned and overseen by the Chief Estate Officer.
(a) The Government through the Ministry of Communications (MOC) has framed rules and procedures for
the management, administration, licensing, and rates of license fee for railway land at different locations
and for different uses. These are laid down in the Ministry of Communications (Railway Administration
Branch) Notification No Zoam/RA PRA/Nithemala-47/2004-200 dated 15 March 2006, which was published
in the Gazette Extraordinary dated 23 March 2006. This Notification supersedes all previous orders,
directives and instructions on the subject and lays down detailed guidelines for the management of railway
land including its licensing in different categories.
(b) The provisions and procedures given in this Section are based on English translation of the original
Bengali language text of the Governments Notification. The English translation is not authenticated,
therefore for any clarifications; reference should be made to the original notification in the Bengali
language.
(c) The principal guidelines in the Governments Notification shall not be relaxed, except under special
circumstances and with prior approval of Minister of Communications on the basis of recommendations to
be made by Chief Estate Officer/General Manager/Additional Director General (Operation), Additional
Director General (Finance) and Additional Director General (Infrastructure) and the Director General of
Bangladesh Railway.
(a) The Divisional Estate Officers shall collect the original copies of all documents relating to the acquisition
of railway land within their respective jurisdiction and maintain these in a bound volume. This original record
shall be preserved in the office of the Chief Estate Officer, and one copy thereof shall be kept in the offices
of Divisional Estate Officer, Director General of Bangladesh Railway and Ministry of Communications.
(b) Divisional Estate officers shall survey all railway land on Mouzi Wari situated in their respective
jurisdictions and maintain sectional maps in pocket book size. The Estate and Engineering Departments
shall jointly ascertain the boundary of railway land and ensure its maintenance by erecting walls, pillars and
posts. The Chief Engineer shall coordinate the completion of works for maintenance of land boundaries.
Category 1: Land which is being used at present and will be used in the future;
Category 2: Land which is not used at present but may be needed in the future; and
The commercial use of railway land shall be done on the basis of its classification category, as follows:
(1) Category 1 land shall not be licensed under any circumstances. Such lands shall be kept completely
free of any adverse possession.
(2) Commercial licensing of Category 2 land may be considered after reserving land for the following:
(a) Development needs of the railway in the next 100 years and for building the Trans-Asian Railway.
(c) Third and fourth railway lines for commuter trains in greater Dhaka City.
(d) Rail commuter transportation, Trans-Asian Railway and other needs in other metropolitan cities
including Chittagong.
Railway land in Category 2, which is surplus to the requirements stated in paragraph 1119(2) may be
licensed for commercial use for agriculture, fisheries, nurseries and other uses for short periods of time. For
licensing of such land the procedures are outlined in the paragraphs below.
Land allotment committees have been constituted in three tiers for licensing of railway land for commercial
purposes. These are as follows:
(a) The Central Land Allotment Committee has been constituted, comprising of Director General as
President, Additional Director General (Infrastructure), Additional Director General (Finance) and Additional
Director General (Operation) as members and Joint Director General (Engineering) as member-secretary.
(a) Grant of license for railway land in Divisional towns shall be based on the master plan which will be
signed by Additional Director General (Infrastructure) and shall be approved by Director General. In other
cases General Manager's prior approval is to be obtained on the master plans prepared by the Chief Estate
Officer or Divisional Estate Officer.
(i) After preparation of schedule for each plot of land as per the Master Plan,
arrangement shall be made to publish tender in the newspapers and license to the
highest bidder. The minimum rates of license fee have been stipulated by location and
nature of land use in the Governments notification dated 15 March 2006, quoted above.
(ii) If the quoted bid is less than the Governments minimum license fee rate, the tender
shall be re-invited. Acceptance of tender for licensed plots of land shall be done by the
following authorities based on the total price quoted in the tender:
(iii) The value of the tender schedule and other conditions of the tender are to be fixed by
the Central Land Allotment Committee.
(d) Permanent structures shall not be built on licensed plots of land. Only semi-pucca structures may be
built on the basis of prior approval of plans by the Chief Estate Officer and the concerned City Development
Authority.
(e) Master Plan showing the plot number, duly signed by the Divisional Estate Officer, shall be included in
the licensing agreement. The plan containing the number and schedule of the land shall be stated in the
contract.
The Chief Estate Officer, with the prior approval of the General Manager, may license railway land
temporarily, at fixed rate, to the government, semi-government, and autonomous bodies for the purposes of
their activities such as pipe line, gas line, telephone and power lines, barrage, roads, drains and others.
Licensing in Dhaka, Chittagong, Rajshahi and Khulna metropolitan cities may be done only with prior
approval of the Director General.
A token fee is to be collected from the educational and religious institutions such as schools, colleges,
madrasha, mosques which have already been licensed railway land earlier. The token fee is to be fixed by
the Government. No new licensing of railway land for establishment of educational institutions, religious
(a) Railway land shall not be licensed for establishment of any society, club, labor and political organization.
Under no circumstances may railway land be licensed for residential purposes.
(b) In case a railway plot is near to or attached to the premises of business organization, and its licensing to
another through tender would hamper free access and have other disadvantages, the plot may be licensed
to that business organization with the approval of the Director General at a rate 10 percent more than the
normal licensing rate.
(a) The office of the Chief Traffic Manager/Chief Commercial Manager shall arrange to license the open
and covered places within the railway station area to the user for the benefit of transportation of their goods
on the railway. This shall be done on the joint recommendation by Chief Traffic Manager and Chief Estate
Officer and with the approval of the General Manager. The Traffic department alone can license the open
and covered places on the platforms. No railway land shall be licensed for storage of materials
transportable by rail.
(b) Canteen, tea stall or fruit shop in the station area including building and platform may be licensed by the
Traffic Department. Book stall shall be licensed by the public relations office. With a view to avoid
congestion in public places, the number and nature of stalls shall be limited as per guidelines issued with
approval of Director General.
(c) The Traffic Department may license any unused room(s) located in the station building and any space
on the platform for commercial activities and canteen purposes on a yearly basis, with approval of General
Manager.
(d) Railway contractors may be licensed railway land plots for specific purposes at 20 percent rebate rate
with approval of the General Manager. The contractor can not use the licensed space for any purpose other
than the purpose for which it is licensed. On expiry of the license period the contractor shall hand over the
vacant possession to the authority concerned, failing which the structure thus built along with all belongings
therein shall be taken over by the railway. Final bill shall not be paid to the contractor unless certificate by
Divisional Estate Officer and Divisional Engineer to the effect that the possession of licensed railway space
is handed over to the concerned authority.
Licensing of advertisement boards, bill boards and other boards on railway land on the basis of maps
signed jointly by the Chief Engineer, Chief Traffic Manager and Chief Estate Officer shall be done by the
public relations office, with prior approval of the General Manager. In the metropolitan cities of Chittagong,
Sylhet, Khulna, Rajshahi and Barisal such licensing shall be approved by Minister of Communications. The
Licensing period is only one year.
(a) License shall be renewed on payment of license fee for the next year on or before 30th June of each
year, failing which the license agreement shall be renewed by 31st December on payment of license fee
plus 10 percent penalty. In case of failure to do so, the Chief Estate Officer may consider each case on
merits and renew the license by 30th June on payment of license fee plus 20 percent penalty.
(b) If a licensee failed to pay license fee for two consecutive years, the license will be cancelled and any
structure on railway land shall be confiscated. Subsequently licensing of that plot of land shall be done
through tender.
(a) Licensing fee for commercial land at Tistamuk, Bahadurabad and Balashi Ghats (without master plan)
may be realized from the possessors by the Divisional Estate Officer with the approval of the Chief Estate
Officer.
(b)The Divisional Estate Officer shall maintain a register giving the names of the licensees, addresses and
area of land, and give one copy of the register to the concerned Station Master. The Estate, Engineering
and Commercial officers will ensure that all facilities are provided to passengers as per rules and for the
activities of the railway.
(a) On application, plots in the approved master plan may be licensed in favor of Kalayan Trust at 20
percent rebate on the rate fixed, with the approval of the Ministry of Communications on the basis of
recommendation of the General Manager.
(b) The land already licensed by the Estate department shall not be licensed to Kalayan Trust.
(c) If land beyond the Master plan is licensed in favor of Kalayan Trust, the General Manager with
recommendation of Chief Estate Officer will determine the rate of license fee to be charged. Provided that
the date of implementation of the license agreement shall be within 12 months of the date of licensing.
Within this period the agreement is to be executed by paying license fee in full, failing which the license in
favor of Kalayan Trust shall be cancelled.
The Director General with the recommendation of the General Manager may allot railway land in favor of
associated organizations such as Scouts, Sports Control Board and Womens Welfare Society for their
activities.
If a licensee, wishes to hand over the licensed land to another party, in that case the Divisional Estate
Officer with the approval of the Divisional Railway Manager may give license to the new entity on payment
of 2-year license fee as mutation fee. All the rules and procedures of these guidelines shall be applicable to
the new licensee.
(a) Cultivable railway land shall be licensed for a period of 2 years at a time on the basis of widely
publicized auction. Such land shall be licensed at the rate fixed by government (see Ministry of
Communication Notification dated 15 March 2006). The license fee for the year shall be payable in one
installment, and license agreement shall be executed after payment of the license fee payable within 15
days of the service of demand notice.
(b) Licensing of land to retired railway employees: Cultivable land that is free from adverse possession may
be licensed on priority to retired railway employees on submission of application on the form prescribed by
the railway administration. They will be required to pay the license fee at rates determined by the railway
administration. If there is no application from retired railway employees, the Divisional Estate Officer shall
license the available railway land through widely publicized auction notice.
(ii) Within station limits of Saidpur and stations in other district towns;
(iii) Akhaura, Bhairab, Poradaha, Santahar, Ishardhi, Laksham, Parbatipur Junctions; and
(d) The licensees shall be required to renew the period of license for the next year before expiry of the
existing license, failing which they will be required to execute the license agreement by paying license fees
plus 10 percent penalty, within six months, otherwise the license shall be treated as cancelled. In special
circumstances, the General Manager with recommendation of Chief Estate Officer may approve the
renewal of license subject to payment of arrears of license fees plus 10 percent penalty for each year.
(e) License plan duly signed by the Divisional Estate Officer with number shall be included in every
agreement. The name of the mouza, number of plot, and khatian shall be stated in the plan.
(f) In case of mutation, the Divisional Estate Officer with approval of Divisional Railway Manager shall grant
mutation application of the concerned licensee subject to payment of 2-year license fee as mutation fee.
(a) Railway reservoirs, tanks, ponds and canals may be licensed for a period of 5 years (on the Bengali
calendar) by call of tender that is widely advertised in newspapers.
Note: The tender should be advertised in at least one Bengali language newspaper and one English
language newspaper, both of wide daily circulation.
(b) Every licensed agreement shall include a plan, bearing a number, which is duly signed by the Divisional
Estate Officer. The total amount of license fees mentioned in the demand notice for the period shall be paid
within 15 days of the demand notice.
(c) Railway tanks, ponds and reservoirs attached to public land, homes and ponds may be licensed to
those public with the approval of the General Manager, without call of tender.
1127 Collection of Tolls from Car parking, Railway Ghats and Bridges
(a) Collection of tolls from car parking and railway ghats may be licensed for a 2-year period after call of
tender that is widely publicized in newspapers.
(b) These licenses are not renewable and the license fees are payable at a time. Collection of tolls from
Ksjur Ghat and Tista Bridges may be licensed for 1 year by Chief Estate Officer.
(a) The Chief Estate officer shall prepare plans for nurseries at different locations, and invite tenders for the
award of two-year licenses, with approval of the General Manager. These licenses are renewable for one
year subject to payment of license fee.
(b) The railway land along the newly constructed railway line from Sonandhapur Station to Mouchak Station
shall not be licensed for any purpose other than nurseries and plantation.
(a) Railway land for purposes other those mentioned above, such as dairy farming/poultry/national
purposes may be licensed by Chief Estate Officer for a period of five years with approval of the Director
General based on the recommendation of the General Manager. Provided further that no licensing of
railway land for these purposes shall be done within city and municipality areas.
(b) The terms and conditions of the tender for licensing envisaged in paragraph (1) above and the decision
thereof shall be approved by the General Manager. The format of the license agreement shall be approved
by the General Manager.
(c) The license fee shall not be less than the rates applicable for licensing of ponds and reservoirs for
pisciculture.
1130 Licensing of Railway Land not directly required for Railway Purpose
(a) Railway land in Category 3 mentioned in paragraph 1121 above which is not required directly for railway
purposes, may be given on perpetual lease to the Kalayan Trust, subject to prior approval of the Ministry of
Communications.
(b) Licensing of railway land in Category 3 may be done for the following purposes at the existing
commercial rates, subject to approval by the Bangladesh Railway Authority/Ministry of Communications:
(iii) Setting up of facilities for manufacture of machinery parts for use of Bangladesh
Railway.
(c) Licensing or sale of land for building multi-storied commercial complex/residential building/shopping
mall/office space, modern hospital complex may be done with approval of the Minister of Communications.
(d) Leasing of land to Government Organization, registered non-government establishment for 15 years. In
case of perpetual lease, lessee will have right of uninterrupted possession if they abide by the terms and
condition of the agreement. For the construction of multi-storied building paragraph 813-E would need to be
relaxed, which will require approval of Minister of Communications on the recommendation to be made by
the Central Land Allotment Committee.
(e) Licensing of railway land for setting up compressed natural gas (CNG) factory and refueling station.
(i) Allotment of railway land for establishment of CNG/petrol/diesel filling stations shall
be done as per the procedures laid down by the Ministry of Communications.
(ii) A maximum area of one bigha of railway land may be allotted for this purpose.
(iii) In the first phase the allotment shall be for a period of 10 years, and the second
phase allotment shall be for 5 years, with a total of 15 years.
(iv) The leasing rate per bigha per month shall be Taka 15,000 for Dhaka City; Taka
10,000 per month for Chittagong City, Narayangonj and Tongi; Taka 5,000 for other
metropolitan cities and Taka 3,000 for other cities.
(v) The security money shall be Taka 1000,000 for Dhaka and Taka 500,000 for other
cities.
(vii) The CNG station shall be constructed and put into operation within six months of
taking over possession of the land and signing the agreement.
(viii) If the allotted/leased land is required for construction of a new railway line, extension
or other works, the railway licensing authority can cancel the lease agreement by serving a
six months notice. The lessee shall not be entitled for any compensation for the cancellation
of lease..
1131 Procedure for the Collection of License Fee for Railway Land
(a) The Chief Estate Officer shall arrange to publish notice in the daily newspapers of wide circulation for
payment of due license fee in the month of February of each year.
(b) the Divisional Estate Officer shall maintain separate registers according to the nature of land and
purpose of licensing, stating details of the licenses.
(c) The Divisional Estate Officer shall reconcile the amount of license fees collected with the office of
Financial Adviser and Chief Accounts Officer and Traffic Accounts, Chittagong. The Chief Estate officer
shall supervise and ensure the collection of the license fees.
(a) The eviction of unauthorized occupants from public premises is regulated by the provisions of The
Government and Local Authority Lands and Buildings (Recovery of Possession) Ordinance, 1970
(Ordinance XXIV of 1970) (hereinafter called the 1970 Ordinance). This Ordinance was promulgated with
the objective to provide the civil authorities with the legal instruments and powers for recovery of
possession and assessment and recovery of compensation and arrear rent from unauthorized occupants of
Government and Local Authority lands and buildings, including lands and buildings owned by the railway.
(b) Under the 1970 Ordinance (Section 2(b)), the Deputy Commissioner of the District and such other
persons as may be appointed by the Government to perform the functions of a Deputy Commissioner
under this Ordinance may take action under the law for recovery of possession by eviction of unauthorized
occupants. The full text of the 1970 Ordinance is reproduced at Annex 1132(b). The main provisions of this
Ordinance have been discussed in the paragraphs below.
(c) In exercise of the powers conferred by Section 2(b) of the 1970 Ordinance, the Government has
appointed Divisional Engineers, Divisional Estate Officers and Estate Officers (at headquarters) of the
Bangladesh Railway to perform the functions of a Deputy Commissioner under the said Ordinance, only in
respect of the railway lands and buildings. The Governments notifications are reproduced at Annex
1132(c)-1 to 3.
(a) On the expiry of the period of a lease in respect of any land or building of the railway or on the
determination of such lease according to the terms and conditions thereof, if the lessee refused or failed to
vacate that land or building then under the law the authorized railway officer, having jurisdiction, shall on
the basis of information received from railway officials, re-enter upon the demised land or building and
recover possession thereof by evicting the lessee and by demolishing and removing structures, if any,
erected or built thereon by the lessee (Section 3 of the 1970 Ordinance).
(c) Section 4 of the 1970 Ordinance provides the basis for determination of lease where the lessee of a
building or part thereof is an employee of the Government including Bangladesh Railway.
(a) Under Section 5(1) of the 1970 Ordinance, the authorized railway officer, on his own motion or on the
complaint of or upon information received, is satisfied after making such inquiry as he thinks fit, that a
person is an unauthorized occupant, he may issue, in the prescribed manner, a notice directing such
person to vacate the land, building or part thereof in his occupation within, a period of thirty days from the
date of service of the notice.
(b) If the person, against whom notice has been issued as in the paragraph above, fails to vacate the land,
building or part thereof in his occupation within the time given in the notice, then, it is lawful for the
authorized railway officer to enter upon such land, building or part thereof and recover possession of the
same by evicting such person and by demolishing and removing structures, if any, built by that person
(Section 5(2) of 1970 Ordinance).
(a) For the purpose of recovering possession of any land, building or part thereof under the provisions of
Section 3 or Section 4 or Section 5 of the 1970 Ordinance, the authorized railway officer may use or cause
to be used such force as may be necessary (Section 6 of 1970 Ordinance). The authorized railway officer
may give information to this effect to the Police Station having jurisdiction and thereupon it would be an
offence which shall be punishable with imprisonment or fine (Section 7(1) of the 1970 Ordinance).
(b) Under Section 8 of the Ordinance, after expiry of the notice period, all structures and other properties
remaining on the land, building or part there of, shall be forfeited to the railway.
For unauthorized occupation of any land, building or part thereof or for any damage caused thereto, the
unauthorized occupant shall be liable to pay to the railway, such compensation as may be assessed by the
authorized railway officer in accordance with the rules (Section 9).
As per Section 11 of the 1970 Ordinance, no civil court can grant a temporary or ad interim injunction
restraining the Deputy Commissioner and such other persons as may be appointed by the Government to
perform the functions of a Deputy Commissioner under this Ordinance from taking possession of any land
building or part thereof nor shall question any assessment of compensation made under this Ordinance.
(a) The problem of unauthorized occupation of railway land, in particular, and buildings has been
exacerbated in recent times due to population and economic pressures. It is imperative that the legal
instruments available under the 1970 Ordinance are effectively used to keep railway lands and buildings
free of unauthorized occupation.
(b) The 1970 Ordinance together with the Governments notifications provide the appointed railway officers
of the Estate and Engineering Departments with the legal authority for eviction of unauthorized occupants
and recovery of possession, and assessment and recovery of compensation and arrear rent from of railway
lands and buildings.
(d) The Estate Officer will be assisted by the Divisional Engineer and other Civil Engineering staff under
their charge, particularly by providing necessary information when unauthorized occupation of railway land
is noticed during the course of routine inspections of track and works on their jurisdictions.
(1) Step 1
During routine inspections, the officials of the Estate and Engineering Departments must be watchful of any
unauthorized occupation of railway lands and buildings. In case any unauthorized occupation of railway
land and/or building is noticed, staff must collect all necessary information as outlined below:
(b) Location (District, Police Station, Station/Area, kilometer from/to, Along side railway line, JL Number,
Mouza Number, Plot Number, Road name (in case of buildings), and any other prominent landmarks. A
hand-drawn sketch of the location should be prepared)(Note: JL No. refers to Jurisdiction Limit No. as per
the revenue records):
(2) Step 2
At first, the inspecting official must make a preliminary effort to persuade the unauthorized occupant to
vacate the encroachment. In many cases, it should be possible to get the desired result. After vacation the
vulnerable area of land should be properly fenced particularly on the side from which there is likelihood of
unauthorized occupation.
(3) Step 3
(a) If the preliminary effort to get the encroachment vacated is not successful, the unauthorized occupation
must be reported to the Divisional Estate Officer/Estate Officer having jurisdiction, and copies should be
provided to the Divisional Engineer and the Chief Engineer and Chief Estate Officer. The report of
unauthorized occupation should be made on the pro forma at Annex 1135(3), giving all necessary
information collected in Step 1.
(b) The Divisional Estate officer, Estate Officer and Divisional Engineer should record the details of the
unauthorized occupation in a register maintained for that purpose. This register should be updated with
regard to the progress of eviction and recovery of possession of the railway lands and buildings.
Along with Step 3, the SSAE (Works) should lodge FIR with the Civil Police authority. The Divisional
Engineer should write to higher police authorities and Divisional Estate Officer for removal of unauthorized
occupation.
(5) Step 5
If Civil Police are not successful in persuading vacation of the encroachment, the Divisional Estate Officer
will issue eviction notice on the prescribed form (Annex 1135(5)) giving 30-days notice or 7-days notice in
case of urgency to vacate the unauthorized occupation.
(6) Step 6
If there is no action on Step 5, then, it is lawful for the Divisional Estate Officer/Estate Officer to enter upon
such unauthorized land/building and recover possession of the same by evicting the unauthorized persons
and by demolishing and removing structures, if any, built by that person. In doing so the Divisional Estate
Officer will request assistance from Bangladesh Police, Government Railway Police, Railway Nirapatta
Bahini (RNB) and Deputy Commissioner, and also request the latter to depute a Magistrate at the site of
eviction on the appointed day/time, and arrange labor/bulldozer as necessary.
(7) Step 7
On the appointed day (a) demolish and remove the unauthorized occupation; (b) establish boundary; (c)
hand over land/building to the Civil Engineering department; (d) provide fencing and, if necessary, arrange
for watchman temporarily to safeguard future unauthorized occupation.
Note. The applicability of the 1970 Ordinance in post-independence Bangladesh was ensured by the
issuance of the following Orders:
1. LAWS CONTINUANCE ENFORCEMENT ORDER, 1971
On the same day in exercise of his powers contained in the Proclamation of Independence Syed Nazrul
Islam, Acting President of Bangladesh promulgated a LAWS CONTINUANCE AND ENFORCEMENT
ORDER in order to establish the laws that were in force in Bangladesh on March 25, 1971, subject to the
Proclamation of Independence. The Laws Continuance Enforcement Order was as follows:
LAWS CONTINUANCE ENFORCEMENT 0RDER
Mujibnagar,
Dated 10th day of April, 1971.
I, Syed Nazrul Islam, the Vice President and Acting President of Bangladesh, in exercise of the powers
conferred on me by the Proclamation of Independence dated tenth day of April 1971 do hereby order that
all laws that were in force in Bangladesh on 25th March, 1971, shall subject to the Proclamation aforesaid
continue to be so in force with such consequential changes as may be necessary on. account of the
creation of the sovereign independent State of Bangladesh formed by the will of the people of Bangladesh
and that all Government officials, civil, military, judicial and diplomatic who take the oath of allegiance to
Bangladesh shall continue in their offices on terms and conditions of service so long enjoyed by them and
that all District Judges and District Magistrates, in the territory of Bang!adesh and all diplomatic
representatives elsewhere shall arrange to administer the oath of allegiance to all government officials
within their jurisdiction.
This order shall be deemed to have come in to effect from 26th day of March, 1971.
Signed: SYED NAZRUL ISLAM Acting President.
2. The Government also clarified that the references in any law to Central Government. Provincial
Government, Pakistan and East Pakistan, shall, unless the, context otherwise requires, be construed as
references to Government of Bangladesh and Bangladesh respectively.
NOTIFICATION.
In exercise of the powers conferred by clause (b) of section 2 of the Government and local Authority Lands
End Buildings (Recovery of possession) Ordinance, 1970(Ordinance No. XXIV of 1970), the Government is
pleased to appoint the Divisional Engineers of Bangladesh Railway to perform the functions of a Deputy
Commissioner under the said Ordinance only in respect of the lands & buildings of Bangladesh Railway
within their respective Jurisdiction
Sd/-
(M. H. Hossain)
Joint Secretary,
Tele: 406160.
Government of the People's Republic of Bangladesh
Ministry-of Railway, Roads, Highways and Road Transport
(R.L. Section).
No.RL/IL-13/80-474/(6) Dated:-25/9/1980
(R. Dhar)
Sr.Scale Section officer
Phone 409563.
Notification
In exercise of the powers conferred by clause (b) of section 2 of the Government and Local Authority Lands
& Buildings (Recovery of Possession) Ordinance, 1970 (Ordinance XXIV of 1970), the Government is
pleased to appoint the Divisional Estate Officers of Bangladesh Railways to perform the functions of a
Deputy Commissioner under the said Ordinance only in respect of the lands and buildings of Bangladesh
Railway within their respective jurisdiction.
Sd/-
Joint Secretary
1) Ministry of Railway, Roads, Highway & Road Transport with reference to their endorsement No. RL/1R-
4/80(pt)-631(10) dt 28.12.80.
2) Chief Estate officer, Bangladesh Railway Board, C.R.B. Ctg with Reference to his No.CEO/4/Power date
27.12.80.
Notification
The exercise of the power conferred by clause (b) of section of the Government and Local Authority Lands
and Buildings (Recovery of Possession) Ordinance, 1970(Ordinance No. XXIV of 1970), the Government is
pleased to appoint the Estate officer, working in headquarter of Bangladesh Railway, Chittagong to
perform the functions of a Deputy Commissioner under the said Ordinance in respect of land and buildings
of Bangladesh Railway within the city areas of Chittagong, Dhaka and Khulna Districts.
Sd/-
(Sanwar Hossain Khan)
Joint Secretary-in- charge
Memo No.-7/01-192/1(12)
1) Ministry of Railway, Roads, Highway & Road Transport with reference to their Memo No.RL/11-35/81-
601 dated 30.11.81. The Power given to the Divisional Estate Officer and Divisional Engineers should be
exercised in the areas notified above.
Pro forma for Reporting Occurrence of Unauthorized Occupation of Railway Lands and Buildings
..Zone
Signature
Name
Designation
Date
Divisional Engineer
Assistant Executive Engineer ..
Senior Sub Assistant Engineer (Way) .
Chief Estate Officer
Chief Engineer
Bangladesh Railway
Form No 111
Rule (5)
To,
Mr/Mrs .
S/o, Spouse.
VillP.O.
PS.Dist.
As because the undersigned is confirmed that, you have unauthorized occupied Railway land/buildings and
still continuing efforts to keep the same under your unauthorized occupation.
As such and now under provision of Ordinance XXIV of 1970, Rule(5), Sub Rule(1) delegated power, you
are instructed and ordered that, you will clear unauthorized occupation and hand over vacant possession of
land/buildings to SSAE/Works or Station Master or Kanungo or Amin within 7 (seven) days .
Failing which under provision of Sub Rule (2) of the above said rule, action will be taken for evicting you
from unauthorized occupation and under provision of Rule 8 of the said Ordinance, and materials obtained
out of eviction will be forfeited.
Dist...PS..Station/AreaKm.within.....to..
Description of structure/occupation..
Measurement.
EXECUTION OF WORKS
Notes: (1) Reference should be made to Bangladesh Railway Engineering Code. (2) On Bangladesh
Railway all major projects and works including track renewal works, which are financed out of Development
Budget are executed by the Projects Management Organization headed by General Manager (Projects),
who is assisted by Engineer-in-Chief and Executive Engineers. In the case of works executed by the
Projects Organization, references in this Chapter to General Manager, Chief Engineer and Divisional
Engineer should be read as General Manager (Projects), Engineer-in-Chief and Executive Engineer,
respectively.
(a) The commencement of a work or the incurrence of any liability thereon should, as a rule be authorized
by the competent authority by a written order sanctioning the detailed estimate thereof and allotting the
requisite funds. In rare cases where verbal orders have to be acted upon, the officer complying with the
verbal orders should solicit written confirmation of such orders within a reasonable time. Unless it can be
shown that the complying officer has conformed to this rule, the responsibility for the expenditure incurred
will rest with him.
(b) No work shall be started and no liability or expenditure incurred on a work unless all the following
conditions are fulfilled:
(v) Where necessary, sanction of the Government Inspector of Bangladesh Railway has
been obtained.
(c) This rule pertaining to preparation of estimates shall not apply in the following cases:
(i) For the construction or purchase of new work or asset under the category of new
minor works if estimated to cost up to Taka 500,000;
(ii) For renewals and replacements of assets charged to Revenue and Depreciation
Reserve Fund if estimated to cost up to Taka 500,000; and
(iii) For repairs and reconditioning of existing assets if estimated to cost up to Taka
500,000.
(a) In addition to the exception mentioned in the preceding paragraph, expenditure or liability may be
incurred prior to the receipt of sanction of the authority competent to sanction the estimates in the case of
works which are considered to be urgently necessary to safe guard life or property or to repair damage to
the line caused by flood, accident or other unforeseen contingency, so as to restore or maintain through
communications.
(b) Report on Urgent Works: In the case of urgently necessary works, the Divisional Engineer must at once
submit a report to the Chief Engineer for arranging approval of the Railway Administration for the work and
(iii) The circumstances which bring the work within this category;
(iv) The maximum probable cost of the work with an enclosure containing abstract of
calculations; and
(c) An abstract of calculation which forms the basis of the estimated cost should accompany the certificate.
(d) The Chief Engineer on receipt of such report shall take necessary action following the concerned rules
of the Public Procurement Regulation 2008 and its subsequent amendments and prevailing financial power
of delegation.
(a) Provision in Budget: Provision in the budget is not authority to incur expenditure on the work.
(b) Partial Funding: It may happen that an estimate may be sanctioned but that sufficient funds are only
allotted for a certain portion of the work covered by the estimate. In this case only that portion of the work
for which funds have been definitely allotted can be completed.
Divisional Engineer may incur expenditure on ordinary revenue repair work up to the limit of his financial
powers and within the funds allotted to his division. In every case an estimate must by prepared and
sanctioned, all estimates exceeding the power of Divisional Engineer must be sent to the competent
authority for sanction.
(a) No material alteration, especially in standard designs should be made in carrying out any work without
the prior approval of the authority that sanctioned the estimate. Should any alteration of importance,
involving additional expenses be considered necessary, a revised or supplementary estimate should be
submitted for sanction. In urgent eases where the delay thus caused would be inconvenient an immediate
report of the circumstances must be made to Chief Engineer and dealt with as the case may require.
(b) Where important structural alterations are contemplated, though not necessarily involving an increased
outlay, the orders of the original sanctioning authority should be obtained.
Divisional Engineers need not ordinarily refer to higher authority for orders proposals for the introduction of
any modification, which is necessitated by purely technical considerations and provided it is within the
financial powers of the authority who sanctioned the estimate.
(a) All works should be carried on as rapidly as is possible after an estimate has been sanctioned, with due
regard to the extent of funds allotted and to soundness of execution.
(a) Works of construction, repair or maintenance may be carried out through the agency of either
departmental labor (railways own enterprise) or contractors. The agency for executing works may be
decided by the authority sanctioning the works having regard to economy and expediency. The
employment of both contractors and departmental labor at the same time and for the same work should, as
far as practicable, be avoided.
(i) The execution of works by departmental labor shall follow the procedure laid down in
paragraph 1211 below.
(ii) Force Account may be used for hiring of direct labor for departmental needs in
accordance with Rule 82 of Public Procurement Rules 2008, and in the value and annual
aggregate amounts specified in Schedule II of the aforesaid rules.
(iii) Materials, tools and rental of additional equipment required to perform departmental
works under Force Account may be procured using other procurement methods such as
request for quotation or Direct Contracting under Rule 76 of PPR 2008.
(i) The rules relating to the execution of works through the agency of contractors have
been set out in Chapters XIII and XX.
(ii) In the execution of urgently necessary works as defined in paragraph 1202 above,
the Divisional Engineer shall follow the procedures as laid down in Rules 69 to 81 of the
Public Procurement Rules 2008.
The Divisional Engineer in charge of the work is responsible for the proper execution of a work by whatever
agency it may be carried out. He should, therefore, make inspections as frequently as necessary, supply
his assistants and subordinates with such detailed instructions as may, from time to time, be necessary and
see to it that the instructions are complied with.
(a) In planning and monitoring the progress of works, particularly large projects, it is desirable to make use
of techniques of network analysis. This will enable planning and scheduling of various jobs in a major
railway project, such as construction of new line, doubling of existing single line, and gauge conversion
projects.
(b) The network analysis will help to identify interdependencies between jobs in a project.
(c) Network diagrams will help to determine the critical path for various jobs so as to provide inputs for
timely completion of the project.
(a) On receiving orders, or being authorized by the competent authority to commence a work, the Divisional
Engineer may, if it is decided to carry out the work departmentally, entertain upon authorization, the
necessary temporary and works establishment within the amount sanctioned and subject to any general
rules that the General Manager may lay down.
(c) Works Establishment: This includes such establishment as is employed for the actual execution, as
distinct from the general supervision of a specific work/ project or for supervision of departmental
labor, stores and machinery in connection with such a work. The entertainment of work-charged
establishment is subject to the following conditions:
(i) The pay allowed to holders of work-charged posts should not, except with the
sanction of the competent authority, exceed the rates prescribed for such posts.
(ii) They should be paid by the day or month, their employment ceasing with the
cessation of the work.
(iii) The cost of works establishment excluding labor should be shown as separate sub-
head of the estimates. No staff should be engaged without the sanction of Chief
Engineer/Engineer in Chief/Project Director.
(d) No subordinate staff (class III) should be engaged without the prior clearance of the Chief Engineer.
(e) Divisional Engineer must inform the District Medical Officer of importation and concentration of labor.
(f) Divisional Engineer should, as a rule, make own arrangements for labor and materials without having
recourse to the civil authorities.
(g) In the employment of staff and labor there should be no gender discrimination, women shall be given
equal opportunity and equal pay for equal work.
(a) Every member of the Civil Engineering department with responsibility for execution of the work, will in
addition to the, prescribed measurement book, keep a note book in which will be entered daily any
particulars with reference to the works in progress which may call for remarks, such as the nature of the soil
in which foundations are about to be commenced, the quality of material delivered at the site of a work or of
the workmanship in a building, also a sketch showing details of foundations, so that when these are buried,
the information is readily available for preparation of completion drawings.
(b) Remarks may also, be made in the note book regarding, the qualifications of subordinates, artificers,
and others employed on the work, performance of contractors; and in fact anything relating to the works in
progress which should be brought to the notice of superior authorities, either as being of general
professional interest or as requiring immediate notice or orders.
(c) The dates of all inspections, with a list of the works, and a memorandum of the accounts inspected, with
details on various points considered worthy of remarks should also be given and these note books must be
considered as official records, to be produced whenever required by superior authority. These should be
neatly and systematically kept and indexed.
For all important works a site order book should be opened and all instructions issued to the supervisor or
contractor should be recorded therein with the responses indicated there against.
(a) The Environmental Conservation Act of 1995 and the Environmental Conservation Rules of 1997
together with their respective amendments are complied with in all respects during the construction of the
works, and impact mitigation and monitoring measures should be taken, as necessary. In this regard
reference should also be made to Chapter XXXIX of this Manual.
(b) In the case of aided projects, the environmental requirements as agreed to by the Government with the
financing entities must be complied with, and environmental issues should be addressed in a timely and
cost-effective manner during project preparation and implementation.
(c) The works are undertaken and all facilities are operated and maintained in compliance with all
applicable laws, rules, and regulations, and the environmental assessment requirements and
environmental guidelines of the Government; it must be ensured that appropriate provisions shall be built in
to all contracts with civil works contractors to ensure that negative environmental and social impacts are
mitigated during construction.
(a) In the case of works or projects involving acquisition of land, the Divisional Engineer must ensure that
relocation, resettlement, and compensation for all persons who are adversely affected by the project or who
will be relocated as a consequence of the project (project-affected persons) will be promptly and efficiently
carried out in accordance with the resettlement plan and other documentation prepared in compliance with
the safeguard policies of the Government, The Acquisition and Requisition of Immovable Property
Ordinance of 1982 and the Immovable Properties Acquisition Manual of 1997 give the procedures
regarding payment of compensation to affected persons for acquired land and property.
(b) In the case of aided projects, in addition to the requirements under paragraph (a) above, the
requirements to resettlement and compensation agreed to by the Government with the financing entities
must be complied with in all respects.
(c) The Divisional Engineer must ensure that poverty and social dimensions, including considerations of
gender and stakeholder participation, have been incorporated into the design of the projects and are fully
complied with as per requirements of the Government during implementation of the projects.
In the execution of works, every care should be taken that the safety and convenience of the public are duly
attended to, and that all operations are carried on in such a manner as to interfere as little as possible with
the traffic or ordinary pursuits of the people. In particular attention should be paid to the following
requirements, irrespective of the agency undertaking the work:
(b) The occupation of land, when practicable should be so timed as not to lead to the destruction of
standing crops.
(c) Safety distances to ensure safety of the public should be clearly marked and prominent sign boards
posted. Every sidewalk or road adjacent to the work should be closed or protected. All main roads, which
are open to the public, should be kept open to the public clear and unobstructed at all times. Diversions for
pedestrians should be constructed, where necessary for safety.
(d) Adequate and satisfactory precautions should be taken when demolition work is to be undertaken.
(a) The imperative need for ensuring safety of the staff and workers engaged in the execution of works
either departmentally or through a contractual agency cannot be over-emphasized.
(b) It is necessary to ensure that all the safety measures are taken not only for the safe execution of work
but also for safety of the staff/labor engaged in the work.
(c) All safety precautions to be taken while executing works as laid down in the relevant regulations,
Factories Act, Workmen's Compensation Act, manuals and other publications/instructions issued from time
to time must be complied with.
(d) Staff concerned with the carrying out of repair or construction work must be frequently warned of the
danger of working in the vicinity of un-insulated power supply lines. Before commencing work they must
obtain the written assurance of a responsible representative of the wise harmless.
(e) On completion of the work when all men are clear and all ladders, and scaffolding has been removed,
the electrical representative must be notified in writing so that the power supply may be resumed.
(a) Divisional Engineer and other officers or supervisors in-charge of works should furnish immediate
information to the proper civil authorities on the occasion of every serious accident; and in case of death on
the spot, they should if it is reasonably possible not allow the body to be removed until a police enquiry has
been held.
(b) In the case of an accident resulting in injuries to or the death of a railway employee, the procedure
prescribed in the Workmen's Compensation Act and the orders issued there under by the Railway
Administration concerned, should be followed.
No religious edifice shall be destroyed or injured in the execution of the works without the full and free
consent in writing of the persons interested in it, nor without the concurrence of the principal civil or political
authority on the spot, except by the orders of the local government within whose jurisdiction the edifice
stands.
Officers employed on the construction and maintenance of railway will take all possible steps to prevent the
destruction of ancient remains of archaeological interest.
As considerations of national security and economic welfare of the people are of the highest importance, all
proposals for the removal of bridges or ferries, which may involve change in through communication, must
be submitted for the consideration and orders of the Railway Division.
The execution of work generally shall be suspended on Friday, being the rest day for staff.
A progress report of all works in progress during the month in a division should be submitted by the
beginning of the succeeding month to the Chief Engineer. The format in which such progress report should
be submitted shall be decided by the Chief Engineer. For this purpose a work should be considered to be in
A record should be kept of the nature and depth of the foundations of all important structures. For culverts
and small buildings a note on the drawing will be sufficient; but for all major bridges, large buildings and
generally all structures, the depth of the foundations of which exceeds 2 meters, plans and cross-sections,
and if necessary, longitudinal sections should be prepared. These diagrams should show the nature and
reduced levels of the strata passed through and reached and of all footing courses, and plinth. This record
should be filed in the Divisional Engineer's or Divisional Office within one month after the masonry in the
foundations has been started.
No railway works affecting irrigation work may be undertaken without the full cognizance and approval of
the concerned Irrigation Authorities
In cases where it is proposed to carry out works on railway land situated within cantonment areas which are
likely to interfere with the water supply, drainage or other-sanitary arrangements of the cantonment
authorities, the railway must give one month's notice of all such works. If no objection is raised by the
cantonment authorities within one month, it may be presumed that they have none.
(a) In no case can any work, chargeable to deposit, or any works at a joint station, works for any other
government department or outside body be commenced till a detailed estimate for the same has been
sanctioned by the competent railway authority. In the case of deposit works the estimated cost must be
deposited before any work is commenced and in cases of excess over the estimate the additional funds
must be deposited before the increased expenditure is incurred.
(b) Deviations from Plans and Designs:. No deviation from the accepted plans and designs of works
undertaken for other Government Departments and outsiders should be permitted except with the
concurrence of the authorities who ordered the works.
(c) Expenditure Exceeding Estimate: If in the course of execution of a deposit work, it becomes apparent
that the expenditure thereon is likely to exceed the provision in the estimate accepted by the authority
ordering the work, the Executive Engineer should arrange to get the acceptance of such authority for the
additional estimated expenditure. He should also arrange for the deposit of additional money to cover the
estimated extra expenditure, in cases where such deposit is necessary for the execution of works.
The sanction to an estimate constitutes authority for spending a specific amount on a particular work.
Executive officers should not, therefore, incur expenditure or liability on a work in excess of the sanctioned
estimate without the prior sanction of the competent authority. If in the course of execution of a work it
becomes apparent that there is likely to be an excess over the sanctioned estimate of the work as a whole,
the Divisional Engineer should take steps:
(a) To restrict further expenditure on the work to the utmost extent possible until sanction to the excess is
obtained; and
(b) To prepare a revised estimate and submit it to the authority competent to sanction it. In case of
estimates sanction to which is within the competence of the local authorities, it will rest with the sanctioning
authority to decide in what detail the revised estimate should be prepared.
(d) In cases, however, where the work is in an advanced stage and is likely to be completed before a
revised estimate can be got out, the excess may, with the prior approval of the competent authority, be
dealt with in the completion report of the work. The fact that a competent authority has permitted the
regularization of excess over an estimate through the completion report should invariably be intimated to
the Accounts Officer.
(e) Notwithstanding the fact that the expenditure on a work has exceeded or is likely to exceed the
sanctioned estimate therefor, the following payments may not be withheld :-
(i) Payments required to liquidate liabilities which have already been incurred at the date
of reporting the excess (whether actual or anticipated) to the competent authority for
sanction.
(ii) Payments in respect of salaries, muster sheets, labor pay sheets or other pressing
claims provided that a definite statement in writing is made by the General Manager, Chief
Engineer, or Divisional Railway Manager, as the case may be to the effect that sanction of
the competent authority to excess has been applied for or will be applied for at the earliest
possibility.
Note: For purposes of this paragraph, excess over estimates should be determined with reference to the
aggregate provision (excluding credits for released material) for the work or scheme as a whole and not
with reference to the separate sub-estimates for sub-works constituting the works or scheme.
When work is undertaken by the Civil Engineering department for outside parties including other
government departments, public bodies (e.g., municipalities, port trust) and employees of the railway,
departmental charges should be levied to cover the cost of tools and plant and of establishment
supervision. The charges leviable will be 12.5 percent on the total cost of the work (wages and materials)
including the cost of land, except where a rate higher than 12.5 percent is charged to governmental
departments on a reciprocal basis. The charge will be levied once only on the total outlay of a work (cash
and stores) and will not be in addition to a first charge of 12.5 percent on the value of stores.
Note: The above rules do not apply to works undertaken by engineering workshops to which the rules
applicable to works undertaken in workshops of the Mechanical department apply.
The General Manager may, at his discretion, waive wholly or partially the recovery of the departmental
charges that may be levied under paragraph 1223 above, provided that:
(a) The railway gains some advantage, not necessarily financial, by such remission;
(b) The reasons for the remission are recorded in each case and the remission is allowed with the
concurrence of the Financial Adviser and Chief Accounts Officer; the non-incurrence of extra charges on
account of tools and plant and establishment supervision does not in itself constitute sufficient justification
for the remission.
EAST/WEST ZONE
URGENCY CERTIFICATE
Department........................Division............................Station.....................
1. Description of work..................................................................................
6. Provision of Funds..................................................................................
No................................Station.................................Date.....................
Station............................................ Signature.............................................
Date................................................ Designation.........................................
SANCTIONED
Station......................................... Signature.............................................
Date.............................................. Designation........................................
Station......................................... Signature............................................
Date............................................... Designation.........................................
Note: The construction of new lines is undertaken based on the specific needs for rail transportation of
goods or passengers. These needs will determine the specifications that will govern the construction of new
line projects. As for example these could be for high speed passenger transportation, heavy freight traffic
for carrying minerals, general goods and containers. Besides new line or double line projects are executed
through the agency of contractors under contract agreements with the railway administration. Accordingly
the contracts should be prepared with due care incorporating all the requirements on the basis of which the
new lines are to be built. This Chapter outlines the general requirements which are relevant for new line
projects, however, every project will have specific requirements which will need to be catered for successful
construction of the new line.
(a) Appointment of engineers, inspectors and staff for offices and Stores Depots.
(c) Engineers should ascertain whether suitable buildings for office and residential purposes are available
locally, if so they may arrange for taking them over on suitable terms and conditions. Assess the
requirement of tent accommodation for staff pending construction of temporary quarters.
(ii) temporary quarters for engineers, supervisors, and other staff as necessary.
(ii) Type drawings of bridges, culverts, service buildings, staff quarters and other
structures;
(iii) Rates from the local Public Works Department for all classes of work and
particulars of local construction agencies; and
(iv) Information from the Public Works Department regarding water supply sources
and irrigation channels.
(f) Lists of irrigation waterways should be sent to the Irrigation Department and approval obtained to the
working drawings and openings to be provided.
(g) Obtaining approval of the local civil authorities to the proposed level crossings and their classification.
(h) Preparation of comprehensive index for all classes of stores required so as to form a nucleus of stores
at the construction depot.
(v) Signals;
(vii) Cement;
(viii) Pumps;
(j) Codes.-The Engineering Code and the project report must be studied carefully and initial planning done
accordingly. It will be advisable to study completion report and other relevant cases of any other project
undertaken previously.
(a) Before any work is commenced it will pay the Officer-in-Charge to consider carefully all that there is to
be done. Besides the items covered in the paragraph above, the execution of the various works should be
planned with regard to time and stage when each is to be carried out, and arrange for materials, tools and
plant, contractors and staff required, on the lines indicated below.
(b) Each Engineer should very clearly assess the extent of work in his charge, his resources, and the local
rates and prepare a detailed program of all the works. Large bridges, tunnels and other such heavy works
should be commenced first keeping in view the canal closures and the working seasons in the area. The
detailed program once prepared should be adhered to strictly and may be reviewed with actual progress at
suitable intervals. In doing such planning it is advisable to consult officials of other departments such as
local government, Public Works Department and Irrigation Department, whose knowledge and experience
of the area (e.g. flooding, soil characteristics and others) and local resources (e.g. capabilities of local
labor, contractors and prevalent local rates) will be very helpful. Their co-operation is important and would
need to be ensured.
(c) To work out what materials, tools and plant are likely to be required, and where and when they will be
required so that once work starts there is no stoppage on these accounts. The logistics for procurement
and distribution of the materials and equipment would also need to be worked out to the last detail.
(d) For the works of bridges with well foundations, special tools, plant and materials might be needed e.g.
for curbs, riveting plant, dredgers or grabs, wire ropes hoists or winches for lifting and hauling gantries,
pulleys and mechanical operated dredging equipment and others. If there are a number of such bridges a
program will be necessary in order that heavy equipment is moved as necessary.
(e) Pumps of correct rating may be required for foundation work below sub-soil water level. The
requirements in this regard should be carefully assessed well in advance and pumps ordered on time.
(f) For tunneling and rock cutting work, the precise nature of work and the quantities involved should be
assessed and all tools, plants and stores required (e.g. explosives compressors, pneumatic tools, spare
drill bits, timber, tramway track, tip wagons and others) should be worked out and arranged well in time.
Modern method of tunneling requires electrical igniting equipment which ignites a large number of charges
in the complete section of the tunnel in cyclic order, the timing being adjusted, electrically, starting from the
centre and traveling outwards in a spiral in which case the entire explosive power is used up in blasting
rock within the section. This will give a deeper blast and more economical and quicker progress. Detailed
schemes with drawings will be necessary to pursue speedy disposal of spoil rock avoiding long leads.
(h) All works will require building materials. Locations of brick kilns; stone, ballast and sand quarries; and
cement plants should be investigated and schemed into the work program in advance. As far as possible,
full use must be made of local materials, which will be economical for the project as well as help the local
economy to grow. All sources of supply of materials should be properly tested to meet the required
standards. This is particularly important for masonry and concrete to be used for structural construction.
1303 Land
(a) The acquisition of land is an important activity, for which adequate time must be provided in the
construction schedule. For the acquisition of land for the new line, it is important that the necessary
documents (schedules) and plans are provided to the concerned district authorities in accordance with the
procedures laid down in the Acquisition and Requisition of Immovable Property Ordinance, 1982 and the
Immovable Property Acquisition Manual, 1997. The procedure for acquisition of land is outlined in Chapter
XI of this Manual.
(b) The land to be acquired should be clearly dagbelled and the dagbels referred to in the schedules as the
boundaries.
It is essential that Executive Engineers should be extremely tactful in all dealings with the civil authorities,
and on no account should any acrimonious correspondence be indulged in. Should any difference of
opinion arise, it is better to have a personal interview and talk over matters. In case of disagreement which
cannot be amicably settled, the matter should be referred to the Chief Engineer.
(a) Works must be set out very carefully and once done, the setting out must be checked by a second
official. This is necessary because a small lapse may lead to a major mistake. As for example, on a large
bridge project, the abutments were finished 8 cm too low This did not come to light until the girders were
erected and the rails were laid. On enquiry it was found that the Assistant Executive Engineer, though living
close to the work had permitted supervisors to do the leveling, and had not checked it himself. This mistake
proved costly to remedy.
(b) While building embankment care must be taken to see that the full height and width of the banks is as
per plan, with allowance for subsidence. On high banks the levels should be frequently re-set. On the 12
meter high approaches to a certain bridge, proper precautions were not taken to make the bank to full
width, as a result after the rails were laid and the slopes were provided with turf, due to shrinkage the bank
was found too narrow in many places and had to be made up and widened and turf redone at increased
cost.
(c) Breaking of earth clods and lumps and dressing up of earth work in layers is important. There have
been instances where newly built high banks continued to give trouble for years due to settlement and slips
of sides. If necessary special staff should be deputed to ensure that this is done before the clods are
covered up.
These should be carefully studied, and care taken that no infringement takes place. On the contrary there
may be reservation on the part of the Government Inspector to opening of the line, with consequent delays.
Whenever the construction of a new line is sanctioned, particular care must be taken to see that proper
allowance has been made in the estimate for the work, which may be necessary to connect this line with
any existing line, as also for all extra accommodation required at the junction points. The concerned Zone
It is essential that the route kilometer be preserved on the ground. This can be done by means of a short
piece of rail post driven into the ground at the toe of the bank slope with the kilometer number stamped on
it. Proper kilometer posts of standard design may be fixed later on.
(a) A liberal and careful interpretation of the rules laid down in the codes for the construction works is
necessary. The rules in the specifications and contracts should be carefully noted, and their proper
implementation insisted upon. The contractors should be given to understand from the beginning that the
terms of the contract are made to be carried out and will be strictly enforced.
(b) The greatest care must be taken as to measurements and recording them according to rules; to the
punctual submission of the daily reports of labor and materials. Receipts for materials issued to or taken
from contractors should all be on proper forms and not on scraps of paper. Contractors or authorized
agents should be permitted to give receipts.
1310 Stores
(a) One of the chief duties of the Executive Engineer in-charge of construction is that of stores. It must be
ensured that .the staff detailed to account for stores are efficient, careful and responsible.
(b) He should ensure that stores are properly stacked and accounted for and that they are not allowed to
deteriorate or stolen.
(c) Stores shall be accounted for under a suspense head Capital and instructions for the accounting of
stores as issued by the Accounts Department from time to time and the rules given in the Engineering and
Stores codes must be strictly followed.
The instructions for the maintenance of stores suspense account for the guidance of the Executive
Engineer in charge of construction divisions have been detailed in Annex 1310(2). It is mentioned that the
procedure given in Chapter 14 of Engineering Code take precedence over the procedure outlined in the
above mentioned Annex.
(3) Indents
In making indents or requisitions for stores and materials, full descriptions with dimensions, sizes or
customary equivalents, and sketches or plans as necessary should be provided; and the work for which
they are required should be clearly stated. Any particular characteristics should be explained. In case of
ambiguity, compliance of indents is likely to be delayed. The indent should be properly allocated by the
indenting officer.
Tools and plant are liable to loss and damage. Responsibility for their safe-keeping should be assigned to
those to whom these are issued. SSAE in-charge of workshops must check their tools and plant monthly
and report any loss or damage. Assistant Executive Engineer must invariably check by making a personal
count every six months. This is necessary for the prevention of loss. A monthly return of tools and plant is
to be submitted to the Executive Engineer by all Assistant Executive Engineers,
(a) Rules for the maintenance of accounts of lines under construction are given in Chapters XII and XV of
the Engineering Code. Besides the relevant provisions of the Accounts Codes and Stores Codes should be
carefully studied and followed. It would be worthwhile to provide copies of relevant rules for ready reference
to all officers and supervisors at the start of the project. Correct and up to-date accounts are one of the
foundations of good work. The measurement book, the imprest the cash book, the register of works, the
contractor's ledger, stores accounts, tools and plant, material at site accounts should all be carefully
maintained and frequently scrutinized. Bills should be passed and paid as early as possible. If contractors
do not get paid regularly, their work may not progress.
(b) Materials at site account: Every effort should be made to keep the material at site account carefully and
to clear it monthly so as to avoid unnecessary balances. The balance of the materials should be checked
every six months as in the case of tools and plant.
Work once started must proceed as scheduled with all care to avoid delays. It is important that new lines
should be made to worked to earn revenue as soon as possible, as the earnings before proper opening of
the line get credited to the Capital cost of the project. Besides, if a line is stretched on temporary bridges it
will at least cut out the cost of transport of materials for construction. This aspect should be examined
comparing the utilization and cost of temporary arrangements with the cost of transport involved.
(a) Every effort should be made to do the work on schedule, and to get all work items completed in one go.
For instance while executing track works, the released and surplus materials should not be allowed to
remain scattered along the track but must be picked up and properly stored at the depot. Also while
constructing structures and buildings, care should be taken to see that materials are tidily stored and that
the surroundings are tidied up, and all surplus materials stacked properly and cleared away.
(b) Experience bears that the finishing part of the work may cause problems unless forethought and care is
exercised. It is necessary to keep up a steady pressure to finish of and get things into proper state for
opening the line. Buildings, signals, tank staging, ash-pits, fencing, level-crossings, platform and station
fittings and furniture require a large number of different items which need to be coordinated to complete.
(a) Tablets should be inserted on the abutments and piers of all bridges giving particulars of the
foundations as follows:
(i) Nature of foundation (whether wells, pile foundation, raft, spread type and others);
(b) The tablet should be provided on piers to show vital foundation details. The tablet should be of stone or
concrete about 50 mm thick and of suitable dimensions with the foundation information either carved or
embossed on it. A sampling of the information to be given on the tablet is shown below:
WL CN
RL 53.81
TF 47.56
BF 38.41
S 05
C 4.57
(a) The completion report should be submitted immediately after completion of the project. This report
should indicate the total actual cost of the project including the amount under several heads and account
codes.
(b) The Executive Engineer in charge of the construction must be placed on special duty to prepare the
completion report. This report will be accordingly verified by the concerned Deputy FA and CAO.
1317 Public health, sanitation, water supply and medical aid during construction
(a) Under the existing orders of the Government, the authority concerned must be advised of all new
sanctioned projects so that a committee may be convened to advise with regard to the necessary sanitary
measures to be followed in the interest of Public Health during execution of the project.
(b) The Executive Engineer must give due notice to the Divisional Medical Officer and other representative
of the Medical Department regarding arrival and move of any number of labor. The site for large labor
camps must be chosen by the Executive Engineer in consultation with the Divisional Medical Officer.
(c) For all staff employed on construction medical attention and medicines should be provided free of
charge to the extent available. For this purpose sufficient provision should be made in the project estimates
in consultation with the Medical Department, keeping in view the local conditions, medical facilities
available in the area and the number of staff and labor likely to be employed. Provision for special medical
staff should also be made depending on the above considerations.
(d) Besides quarters for the medical staff, a dispensary service unit with adequate accommodation should
be arranged for larger labor construction camps.
(2) Drainage
(a) Proper arrangements must be made for water borne sanitation and drainage of the labor camps which
should meet the requirements set by the Divisional Medical officer on considerations of safeguarding public
health.
(b) Open drains and pits where waste water may collect should be avoided.
(d) Supply of pure water is of primary importance and every effort should be made to see that the water is
not only pure but that there are no chances of accidental contamination. The source of water, its handling
and storing arrangements must be carefully protected from all possible sources of contamination.
(e) Water supply for labor should be arranged at 45 liters per person, plus the quantity required for other
purposes. Samples of water supply for domestic purposes must be submitted to a recognized laboratory for
test, analysis and certification.
Notes: (1) The procedure outlined in this Annex is followed to the extent supply of stores is made by the
railway Stores department on demand by the consuming unit as per extant regulations. However, most
railway construction works are outsourced and done through the agency of contractors on the basis of
contracts which are inclusive of labor and materials to be arranged by the contractors. Under the terms of
the contract, the work is supervised by the railway to ensure that the quality of materials and workmanship
conform to the contract conditions. In the case of such works there is no transaction with the Stores
department.
(2) In the case of track rehabilitation work the materials of existing track (to be rehabilitated) are
counted/assessed during a joint inspection carried out by SSAE(Way) in-charge of the section,
representative of the Project department and the contractor. These are recorded in a statement that should
be signed by the joint inspection participants.
(3) At the time of handing over track to the contractor for carrying out the work, the statement of materials in
track is also handed over. On completion of track rehabilitation work the contractor shall hand over the
released materials to SSAE(Way) in-charge of the section in the presence of SSAE/Project. The released
track materials are further distributed as per instructions by Chief Engineer, and the transactions are
completed as per extant instructions.
(a) The capital investment in the construction of a new line incurs interest charges. As such, it is important
that the line should be opened for revenue earning commercial traffic as soon as possible.
(b) It is the responsibility of the Divisional Engineer//Executive Engineer to see that a new railway line
should be opened for the public carriage of goods traffic as soon as possible after the rails have been
linked through a section of the new construction and reasonable facilities have been provided at stations for
the handling, receipt and dispatch of goods.
(c) Reasonable facilities for goods traffic at a station should not necessarily mean to include all facilities in
the approved layout plan. The arrangements for first opening for goods traffic alone should be such as are
just sufficient for handling the traffic which is immediately expected efficiently. The site set apart for goods
working must neither be encroached upon by construction materials or operations, nor must it interfere with
the construction program, and should include the following:
(i) A siding or part of a siding of a suitable length set apart for the exclusive use of the
goods wagons when loading and unloading;
(ii) A suitable space that is dressed and free from all construction material or debris for
the stocking of inward and outward goods;
(iii) A goods shed, if provision for one is included in the sanctioned estimate of the project;
otherwise tarpaulins should be provided for the protection of goods;
(iv) A small office for the goods clerk when a goods shed is not provided;
(v) Office furniture according to the scale prescribed by the open line administration;
(vi) A weighing machine and weights of standard types for the goods shed;
(a) The Chief Engineer/Engineer-in-Chief/Project Director, under whose administrative control the line
under construction is vested, should fix the date of opening of the line or a section thereof for goods traffic
in consultation with the General Manager of the connected open line zone. Before fixing the date the
General Manager should arrange to have an inspection of the line proposed to be opened for goods traffic
by responsible officers of the Commercial and Transportation departments so that they may satisfy
themselves that adequate facilities will be provided before the date fixed. The open line administration
should at the same time arrange for:
(i) the compilation and issue of rates tariff for goods in accordance with regulations;
(iii) the posting of the necessary staff such as goods booking clerks to all the stations to
be opened; and
(b) Inspection by Government Inspector of Bangladesh Railway. For the opening of a new railway line to
goods traffic, inspection of the line by the Government Inspector of Bangladesh Railway (GIBR) is not
necessary. The Engineer-in-Chief should notify the GIBR of the date fixed for opening the line for goods
traffic.
The expenses for operating the new line for goods traffic, including the cost of traffic staff for handling
goods traffic are charged to the project construction estimate, and should be debited to Capital - 0perating
expenses pending opening of the line to traffic. The goods earnings are likewise credited to the project
under the head Receipts on Capital Account-Miscellaneous Receipts.
When a section of a new railway line is opened to goods traffic, only those stations where large volume of
traffic is expected need be opened in the first instance. The haulage of freight wagons to and from the
junction station linking the new line to the network will be done by construction trains. Construction guards
will be responsible for taking over and making over of freight wagons as is done by traffic guards on the
Open line. The Traffic staff appointed for dealing with goods traffic at stations on the new line will have
nothing to do with the working of construction trains, but will be employed solely for the purpose of booking
or receiving goods and parcels through the agency of these trains. The Chief Operating Superintendent will
raise debit for Traffic staff engaged either at the junction or at stations on the new line for working the
goods traffic thereon. All goods earnings will be credited to Receipts on Capital Accounts of, the
construction project.
(1) The following is required by the Traffic department at each station, to be opened to goods traffic during
construction. It must be provided by the Executive Engineer who will ensure that these are complete before
the opening for goods traffic;
(a) Siding or part of a siding of a suitable length set apart for the exclusive use of the goods wagons, when
loading and unloading;
(b) Suitable space properly dressed and free of all construction materials or debris for the stacking of
inward and outward goods ; the loading/unloading area should be serviced by a metallic road suitable for
the movement of heavily loaded road vehicles; the entire area should be well drained;
(c) A goods shed, if provision for one is included in the sanctioned construction estimate; alternatively
tarpaulins must be provided for the protection of goods;
(d) A small office for the goods clerk, when goods shed is not provided. For this purpose a wagon, a
temporary hut or tent will suffice during the period October-March, but for the period April-September either
the station building or one of the staff quarters must be completed and made available;
(g) Suitable residential accommodation for the goods clerk and other goods shed staff; and
(2) The Traffic department will also supply station seals, stationery, forms, consumable stores,
arrangements for cash, and other requirements at the time of posting of the goods clerk. The expenditure
on the office equipment shall be charged to the project estimate.
In order that the rates section in the office of Chief Commercial Manager compile and issue the necessary
rates tables in accordance with the regulations in force, the Chief Engineer/Engineer-in-Chief/Project
Director, under whose administrative control the line under construction is vested, will give the Chief
Commercial Manager and Chief Operating Superintendent a preliminary notice at least four months ahead
of the earliest approximate date on which it is expected that stations on the new line will be opened even if
they are to be opened for goods traffic only. The Chief Engineer/Engineer-in-Chief/Project Director will at
the same time furnish the Chief Commercial Manager and Chief Operating Superintendent with an index
map and tabulated particulars of the section to be opened as shown in the table below.
(a) After inspection, the Chief Engineer/Engineer-in-Chief and Project Director, under whose administrative
control the line under construction is vested, will determine the date, when the new line or a section thereof
can be ready for opening for goods traffic. The Executive Engineer shall see to it that the date fixed for
goods opening is not postponed.
(b) As soon as the date for the opening of the line or section of the line for public carriage of goods is fixed,
the Executive Engineer in-charge of the construction will make the following arrangements:
(i) A joint inspection of the line or section of the line to be opened to goods traffic with the
Divisional Transportation Officer and Divisional Commercial Officer. This inspection
should take place not later than one month before the date fixed for the opening. All
details regarding supply of stock, staff, stationery forms, and consumable stores should
be resolved. A time table should also be drawn up for the making and taking over of
wagons at the junction, so that construction train engines are not unnecessarily detained.
The results of this inspection will be reported to the Engineer-in-Chief.
(ii) The Divisional Engineer/Executive Engineer will keep the Chief Engineer/Engineer-in-
Chief and Project Director informed of the actual progress and the works he is doubtful of
completing in time, so that if it is not possible to get everything ready on time, the
Engineer-in-Chief may give timely notice of the delay to Chief Operating Superintendent.
The Chief Engineer/Engineer-in-Chief and Project Director on receipt of the report of the Executive
Engineer that the line has been inspected by the Divisional Traffic and/Commercial Officers, and all
arrangements have been made for opening will:
(a) Advise the Government Inspector of Bangladesh Railway of his intention of opening the line or section
of the line to goods traffic; and
(b) Furnish the Chief Operating Superintendent and Chief Commercial Manager with a copy of the
Divisional Engineers/Executive Engineer's report.
1409 Action to be taken by Chief Operating Superintendent and Chief Commercial Manager
(a) The Chief Operating Superintendent, on receipt of final information from Engineer-in-Chief will arrange
to advertise the opening of the line or section of the line to goods traffic.
(ii) Arrange posting of goods assistant, tally assistant, seal man and other staff necessary
for the opening of goods booking;
(iii) Arrange supply of forms and stationery required for goods booking; and
(iv) Supply the station seals, consumable stores, furniture and other items received from
the Divisional Engineer/Executive Engineer.
The responsibility for opening a line to goods traffic and the responsibility to see that everything is ready for
such opening rest entirely with the Executive Engineer in-charge of the construction. It is his duty to see
that all stations to be opened are properly equipped and staffed and that every effort is made to work the
goods traffic efficiently, while the line is being built.
SL
Item Quantity
No.
1 Table, writing, wooden, with drawers 2
2 Chair with arms 2
3 Bench, Platform iron 1
4 Stool, wooden 1
5 Steel Almirah 2
6 Rack records steel 2
7 Cabinets, for secret & important files 1
8 Cash safe 1
9 Wall clock 1
10 Light, emergency, electrical 2
11 Bags, leather, for cash 6
12 Fire extinguisher 6
13 Chisel, cold flat 1
14 Funnel, tin 1
15 Hammer, hand 1
16 Lock, pad, galvanized iron 4
17 Seal, station, brass 1
18 Stamp, steel, station names, with pad and ink 1
19 Chain, safety 4
20 Kodali with handle 1
21 Lamp, hand singal, tricolor with burner 3
22 Scissors 1
23 Weighing Machine 1
24 Display board 1
25 Shelf, wall, fixed
26 Case, ticket, double (issuing) 1
27 Counter, ticket, issuing 1
28 Barrel iron 1
29 Bending bar 1
30 Caliper 1
31 Machine, ticket dating, with revolving 1
32 Lota, plastic 1
33 Snuffer 1
34 Board, Time table, Cement plastered with wall 2
35 Key, carriage door 1
36 Ladder, galvanized iron 1
37 Enameled iron direction Boards for Station Buildings As required
38 Points, Clamps As required
39 Hand Borrow As required
40 Curtain including swing ring & other accessories As required
41 Dressing Table As required
42 Sofa set standard size As required
43 Three seater bench As required
44 High level revolving chair As required
45 Hand signal flag 4 set
46 Fog signal 2 dozen
Note: The equipment in this list should be reconfirmed by the requiring department before procurement is
initiated.
Every line or section of line has to be inspected and passed by the Government Inspector of Bangladesh
Railway before sanction can be obtained for the public carriage of passengers. No line or section of a line
will be offered for inspection by the Government Inspector until it has been completely manned and
equipped. No temporary or makeshift arrangements, however safe, will be permitted. The Executive
Engineer in-charge of the construction should be well versed with the provisions of Chapter IV of The
Railways Act (Act IX of 1890) as further updated, and the Rules for the Opening of a Railway or Section of
a Railway for the Public Carriage of Passengers (revised 1933).
(a) The date for the opening of a line for the public carriage of passengers should be fixed by the Chief
Engineer/Engineer-in-Chief and Project Director, under whose administrative control the line under
construction is vested, in consultation with the General Manager of the connected open line zone so that
the latter may make suitable arrangements for working the new line for public traffic from the date fixed.
(b) The Chief Engineer/Engineer-in-Chief and Project Director, under whose administrative control the line
under construction is vested, will give the General Manager, Chief Operating Superintendent and Chief
Commercial Manager, three months notice of his intention to open a railway or section of a railway for the
public carriage of passengers.
(c) After fixing the date for the opening of a line for the public carriage of passengers, the Government
Inspector of Bangladesh Railway (GIBR) should be invited to inspect the new line and give the necessary
permission for the opening of the line. At least 14 days notice should be given to the Government Inspector
of the date on which it is desired that the inspection should take place.
(d) The date for the inspection of a line by GIBR, should in consultation with the GIBR, be fixed a week
before the date of opening for public so as to allow time for complying with the conditions, if any, set for
opening by the GIBR and also to enable the Executive Engineer to make over the working of the new line
to the Operating Departments before the actual opening of the new line.
(e) As soon as possible after the date is fixed for the inspection by the GIBR, the Chief Engineer/Engineer-
in-Chief and Project Director will advise the heads of departments of the open line Zone concerned to
enable them to make arrangements for the posting of the necessary staff. The staff must be posted in time
of the joint inspection by the concerned divisional officers.
(f) The Chief Engineer/Engineer-in-Chief and Project Director is responsible for seeing that the new line
offered for inspection of GIBR is in every respect fit for opening by the date fixed for the inspection and is
fully equipped.
(g) A new line should not ordinarily be considered fit for opening unless:
(i) All station buildings and quarters included in the construction estimate are
completed and ready for occupation and use;
(ii) The track is thoroughly tamped and/or packed and boxed throughout;
(iii) All stations and locomotive yards provided in the construction estimate are
completed;
(iv) All station signals, point indicators, derails or Scotch blocks are in position and in
perfect working order;
(v) All points and crossings are correctly and truly laid;
(vii) Adequate arrangement is made for the maintenance of track and other
infrastructure facilities.
1413 Equipment
(1) The Divisional Engineer/Executive Engineer is entirely responsible for providing all necessary
equipment on the line and at stations to enable the operations staff of all concerned open line departments
to be able to efficiently and safely work the railway line. The Executive Engineer in consultation with other
departments arrange for the timely sanction of the competent authority for staff posts required for the new
line, arrange for their recruitment and/or placement and training before inspection of the Government
Inspector of Bangladesh Railway.
(2) The line should be fully equipped for opening to passenger traffic before inspection of the GIBR. The
equipment will include requirements specified in the General Rules 1981, and as may be requested by the
concerned open line departments, including Civil Engineering, Transportation, Commercial, Signal and
others as relevant. The equipment necessary is summarized below:
(a) Engineering:
(i) Maintenance gauge with full complement of tools, hand signal lamps (not omitting
the oil), flags, fog signals and as detailed in Rule 201 of the General Rules;
(iii) Signals, point, points or trap indicators, derails or scotch blocks to be numbered
and put in exactly as shown on the station working rules. (All signals and points or trap
indicators must be supplied with lamps or discs as per General Rules 10 and 19,
respectively);
(iv) Clamps with padlocks and keys for all running line points and points leading to
running lines;
(v) Locks and keys for signals as laid down in. Subsidiary Rule 31b in General Rules
1981; and
(i) The list of equipment and furniture to be provided at stations at the time of opening for
passenger traffic is at Annex 1413(2)(b)(i);
(ii) General and Subsidiary Rules updated with correction slips, Freight chart and other
books, Goods tariff, Military tariff, Working Time Table, Fare Chart and Freight Chart and
other books as per requirement of Traffic Department and other documents as per
General Rules 170 and 171 and relevant Subsidiary Rules;
(iii) Stationery, forms, tickets, and consumable stores according to the requirements fixed
for each station by the Divisional Traffic Officers;
(iv) Digital telephone equipment, control telephone as per gradation and importance of the
station; and
(v) All registers, forms, and documents necessary for line clear working.
(d) Medical:
The Divisional Engineer//Executive Engineer is responsible for seeing that copies of the General Rules,
Traffic manuals and other references supplied by the Traffic department, complete with up-to-date
corrigenda duly posted, working instructions and other notices having reference to the working of the line
are properly distributed to each station and that the time table and fare table (to be brought into force) are
conspicuously exhibited at each station.
As a good deal of the work detailed above is really beyond the scope of the Executive Engineer, it is
necessary that he should be assisted in this work by divisional officers of other departments concerned,
who will take over the working of the line immediately after the inspection by the Government Inspector of
Bangladesh Railway. With this object in view, the Divisional Engineer/Executive Engineer will call for a joint
inspection of the line by all divisional officers concerned, not later than one week before the inspection by
Government Inspector of Bangladesh Railway. These officers will jointly inspect the equipment at each
station, take remedial action as necessary and advise the heads of their respective departments.
(a) The following documents are to be furnished by the Executive Engineer to the Engineer-in Chief, not
later than two months before the date fixed for the opening to passenger traffic:
(vii) Certificates;
(b) Completion drawings of works. The completion drawings of bridges and other structures need not be
submitted with the other documents to be furnished, but they must be completed and kept ready for
inspection by the Government Inspector of Bangladesh Railway in the inspection car on the day of the
Inception.
The Engineer-in-Chief is solely responsible that the railway line or section of a railway line offered for
inspection of the Government Inspector of Bangladesh Railway, is in every respect fit for opening by the
date fixed for the inspection.
(a) All stations buildings and staff quarters included in the construction estimates must be completed and
ready for occupation and use.
(c) All station and locomotive yards must be fully laid and completed as per plan accepted by all the
departments concerned.
(d) All station signals, point indicators or scotch block, must be in position and must correspond to these
indicate in the traffic station working rules, and must be in perfect working order.
(e) Points and crossings must be correctly and truly laid, and the clearances between guard or wing rails
and the running rails must be checked.
(f) Carriage watering arrangements must be complete and in proper running order.
(i) Permanent maintenance gangs must be distributed along the line and assigned respective gang beats.
(a) The inspection special and its timing will be arranged by the Chief Operating Superintendent in
consultation with the Chief Engineer/Engineer-in-Chief and Project Director, under whose administrative
control the line under construction is vested.
(b) The Executive Engineer will meet the inspection party at the commencement of his line and accompany
the party to the end. He should have with him all completion drawings of bridges, land plans, index plans,
longitudinal section of the line and at all times, a pencil, a pocket book, a foot rule and a tape.
(c) The Assistant Executive Engineer should be on the foot-plate of the engine and ask for instructions
beforehand as to locations of stoppage of the train on the inspection route. He should keep a careful
lookout on the inspection carriage for signals and control the movements of the train accordingly.
(a) Once permission has been obtained from the Government Inspector of Bangladesh Railway to open the
line for the public carriage of passengers, the Executive Engineer will immediately make over the working
of the line to the Operating Department, who will then be responsible for the running of all trains, from the
date of opening.
(c) Allocation of Maintenance Charges: The maintenance charges of a new line are allocated to revenue
from the date of its opening. The date of opening in the case of new line should be held to be the date of
opening for passenger traffic of the whole line included in the construction estimate. In case there is likely
to be much time lag between the date of opening of the new line for goods traffic and passenger traffic,
specific orders of the Railway Division should be obtained regarding the allocation of maintenance charges.
(d) When handing over a project or work to the open line authorities at least two copies of the documents
specified for the transfer of charge in the paragraphs below should be prepared. One copy of each of the
documents should be sent for record in the division and the other for record in the headquarters Office of
the open line administration.
The new line of a doubling project should be opened to traffic as early as possible after the rails have been
linked through, so as to realize the financial return on the investment.
Provisions contained in paragraphs above for opening of new lines will apply mutatis mutandis to doubling
projects also.
All doublings should be taken over by open line organization within six months of the date of opening to
goods traffic, ballasting and other residual works if any should be got done by the Open line against the
construction estimates.
In the case of doubling projects which have been justified substantially on goods traffic, the working
expenses should be debited to revenue from the date the new double line is opened to goods traffic and
earnings also credited to revenue. If some works are yet to be done on the date of opening to goods traffic,
they should be charged to the doubling estimates.
Gauge conversion and dual gauge projects are opened to passenger traffic straightway and provisions
contained in the paragraphs above for opening of new lines for public carriage of passengers will apply
mutatis mutandis for conversion/dual gauge projects also.
(a) In the case of other projects the completion of the projects should be reckoned from the date on which
the project fulfills the purpose for which it when sanctioned was intended.
(b) Taking over by Open Line. All such works should be taken over by the open line organization with the
least possible delay within three months of their completion without prejudice to the obligation of the
contractors within the maintenance period prescribed under the relevant contracts.
The Engineer in-charge of the construction should make over charge to the open line Assistant Executive
Engineer in the manner given in Chapter 1 of this Manual. Narrative handing over notes should be
prepared by the engineer in-charge of construction, covering all aspects of the new construction. The
following should should be included in the handing over notes as relevant:
All aspects of importance under several main heads of works should be described. Special attention should
be paid to:
(i) Ruling grades, maximum curvature, compensation for grades, vertical curves,
transition curves;
(v) List of works to be completed by the open line and charged to construction
estimates. The dates by which these should be billed and paid for should be specified.
For each important major bridges a separate notes should be prepared giving details of training works
provided. Estimated discharges, maximum scour allowed for;
Notes on special locations of banks, cuttings, and catch water drains, which require special attention in
monsoon or during sand storms should be prepared.
This should be prepared on the format given below taking care that details regarding foundations are
accurate.
LIST OF BRIDGES
No. of Kilometer Spans Type Standard strength of girders Nature of Training Remarks
Bridge Flange Rivet Rivet Found works
Shear bracing
(ii) Location;
(vi) Description of the buildings, number of units, number of rooms, and other details;
(ix) Assessed rent of staff quarters for buildings proper, and electric and other
installations; and
The information pertaining to level crossings should be prepared in the form below.
A list of all drawings, plans and tracings made over to the Open line should be prepared and signed by the
engineer in-charge of construction.
The list of tools and plant made over should be prepared in the form given below.
Item No. Description Number With gangs 1 2 3 4 Gate Work PWI Head SWI
handed 5 6 7 8 9 10 so on Keepers shop Trolley man 12
over staff
This should be prepared in the form below. Petty stores, such as temporary engineering caution indicators,
hand signal flags, fog signals, which are handed over to the Open line at the time of transfer should be
shown in this form.
MM
(11) List showing Maintenance Labor and Staff Transferred to Open Line.
This statement should show the name, father's name, rate of pay and date of appointment of the
employees who are on maintenance duty at the time of handing over and transferred to open line.
SL
Item Quantity
No.
1 Table, writing, wooden, with drawers 2
2 Chair with arms 3
3 Chair for Visitors 4
4 Stool, wooden 1
5 Steel Almirah 2
6 Rack records steel 2
7 Cabinet, for secret & important files 1
8 Cash safe 1
9 Wall clock 1
10 Case safe, medium 1
11 Light, emergency, electrical 2
12 Bags, leather, for cash 6
13 Bucket, galvanized iron, fire with proper stand and hooks 6
14 Chisel, cold flat 1
15 Funnel, tin 1
16 Hammer, hand 1
17 Lamp for sealing wagons 1
18 Lock, pad, galvanized iron 4
19 Seal, station, brass 1
20 Stamp, steel, station names, with pad and ink 1
21 Chain, safety 4
22 Kodali with handle 1
23 Lamp, hand signal, tricolor with burner 3
24 Scissors 1
25 Tarpaulin 4
26 Ladder, galvanized iron (for riveting wagons) 1
27 Weigh Machine 1
28 Display board 1
Note: The equipment in this list should be reconfirmed by the requiring department before procurement is
initiated.
Example of Application to Government Inspector of Bangladesh Railway for Opening of New Line
Form E-1606
GOVERNMENT OF THE PEOPLES REPUBLIC OF BANGLADESH
OFFICE OF THE DIRECTOR GENERAL
BANGLADESH RAILWAY
RAIL BHABAN
3. In the event of your deciding not to inspect the work prior to * Form of telegram Reference
opening, the Engineer-in-charge will, on completion of the work, application No. _______Dated
dispatch a telegram * to your address intimating that the work has _______
been opened and that the safety certificate E1610/I has been signed Work opened or public traffic on
and dispatched by him. __________ First train to pass
_________________ No danger
4. The application for the use of locomotives and Rolling-stock to be to public Certificate for warded.
drawn or propelled thereby on the proposed line, in accordance with
Section 16(1) of The Railways Act. 1890 (IX of 1890), is sent
herewith
Not required
5. The following * documents are enclosed. * If any of the documents are not
sent, then Nil to be written
I. Temporary Works No temporary works are proposed. against such items. Working rules
(a) Drawings of temporary works: Nil for extensive remodeling schemes
(b) List of Infringements to schedule of dimension: NIL may be sent in not later than one
(c) List of deviations of from Parts I and VI of the Manual of month before the date on which
Instructions for Signalling and Interlocking NIL the work is to be brought into use,
(d) List of deviation from General and subsidiary Rules NIL and in such cases will follow
(e) Restriction : NIL should be written instead of Nil.
(f) Rules for Traffic Working NIL
7. Certified that the arrangements shown for the Permanent Work are safe.
Yours faithfully
Director General
Bangladesh Railway
Encl:
As per list of Enclosure.
(Form of communication from GIBR to the railway authority conveying accord of sanction for carrying out the work)
No. ..
Date: 2009
From the Government Inspector of Railways, Dhaka
Division
To the
Bangladesh Railway
Sir,
Your No:
Sanction is accorded to the above work being carried out.
* I do not propose to inspect the work prior to its opening for the public carriage of passengers. When ready it may be
opened on a safety certificate E1610/1 (vide paragraph 3 of your letter) which should be submitted to me direct without
any delay.
* I propose to inspect the work prior to its opening for the public carriage of passengers. Advice of the date when the
work will be ready for inspection should be intimated at least 14 days before it is proposed to open it.
Government Inspector of
Bangladesh Railway.
To,
The Govt. Inspector of Bangladesh Railway
Old Rail Bhaban,
Fulbaria, Dhaka.
Subject: Contract 1: A formal application for opening of a New Dual Gauge Railway Line from the End of
day one [ Km 295.900] to Joydebpur Junction [KM 378.200] on Jamtoil Junction Joydebpur
Junction Section for public carriage of passengers.
Encl: As stated.
1. CE/JBRLPs Application:
i) Form in E-1606: Appendix A
ii) Description of the Proposed Work: Appendix B
iii) Plan and Section: Appendix C
Chief Engineer
Jamuna Bridge Railway Link Project
Mohera r station:
Bangladesh Railway Plan No. [CE/JBRLP/C-1/5
Mirzapu station:
Bangladesh Railway Plan No. [CE/JBRLP/C-1/6
Mouchak station:
Bangladesh Railway Plan No. [CE/JBRLP/C-1/7
PART III
vi) Bridge:
Sub-structure:
B-BA 2801 to 2859
For Girders:
JB-10 M RL 021
JB- 15 MRL 021
JB 20 MRL 021
JB 25 MRL 021
JB 30 MRL 021