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blc of the PhillPPines

@epirrtnrellt ot @Ducaltion
Region lx. Zomboongo Pen nsvo
DIVISION OI ZAMBOANGA CITY
o*heP
Bo iwoson Chlco., Zomboongo CllY

MEMORANDUM

FOR ALL EMPLOYEES

This Division -l APR2O 2017

I i li,
SUBJECT: UPDATING OF PERSONAL DATA SHEEI (PDS)
CSC Form 212, revised 2017

DATE April 20, 2017

It is hereby reminded that per CSC Resolution- no' 1700656

wnlcn is ihe updating of Data sheet of all employees
the Personal
rlo-n-Teaching
employees, Teaching a nd-
in ln" cou"rnti."nt, aii oepeo
a." ranAat"a to update their Personal Data Sheet (PDS) which
is
also known as the CSc Form 2!2, revised 20t7 '
PDS at
It is advised that each employee shall accomplish the-said
reast in tripticat", or in three (j) copies; I top.Y.l9l^tle Civil service
(HRMO)- and the 1 copv
io.rni"ii'o", 1 copv for the bivision Office of the PDS to the
i"-.'1i."'""it",ir rite. ine oeaotine of the submission copy of the guide
b"iutrion oirt" shall be April 31, 2017 ' Attached is a
to filljng up the PDS.

For information, guidance and compliance'

rl I
,-.. Hz ,/
/. \rt t\{|i(
AL RAHIMTN TEO KENOH
Division Ad ministrative Officer v
Chief, Administrative Section tr

Encl : as stated.

cc: all concerned

 cSC io gov t wdk*E: Udds F..dd d6l5 by Ar.ll 30

,
March 30, 2017
(PDS) using the new form not later thatr April
The Civil Service Commission (CSC) directed all govemment employees to submit their updated Personal Data Sheet

The CSC recently issued a resolution mandating the use ofthe revised PDS (Civil Service Form No. 212, Revised 2017) and requidng all government officials and eI
update their records using the new form, which-should bc submitted to their agncy's Human Resource Management Offtcer or HRMO by the said deadline Cop)
( o
CSC Resolution No. 1700656)

The PDS is the ollicial information sheet for all govemment ollicials and cmployees and is used as a main supporting document for all appointmnts in the
govemm(
requires authfirl disclosure not only ofan emplolee's personal idormation but also his/her civil service eligibility; work experience; voluntary work or itvolvement
I

non-government, pcople, or voluntary organizations; lcaming and {tevelopment inrervontions or training programs attcnded; and other pcrtiqcnt information'

CSC Chairperson Alicia dela Rosa-Bala said rhat the new fonn contains employee infonnation that may suppofi decisions on appointments and other HR actions
lt a

with relevant laws and issuances.

"In tho 2017 vrsion ofthe PDS, statc workers who hold dual citizenship, including dual citizenship by birth, should indicate the countrics ofwhich they arc a crtlzen
Bal
have acquired the status ofan immigrant or permanent tesident ofanott;r country;hould also disciose the country where they acquired such status," Chairperson

She added that the CSC now rcquircs the submission of a separate Work Experience Sheet, where cmployges shall indicate their achral duties for each position declar
under the Work Experience field.

"These details shall be used by the Commission in evaluating appointments issued, particulary in checking whether the appointee's qualifications meet the requireme
vacant position being filled." she staled.
(
Moreover, the trew PDS is a swom documeut, which means it shall be attested to under oath by the employee and witnessed by a petson authorized to admini-ster an
allirmation. As provided in CSC Resolution No. 1700656 datcd M arch 2l,21l'l , My misreprcsentation made in the PDS and the Work Experienc Sheet shall be a
gr

filing of appropriate administrative or criminal case/s against the person concemed.

Guidc to Filling llo thc Pcrsonal Data Shccl

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 GUIDE TO FILLING OUT THE PERSONAL DATA SHEET (POS}

Wellios:
Any mis'presen'alio,t nE& in the Personet Dara Sh{.t and lhe Work Expetietce Srtet
shatl ca&se lhe fiting ol aatnlnis'ativelcriminat case/s agaiast tfie ptson concetnd.

Ptease lill out each of the fields in the PDS when applicable-

irole;
. The PDS may be accomplished using the MS Word format or MS Excel format.

. In the MS Excel format, all the tick boxes will automatically be marked once
clicked.

. The POS musl bear the signature of the employee and date of accomplishment
at the bottom of every page.

. Entries PDS may be filled out through handwriting or via

in lhe
typewriter/mmputer. lf handwritten, entries should be in block capital (e g.
PRINT) format using a pen.

. All information should be provided accurately.

. Do not leave blank entries. Put N/A if not applicable.

. For purposes of application to a vacant position, the additional sheet for work
experience should be accomplashed.

l. Personallnformation

. Employee's name is to be filled out in the following formall surname, first

name, name extension (if any), middle name. A space is allotted for each
character or letter in the name.
. Dates are in numeric format: mm/dd/yyyy
. Specifics should be given to "Others" response in the civil status {ield.
. Agency employee number refers to employee lO number in the current
agency.
. For holders of foreign/dual citizenship, please select from the dropdown
list the foreign country where you were born/naturalized or type/write the
same in the space provided therein.

ll. Family Background

. Names of spouse and parents are to b filled out the following format:
surname, first name, name extension (if any), middle name.
. Mother's name is her maiden name, or name when she was slngle or
before marraage.
. List full names (first name and surname) of ALL your chaldren
. Date of birth is in numeric format: mm/dd/yyyy

lll. EducationalBackground

. lndicate FULL name of schools. DO NOT ABBREVIATE.

. ;ur Elementary Level, indicate PRIMARY EDUCATION if graduated
. Flr Sa.frd3ry Level, indicate HIGH SCHOOL if graduated under the old
:!:i:!.: !:,:i'r' rr iUiJlOR HIGH SCHOOL or SENIOR HIGH SCHOOL if
graduated under the K-12 curriculum.
. Indicate in FULL all courses taken in college (e.9. ASSOCIATE lN ARTS'
 . lf graduated for every level, indicate year of graduation.
. lf not graduated in any level, indicate the highest grade, level or units
earned.
. Period of attendance are stated in school years (e.9. 1992-1996)
. Indicate any scholarship and/or academic honors recived in each level.

lV. Civil Service Eligibility

. Indicate all cjvil service eligibilities eamed with mrresponding rating, date
and place of examination/conferment.

ExamPle:

Career Service Sub-Professional EO132f90 - Veteran Preference Rating

Professional
Career Service PD 907 - Honor Graduate
Executive
Career Service RA 7883 - Barangay Health Worker
Stenographer Barangay Official
PD 997 - Scientific and Technological Specialist

.lfearnedeligibilityentailsalicense(RA1080),indicatethelicensenumber
and its date of validity.

V. Work Experience

. Indicte all positions held both in the public and private employment
starting from current work.

. Inclusive dates are indicated in numeric format: mm/dd/yyyy.

. lndicte FULL position iitles and COMPLETE NAME of
departmenvagency/office/company. DO NOT ABBREVIATE
. Indicate monthly salary in figures (e.g . P21 ,877).
. Salary grade and salary step, if applicable, should be stated in the format
'00{' (e.9. 2+2,241or salary grade, 2 for salary step)
. Indicate status of employment (e.g. permanent, temporary, casual,
contractua ) |

. Indicate "yes" under govemment service if position held is in the public or

government employment or "no' if held in the private employment.
. Additional sheet for work experience should be accomplished and
submitted together with the PDS in case of application to a vacant
position. This should be accomplished only for work experience relevant to
the position being apPlied to.

Vl. Voluntary Work or Involvement in Civic/NonGovemmenuPeople/ Voluntary

Organizations

. Indicate the FULL name and address of the organization where involved
as voluntary worker.
. Inclusive dates, start (from) and end (to) should be in numeric format:
mm/dd/yyyy.
. Indicate the number of hours of voluntary work rendered.
. Indicte the position/nature of voluntary work rendered

Vll. Leaming and Development Interventions

. Indicate FULL titles of learning and development (L&D) interventrons

attended during employment. Indicate list from the most recent L&D.
. Inclusive dates of attendance, start (from) and end (to) should be in
numeric format: mm/dd/YYYY.
. Indicate the number of hours attended for program
 . Indicate the type of L&D intervention (e.9. managerial, supervisory,
technical).
. Indicate the FULL name of institution/agency that conducted or sponsored
the program. DO NOT ABBREVIATE. (e.9. CSC should be Civil Service
Commission).

Vlll. Otherlnformation

Indicate special skills /hobbies.

Indicate in FULL non-academic distinctions/recognition (awards received)
Indicate membership in any professional association/organization by
writing in FULL said association/organization.
# 3440

Indicate response to questions 34 to 40 on the right side of the sheet

Provide details or specifications for any yes response.

#41

. lndicate the FULL name of referen@s with the format FIRST NAME' Ml'
SURNAME, their addresses and respective telephone numbers

#42

. As agreement to and for completion of the PDS, the employee's signature and
right thumb mark should be affixed in the boxes provided lndicate also the
government lD number and date of issuance in the boxes provided Lastly,
attach a RECENT PASSPORT SIZE (4.5 cm. x 3.5 cm.) picture with COMPLETE
AND HANDWRITTEN NAME TAG ANd SIGNATURE OVER PRINTED NAME'
Picture must be taken within the last six (6) months. Computer generated or
photocopied picture is not acceotable.