5S

5S Defined
5S means spontaneous and continuous improvement of
working environment and working conditions involving
everyone.

5S stands for 5 Japanese words all starting with S. These

words will lead to the attainment of a quality workplace.

Japanese English Filipino

SEIRI Sort Suriin/Salain
SEITON Systematized Salansanin nang maayos
SEISO Sweep/Sanitize Sinupin
SEIKETSU Standardize Standard ay sundin at pataasin
SHITSUKE Self-Discipline Sariling kusa/sariling disiplina
A 3rd class workplace:
- has people who make a mess and no one
cleans up.

A 2nd class workplace:

- has people who make a mess and another
group of people clean up.

A 1st class workplace:

- has people who dont make a mess and yet
everyone cleans up.
 Benefits from 5S
Individual
Company/Organization
Makes your
workplace more P : 5S increases Productivity
pleasant
Q : 5S improves Quality
Makes your
work more C : 5S reduces Cost
efficient D : 5S makes Delivery on Time
Improves your
S : 5S improves Safety
safety
Improves M : 5S improves Morale
quality of your
work, your
product and
services
 PURPOSE OF IMPLEMENTING 5S

1.Continuous improvement (Kaizen)

( Looking for betterment with the principle

Today is better than yesterday and tomorrow shall
be better than today! (Kaizen spirit)

( A new mindset: Not to work

hard, but work smart
PURPOSE OF IMPLEMENTING NEW 5S
2. Elimination of Waste (Muda)
- items, time, attitudes and movements
Ex: Disorganized workplace 5 minutes lost in looking for
jigs/cut parts/files or 5 minutes of chatting

55 minutes x 100 employees = 500 minutes

500 minutes x 313 working days = 156,500 minutes
156,500 minutes / 480 min/day = 326 days
326 x P300 = P97,800
A drop of rain becomes an ocean.
A small waste if being accumulated becomes losses.
 5S GOAL
t
n Spiri
ze
Kai
Spirited workplace
and
sc i p lined
y& di Vital people
Livel
le
peop
with
Positive Thinking and Behavior.

We make people before we make products, because good

quality products are made by good quality people.

Therefore, the real purpose of 5s is to change the peoples attitude

for the better. We must build a disciplined workplace.
 TRADITIONAL 5S ACTIVITIES 5

ne /
pli
1 lf- s ci
di -kusa
Se ling
i
riin Sar
u
Sort/S
/
4
ize
2 n d ar d
Sta ruhin
u
/ Si S ig
e
atiz
y s tem
S in
nu p

3
Japans 5 Steps for
e ep/ Good Housekeeping
Sw utin
Sim
 NEW 5S ACTIVITIES

SEIRI SEITON
Clear Organized
Workplace Workplace

SHITSUKE
New mindset

SEIKETSU SEISO
Standardized Clean
Workplace Workplace
1st S

Identify and take out unnecessary

items and dispose them accordingly.
 - Sort Suriin

An action to identify and eliminate

unnecessary items from the workplace

By SORTING

R What do I need to do my
job?
R Unnecessary items are
discarded or disposed
u Which
workplace
do you
belong?
BEFORE
 Evaluate/assess
workplace in relation to
the use of a workplace
Identify unnecessary
items, and
Dispose them
 SEIRI CLEAR-UP
STEPS TO SEIRI

Which STRATIFICATION REQUIRED ACTION

???
Throw away
Items having no value
immediately
and easy to dispose
Look for a buyer who
Items not Items having some
value for sale offers the best price
necessary
Move to other depts.
Items having some
or sections where the
value for recyclable
item may be needed
SEIRI
Must be placed farther
Items sometimes
away
used
Can be placed near
Items Items frequently used
the point of use
necessary
Must be stored
Items not used at all
separately with clear
For but must be kept
identification
SEITON
2nd S

Arrange NECESSARY items

in good and proper order
 -Systematize Sinupin

An action to put every necessary item

in good order

2 questions you must ask yourself:

R Where should I place this item?
R How many of this item do I really
need?
A place for everything
and everything in its
place
TARGET: ZERO
TIME FOR
SEARCHING
Steps in Seiton (4R):
1. Right Item Decide where things belong
2. Right Place Decide the location of each item
3. Right Amount Decide optimum stock levels
for each item and make an inventory
4. Right Method Decide how things should be
put away, using labeling, painting, outlining
and placement marks.
STEPS TO SEIRI

Which STRATIFICATION REQUIRED ACTION

???
Throw away
Items having no value
immediately
and easy to dispose
Look for a buyer who
Items not Items having some
value for sale offers the best price
necessary
Move to other depts.
Items having some
or sections where the
value for recyclable
item may be needed
SEIRI
Must be placed farther
Items sometimes
away
used
Can be placed near
Items Items frequently used
the point of use
necessary
Must be stored
Items not used at all
separately with clear
For but must be kept
identification
SEITON
Seiton in
Action.
Storage Bins
Super Seiton
Super

A Place for a kind

Effective use of space

CL10-40 CL15-40

CL20-20

CL20-20 CL20-30

CL20-40

BHL20-50 BLK35-20
Super Seiton
Super

FIFO Push out

Store according to product
lines
Sliding transport

A A A A A A

B B B B B B

Before 5S activity C C C C C C

D D D D D D
 Super Seiton
Super

Max. height
indication
Placing items
straight and at
the right angles

BEFORE 5S AFTER 5S
 SEITON - ORGANIZING

Maintenance
Department
SEITON - ORGANIZING
 5S Program

Before

After
SEITON - ORGANIZING

BEFORE

AFTER
 SEITON - ORGANIZING

BEFORE Cutting A
AFTER
 SEITON - ORGANIZING

BEFORE Assembly Warehouse

AFTER
 R & D Cutting

BEFORE AFTER
BEFORE AFTER
3rd S

Clean your workplace

 - Sweep Simutin
Also an action to clean your workplace
thoroughly.
The Seiso principle says Everyone
cleans.
Cleaning is inspecting such as leaks,
breakage, and misalignment.

Target: ZERO GRIME & ZERO DIRT.

 3-5 minutes cleaning daily
Assign owner to each machine
Combine cleaning with inspection
Schedule Big Seiso (Clean-up) Day
4th S

Maintain a high standard of

housekeeping and workplace
organization at all times
 -Standardize Siguruhin

A condition where high standard

of good housekeeping is
maintained by continuously
practicing the first 3s
 Visual control signs (e.g., cautions and
operating reminders; danger alerts;
equipment designation; preventive
maintenance displays; instructions
Color coding
Responsibility labels
Maintenance labels
Prevention of dust, dirt, noise and
vibration
 Seiketsu: Example Rules and Standards

WORK AREA SEIRI SEITON SEISO

Tables Except for personal Orderly arrange Wipe 5 minutes

items in one and label all before and after
drawer, only items or working.
needed items are documents
present. accordingly.

Chairs No clothes, Always return Wipe 5 minutes

umbrellas or other below the table before and after
items documents. after using. working.

Cabinets Discard outdated Arrange and Wipe out dust and

dirt 5 min. every
or useless label contents in
Friday before
documents. order.
going home.

Machines No unnecessary Place in safe Wipe every morning

things on or areas for easy and inspect 10 min.
every last working
around use.
day of the month.
machines.
Chairs

4Tuck your chair under the desk when

you leave the room
4Clean your chair regularly
4Fix your chair when it is unstable or
noisy
Desks
4Do not place anything under your desk
4Dispose unnecessary items in your
desk
4Arrange items in your desk drawers
neatly for easy retrieval
4Do not pile up documents on your
desktop
4Wipe your desktop every morning
4Do not leave unnecessary things on
your desktop when you go home
Office Machines

4Clean typewriters, computers, copying

machines, etc. regularly
4Set electric wiring neatly
4Reset office machines for ready use
4 Inspect machines regularly and take
actions for required servicing
Cabinets
4 Label contents in each cabinet at outer surface
4 Divide cabinet drawers by partitions
4 Label each file for easy retrieval
4 Do not place anything other than specified
items on top of cabinets for good appearance
4 Sequence of drawer shall be from top to
bottom; left to right
4 Allow approx. 4 inches of empty working space
for each drawer
4 Before opening a drawer, make sure all other
drawers are closed
4 Work on the side of the drawer, not in front of
it
5th S

Do things spontaneously
without being told or ordered
 -Self-discipline Sariling Kusa

It is about mental and physical

disciplines required to maintain the other
4S.
The discipline is achieved through the
use of routines including self-
assessments, audits and checklists of
results visually displayed and regularly
reviewed.
It is necessary to keep educating and
training people on maintaining
standards.
Keep workplace always clean and
tidy
Observe proper decorum
Wear proper uniform
Follow safety rules
Put things back in their proper place
after use
Work according to standards
 SHITSUKE - DISCIPLINE
Good habit formation to
do the right things and
follow the rules
1. Habit of Clearing-up
2. Habit of Organizing
3. Habit of Cleaning
4. Habit of Maintaining the 3S
5. Habit of Continuous
Improvement
GOOD WORKING HABITS
1. Punctuality
2. Good Attendance
3. Exchange of greetings-
courteous (Good
morning)
4. Neat & tidy appearance
5. Follow instruction
6. Good communication
7. Active participation in
meetings
8. Good health
9. Teamwork
SHITSUKE - DISCIPLINE
 HOUSEKEEPING (5S) RATING FORM
INSPECTOR: _____________________________
DATE INSPECTED:________________________

SORT
SO1: Are all tools, factory supplies, documents & records found in the area most essentials? (10)
- Essential or immediate need not within easy reach (-3)
- Non-essential items found in the working area (-3)
- Essential items were mixed up with one another (-3)
SYSTEMATIZE
SY1: Are the tools, factory supplies, documents and records in appropriate storage facilities? (5)
- Some of the items above are not in appropriate storage facilities (-2)
- Labels are improperly used; worn-out or not readable (-2)
SA2: Are all raw materials in designated places and with proper labeling (-5)
- Raw materials w/o label or not readable (-2)
- Raw materials are stored using inappropriate storage facilities (racks/pallets) (-2)
- Raw materials not in their designated areas (-2)
SY3: Are all products in their designated places & appropriately stored & properly labeled? (5)
- Products are segregated but not using appropriate storage facilities (racks/pallets) (-2)
- Products are properly stored and labeled but not confined in their designated areas (-2)
- Products are not properly labeled; worn out or not readable labels (-2)
SA4: Are there no violations of lines within the work area (5)
- With demarcation lines but not properly observed (-2)
- Demarcation lines are not clearly visible and properly observed (-2)
SY5: Is there a permanent garbage/reject disposal available in a pre-designated places? (5)
- With inappropriate garbage/reject disposal (-2)
- With appropriate garbage/reject disposal utilities but not fully/properly used (-2)
SY4: Are target work-in process in the work area? (5)
- With minimal excess from the target work-in process (-2)
- With larger quantity than that of the target work-in process (-2)
SWEEP
SW1: Are all raw materials free from dirt/contaminants? (5)
- Minimal dirt/contaminants found (-2)
SW2: Are all products free from dirt/contaminants? (5)
- Minimal dirt/contaminants found (-2)
SW3: Are working tables free from dirt/contaminants? (5)
- Minimal dirt/contaminants found (-2)
- Accumulation of unavoidable dirt/contaminants (-2)
SW4: Are walkways free from dirt/trash and debris? (5)
- Minimal dirt/contaminants found (-2)
- Accumulation of unavoidable dirt/contaminants (-2)
SW5: Are floors/walls/ceilings/windows free from dirt, dust, markings, and unnecessary
hangings or posters? (5)
- Presence of cobwebs/Minimal dirt found and w/o unnecessary hangings or posters (-2)
- Chipped-off paint on walls and floors (-1)
- Busted lights or dirty diffuses (-2)
SW6: Are the machines free from grease, oil spills, dirt, debris or hangings? (5)
- Minimal dirt found and w/o oil spills, debris or hangings (-2)
- Accumulation of dirt but w/o oil spills, debris or hangings (-2)
SANITIZE/SAFETY
SA1: Are there proper maintenance of areas where fire extinguisher is located? (5)
- Fire Extinguisher is not accessible (-2)
- Expired fire extinguisher is available (-2)
SA2: Are there proper maintenance of safety warnings/precaution in work area? (5)
- Applicable warning/precautions available and placed in appropriate areas (-2)
- Applicable warning/precautions available and appropriately placed but not clearly visible (-3)
SELF-DISCIPLINE
SE1: Are employees in complete required uniform with ID? (5)
- Some employees are not in required uniform (-2)
- Some employees are in required complete uniform but w/o IDs (-2)
SE2: Are all employees properly used all the required safety gadgets? (5)
- Safety gadgets available but not properly used (-2)
- Incomplete safety gadgets (-2)