Smart View Fundamentals

Smart View Fundamentals
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Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |
1
Safe Harbor Statement
• The following is intended to outline our general product direction. It is
intended for information purposes only, and may not be incorporated into
any contract. It is not a commitment to deliver any material, code, or
f
functionality, and should not be relied upon in making purchasing
i li d h ld b li d i ki h i
decisions. The development, release, and timing of any features or
functionality described for Oracle’s products remains at the sole discretion
of Oracle.
of Oracle.
Agenda
 What is Smart View?
 Installing Smart View
 Connecting Smart View to Cloud ERP General Ledger
C i S Vi Cl d ERP G lL d
 Smart View Options
 Ad‐Hoc Analysis & Report Creation
What is Smart View?
What is Smart View?
• Oracle Smart View for Office (Smart View) provides a common Microsoft Office
interface for Cloud ERP General Ledger
• Using
Using Smart View, you can view, import, manipulate, distribute and share data in
Smart View you can view import manipulate distribute and share data in
Microsoft Excel, Word and PowerPoint interfaces. It is a comprehensive tool for
accessing and integrating Cloud ERP General Ledger content from Microsoft Office
products
• Smart View is an Excel add‐in that must be loaded to each client
Smart View is an Excel add‐in that must be loaded to each client
Note: Since Smart View is an add‐in to Microsoft Office products, you can install Smart
View only on a Windows operating system
Installing Smart View
Installing Smart View
• Smart View is an Excel add‐in that must be loaded to each client.
• To download the installation files from Workspace click:
Navigator >
Financial Reporting Center >
Open Workspace for Financial Reporting
• Once the Workspace is launched, click:
Tools >
Install >
Smart View
Note: Since Smart View is an add‐in to Microsoft Office products, you can install Smart
View only on a Windows operating system.
Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | 8
Double‐click to launch the
installation program then
installation program, then
follow the instructions.
You will see a Smart View
ribbon in Excel after a
successful installation.
Connecting Smart View to
Cloud ERP General Ledger
You will see a Smart View
successful installation.
Edit the Shared
Connections URL.
See the next slide for
examples.
This is a one‐time setup to
establish the connection
establish the connection.
Examples of the Shared Connections URL
For example, if your ERP Cloud Workspace URL is:
https://efops‐rel5st4‐cdrm‐external‐bi.us.oracle.com:10622/workspace/index.jsp
jp
Remove index.jsp and add SmartViewProviders at the end of the URL
The Shared Connections URL is:
https://efops‐rel5st4‐cdrm‐external‐bi.us.oracle.com:10622/workspace/SmartViewProviders
Smart View Options
There are numerous options that
control the user experience of
Smart View.
You can experiment with these
options to optimize your
experience.
Click Options
Click Options.
Member Options controls
movement such as Zoom In, or
Drill‐Down .
Data Options controls how data
shows on the page during analysis
and reporting.
Here are the Advanced options.
Formatting options control the
format of the data, including
whether to use Excel formatting, or
over‐ride it using Cell Styles.
You can set cell styles to provide
consistent visual indicators about
what type of data you’re analyzing.
Let’s take a look at Cell Styles.
Note: the data in this worksheet has been
pre‐populated to illustrate the cell styles. We
will look at how to populate data in the next
section Ad Hoc Analysis and Report Creation.
section ‐ Ad Hoc Analysis and Report Creation
In this example, we want all Child members to
have a yellow background as a visual indicator
to the user that the lowest level in the
hierarchy has been reached.
SSelect the data type
l t th d t t
that you want to
format.
In this example, we’ll
select the Child data
type.
Choose whether you
want to format the
want to format the
font, background, or
border. You can
combine font,
background and
border for each data
type.
Here’s an example of
formatting
background.
formatting
background.
formatting font.
formatting font.
formatting border.
formatting border.
Here’s how an ad‐hoc analysis will look
using the Cell Styles for Child members.
Period 01‐14 is a child member, so it
has a yellow background. This is a
visual indicator to the user that there
visual indicator to the user that there
are no members below this member in
the Period hierarchy.
Ad‐Hoc Analysis &
Report Creation
You now have a permanent
connection between Smart View on
your computer and ERP Cloud and
your computer and ERP Cloud, and
you have set your Smart View options.
Each time you open Excel to use
Smart View you will need to select
your connection and sign in.
Open the connection panel.
Choose your connection.
Shared Connections are the
available connections you
have access to using the
Shared Connections URL.
Private Connections can be
created from Shared
Connections to reduce the
number of steps each time
you open Excel to connect to
Smart View
Smart View.
Sign In to your
Cloud ERP instance.
1
2
Select the Essbase Cluster,
expand the cluster, click on
your db, then click Ad hoc
analysis to begin navigating
analysis to begin navigating
the General Ledger data.
Dimensions Click POV to move most of the
dimensions off the sheet to
the POV box.
This will make it easier to
navigate to the data that
you’re looking to analyze.
Navigation
Controls
Point of View
Rows (POV) Box
Columns Refresh
The Smart View / Essbase
navigation workspace explained
Drag the POV box up to anchor
it below the ribbon.
This will make it easier to
navigate to the data that you’re
looking to analyze.
Set your dimensions to values that
will show data in the Excel worksheet.
ill h d i h E l kh
Note: the members in this example
will be different to your members
because yours are based on your
CO
COA. In this example we will change
t se a pe e c a ge
the dimensions on the sheet, then set
Balance Amount to “Ending Balance”.
We want the Account dimension on
the sheet, so click in the center of the
A
Account dimension and hold it to drag
t di i d h ld it t d
it onto the sheet.
Drag the Account
Drag the Account
dimension to the left of
Accounting Period in
cell A3.
Drag the Accounting
g g
Period dimension
below Ledger in cell C2.
Drag the Scenario
g
dimension below
Ledger in cell B2.
2
1
Click on the Ledger
dimension and click Pivot
dimension and click Pivot
to POV in the Pivot drop‐
down. This will put the
Ledger dimension in the
POV bar.
2
Now let’s select our
Accounting Period. Click on
Accounting Period, then click
Member Selection.
Set your dimensions to values that
will produce data. This will vary
depending on your COA. In this
example we will set Balance Click the Remove
Amount to “Ending Balance”. button
Click the drop‐down triangle to the
right of the dimension name.
1 Check the desired
Accounting Period or Year,
click the Add button, then
2 click OK
click OK.
Now let’s do the same with the
dimensions in the POV bar. In this
example, we’ll set Balance Amount
to “Ending Balance”.
Select the drop down to the right
of Balance Amount.
Click on the ellipses (…) to
show the list of values
show the list of values.
1
Click on “Balance Amount”
and click Remove.
Ch k “E di
Check “Ending
1 Balance” and click
Add, then click OK..
Repeat this process with each of
your dimensions
your dimensions.
After you have selected the
appropriate members in each
dimension in your COA, click
Refresh to update the results.
Remember, the members in your
dimensions will look different to
this.
You are now ready to start your
You are now ready to start your
ad‐hoc analysis.
Double‐click on Account to
drill down to the next level
in the hierarchy.
Note: Right double‐click
will zoom out, or drill up.
ill t d ill
2
1
Select All Corporate Accounts‐V1 and
click the Keep Only button. This will
remove all the members in this
dimension except the one you
selected.
You can also use Remove Only to
remove a single member or multiple
members from the analysis.
The names of your members may
differ from this example.
Double‐click on All
Corporate Accounts‐V1 to
drill down to the next level
in the hierarchy.
Continue to double‐click on
the member you wish to
expand, and Keep Only the
member you wish to keep.
y
In this example we will focus
on Operating Expenses.
2
In this example we have
In this example we have
expanded and kept
Operating Expenses.
Double‐click on Scenario
to drill down to the next
level in the hierarchy, then
Keep Only Actual.
Do the same for Period
D th f P i d
to Keep Only 01‐14.
Now let’s drag in the Cost
Center dimension to
show additional detail.
Click and hold the drop‐down
triangle handle to the right of
th All C t C t V l
the All Cost Center Values
dimension and drag it just
below the period dimension.
Double‐click
Double click on All Cost
on All Cost
Center Values to drill down
to the next level in the
hierarchy, then Keep Only
120 & 121.
2
Select, then Keep Only 120 &
121.
Note: Ctrl‐Select to select
multiple members that are
not adjacent to each other.
t dj tt h th
Right‐click
Right click the Actual
the Actual
dimension and drag it up
to the POV bar.
Note: Right‐click is also
used to drag any of the
di
dimensions to another
i t th
area on the worksheet
e.g. from column to row.
2
Select any member

Select any member
heading in the table and
click Pivot
Continue to click Pivot to
see how you can quickly
change the row and
column format of the
table.
change the row and
table.
h i kl
change the row and
table.
You can now save this as
an Excel workbook with
refreshable sheets.
Let’s see how you can drill
y
through to ERP Cloud.
Select any one of the
numbers in the table.
Right click to show the menu,
Ri ht li k t h th
then click on Drill‐through.
You can also use the Drill‐
through icon in the Essbase
ribbon.
From here you can drill to
Account Inspector or to Detail
Balances in ERP Cloud.
L ’ D ill D il B l
Let’s Drill to Detail Balances
We’re taken to the Inquire on
Detail Balances screen in ERP
Cloud, where we can drill
down on Period Activity if we
want more information.
Now let’ss create a refreshable
Now let create a refreshable
PowerPoint slide of this report.
First, format the numbers
using standard Excel number
format functionality. In this
example, we’ll put in commas
and show only whole dollars.
2
1
Select the area of the table
you wish to show on your
PowerPoint slide. In this
example we’ll select the entire
table.
Click Copy on the Smart View
ribbon.
Open your PowerPoint deck to
the slide you wish to use.
Click Paste on the Smart View
ribbon.
Click Refresh on the Smart
View ribbon.
Now let’s format the slide using
l ’ f h ld
standard PowerPoint format
functionality.
In this example, we’ll resize and
move the text boxes, change the
move the text boxes, change the
Cost Center headings and bold
them, add a title, and add a line
above the totals.
Here is the
formatted slide.
2 1
The numbers in the table contain
links to the Essbase cube.
Double‐click on any number to
reveal the POV that created this
number.
You can also save this file, refresh
the numbers at a later date using
the Smart View ribbon, and then
change the POV by clicking
Manage POV
Manage POV.
2
1
Select the Query in
the left pane, then
click Member
Selector.
Expand the appropriate year
b li ki th + i
by clicking the + sign.
4
1
2
Check the desired period,
the click Add. Click OK, then
,
click Refresh on the Smart
View ribbon.
You can also start an ad
You can also start an ad‐
hoc analysis of this data by
clicking Visualize in Excel.
Clicking Visualize in Excel
g in
PowerPoint opens the report in
Excel, and then you can drill
down, keep or remove members,
drag in additional dimensions,
and pivot the data until you get
the level of detail that satisfies
the level of detail that satisfies
your analytic requirements.
All of the functionality shown
here in PowerPoint can also be
done in Word, giving you flexible
reporting options from a single
source of data.
WORK SMARTER.
EMPOWER PEOPLE.
MAXIMIZE VALUE.
ERP Cloud

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