PROPERTY CARD (PC)

INSTRUCTIONS

A. This ledger shall be accomplished as follows:

1. LGU – name of the province/city/municipality

2. Property, Plant and Equipment (PPE) – type of
PPE (i.e. Xerox machine, filing cabinet, etc.)
3. Property Classification Number – assigned
property number by the Supply and Property
Unit for each class/type of equipment
4. Date – date of the source document.
5. Reference/Property No. – reference documents
used as basis in recording the receipt or issuance
of PPE including property number assigned for
each unit
6. Description – description of the assets (i.e.
brand, size, color, etc.)
7. Receipt-Qty – number of quantity of PPE
received based on source document
8. Transfer/etc. – number of quantity of PPE
transferred to other NGAs or disposed, issued,
etc.
9. Balance-Qty – difference between the quantity
of the PPE less the transfers, disposed or issued,
if any

B. The PC shall be kept for each class of PPE to record the

acquisition, description, custody, disposal and other information
about the fixed asset.

C. Transactions shall be posted promptly from source documents.

The Supply and Property Unit shall maintain this card.

D. The physical inventory of the PPE shall be reconciled with the

property cards and any discrepancies should be immediately
verified and adjusted.

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