REPORT ON THE PHYSICAL COUNT OF PROPERTY,

PLANT AND EQUIPMENT

(RPCPPE)

INSTRUCTIONS

A. This form shall be accomplished as follows:

1. Type of Property, Plant and Equipment (PPE)- property, plant and
equipment account name such Heavy Equipment, Technical and
Scientific Equipment, Motor Vehicle, Office Equipment, Furniture and
Fixtures, etc.
2. Date - date as of a given date
3. Name of Accountable Officer – name of the accountable officer
4. Official Designation - official designation of the accountable officer
5. Agency/Office - branch or office where the accountable officer is
assigned
6. Date of Assumption - first day of assumption of the duties and
responsibilities as accountable officer
7. Article – type of item or article e.g. personal computer, printer, filing
cabinet, etc.
8. Description – brief description of the article/item e.g. acer, monitor for
personal computer, Epson for printer, etc.
9. Property Number – assigned property number by the Supply and
Property Unit
10. Unit of Measure – e.g. piece, set, etc.
11. Unit Value – cost per quantity unit
12. Balance per Card – quantity of items or articles appearing in the
Property, Plant and Equipment Ledger Card
13. On Hand per Count - quantity of items or articles per physical count
14. Shortage/Overage - excess of the quantity and total value of items or
articles per Property, Plant and Equipment Ledger Card over that of the
physical count or vice versa
15. Remarks – whereabouts, conditions and other relevant information
relative to property, plant and equipment
B. This form shall be used to report on the physical count of
property, plant and equipment by type such as Heavy Equipment,
Technical and Scientific Equipment, Motor Vehicles, Office
Equipment, Furniture and Fixtures, etc. which are owned by the
agency.
C. This shall be prepared yearly in three copies and shall be
certified correct by the Inventory Committee and approved by the
Head of the Agency. This shall be distributed as follows:
Original - Accounting Unit
Duplicate Copy - Supply and Property Unit
Triplicate Copy - Inventory Committee file

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D. It shall be submitted to the Auditor concerned not later than
January 31 of each year.

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