PROPERTY CARD (PC)

INSTRUCTIONS
A. This ledger shall be accomplished as follows:
1. Agency – name of the agency
2. Property, Plant and Equipment – type of fixed asset
(i.e. Xerox machine, filing cabinet, etc.)
3. Description – description of the property, plant and
equipment (i.e. brand, size, color, serial no., etc.)
4. Property Number – assigned property number by the
Supply and Property Unit
5. Date – date of acquisition/transfer
6. Reference – reference document used as a basis in
recording the receipt or issuance of property, plant and
equipment
7. Receipt-Qty – quantity of property, plant and equipment
received based on source documents
8. Transfer/Disposal-Qty – quantity of property, plant and
equipment transferred to other NGAs or disposed, issued,
etc.
9. Balance-Qty – difference between the quantity of the
property, plant and equipment on hand less the transfers,
disposed or issued if any
B. The PC shall be kept for each class of property, plant and
equipment to record the description, acquisition,
transfer/disposal and other information about the asset.
C. Transactions shall be posted promptly from source documents.
The Supply and Property Unit shall maintain this card.
D. The physical inventory of the property, plant and equipment
shall be reconciled with the property cards every year and any
discrepancies should be immediately verified and adjusted.

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