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Health and Safety Manual

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Table of Contents
INTRODUCTION ...................................................................................................................................................................... 4
Health and Safety Policy ............................................................................................................................................................... 5
1.0 Organization and Lines of Responsibility ................................................................................................................................ 6
Organization Chart for Health and Safety Management ................................................................................................................ 8
Organization Chart for Site H&S Management .............................................................................................................................. 9
1.1 Operations Manager / Project manager ............................................................................................................................ 10
1.2 Service Department Managers - Purchasing, Estimating, Quantity Surveying ................................................................. 10
1.3 Safety Advisor ................................................................................................................................................................... 10
1.4 Safety Officer .................................................................................................................................................................... 11
1.5 Site Manager/Engineer ..................................................................................................................................................... 12
1.6 Subcontractors .................................................................................................................................................................. 14
1.7 Visitors & Contractors ....................................................................................................................................................... 14
1.8 Common Responsibility for Safety .................................................................................................................................... 15
1.9 Management Responsibility, in promoting safety with workers ......................................................................................... 15
2.0 Fire Safety ............................................................................................................................................................................. 15
In Case electricity is the ignition source of fire .................................................................................................................... 16
Fire Safety Doc: .................................................................................................................................................................. 16
3.0 Electrical Safety..................................................................................................................................................................... 17
General Safety Requirements for Electrical Systems ......................................................................................................... 17
Docs For Electric safety: ..................................................................................................................................................... 18
4.0 First Aid ................................................................................................................................................................................. 18
4.1Duties of First Aider ........................................................................................................................................................... 18
The records should be including following information: ...................................................................................................... 18
First Aid Doc: ...................................................................................................................................................................... 19
5.0 Trainings................................................................................................................................................................................ 19
6.0 Cleanliness ............................................................................................................................................................................ 19
7.0 Manual Handling ................................................................................................................................................................... 20
7.0 Control of Substances Hazardous to Health ......................................................................................................................... 21
Hazardous Substance Doc: ................................................................................................................................................ 22
8.0 Protective Clothing ................................................................................................................................................................ 22
9.0 Visual Display Screen Equipment ......................................................................................................................................... 23
10.0 Tools and Machineries ........................................................................................................................................................ 24

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10.1 Guarding ......................................................................................................................................................................... 24

Tools and Machineries Doc ................................................................................................................................................ 24
11.0 Risk Assessments ............................................................................................................................................................... 25
12.0 Isolation Procedure For Safe System Of Work .................................................................................................................... 25
13.0 Permit To Work System....................................................................................................................................................... 25
Procedure ............................................................................................................................................................................... 25
14.0 New Employee orientation Program .................................................................................................................................... 25
Recording................................................................................................................................................................................ 26
Person Responsible ................................................................................................................................................................ 26
15.0 Storage of Materials ............................................................................................................................................................ 26
16.0 Accident and Incident Emergencies .................................................................................................................................... 27
Policy Statement ..................................................................................................................................................................... 27
Definitions ............................................................................................................................................................................... 27
Accident and Incident Doc. ..................................................................................................................................................... 29
Accident/Incident Reporting Communication Chart ................................................................................................................ 30
17.0 In case Of Fire Incident ....................................................................................................................................................... 31
In case Of Small Fire .......................................................................................................................................................... 31
In case Of Big Fire .............................................................................................................................................................. 31
Accident Returns ................................................................................................................................................................ 31
18.0 Social policy ........................................................................................................................................................................ 32
19.0 Equipment Hire Policy Statement ........................................................................................................................................ 32
20.0 Work Practice and Safe System of Work ............................................................................................................................ 33
PDCA System of Work ............................................................................................................................................................ 33
21.0 Smoking .............................................................................................................................................................................. 34
21.0 Alcohol/Drugs ...................................................................................................................................................................... 34
22.0 Traffic Rules ........................................................................................................................................................................ 34
23.0 SCAFFOLDING, LADDERS AND LIFTING EQUIPMENT .................................................................................................. 34
23.01 Scaffolding .................................................................................................................................................................... 34
23.02 Ladders ......................................................................................................................................................................... 34
23.03 Lifting & Transporting Equipment .................................................................................................................................. 34

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The purpose of the

HEALTH and SAFETY PLAN
is to provide basic
safety guidelines for
EUROGULF CONSTRUCTION
LLC personnel and to

INTRODUCTION define responsibilities

for implementation and
enforcement to
management, supervisory
staff and individual
employees.

Adherence to safety
rules and guidelines and
protective attitude
towards safety, enhance
job performance. On the
other hand, disregard or
neglect of safe
practices will not be
tolerated. Violation of
safety rules out lined
in this policy can
result in disciplinary
action.

We believe that this is

in the best interests of
the organization and its
employees to maintain an
accident free
environment in which the
health and safety of
employees are protected.

We recognize the need

for safety in an
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Health and Safety Policy

Euro Gulf realizes that working safely is vital to the ultimate success of our organization. There can be no
compromise with safety; it is, and always will be, the responsibility of each and every one of us. For all of our
employees, safety will always take precedence over job expediency.

Euro Gulf and our Managers and Supervisors have a total commitment to, and will continue to be responsible
for, health, safety, rehabilitation and welfare of our employees, and others at our work places. They may
delegate OHS&R duties and activities but not their responsibilities. All persons directing the work of others at
our workplaces are required to join with employees and work together towards achieving and maintaining a
high level of safety performance.

Euro Gulf is also committed to protecting our employees by demonstrating a ‘Duty of Care’ through effective
OHS&R safety system and risk management strategies and the application of Industry-based Standard
OHS&R procedures. All Employees, other persons and organizations are required to unite with us in joint
objectives, which are:

 to create and maintain a safe, healthy and productive workplace environment and procedures for all
persons at our places of work, against risks to their health, safety or welfare arising out of our work activities;
 to create and maintain continuous improvement strategies, systematically managing to ensure proactive
hazard controls and legitimate implementation of our Policies and Procedures to the Industry-based OHS&R
Standard for safety system and Risk Management; and
 To ensure compliance with the OH&S Act, Associated Acts, referenced Industry Codes of Practice and
referenced Standards.
Employees are required by law under a Duty of care of their health and safety, and that of their fellow workers to the
extent of their capabilities, by following all safety rules, procedures and instructions, and by reporting all hazards,
injuries or ill health. Employees must not misuse safety equipment.

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1.0 Organization and Lines

of Responsibility
Overall responsibility for the health and safety of all persons within the company rests with the MD of the company as per
the Health and Safety Communication Chart and:-

The Board of Directors delegates this responsibility to the individual operations managers for the purposes of the day to
day running of the operation with the direct assistance of individual line managers and supervisors.
This Corporation has a nominated Safety Advisor who has overall group responsibility for reviewing and making
recommendations on all matters relating to health and safety. Some of the duties are to

• Initiate and implement the Company health and safety management structure to administer the Company’s policy.

• Initiate, co-ordinate and monitor the Company's policy and performance for the prevention of injury, damage and loss.

• Know the requirements of current legislation and other appropriate recommendations and codes of practice and ensure
that they are observed.

• Ensure that all levels of staff receive adequate and appropriate training, and that funds and facilities are readily available
to meet the requirements of the policy.

• Ensure that sound working practice is observed by following documented method statements.

• Ensure that in tendering, at planning stages and in production processes, allowance is made for adequate health, safety
and welfare facilities and equipment to avoid injury, damage or loss by undertaking hazard and risk assessments.

• Create policy to co-ordinate safety activities between client, main contractor, subcontractor and any third party or
individual contractors who may be working on the same site.

• Institute proper reporting, investigation and costing on injury, damage and loss; promote action to preclude recurrence
and initiate analysis to discover accident trends.

• Reprimand any member of the staff failing to discharge satisfactorily the responsibilities allocated to him.

• Set a good personal example to all employees

The safety Advisor who has overall responsibility for the day-to-day safety operations fo will be Ananthakrishnan R.

The safety officer will ensure in co ordination with the Management:

 All persons employed by the company receive adequate health and safety training. In addition employees will receive
adequate instruction and supervision to enable them to undertake their work in a safe manner.
 All plant and equipment are suitable for their intended purpose and that it is maintained in a safe condition at all times.
 All persons working on site, whether or not employees of the company, are adequately notified of all known hazards
and protective measures.
 That the company risk assessments, along with all other safety documentation, are brought to the attention of all
relevant parties.

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 All employees are required to

comply with their legal requirements under current National statutory provisions. All staff must co-operate with the
management of the company to allow it to comply with the legal requirements for health and safety.
 Individual members of staff, who have any concern regarding their own safety, or that of a third party, are responsible
for reporting the matter to their manager without delay.

All the staff members of our organization will receive a copy of this safety policy and will be required to sign an
acknowledgement stating that they have read and under stood it.

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Organization Chart for Health and Safety Management

Managing Director

Director

Quality and HS Environment Business Development

Committee Management Committee
Committee

General Manager

Admin. Manager cum MR

HSE Advisor

HSE Officer

Fire Marshals &

First Aiders

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Managing Director
Organization Chart for Site H&S Management

Director

Quality and HS Environment Business Development

Committee Management Committee
Committee

General Manager

Admin. Manager cum MR

Sr. Project Manager

Site Engineer

HSE Officer

Fire Marshals
& First Aiders

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1.1 Operations Manager /

Project manager
The Operations Manager’s responsibilities include but are not limited to the following specific areas;-

• Understand and implement the Company's policy and appreciate the responsibility allocated to each grade within the
organization.

• Institute systems of safety and environmental planning that highlight potential hazards by risk assessment and analysis.

• Check over working methods statements and precautions with site manager and Safety Advisor before work starts.

• Ensure that work, once started, is carried out as planned and that current legislation and recommended codes of practice are
observed on site.

• Set a personal example on site visits by wearing appropriate personal protective clothing.

• Ensure that site agents and general foremen understand the principles of loss control and that injuries, equipment damage
and material wastage will all be taken into account when individual performance reviews are being undertaken

1.2 Service Department Managers - Purchasing, Estimating, Quantity Surveying

The Service Department Manager’s responsibilities include but are not limited to the following specific areas;-

• Understand the Company's health and safety policy and appreciate the responsibilities allocated to others within the
organization.

• Ensure their subordinates are aware of their duties under the Company safety policy which are clearly identified.

• Advise the Managing Director of any safety training need of their departments.

• Ensure that outside parties dealing with or on behalf of the Company are aware of the Company's attitude to the contents of
the safety policy. In particular, the Purchasing
Manager is to ensure the Company's safety policy is implemented in respect of subcontractors.

• Ensure that whilst on site visits, any appropriate section of the safety policy is fully complied with.

1.3 Safety Advisor

The SAFETY ADVISOR’s responsibilities include but are not limited to the following specific areas;-

• Initiate and maintain personal continual professional safety training and development program.

• Provide management with details of all current safety legislation and instituting systems for the awareness of pending or new
legislation.

• Advise the Company and/or individuals on all aspects of safety, welfare and environmental management issues with the
objective to secure a safe working environment for all of its employees or any other third party affected by the Company’s
activities.

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• Undertake reviews of the Company Health and Safety Policy instigate revisions in the light of amended legislation or new safe
working practices and disseminate to all Company employees.

• Initiate safety training program, identify training requirements, organize and facilitate training from accredited safety course
providers and maintain training records of all Company employees.

• Undertake safety induction to all new employees to the Company at all its worksites and in particular, tuition in the contents of
this policy document.

• Review the accident report and make corrective action report and also include the findings while investigating the accident, in
to the safety programs

• Investigate, analyze and maintain accurate records of any accidents or dangerous occurrences, ascertain their cause,
propose measures to reduce the probability of repetition and report the statistics and findings to all personnel.

• Produce reports to the Managing Director for presentation to the Board of Directors on all safety and environmental issues
resulting from audits and site safety meetings.

• Visit all new sites prior to work commencing and in conjunction with the Site Engineer or Operations Manager, prepare a site
specific safety and environmental survey comprising risk assessments in accordance with the requirements of The
Management.

• Visit all places of work/sites on a periodic basis to undertake safety and environmental audits, prepare a document/minutes
site visit safety report with copies to Site Engineer, Operations Manager and Managing Director.

• Visit sites on a regular basis and in conjunction with Site Agent to give instruction and training in relevant safety matters (tool
box talks) and conduct feedback consultation sessions with employees on site.

• Advise Purchasing Manager and subordinates on Hazardous Substances by undertaking assessments prior to their purchase
and initiate and maintain an approved list of such hazardous substances.

1.4 Safety Officer

The Safety Officer should conduct regular site inspections and ensure that there is a healthy safety environment at
all times.

 He should ensure that his facility /operation are always in compliance with the requirements of the various
authorities that frequent the site.
 He should directly report to the SAFETY ADVISOR and SITE IN CHARGE regarding any safety issues that he may
experience.

(Routine site inspections include checking and verification of hot and cold work permits, safety method
statements, lifting plans, ladder and scaffolding inspection records, scaffold tags etc. If he observes any acts
that are unsafe and not in conjunction to the site safety policy, he should immediately bring it to the notice of the
concerned authority and ensure that corrective measures are taken.)

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 During these inspections, the

observed non-compliance of site safety rules and regulations will be recorded in specified formats and a copy
should be sent to the project manager for his information and necessary action.
 Project safety status reports should be presented to the safety manager/project manager at regular intervals.
 Maintain reports/records(related to safety)
1. Report of safety induction
2. Supervisors or foreman’s tool box talk reviewing
3. Monthly site safety audit
4. Disciplinary actions
5. Accident/incident record
6. Minutes of safety meetings
 Review of risk assessment
 Report and investigate accidents, dangerous occurrences, near misses etc. seek the assistance and advice of
senior project manager for the investigation.
 Import training to the project personnel
1. Safety induction training should be given to all site personnel before carrying out tasks and the
same should be documented.
2. Tool box talks, given by the site supervisor or foreman, should be supervised.
3. Special training regarding safety issues for every project activity should be conducted, when
required.
4. Arrange site safety meeting.
a) Monthly site safety meeting for supervising staff.
b) Accident /incident review meeting.
c) Special meeting to convey EGC Management specific safety policies and statements.
 Maintain Discipline
Disciplinary action will be taken against non-compliance of site H.S.E rules and regulations.

1.5 Site Manager/Engineer

 The Site Engineer should ensure that the supervisors, foreman and charge hands are dedicatedly
following safety rules and regulation.
 Seek special training and advises from safety advisor/officer for any critical H.S.E issues.
 He should participate in safety auditing with safety officer /advisor and should take all necessary
measures to maintain site discipline.
 He should issue the written approval to subcontractors/third party works to work in the site. Without written
approval, a third party should not be allowed to operate the work. (Site entry permit)
 The site engineer should ensure every sub contractor / third party worker have third party inspection
certificate for their equipment/operating system.
 Inform safety advisor/officer before implementing new man power, shifting etc.

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 Give information about

weekly man power and man hours to safety advisor/officer.
 He should give method statement or relevant information for every major activity to safety advisor/officer
one day in advance.
 He should supervise the method statement review meeting to supervisor/ foreman and charge hands
along with safety advisor.
 He should review the Hazard Identification tool.

1.6 Supervisors/Foreman

 The Supervisor/Foreman should comply with the safety rules and regulation and safety policies in their area
 He should ensure that his subordinates are fully conversant with the safety procedures applicable to their
work activity.
 He should conduct weekly Tool-box talks.
 He should ensure that all the employees in his work area are following their duties in the H.S.E Management
system.
 He should ensure all the welfare arrangements are as per the law.
 Before repairing or adjusting any equipment, he should take an authorized permission.
 He should inform the authorized person for services of any equipments or vehicles used in construction site.
 He should arrange the man power as per the rotation base system.
 He should always be aware about the total man power and where they are working.
 He should be prepared to face any sort of emergency in the construction site.
 He should attend the H.S.E Training programs and enforce the H.S.E Requirements on the charge hand and
workers.
 He should always raise suggestions to improve his working environment and make it as safe as possible.
 He should implement proper signboards where ever needed.
 He should enforce proper man lifting methods on his workers.
 He should ensure that the workers are using the right tools and equipments for the job and make sure that
they are used in a safe manner.
 He should give only genuine and confident instructions to the workers and should not take chances.
 Set a personal example.

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1.6 Subcontractors
 All subcontractors will be expected to operate to the same performance and safety standards as those
attained by the Company when in its' employ.

 Subcontractors employing more than five persons will provide a copy of their Safety Policy for vetting and
approval by the Safety Manager.

 In all cases, sub-contractors will also agree to comply with the requirements of the Company safety policy.

 The Company will, when employing subcontractors, integrate safety policies and procedures to ensure safe
working.

 The Company will ensure by an active vetting procedure that all subcontractors abide by current legislation
requirements in particular those relating to safety and training.

 The Company's purchasing documentation will ensure that prospective Subcontractors will provide the
following:-

 Details of company.
 Nature of business.
 Details of Health & Safety Policy including details and qualifications of Safety Advisor.

Identify special hazards associated with your business operations and how you deal with them.
Supply the following information where relevant:-

1. Project Specific safety plan

2. Project Specific assessment
3. Project Specific statement

Procedure for incorporating the above into your organization, details of health and safety training of both your
supervisors/managers and operatives.
Details of the vetting procedure you employ for ensuring that any work you sublet is undertaken in a safe manner
and in accordance with current legislation.

• Prior to a contract being let to a subcontractor, a meeting will be convened for the purpose of agreeing a site
specific safety plan including detailed method statements, which will form part of the sub-contract.

1.7 Visitors & Contractors

 All visitors and contractors must report to the main reception / Security Point.
 Any contractor carrying out work at the premises may be required to provide the following details to the safety officer
in advance of the work commencing:
 Health and Safety Policy
 Risk Assessments
 Chemical Safety Assessments

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 Liability
Insurance Cover.
 Contractors carrying out electrical, gas or hot works will be issued with a permit to work before commencing work. A
permit to work will also be required for persons working at height or in confined spaces.
 All contractors working for the company are required to comply and with all other written safety instructions.

Type of Inspection / Doc No Responsible person Location

Sl No Document
HSE Induction Program EGC/HSE/FRM/01 Safety Officer site
1

Visitors Induction Talk EGC/HSE/FRM-2 Safety Officer

2

1.8 Common Responsibility for Safety

EUROGULF CONSTRUCTION, believe that Safety is a common responsibility of the Management, supervisory staff and
employees of any company. Management has to ensure that the equipment provided and facilities installed are
maintained in a safe condition and safe operating procedures are followed. Supervisors must be vigilant ensuring that
operations are carried out safely and unnecessary risks are not involved. Safety therefore can be defined as a line
management responsibility. A system must exist in the organization where responsible persons are held accountable for
the safe performance of the unit under their control/supervision.

1.9 Management Responsibility, in promoting safety with workers

EGC, personnel will assist in stimulating safety awareness by:

a. Visits to work sites to bring to the attention of staff unsafe acts/unsafe conditions and to recommend remedial
action.
b. Directing investigation in case of accident, injury, damage to property etc, reporting of such incidents helps in
analysing what went wrong and enables steps to be taken to prevent a recurrence.
c. Monitoring /reviewing accident records.

2.0 Fire Safety

 The company will provide the necessary firefighting equipment in accordance with the requirements of the local Fire
Authority.
 It is the policy of the Company to over rather than under provide such facilities. All employees are required to
familiarise themselves with the fire drill before commencing work.
 Exercises will be arranged at regular intervals.
 Supervisor must ensure the adequate fire precaution are taken while carrying out their activities, especially, where
these activities involve hot work, example: - Burning, welding, grinding, or the use of other naked flame.
 Existing firefighting equipment will be inspected by a supervisor appointed by the safety officer on a weekly basis and
by the external contract engineers on an annual basis. Alarms will be tested weekly.

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 Firefighting equipment will be

inspected and a certificate issued by a competent authority on an annual basis.
 Fire exits must be kept clear at all times. No fire door to or from an occupied room may be locked. Smoking is only
permitted in designated areas.
 No doors are to be wedged or propped open in any way. All personnel will be trained by their safety supervisor in the
safe use of firefighting equipment.
 You should know which extinguishers are available in your immediate place of work.
 In particular you should ensure that combustible materials do not accumulate around your place of work.
 Flammable materials must never be exposed to hot surfaces or direct heat sources.
 In the event of a gas leak switch off all equipment and evacuate the premises immediate.
 Contact the Emergency Services immediately.
 In the event of a fire the premises should be evacuated immediately following the information provided on the fire
notices.
 Fire extinguishers should only be removed

In Case electricity is the ignition source of fire

- Avoid the following below

- By overloading outlets.
- Faulty installation of wiring (Loose connections).
- Damaged wire or cable's insulation.
- Electrical malfunction of motors.

 Care should be taken when you using any type of open flames.

Open flames include portable torches, cigarettes, lighters, matches, space heaters etc

Fire Safety Doc:

Type of Inspection Doc No Responsible person Location

Sl No
Fire Extinguisher Monthly EGC/HSE/FRM-3 SAFETY OFFICER All facility
1
Inspection

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3.0 Electrical Safety

 No personnel must not interfere with or work on any of Eurogulf or other electrical installation or equipment without
written consent.
 All electrical installation and equipment must conform to local Authority regulation.
 Ensure that all electrical equipment you use is in good order.
 A competent qualified electrician must only carry out repair or installation of any electrical equipment.
 The electrical supply to powered hand tools must not exceed 110 volts.
 No temporary electrical supply shall be installed or modified without the prior approval.
 All temporary cable shale be, wherever possible raised, above the ground.
 Portable lighting shall have the lamb protected by cages.
 All cable shall be in good contrition, any joints in the cable be made with appropriate joining system.
 Do not use any electrical equipment that does not appear to be in good order but report it to your supervisor without
delay.
 Changes to the electrical system (including new plugs) should only be undertaken by competent persons who have
been trained and all works required should be reported to the safety officer.

 Work on 3 phase electrical systems or live plant must never be undertaken by unqualified personnel and live working
requires a specific risk assessment to be undertaken.

General Safety Requirements for Electrical Systems

 Switch off all electrical equipment after use. Do not overload sockets.
 Do not allow wires to project into the walkways where they present a tripping hazard.
 Use a residual circuit breaker when operating a portable hand tool.
 Check for defective cables, plugs and sockets
 Use the correct fuses.
 Switch off before making repairs or adjustments.
 Keep all electric equipment dry and clean.
 All power tools must be color coded.
 All DB’s and junction boxes must be covered and protected and weather proof.
 Electrician to be provided with appliance suitable fire extinguishers for use on electrical apparatus and in working
orders.
 The works carried out with live cables to be provided electrical danger sign and prohibited unauthorized person.

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Docs For Electric safety:

Type of Inspection Doc No Responsible person Location
Sl No
Weekly Electrical EGC/HSE/FRM-4 Safety Officer All working area
1 Installation Inspection

Weekly Power Tools EGC/HSE/FRM-5 Safety officer All working area,

2 Checklist Store

4.0 First Aid

 The company will provide first aid facility in accordance with the requirements current National standards.
 The nominated first aiders will be published on the notice board.
 If you suffer an injury, however slight, report it to your manager and the nominated first aider at once.
 The injury must be entered in the accident book and you will be required to provide a full explanation of the events
surrounding the accident.
 If a serious accident occurs the first aider should be contacted at once. The first aider will arrange for an ambulance
to be summoned immediately.
 If chemicals come into contact with your skin or eyes or if they are swallowed or inhaled then seek immediate first
aid.

 Your supervisor will have access to the company assessments within this manual which provide detailed advice on
the measures to be taken to counteract the effects of each chemical used by the company.

4.1Duties of First Aider

 You respond at any first aid emergencies within the limits of your training.
 Arrange without delay medical assistance unless injury is so minor it can be handled without professional attention.
 Report any first aid supplies needed to the Person in Charge of the First Aid Station.
 Check on condition of first aid station regularly.
 Inspect first aid station kits every 3 months.
 Record all first aid case

The records should be including following information:

 date, time and place of incident

 name and job of the injured or ill person
 details of the injury, illness and what first aid was given
 what happened to the person immediately afterwards (for example went home, went back
to work, went to hospital)
 name and signature of the first aider or person dealing with the incident

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First Aid Doc:

Type of Inspection Doc No Responsible person Location

Sl No
MONTHLY FIRST AID EGC/HSE/FRM-6 First Aider All working area
1 REPORT

5.0 Trainings
Safety should be one of the subjects included while training the staff on the job or in organised courses. The objective of
training is to demonstrate to the personnel how to do their jobs without accidents. The supervisors and operatives should be
introduced to the specific hazards of their job and should be fully aware of all safety precautions to ensure that their activities
do not endanger personnel, property or the environment. All employees must be trained in basic fire fighting procedures and
know how to use fire extinguishers.

The supervisors in particular should be trained to identify unsafe conditions/acts and must be motivated as well as authorised
to correct any hazardous situations they find. The supervisors must be encouraged to give on the spot instructions to the
operatives whenever they witness unsafe conditions or acts.

 General induction training will be provided for all new members of staff.
 Additional training will be provided for nominated members of staff as required.
 The planning of training in health safety is the responsibility of the safety officer.

 Documented training records will be maintained.

 If any member of staff feels that he/she could benefit from specific safety training in addition to that which has been
assessed as relevant by the Company then they should approach their supervisor.

Details of all training program are added in HEALTH and SAFETY TRAINING REGISTER.

6.0 Cleanliness
Good housekeeping in all areas is an essential feature of safety and the prevention of accidents.
Staff working in all areas must have regard to the following:-
 Ensure that loose and worn flooring is reported to your supervisor.
 Ensure all entrances, corridors, walkways and exit doors are kept clear of obstructions at all times.
 Close all cabinets, cupboards and drawers after use.
 Never overload shelving or store heavy items above head height except on load bearing purpose built
racking.
 Never leave a lit cigarette unattended in the designated smoking area.

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 Clear away immediately

any dangerous substance or spillage. Dangerous substances are marked and are defined as toxic,
harmful, irritant, flammable or oxidizing.
 Dust and fumes should not be inhaled. If dust or fumes are produced by any activity then cease the task
immediately until protective measures have been put into place.
 Equipment must not be left where it can be a tripping hazard

Type of Inspection Doc No Responsible person Location

Sl No
House Keeping EGC/HSE/FRM-7 Safety officer All working area
1
Checklist

Monthly Construction EGC/HSE/FRM-8 Safety officer All working area

2
Equipment Checklist

Weekly inspection EGC/HSE/FRM-9 Safety Officer Store

3
Checklist -Store

7.0 Manual Handling

Lifting and moving a load by hand is the biggest cause of injury in the work place. Lifting should be carried out in accordance
with the following guidelines:
 If a load is awkward or beyond your capability you must get help.

 Check all packaging and articles for sharp edges and projections before lifting.

 Ensure that there are no obstructions in your path before lifting any article.

 Ensure that you can see around a load when lifting it.

 Ensure that there is adequate room to put down a load when you have moved it.

 When lifting stand close to the load with your feet slightly apart. Keep your chin in, bend your knees and keep your
back straight at all times. Straighten your knees using your thigh muscles. Always lift in stages (e.g. floor to knee,
knee to carrying position).
 Always use your entire body weight in a controlled manner when pushing a load.

Heavy goods are to be lifted in accordance with the Company assessments for manual handling. Do not use lifting equipment
unless you have been specifically authorized.

1. Ensure that you know your physical limitations and the approximate weight of materials.

2. The use of power equipment or mechanical lifting devices should be considered and employed where practical.

3. Obtain assistance in lifting heavy objects.

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4. Ensure a good grip before lifting and employ proper lifting technique.

5. Avoid reaching out.

6. Pipes, conduit, reinforcing rods and other conductive materials should not be carried on the shoulder near exposed
live electrical equipment or conductors.
7. Be aware of hazardous and unsafe conditions.

Using the following personal protective equipment prevents needless injuries when manually moving
materials:
 Hand and forearm protection, such as gloves, for loads with sharp or rough edges.

 Eye protection.

 Steel-toed safety shoes or boots.

 Metal, fiber, or plastic metatarsal guards to protect the instep area from impact or compression.

7.0 Control of Substances Hazardous to Health

 It is the Company's policy to protect its staff, personnel and visitors to its site and premises from the possible hazards
associated with any substances that may legitimately be used therein.

 Certain substances used within our operations can present a potential hazard to persons using them if suitable
precautions are not adopted. A register of all chemicals and hazardous substances on Company sites is held and kept up
to date by the Safety Officer.

 The law requires the company to control the use, disposal and transportation of all hazardous materials.

 A formal assessment has been carried out of all materials used by the company and this is available on site at all times
for reference purposes.

 Employees are not permitted to purchase or to bring to work substances which are not included on the chemical safety
register.

 If a formal assessment has not been made then that product may not be brought onto site.

 Disposal of chemical products must only be carried out on the direct instruction of the safety officer.

 It is a strict requirement of the company that when any person handles a chemical they never mix it with any other
chemical product.

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 The mixing of chemicals can lead

to harmful chemicals being formed inadvertently.

 MSDS should provide for all chemicals and flammable materials.

 COSHH Assessments should be done by safety officer.

 You can prevent or reduce workers’ exposure to hazardous substances by:

 finding out what the health hazards are

 deciding how to prevent harm to health
 providing control measures to reduce harm to health
 making sure they are used
 keeping all control measures in good working order
 providing information, instruction and training for employees and others
 providing monitoring and health surveillance in appropriate cases;
 planning for emergencies

Hazardous Substance Doc:

Type of Inspection Doc No Responsible person Location

Sl No
COSHH Assessment EGC/HSE/FRM-10 Safety officer All facility
1

MSDS EGC/HSE/FRM-11 Safety officer All facility

2

8.0 Protective Clothing

 Where protective clothing is provided it must be worn. It is a strict legal offence for an employee to abuse or disregard
safety equipment.

 You are obliged to use all personal protective equipment which has been provided following a detailed assessment.

 One of the major causes of injury in the work place is a cut to the hand.

 Personal protective clothing in the form of gloves is a significant method of protection from such injuries.

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 Gloves should always be

worn when handling sharp items and when moving loads.
 Who fail to wear the equipment will be subject to disciplinary action.

Safety Shoes
It is recommended that approved safety shoes be worn to protect your feet.

Hard Hats
Hard hats shall be worn in all designated areas and construction areas. Visitors are included in this
requirement.

Eye Protection
Proper eye protection must be worn when the nature of the operation presents a potential eye or face injury.
Examples of these hazards include: Flying objects, dust, hot or splashing metals, harmful rays, caustics or
acids.

Gloves
Appropriate gloves and aprons shall be worn when handling hazardous chemicals and abrasive materials.
Gloves should be replaced when the signs of wear are apparent.

Respiratory Equipment
Approved respiratory equipment shall be worn when the worker is exposed to toxic chemicals or dusts, spray
painting, or other inhalation hazards.

Jewelry
the wearing of rings or other jewelry is not recommended on the job, particularly if working around moving
or rotating parts

9.0 Visual Display Screen Equipment

 All Company employees working at computer workstations are advised of the potential hazards of the equipment
from prolonged use at the time of induction and ways of controlling he risk.

 Regular assessments are undertaken by the Safety Manager on every user in accordance with the Health and Safety
(Display Screen Equipment) Regulations 1992.

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10.0 Tools and Machineries

 Only trained personnel may use machinery provided in the work place.

 If you have not received training then under no circumstances should you attempt to operate it.

 Prior to authorization being given to operate machinery an assessment of your competence will be carried out.

 If at any stage whilst using any item of machinery you begin to feel unwell you must stop what you are doing, isolate
the plant concerned via the remote electrical supply switch and report to your supervisor.
 Never talk to another member of staff when you are operating machinery. Do not approach or distract any other
employee operating machinery.

 Keep all tools in good condition with regular maintenance.

 Use the right tool for the job.
 Examine each tool for damage before use and do not use damaged tools.

 Operate tools according to the manufacturers’ instructions.

 Provide and use properly the right personal protective equipment.

 Remove all damaged portable electric tools from use and tag them: “Do Not Use.”

10.1 Guarding
 It is not only dangerous but also illegal to remove a guard from a machine unless you need to clean or repair it.
 Only trained personnel may clean or repair items of plant which require guarding to be removed. Equipment which is
to be cleaned must be isolated electrically.
 The electrical supply should be locked out and a notice should be fixed to the switch point advising that re-connection
of the supply can be hazardous.
If any part of the equipment you are using is unguarded you should stop work immediately, isolate the plant concerned, and
report the matter to the safety officer without delay.

Tools and Machineries Doc

Type of Inspection / Doc No Responsible person Location

Sl No Document
Weekly Tools And EGC/HSE/FRM-12 Safety Officer All Facilities
1 Machinery Inspection

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11.0 Risk Assessments

 The company has produced detailed written risk assessments for all members of staff.

 All staff are required to read the This Corporation risk assessments and abide by their requirements at all times.
IF AT ANY TIME YOU ARE CONCERNED BY ANY ASPECT OF SAFETY IN THE WORK PLACE THEN STOP WORK AND
MAKE IMMEDIATE CONTACT WITH THE SAFETY OFFICER. IF YOU CANNOT CONTACT THE SAFETY OFFICER THEN
MAKE CONTACT WITH YOUR SUPERVISOR.

12.0 Isolation Procedure For Safe System Of Work

 Isolation procedure is applied to all unexpected site activities, the potential to cause injury to a person and
damage the property.

 For implementing the isolation procedure proper tag system should be provide. Warning signs or tags are not
providing positive protection therefore it is essential that equipment should be physically locked and tagged.

 In case of scaffoldings, the competent scaffolding supervisor should provide proper tags.

13.0 Permit To Work System

A permit to work system is a formal safety control system designed to prevent accidents including injury to employees,
contractors and third parties as well as to property. The permit sets out the work to be done and the precautions to be
taken.

Procedure
 The permit must be completed by the designated safety officer, following discussion and liaison with the person or
contractor responsible for the task.
 Where a specific permit is issued it is still necessary to issue a general permit to work.
 Only persons competent to carry out work should be issued with a permit.
 All persons affected either directly or indirectly by the permit must be advised in advance of the works commencing.
 A permit is issued for a designated person only and cannot be passed from one person to another.
 Where two permits are issued the parties responsible must liaise with one another.
This Corporation managers and staff must not permit any contractor to undertake work without evidence of the specific permit
to work. If in doubt contact the Safety officer.

14.0 New Employee orientation Program

In order to adhere to the Company safety policy it is the intention of This Corporation that on their first day of employment all
employees (whether short term or permanent staff) will be advised of their general terms and conditions of employment and of

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the basic safety standards within the

business. Additional specific training will be provided as and when required depending on the duties of each individual.

Recording
 Training will be recorded using the induction training form.

 Employees will be required to sign to accept that the defined training has been provided.

Person Responsible
 The site safety officer will appoint a deputy who will be responsible for carrying out safety induction training. This
person will be the site-training officer for health and safety.

 The site-training officer must review the training of permanent new employees after a period of one month to
determine what additional training and what re-training may be required.

 During all induction training the new employee must be given an opportunity to ask questions to clarify any point of the
health and safety arrangements and employees should be encouraged to do so before signing to agree that training
has been provided.

15.0 Storage of Materials

Stacking materials can be dangerous if workers do not follow safety guidelines. Falling materials and collapsing
loads can crush or pin workers, causing injuries or death.

To help prevent injuries when stacking materials, workers must do the following:

 Stack lumbers no more than 16 feet high if it is handled manually, and no more than 20 feet if
using a forklift;

 Remove all nails from used lumber before stacking;

 Stack and level lumber on solidly supported bracing;

 Ensure that stacks are stable and self-supporting;

 Do not store pipes and bars in racks that face main aisles to avoid creating a hazard to
passersby when removing supplies;

 Stack bags and bundles in interlocking rows to keep them secure; and

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 Stack bagged
material by stepping back the layers and cross-keying the bags at least every ten layers (to
remove bags from the stack, start from the top row first).

 Band boxed materials or secure them with cross-ties or Shrink plastic fiber

 Stack drums, barrels, and kegs symmetrically;

 Block the bottom tiers of drums, barrels, and kegs to keep them from rolling if stored on their
sides;

 Place planks, sheets of plywood , or pallets

 between each tier of drums, barrels, and kegs to make firm, flat, stacking surface when stacking
on end;

 Chock the bottom tier of drums, barrels, and kegs on each side to prevent shifting in either
direction when stacking two or more tiers high; and

 Stack and block poles as well as structural steel, bar stock, and other cylindrical materials to
prevent spreading or tilting unless they are in racks

16.0 Accident and Incident Emergencies

Policy Statement
EURO GULF CONSTRUCTION L.L.C. requires all employees to immediately report to their supervisor all accidents
and incidents that result in injury or property damage, and all near misses with the potential for serious injury or property
damage. Supervisors will report the accident promptly to management. Each incident will be analyzed to determine causes
and contributing factors and the analysis will be used to reduce or eliminate the risk of further incident.

Definitions
An Accident is defined as an unplanned event that causes harm to people or damage to property. Accidents are
categorized as one of the following:

 Lost Time Injury (LTI) refers to any injury that prevents a worker from coming to work on the day following
the day of the injury.
 Medical Aid refers to any injury not severe enough to warrant more than the day of injury off, but where
medical treatment by a doctor is given.
 First Aid refers only to injuries that can be treated on the job without any days lost.
 An Incident is defined as property damage but with no injury to workers.

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 A Near Miss is a
situation in which no injury or damage occurred but might have if conditions had been slightly different.
 Occupational Illness is defined as a condition resulting from a worker’s exposure to chemical, biological
or physical agents in the workplace to the extent that the health of the worker is impaired.
 Critical Injury is defined as an injury of a serious nature that:
a) Places life in jeopardy;
b) Produces unconsciousness;
c) Results in substantial loss of blood;
d) Involves the fracture of a leg or arm but not a finger or toe;
e) Involves the amputation of a leg, arm, hand or foot but not a finger or toe;
f) Consists of burns to a major portion of the body; or
g) Causes the loss of sight to an eye.

Senior management will initiate an investigation of all

 critical injuries

 lost-time injuries

 medical aid accidents

 occupational illnesses

 any workers fall-arrested by a harness or safety belt

 Property damage exceeding 500 Dhr.

Safety Officer must investigate all accidents and incidents that involve workers. This includes completing the Accident
Investigation Report, taking statements from witnesses and collecting any other pertinent information and ensuring the
injured worker has received the necessary medical assistance.
The supervisor is responsible for ensuring that all accident reports are transmitted to the Health and Safety
Department as described below. If a worker sustaining a First Aid later seeks medical aid, the supervisor must advise the
Health and Safety Department and have the treating practitioner complete a Functional Abilities Form.

If we are not the Constructor, report the accident to the Constructor through their Safety Coordinator or Project
Manager.

The supervisor should contact the injured worker as frequently as the injury deems, or at least once a week. If you
require assistance, contact the Health and Safety Department.

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Procedure:

 The employee reports a work related accident

 Administer first aid as required

 Arrange for transportation for injured employee to medical treatment if required

 Ensure Return to Work package accompanies worker

 Eliminate the hazard if possible or guard the accident scene if worker is critically injured

 Investigate the cause of the accident and report findings in the Accident/Incident Report form. Ensure all areas of the
form are completed.

 Send copy of the form to Health and Safety Department

 Report all accidents/incidents as follows:

 Lost Time Injuries
 Medical Aid
 First Aid
 Incidents and Near Misses

Accident and Incident Doc.

Type of Inspection / Doc No Responsible person Location

Sl No Document
Incident Or Near Miss EGC/HSE/FRM-13 Safety Officer All Facility
1 Report
Accident/Incident EGC/HSE/FRM-14 Safety Advisor All Facility
2 Investigation Report
Corrective Action Report EGC/HSE/FRM-15 Safety Advisor All Facility
3

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Accident/Incident Reporting
Communication Chart

MD

HSE Committee

MR General Manager

EGC Personnel

1 Operational Manager

Immediate Superior

2
Dep. / Site Manger 4

3
Safety Officer
5
Safety Advisor

1. Accident Or Incident identification to Immediate Superior

2. Reporting to Dep./Site Manger and Safety Officer
3. Safety officer prepare Accident / Incident Report to Dep./Site Manager and
Safety Advisor
4. Site Manger Reporting to Operational Manager
5. Safety Advisor Reporting to General manager, MR and Operational Manager
6. GM and MR reporting to MD

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17.0 In case Of Fire Incident

In case Of Small Fire

 To put out the fire, seek the help of trained fire marshal available at site.
 OR operate appropriate fire extinguisher, if you are well versed with it.
 Inform the supervisor or safety officer.
 Stop the activities till the area cleared.

In case Of Big Fire

 Call Emergency control room /Dubai civil defense/ Police

 State the exact location.
 Evacuate the area with shouting ‘F I R E’.
 Inform safety officer / supervisor.
 Assemble at assembly point
 Designated person will carry out head counting and follow his instruction.
Wait till getting all clear signals.

Accident Returns
The Safety Manager will submit accident returns to the Top Management at six monthly intervals giving the
following information:-
• Sites where accidents have occurred.
• The number of accidents on such sites.
• How many were own labor.
• How many were sub-contract.
• How many were over three days duration.
• How many were under three days duration.
• The causation factors.
• The resultant injuries.
• The total number of accidents for the Company.
• The average number of accidents per site

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All the health and safety data will

be assessed to produce the Accident/Incident frequency on which the Company can analyze the performance of the
whole of the company and individual worksites to ensure that a trend is not established which undermines the intent
of the Health and Safety Policy.

18.0 Social policy

 The Company applies the requirements of the Social Accountability (SA 8000) in the course of every
operation.

 A copy of Euro gulf’s Social Policy is attached with this document.

19.0 Equipment Hire Policy Statement

 In line with the Company’s preferred suppliers’ list (BS EN ISO 9001 1994). The Company hires equipment
from established and reputable companies belonging to the Plant Hirers Association and who the Company
knows can offer a quality service on the hire of modern, safe, equipment and maintain this level of service
whilst the equipment is on hire. Through this action the Company can offer a service which will limit
accidents and lost time. All equipment hired shall be:
 Inspected prior to leaving the hire company and a certificate of inspection be attached to the equipment.
This applies in particular to hire of electrical equipment.
 Inspected by personnel on arrival at site and at weekly intervals thereafter.
 Well maintained by the hire company with due regard to Health, Safety and Environmental legislation.
 Supplied with 12 monthly examination certificates if lifting equipment.
 Supplied with the necessary training for the operatives who shall use the equipment.
 Use for the purpose for which it is hired.
 Inspected weekly by the hirer and returned in good condition.

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20.0 Work Practice and Safe System of Work

PDCA System of Work

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21.0 Smoking
Smoking is not permitted at the yard and work sites except in places set aside for the purpose.

21.0 Alcohol/Drugs
The use of alcohol and drugs in the company premises and sites is strictly prohibited. Any person found under the
influence of alcohol/drugs will be expelled from the work site. Anyone using, possessing, selling, distributing or
concealing prohibited substances while in EUROGULF CONSTRUCTION, premises will be immediately discharged.

22.0 Traffic Rules

The vehicles must be driven by persons holding valid U.A.E driving licenses and should not exceed 15 km/h speed when
moving within the installation/depot. The drivers must strictly observe all roads signs e.g. No. Parking, No. Entry, Stop engine,
etc.

23.0 SCAFFOLDING, LADDERS AND LIFTING EQUIPMENT

23.01 Scaffolding
Scaffolding must be properly designed and should be erected under expert supervision. The base of vertical
supports must rest on firm and level footing and entire structure must be stable in gusty winds. The working platform
on the scaffolding must be as close to the working surface as practically possible and a proper guardrail must be
provided around it.

23.02 Ladders
The materials used for constructing the ladders must be sound and of adequate strength. They should not be used if
cross stays or rungs are missing or defective or if the uprights have any faults. Missing of defective members should
be replaced by new ones of same design and quality as the original.

The centre of long ladders should be braced to prevent undue swinging. The top end of ladders should be provided
with a handhold at least 1m above the highest rung.

23.03 Lifting & Transporting Equipment

The rated capacity of lifting and transporting appliances must be clearly marked on them. The rated capacity of the
appliance should not be exceeded at any time. The appliances in regular use must be properly maintained and
should be inspected weekly. When the appliances are not used regularly they must be checked and inspected
before use.

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Cranes & Forklifts shall be

inspected and certified in every six months.

All types of lifting cables, slings, chains, hooks, clamps and shackles shall be inspected and certified prior to use.
The Safety Officer as well as the appointed quality consultant shall arrange for the inspection & re-certification of
these items in every six months. In addition to this, the operators shall visually check the condition of lifting
instruments daily before use.

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