Application Form 2015 (Muswell Hill)

Application for Care Form
NURSERY REQUIRED: FINCHLEY MUSWELL HILL WHETSTONE
Name of Child: ………………………………………………………............ Male / Female
Start Date: …………………………………………… Child Date of Birth: …………………………………………
Faith: ……………………………………………………. Ethnic Origin: ………………………………………………
Home Language: ……………………………………………………………………………
How did you hear about us? ……………………………………………………………………………………………
Parent/Carer 1 Name: Parent/Carer 2 Name:
Relationship to Child: Relationship to Child:
House Number: House Number:
Street: Street:
Town: Town:
Post Code: Post Code:
Home Tel: Home Tel:
Work Tel: Work Tel:
Mobile Tel: Mobile Tel:
Email: Email:
Parental Responsibility: YES / NO Parental Responsibility: YES / NO
Session Requirements:
Morning Afternoon
Please tick your required sessions Additional Notes:
7:30am-1:00pm 1:00pm-6:30pm
Monday
Tuesday
Wednesday
Thursday
Friday
www.magicnursery.co.uk
Magic Nursery Finchley, 4 Shakespeare Road, London, N3 1XE t: 020 8346 7301 e: finchley@magicnursery.co.uk @MagicFinchley
Magic Nursery Whetstone, 4 Grangeview Road, London, N20 9EA t: 020 8343 7766 e: whetstone@magicnursery.co.uk @MagicWhetstone
Magic Nursery Muswell Hill, 150 Fortis Green, London, N10 3AT t: 020 8883 9032 e: muswellhill@magicnursery.co.uk @MagicMuswell
Further Information:
Doctor’s Name:
Doctor’s Telephone No:
Medical History:
Dietary Requirements:
Allergies:
Special Educational Needs:
Basic Terms of Application:

• £200 Deposit and £50 Registration Fee is required to join our waiting list
• 6 weeks before your start date you must pay one month’s fee on account to secure your place.
Fee Payable on Account: ……………………………
Date Payable: ………………………………
• If your desired place is not available 6 weeks before your start date you will be offered alternative sessions or a full refund of your deposit and
registration fee.
• If you withdraw your application more than 6 weeks before your start date you will receive your £200 deposit back.
• If you cancel your place within 6 weeks of your start date you will receive your month’s fees on account back but forfeit your £200 deposit.
• 6 weeks written notice is required to reduce your sessions or cancel your place.
• If we receive an application from another family which affects your requirements where the other child’s start date is more than 6 weeks before
your child then you will be contacted and offered first refusal on an earlier start date.
• We will hold a place empty for a maximum of 6 weeks.
• All fees not covered by other payment methods are payable by Direct Debit in advance on the 1st working day of each month. A mandate form
must be completed for an application to be processed although no fees will be taken until your child starts with us.
Bank Details for Initial Payments: (Please use your child’s name as a reference)
Magic Nursery Finchley Magic Nursery Muswell Hill Magic Nursery Whetstone
Sort Code: 30-97-13 Sort Code: 30-97-13 Sort Code: 30-97-13
Account Number: 51511760 Account Number: 74064868 Account Number: 56042068
Parent/Carer 1 Signature: ………………………………………………………………………………………………… Date: ……………………………………
Parent/Carer 2 Signature: ………………………………………………………………………………………………… Date: ……………………………………
Partnership with Parents
Other than during handover with your child’s keyworker, we have a number of ways in which you can keep up to date
with various aspects of your child’s time with us at Magic.
Website Parent Area:

Our website has a “Parent Area” in which you can view and download various useful resources along with all the
policies and procedures you might need. You can also find a link to our private Facebook group ‘Parents of Magic
Nursery’ mentioned below as well as ‘Parent Portal’.
Tapestry:
Tapestry is an industry leading software package all our staff use to compile your child’s learning journey and
individual observations of behavior and development. You will be issued with a username and password with which
you can log into your child’s personal online observations, view them as they are uploaded, comment back to the key
worker and even add pictures and video to an observation to help link home life and nursery life seamlessly.
Parent Evenings:
We hold a detailed parent evening every 6 months during which you will have the opportunity to spend a longer
period of time discussing your child’s development with your keyworker. These events are great for getting to know
other parents too and we often have our chefs prepare delicious fresh food and provide wine and soft drinks. We also
provide a free crèche for the evening so you can bring your children with you should you need to.
Parent Portal:
Once logged into the Parent Portal you can access all the information held by us on our nursery management
software including invoice and payment histories. In order to start using Parent Portal please speak to your setting’s
management team who will be happy to complete set-up for you by request.
Private Facebook Group ‘Parents of Magic Nursery’:

We have set up a closed Facebook group, which parents can only join by request and are removed from when their
child leaves us. It is a private secure area for all customers to get in touch with each other if their paths don’t cross at
drop-off and pick-up and also allows us to share photographs and up to the minute information about what is going
on at both settings. To join the group please click on the button inside the parent area of the website as detailed
above. Once you request to join we will accept you as soon as possible so you can start your involvement in our
online network.
Your Fees
• Your fixed monthly fee is calculated as an average month based on our session rates over a 51 week year due
to our closure between Christmas Eve and New Year. Extra sessions are charged on an ad-hoc basis on top of
this.
• Invoices are emailed to you on or around the 10th of each month for sessions the following month and
payment is taken by direct debit on the 1st working day of each month.
• The fees you will pay each month is shown on our fee structure. Simply use the relevant fee finder table on
the left for your child. A session is half a day, so full time is considered to be 5 mornings and 5 afternoons.
• Extra session rates are shown in the tables on the right hand side of the fee structure page. Extras can be
booked subject to availability. Extras will be shown on the first invoice after you book them.
• Invoices can be part or fully paid by methods other than Direct Debit. On the 20th of each month (or the last
banking day before that) we confirm the balance of each customer’s account with the bank so they can
process the direct debit collection for the first banking day of the next month. Once you receive your invoice
on the 10th you have 10 days to pay your fees by any other means you wish. Any alternative payments or
childcare vouchers which clear into our accounts after 20th of the month will be taken into account in your
following invoice. We only consider a voucher to have been received once it clears into our account, as
notifications from the voucher providers are not always accurate.
• Once your Direct Debit is set up and ready to use, you will receive an email from us letting you know, a letter
from Fee Planner who are the company who process the direct debits and your invoice will clearly state that
the fees will be collected by direct debit.
• Free Entitlement for 3 year olds is only available 38 weeks per year from the government. When calculating
reductions for it we work out the total available over the year then divide by 12 to give an average
reduction every month. This means that you benefit from the same reduction in fees whether it is a month
for which we receive full funding like March, or a month in which we receive nothing like August. The
amount of Free Entitlement available is 3 hours and 45 minutes per half day, so any child attending 4 half
days or more will attract the full discount. Please refer to Fee Finder 4 to see your fees. Free Entitlement
discount is available from the term after your child’s 3rd Birthday (see fee structure page for more
information). If your child stays at nursery beyond 1st September following their 4th Birthday, then Free
Entitlement is not available for the days in that September before they move to Primary School as that
term’s funding will be claimed by the Primary School. In this case you will be charged our session rate until
they leave for school.
• Free Entitlement for 2 year olds is only available 38 weeks per year from the government. When calculating
reductions for it we work out the total available over the year then divide by 12 to give an average reduction
every month. This means that you benefit from the same reduction in fees whether it is a month for which we
receive full funding like March, or a month in which we receive nothing like August. The amount of Free
Entitlement available is 3 hours per half day, so any child attending 5 half days or more will attract the full
discount. Please refer to Fee Finder 2 to see your fees.
Terms & Conditions
These are our terms and conditions. Please read everything carefully before signing the final page.
Payment of Fees:
The balance on your account on the 20th of each month will be collected in full by direct debit (through a company
called Fee Planner) on the first banking day of the next month. Invoices will be sent out on the 10th of each month and
you have until the 20th for alternative payments to clear in our account. Any money received by other payment methods
after the 20th of each month will be set against the following month’s invoice.
Alternative Payment Options:

For those of you who would rather pay all or part of your invoice in advance of the cut off for the Fee Planner Direct
Debit being processed (cleared funds by the last working day before 20th of each month), you can make a payment to
us by the following methods...
• Bank Transfer (please allow up to 4 working days if your bank does not offer the faster payments service)
• Debit Card (takes 4 working days to clear into our account)
• Credit Card (2% fee and takes 4 working days to clear into our account)
• Childcare Vouchers (the time these take to clear into our account varies up to 4 working days) we accept all vouchers.
• Cash (instant)
Sibling Discount:
We offer a sibling discount of 15% against the lower fee when siblings attend the nursery at any time during the same
calendar month regardless of whether they attend the same sessions or not. Magic Daycare Nursery will endeavor to
provide a place for a sibling of the child referred to on this application but is under no obligation to do so, or to give
priority over children on the waiting list.
Extras Sessions:
Extras will be charged at the rate sown in the relevant table according to the number of sessions in your regular booking
pattern. This means that a one off extra when you are paying the low sessions rate will be charged at the same rate
regardless of whether it takes you into the higher bracket on that occasion. An increase in regular booking pattern will
of course trigger a price reduction per session should you take 4 or more sessions and vice versa. Extra Hours are
offered subject to availability.
Increasing Sessions:
If you require an increase in your regular booking pattern then you must notify the nursery in writing. Your request will
then be put on the internal waiting list until the space is available. If the specific session/s you require are not available
but an alternative is, we will offer that to you as an interim arrangement. Notice to leave or reduce sessions: Six weeks
written notice is required to reduce sessions or cancel a place. Once formal notice is given, and if all your sessions are
able to be filled from the waiting list, this notice period shall be reduced if you so wish in order to allow the people
waiting for a place to start with us or increase their sessions. We will not partially fill your place during the notice period.
Extra-Curricular Classes:
Other than “Click-IT”, all classes are provided at no extra cost. We aim to have 5 different and varied classes taking
place over each year with two on a Monday and one every other day. These classes will be on a rotation system to
ensure that both morning and afternoon session attendees benefit from them, and in line with the rotation, the classes
will also switch days three times per year. Parents are more than welcome to bring their child in to take part in a class
which takes place on a day they do not attend for free. If you do, you must remain with your child due to staff ratios.
Excursions:
All trips out are free of charge for children who attend our nurseries. We will cover the cost of all travel, entry charges
and a packed lunch should the trip take place over lunchtime. We also provide drinks for the children during the trips.
Typical trips will include children’s theme parks, zoos, museums and the theatre. We will also invite entertainers and
other educational visitors into the nurseries to ensure the younger children who it would be inappropriate to take to a
theme park have even wider experiences within the nursery setting. All parents are welcome and encouraged to attend
the trips along with any other children who might not attend the nursery. In this case, parents and other children will
cover the cost of their day, however they will benefit from our bulk purchased subsidised rates.
Failed Direct Debit Collection:

If your direct debit collection fails a £24 fee will be added to your account by our processing company and they will
attempt to collect the direct debit again a week later. If we receive notification of a second collection failure, and you
fail to clear your account by any of the other payment methods mentioned above, then we reserve the right to cancel
your place with immediate effect.
Late Collection of a Child:

Our insurance only covers us to have children in the building between the hours of 7:30am and 6:30pm. Another issue
we have is that as soon as a child is in the building we are required to have 2 members of staff in the building including
at least one Level 3 worker or more. Bearing this in mind the overtime costs and insurance risks involved in late collection
are real to us. We are setting the fee below cost at £25 to deter lateness and will of course use total discretion in the
implementation of this as we know what public transport can be like and that sometimes things just happen! Our hope
is that we will not have to add this to anyone’s invoice as exceptional circumstances will be taken into consideration
naturally.
Child Feedback:
If feedback on the day’s activities is required, sufficient time must be allowed so parents can vacate the premises at the
advertised closing time.
Cancellation of Direct Debit:

Part of the registration fee we charge when people join the nursery covers the charges made to us during the process
of setting up your Fee Planner account. If a direct debit is cancelled by you, then we will charge £10 to set it up again
to cover our additional costs. You will also be required to clear your account by the other methods mentioned above
to retain your child’s place. An active Direct Debit facility is mandatory.
Cancelling a place before starting:

If you cancel your place less than 6 weeks before your start date then you will forfeit your deposit.
Absence from Nursery:

There will be no refund offered against child absence due to sickness, holiday or any other reason, however we do offer
a discount if your child is going to be away from the nursery for more than 14 days. During that period, your place will
be held open but the child may not attend. Any requests of this nature must be made in writing to the nursery at least
2 weeks before your child’s first day away from the setting. The discount will be paid in the form of an account credit
once your child returns to the nursery and the exact absence can be checked. The credit will be equivalent to 25% of
the sessional cost for the missed sessions.
Fee Reviews:
Fees will be reviewed each summer with any changes coming into effect in September. If the government increases the
amount paid per hour to us under the Free Entitlement scheme, or increases the number of hours awarded then 100%
of the change will be passed onto you as a reduction in fees with immediate effect.
Missing Belongings:
Magic Daycare Nursery cannot be held responsible for any missing unlabeled clothing or other belongings.
3rd Birthday Fee Reduction:

We will reduce your fees to the lower rate from the day of your child’s 3rd birthday rather than the month following it.
Infectious Conditions:
For the safety and care of all children at Magic Daycare Nursery, entry may be refused on any day on which a child is
infectious in any way. An exclusion policy exists for infectious conditions and is available as a download from the “Parent
Area” of our website and is also displayed in the nursery. Please ask the manager for any clarification on this subject if
required.
Change of Circumstances:
Parents must keep the nursery updated, in writing, in respect of any changes to family contact details, ongoing illnesses
and allergies. Magic Daycare Nursery cannot be held responsible for difficulties arising from a condition or allergy about
which we have not been informed.
Babysitting:
This is permitted, but Magic Daycare Nursery holds no responsibility for the use of our staff for babysitting purposes
outside of our premises.
Terms and Conditions:

We reserve the right to amend our terms and conditions when required.
Employment of Our Staff:

It is accepted and acknowledged that from the date of this agreement and during it’s term and for six months after it
terminates I/we whose signatures appear overleaf will not (directly or indirectly) employ or retain the self-employed or
other services of any member of Magic Daycare Nursery staff with whom I/we or the child/children referred to in this
agreement have or have had contact/dealings, without prior consent in writing of Magic Daycare Nursery. Should I/we
do so, I/we will be required to reimburse Magic Daycare Nursery, within 14 days of a request in writing for the same, a
figure representing 20% of the relevant member of staff’s gross annual salary then payable on the date of the
termination of that staff member’s employment at Magic Daycare Nursery.
Enforced Closures:
Magic Daycare Nursery accept no liability for any monetary or other loss suffered by the parent/carer arising directly or
indirectly as a result of the nursery being temporarily closed due to exceptional circumstances.
Child Safety:
Any carer who suspects that a child may have been abused or neglected has a duty under the Children’s Act 1989 to
report this to the relevant legislative bodies. We will also adhere to this should we suspect a child is being mistreated
in any way.
By signing this page you agree that all carers have read and understand all pages of this application pack.
Parent/Carer 1 Name: .................................................................... Signed: ................................................... Date: ...............................
Parent/Carer 2 Name: .................................................................... Signed: ................................................... Date: ...............................
New Starter Checklist
Before your child can be added to our waiting list, the following are required…
Application form completed and signed by all carers
Start date confirmed
Sessions confirmed
£50 Registration Fee paid (£50 per family)
£200 Deposit paid
Direct Debit Mandate form completed
Terms and Conditions signed by all carers
Additional tasks to complete once on our waiting list prior to your child’s start date…
One month’s fee paid on account 6 weeks before start date
Settle packs completed in full
Manager’s Signature: …………………………………… Date: ………………
Customer retains: Copy of entire Application pack and copy of Direct Debit Mandate form.
Nursery retains: Application Form, Terms and Conditions, Checklist and copy of Direct Debit Mandate form.
The Nursery will send the Direct Debit Mandate form to our 3rd Party Fee Collection processing company.
Magic Nursery Muswell Hill - Fee Structure 2015
Fee Finder 1 0-3 AFTERNOONS

Extra Session Rates 0-3 years
0 1 2 3 4 5
MORNINGS
0 £ 284.75 £ 427.13 £ 569.50 £ 711.88 Morning £ 43.50
1 £ 327.25 £ 469.63 £ 612.00 £ 754.38 £ 896.75 Afternoon £ 33.50
2 £ 369.75 £ 512.13 £ 654.50 £ 796.88 £ 939.25 £ 1,081.63 Extend FEE2 morning session to 1pm £ 22.00
3 £ 554.63 £ 697.00 £ 839.38 £ 981.75 £ 1,124.13 £ 1,266.50 Exra hours only optional after 1pm and subject to availability £8.50 per hour
4 £ 739.50 £ 881.88 £ 1,024.25 £ 1,166.63 £ 1,309.00 £ 1,390.00 Monthly fees are capped at a maximum cost of £ 1,390.00
5 £ 924.38 £ 1,066.75 £ 1,209.13 £ 1,351.50 £ 1,390.00 £ 1,390.00 A session is any morning or afternoon (a full day counts as 2 sessions)
Fee Finder 2 2-3 with FE2 AFTERNOONS

2 Year Old Funding Info (FEE2)
0 1 2 3 4 5
MORNINGS
0 £ 170.75 £ 256.13 £ 341.50 £ 426.88 A child turning 2 between January and March is eligible from the following April
1 £ 213.25 £ 298.63 £ 384.00 £ 469.38 £ 611.75 A child turning 2 between April and August is eligible from the following September
2 £ 255.75 £ 341.13 £ 426.50 £ 511.88 £ 654.25 £ 796.63 A child turning 2 between September and December is eligible from the following January
3 £ 383.63 £ 469.00 £ 554.38 £ 696.75 £ 839.13 £ 981.50 FEE2 only sessions are an option on request where available
4 £ 511.50 £ 596.88 £ 739.25 £ 881.63 £ 1,024.00 £ 1,105.00 FEE2 only morning sessions run 8:00am to 11:00am
5 £ 639.38 £ 781.75 £ 924.13 £ 1,066.50 £ 1,105.00 £ 1,105.00 FEE2 only afternoon sessions run 2:00pm to 5:00pm
Fee Finder 3 3-5 AFTERNOONS

Extra Session Rates 3-5 years
0 1 2 3 4 5
MORNINGS
0 £ 242.25 £ 363.38 £ 484.50 £ 605.63 Morning £ 36.50
1 £ 276.25 £ 397.38 £ 518.50 £ 639.63 £ 760.75 Afternoon £ 28.50
2 £ 310.25 £ 431.38 £ 552.50 £ 673.63 £ 794.75 £ 915.88 Extend FEE morning session to 1pm £ 22.00
3 £ 465.38 £ 586.50 £ 707.63 £ 828.75 £ 949.88 £ 1,071.00 Exra hours only optional after 1pm and subject to availability £8.50 per hour
4 £ 620.50 £ 741.63 £ 862.75 £ 983.88 £ 1,105.00 £ 1,240.00 Monthly fees are capped at a maximum cost of £ 1,240.00
5 £ 775.63 £ 896.75 £ 1,017.88 £ 1,139.00 £ 1,240.00 £ 1,240.00 A session is any morning or afternoon (a full day counts as 2 sessions)
Fee Finder 4 3-5 with FE AFTERNOONS

3 Year Old Funding Info (FEE)
0 1 2 3 4 5
MORNINGS
0 £ 153.43 £ 230.14 £ 306.85 £ 427.98 A child turning 3 between January and March is eligible from the following April
1 £ 187.43 £ 264.14 £ 340.85 £ 461.98 £ 583.10 A child turning 3 between April and August is eligible from the following September
2 £ 221.43 £ 298.14 £ 374.85 £ 495.98 £ 617.10 £ 738.23 A child turning 3 between September and December is eligible from the following January
3 £ 332.14 £ 408.85 £ 529.98 £ 651.10 £ 772.23 £ 893.35 FEE only sessions are an option on request where available
4 £ 442.85 £ 563.98 £ 685.10 £ 806.23 £ 927.35 £ 1,062.35 FEE only morning sessions run 7:30am to 11:15am
5 £ 597.98 £ 719.10 £ 840.23 £ 961.35 £ 1,062.35 £ 1,062.35 FEE only afternoon sessions run 2:00pm to 5:45pm

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Application for Care Form

NURSERY REQUIRED: FINCHLEY MUSWELL HILL WHETSTONE

Name of Child: ………………………………………………………............ Male / Female

Start Date: …………………………………………… Child Date of Birth: …………………………………………

Faith: ……………………………………………………. Ethnic Origin: ………………………………………………

Home Language: ……………………………………………………………………………

How did you hear about us? ……………………………………………………………………………………………

Parent/Carer 1 Name: Parent/Carer 2 Name:

Relationship to Child: Relationship to Child:

House Number: House Number:

Post Code: Post Code:

Home Tel: Home Tel:

Work Tel: Work Tel:

Mobile Tel: Mobile Tel:

Parental Responsibility: YES / NO Parental Responsibility: YES / NO

Doctor’s Telephone No:

Special Educational Needs:

Basic Terms of Application:

Fee Payable on Account: ……………………………

Date Payable: ………………………………

• We will hold a place empty for a maximum of 6 weeks.

Parent/Carer 1 Signature: ………………………………………………………………………………………………… Date: ……………………………………

Parent/Carer 2 Signature: ………………………………………………………………………………………………… Date: ……………………………………

Website Parent Area:

Private Facebook Group ‘Parents of Magic Nursery’:

Alternative Payment Options:

Failed Direct Debit Collection:

Late Collection of a Child:

Cancellation of Direct Debit:

Cancelling a place before starting:

Absence from Nursery:

3rd Birthday Fee Reduction:

Terms and Conditions:

Employment of Our Staff:

Parent/Carer 1 Name: .................................................................... Signed: ................................................... Date: ...............................

Parent/Carer 2 Name: .................................................................... Signed: ................................................... Date: ...............................

Application form completed and signed by all carers

Start date confirmed

£50 Registration Fee paid (£50 per family)

£200 Deposit paid

Direct Debit Mandate form completed

Terms and Conditions signed by all carers

One month’s fee paid on account 6 weeks before start date

Settle packs completed in full

Manager’s Signature: …………………………………… Date: ………………

Fee Finder 1 0-3 AFTERNOONS

Fee Finder 2 2-3 with FE2 AFTERNOONS

Fee Finder 3 3-5 AFTERNOONS

Fee Finder 4 3-5 with FE AFTERNOONS

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