QUESTIONNAIRE FOR STUDENT INFORMATION SYSTEM

1. How many students are enrolled in your school?

2. How many sections are there in a year or level?
3. Do you encounter difficulties in computing the grades of the students? What are these?
4. Would you consider implementing a computerized or automated mode of keeping
records of the students?
5. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
6. Can we have a copy of the form or documents that you use in doing transactions that
pertain to student records?
7. How many students are there in a section?
8. How do you name the sections assigned in a year or level?
9. Do you accommodate transferees in your school?
10. How do you credit the subjects they have finished from their former schools?
11. Can a student enroll in the next school year if he failed in at least one subject?
12. What can the student do if he failed in at least one subject?
13. During enrolment, how many persons are assigned to assist? Who are these persons?
14. During enrolment, how much time do you spend in entertaining a student?
15. Do you think this is relatively fast or slow?
16. Do you limit the number of students to be admitted in this school?
17. Where do you keep the records of the students?
18. Do you think these records are safe and secure from unauthorized access, floods, fire,
and other unfortunate incidents?
19. What means do you implement to secure the records?
20. Do you keep backup copies of these records and documents?
21. What curriculum are you implementing in your school?
22. What are the subjects offered in each year or level?
23. What grading system are you implementing in your school?
24. How do you compute the final grades of the students?
25. What is the passing grade of the students?
26. Do you use the aid of computer in computing the grades?
27. Do the teachers have to submit their class records?
28. In what form are these class records made of? Softcopy? Hardcopy? Electronic?
Handwritten?
 QUESTIONNAIRE FOR STUDENT BILLING SYSTEM

1. What are the fees that are regularly paid by the students?
2. What are the miscellaneous fees?
3. How do you determine if a fee is a regular or a miscellaneous fee?
4. Who determines this difference?
5. What is the mode of payment for these fees? Cash ___ Check ___ Credit/Debit Card ___
6. Do you issue Official Receipt for the payment?
7. How often do you collect payments? Per Period ___ Per Month ____ Per Semester ____ Per
Year ____
8. Is there someone assigned to collect fees? Y/N -- Who is this person assigned to collect
fees?
9. How do you prepare the summary of payments? Or what do you use to record the
payments made by the students?
10. Where do you store these records? ____________
11. Do you think it is safe for you to keep these records in the __________?
12. Do you encounter difficulties in managing the records of the students? What are these?
13. Would you consider implementing a computerized or automated mode of keeping
records of the students?
14. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
15. Can we have a blank copy of the form or documents that you use in doing transactions
that pertain to student payment records?
 QUESTIONNAIRE FOR PATIENT INFORMATION SYSTEM

1. How many patients are actively recorded in your clinic?

2. Do you encounter difficulties in managing the records of the patients? What are these?
3. Would you consider implementing a computerized or automated mode of keeping
records of the patients?
4. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
5. Can we have a copy of the form or documents that you use in doing transactions that
pertain to patient records?
6. During checkup or visit, how many persons are assigned to assist? Who are these
persons?
7. During checkup or visit, how much time do you spend in entertaining a patient?
8. Do you think this is relatively fast or slow?
9. Do you limit the number of patients to be admitted in this clinic?
10. Where do you keep the records of the patients?
11. Do you think these records are safe and secure from unauthorized access, floods, fire,
and other unfortunate incidents?
12. What means do you implement to secure the records?
13. Do you keep backup copies of these records and documents?
14. Do you use the aid of computer in keeping the records?
 QUESTIONNAIRE FOR ATTENDANCE MONITORING SYSTEM

1. How many times do employees record their attendance in a day?

a. Twice (one time-in in the morning; and one time-out in the afternoon)
b. Four times (one time-in in the morning; one time-out at noon; one time-in before
afternoon office hours; and one time-out in the afternoon after office hours)
c. Six times (in case of overtime; same as “b” plus: one time-in in the afternoon after
office hours; and one time-out for the overtime hours)
d. Shifting mode for skeletal work force
e. others
2. What recording tool do employees use to record their attendance?
a. Logbook
b. Customized attendance sheet
c. Bundy clock
d. Daily Time Record (DTR) form
e. Biometrics
f. ID Barcode scanner
g. others
3. Do you think this kind of recording the attendance fast, efficient, and effective?
4. Are there problems encountered in this mode of checking the attendance?
5. What are these problems?
a. Dishonest employees
b. Time consuming as to individual entry
c. Time consuming as to summarizing
d. Forgetful employees
e. Erroneous entry
f. Others
6. How many employees do you have in this organization?
7. Would you consider implementing a computerized or automated mode of checking
attendance of the employees?
8. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
9. Can we have a copy of the form or documents that you use in doing transactions that
pertain to attendance checking?
10. Does your agency/ company/ organization allow employees to render services
overtime?
11. How often do you summarize the attendance?
12. How many persons are involved in consolidating the attendance?
13. Do the employees accomplish a DTR form other than recording their attendance in the
logbook?
14. How frequent do employees accomplish a DTR form?
15. Do you keep backup copies of the records pertaining to attendance?
16.
 QUESTIONNAIRE FOR POINT-OF-SALE/ INVENTORY SYSTEM

1. Does your company have an inventory?

2. If yes, does your company have an inventory system?
3. If yes, what type of inventory system does your company maintain?
a. Manually maintained with spreadsheets or other handwritten mode
b. Manually maintained using electronic spreadsheets or any electronic aids
c. Electronically maintained using full-blown in-house automated system
4. How many inventory items does your company currently track?
5. What inventory items does your company have?
6. What are the categories of the items?
7. How do you track these inventory items?/ What method do you use in the inventory?
a. FIFO
b. LIFO
c. Others
8. What is the average value of your inventory?
9. Who is the person responsible for tracking the inventory?/ Who tracks inventory
availability?
10. Who manages inventory and how does he manage inventory surplus?
11. Who has access to inventory after office hours, and who locks up the inventory?
12. What kind of security is maintained for the store?
13. What problems do you encounter in this kind of inventory system you are maintaining?
14. Would you consider implementing a computerized or automated mode of tracking and
maintaining the inventory of this company?
15. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
16. Can we have a copy of the form or documents that you use in doing transactions that
pertain to inventory tracking and maintenance?
17. How often do you have inventory counts?
18. Is there a process flow for inventory? What are the steps?
19. What is the volume of transactions per month for each of the following?
a. Receive/Stocking Transactions
b. Issues
c. Inventory Adjustments
d. Cycle Counts
e. others
20. Is there a list of the inventory types that are currently stored by your agency (i.e. Fuel,
bulk, automotive supplies, etc.)?
21. Do you use par levels (a fixed quantity of an item that must be kept on hand to support
operations) for inventory items?
22. Is there a feature within the inventory system that alerts the inventory personnel if
inventory levels are below or above the par level?
23. Are Serial Numbers used on inventory items? If so, what are the details needed
regarding the numbering requirements?
a. What is the serial number for the items?
b. What is the item category?
c. What is the unit of measurement used?
d. Are there any other information?
24. Does your company group items? How?
25. How do you keep the track of cost on the items?
26. Do the items come with expiry date?
27. Does your company track inventory items that are perishable? If so, please describe.
28. Is there a method used for inventory pricing within your company (actual cost, average
cost, standard cost)?
29. Do you have multiple warehouses where inventory items are tracked? If so how many?
30. What is the frequency for inventory cycle counts? Are items identified manually for the
cycle count, or are they system-defined?
31. What is the frequency for physical inventory(s)? How do you describe the process
associated with the physical inventory?
32. Who is the employee responsible for purchasing and receiving?
33. Do you keep a record of your active and inactive suppliers? How do you record this?
34. Who has access to set up suppliers?
35. Who chooses and approves new suppliers?
36. Is there an approved supplier list?
37. Is there a formal process for purchasing inventory items?
38. Is a purchase order (PO) process established?
39. If so who is responsible for entering PO into the General Ledger (G/L)?
40. Is there an approval process when requesting a PO?
41. How many POs are issued each month?
42. What mode do you employ to transmit a PO?
a. Manually (hand-carried)
b. Electronically (email, phone call, SMS, web)
43. If there is no PO process, how are items ordered and approved?
44. Who can order materials? Who approves the order?
45. What happens to damaged or stolen inventory?
46. Is there a feature within the inventory system that alerts the inventory personnel if
inventory levels are below or above the par level?
47. Is merchandise inventory physically safeguarded from unauthorized access and physical
deterioration?
48. Are all reductions of merchandise inventory supported by appropriate documentation
(e.g., requisition, sales document, receipt, order slip)
49. Is the inventory counted periodically and reconciled to inventory records?
50. How often does it happen?
51. Are discrepancies between records and physical counts investigated?
52. To whom are these discrepancies reported?
53. Is the attention of the employee responsible for inventory records called should
discrepancies happen?
54. Should discrepancies happen, how does the management or employee in charge of
inventory adjust the records?
55. Do you perform analytics on inventory balances between periods?
56. If so, what variations are performed and who performs it?
57. Do you keep backup copies of the inventory or transactions?
 QUESTIONNAIRE FOR HOTEL RESERVATION SYSTEM

1. What is the process in reserving a room in your hotel?

2. What is the average number of transactions pertaining to reservation in your hotel?
3. During reservation, what problems do you encounter?
4. Would you consider implementing a computerized or automated mode of reserving a
room in your hotel, and possibly a website for your hotel?
5. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
6. Can we have a copy of the form or documents that you use in doing transactions that
pertain to hotel reservation?
7. How many rooms do you have in this hotel?
8. What are the categories and room rates?
9. Do you have pictures that can give a glimpse of how the rooms look? Can we have a
look on these?
10. Is pre-payment required for a reservation?
11. If there is, how much?
12. Do you allow cancellation of reservations?
13. If, so is there a penalty? What is it?
14. Do you allow changes in the reservation? Say, change in room, or change in date?
15. If so, what process do you take?
16. How will a guest know if his reservation is confirmed?
 QUESTIONNAIRE FOR WEBSITE (Baggao)

1. What techniques or strategies do you employ in promoting tourism here at Baggao?

2. With these strategies, what difficulties or problems have you encountered?
3. Would you consider implementing a website to manage the tourism activities here at
Baggao?
4. If given the chance to implement a website, what functions and features would you
want to incorporate?
5. Is there a stable internet service in Baggao?
6. How do you manage the tourist spots and destinations in Baggao?
7. Are there existing hotels, resorts, transportation services, and other services pertaining to
tourism in Baggao?
 QUESTIONNAIRE FOR LIBRARY SYSTEM

1. What are the processes or functions or services that you render to borrowers?
2. Who can borrow from your library?
3. What things do you require from a borrower for him to be able to borrow a book?
4. Do you allow borrowers to check out books?
5. How do you track the books that are being checked out?
6. Do you encounter problems in this process? What are these?
7. Would you consider implementing a computerized or automated mode of managing
library holdings?
8. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
9. Can we have a copy of the form or documents that you use in doing transactions that
pertain to library management?
10. What are the library holdings of this library?
11. How do you arrange the library holdings?
12. Which library holdings can be borrowed or checked out by a borrower?
13. Do you employ cataloging system for the books? What system is this?
14. How can a book be identified?
15. If ever you allow a borrower to check out a book or books, how long can they check out
these books? Is there a limit on how many books can be checked out? How many?
16. Do you impose penalty for late returning of books? What penalty is this?
17. If there is a monetary penalty, how much does it cost? Is the cost applicable to daily
delay?
18. How do you treat the loss of books? Perforations or damage? Do you let the borrower
pay? Or do they just replace it?
19. Should there be replacement, is a new accession number given to the replacement? Or
does it carry the accession number of the damaged or lost book?
20. Do you limit the number of persons entering in the library?
21. Is yes, why is this?
22.
 QUESTIONNAIRE FOR PAYROLL SYSTEM

1. In the preparation of payroll, what factors are put into consideration?

2. How long does the payroll officer prepare the payroll?
3. What problems does the payroll officer encounter when preparing the payroll?
4. How do you solve these problems?
5. Would you consider implementing a computerized or automated mode of preparing
payroll?
6. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
7. Can we have a copy of the form or documents that you use in doing transactions that
pertain to payroll preparation?
8. Who, in particular, is the payroll officer?
9. Does he have an assistant?
10. What documents does he need to secure before preparing the payroll?
11. Does he use the aid of electronic spreadsheet in preparing the payroll?
12. With the document at hand, are there formulas to be considered? What are these?
13. Which deductions are mandatory?
14. Which deductions are optional?
15. When is income tax computed?
16. What is the tax for a range of income?
17. Has there been a time that the payroll officer committed an error in finalizing the payroll?
18. What corrective measures did he do?
19. How long were these corrective measures done?
20. Do you provide pay slip?
21. If yes, what are the contents of the pay slip?
22. If not, do the employees request a pay slip?
 QUESTIONNAIRE FOR BARANGAY HEALTH PROFILING SYSTEM

1. What are the health concerns of your barangay?

2. Do you keep record of the health records of the residents?
3. What statistical data do you need to know in relation to the health profile of the
residents?
4. What problems do you encounter in acquiring the heath record or report of the
residents?
5. Would you consider implementing a computerized or automated mode of keeping the
health profile of the residents?
6. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
7. Can we have a copy of the form or documents that you use in doing transactions that
pertain to health profiling?
8. What are the specific things you need to get from the residents that pertain to their
health profile?
9. When categorizing the residents, do you include those who are not naturally born in this
barangay? Ex.: boarders, household helpers, and the like.
10. Which health hazard is most affecting your barangay?
11. Does the current health profiling system determine which health hazards are
communicable, acute, malignant, prevalent, or high risk?
12. What information do you want to retrieve once a computerized system is actually
implemented?
 QUESTIONNAIRE FOR GRADING SYSTEM

1. What mode of computing grade do you implement? a.) manual b.) computer-aided c.)
semi-automated d.) fully-automated?
2. In this mode of system, what problems do you encounter?
3. Would you consider implementing a computerized or automated mode of computing
the grades of the students?
4. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
5. Can we have a copy of the form or documents that you use in doing transactions that
pertain to computing and reporting grade of students?
6. What are the specific fields that you need to include in computing the grades of the
students?
7. What system do you use? a.) averaging b.) cumulative?
8. What is the passing grade?
9. Is there a ceiling grade given? If so, what is the ceiling grade? Why is a ceiling grade
implemented?
10. With the new curriculum being implemented, which is the K-to-12, are there major
revisions in the grading system?
11. What are these revisions or changes? Does it have great impact in the determination of
the performance of the students?
 QUESTIONNAIRE FOR COMPUETER-AIDED EXAM

1. What mode of making and checking exam do you implement? a.) manual b.)
computer-aided c.) semi-automated d.) fully-automated?
2. In this mode of system, what problems do you encounter?
3. Would you consider implementing a computerized or automated mode of constructing
and checking exams?
4. If given the chance to implement a computerized system, what functions and features
would you want to incorporate?
5. Can we have a copy of the form or document that you use in constructing and
checking exams?
6. What statistical data do you need to determine when exams are being checked?
7. What statistical tool do you use in determining these data?