SOFTWARE PROJECT

MANAGMENT
Assignment No 1

SUBMITTED BY:
MUHAMMAD HAMMAD ARSHAD (15034198-094)
SUBMITTED TO: MR. GUL SHER ALI

OCTOBER 19, 2018

 Approach for Collecting Requirements for
Recreation and Wellness Intranet Project
We will start by having a simple brainstorming with the whole project team and some
health experts to get ideas what the project may require. After all the ideas are
generated, the team will rank those they suppose are the simplest for this answer. The
ensuing accord of best ideas are going to be used for the initial necessities. After
brainstorming we will hand out questionnaires to employees to get their opinion on
what they would like and want. After getting the questionnaires back, we will extract
the data and analyze it so we can prioritize the initial requirements.
 Use internal staff as much as possible for planning, analysis and installation
 Develop a survey to see what activities employees wish to participate in.
 Develop a test application in three months and then the final in 3 months with testing
every
Week
 Hold weekly progress review meetings with the project team and the sponsor
 Test the software
 Implement the application on the intranet

Requirements Matrix for Recreation and

Wellness Intranet Project

Requirement Name Category Source Status

No.
R01 Recreational Health Project Charter Complete, we selected
programs some Recreational
programs
R02 Classes and Health Project Charter Complete, we have some
programs classes and programs
R03 Database for Software Project Charter Developing application to
tracking employee use the database
data
R04 Incentives Other Project Charter Brainstorming on ideas
for incentives that will
motivate employee
R05 Stay in budget of Financial Project Charter Still in budget
$200,000

R06 Schedule goal is six Schedules Project Charter Still in Schedule

months
 Scope Statement (Version I)
Project Title: Recreation and Wellness Intranet
Project Date: 10/18/2018
Prepared by: Tony
Project Justification: MYH recently updated its strategic plan, and key goals which
include reducing internal costs. This project can facilitate improve worker health at
intervals one year of its rollout so you'll be able to talk terms lower insurance premiums.
The allow the project is $200,000. An additional $150,000 per year will be required for
operational expenses after the project has been completed It is important to focus on
the system paying for itself within one year of its completion.
Product Characteristics and Requirements:
1. Permit workers to register for company-sponsored recreational programs, like
association football, softball, bowling, and jogging, walking, and different sports.
2. permit workers to register for company-sponsored categories and programs to assist
them manage their weight, scale back stress, stop smoking, and manage different
health-related problems
3. Track information on worker involvement in these recreational and health-
management programs.
4. Supply incentives for individuals to hitch the programs and had best in them (e.g.
Incentives for achieving weight goals, winning sports team competitions, etc.).
5. The application should always be available on the intranet and users and it must be
accessible using a standard internet browser.
6. The project must be done on schedule and within budget

Project Objectives:
To develop a user-friendly Intranet Website in 6 months to allow employee registration
for company sponsored events and classes.
Product-related deliverables: research reports, design documents, software code,
hardware, etc.
1. Develop a survey to determine critical features of the new intranet site and solicit
input from all employees to make sure it is user friendly
2. Review templates and examples of project management documents based on
previous system analysis within the company
3.
4. Develop the intranet site using and iterative approach, soliciting a great deal of user
feedback.
 5. Research software to provide security for online transactions, manage inputs and
facilitate the user registration in a user friendly manner

Project Success Criteria:

The application must meet all written specifications, be thoroughly tested, and be completed
on time. The CEO will formally approve, the project with advice from other key stake holders.
The goal is to complete the project within six months for no more than $200,000. The project
must pay for itself within one year. To meet this financial goal, employees must participate in
this program to fully gain the benefits of this project.

Work Breakdown Structure for Recreation and Wellness Intranet

1 Initiating
1.1 Identify key stakeholders
1.2 Prepare project charter
2 Planning
2.1 Hold team planning meeting
2.1.1 Prepare team contract
2.1.2 Hold Brainstorming meeting
2.1.3 Formulate Questioners
2.2 Identify, discuss, and prioritize risk
2.3 Prepare scope statement
2.4 Prepare WBS
2.5 Prepare Schedule and cost baseline
2.5.1 Determine resources
2.5.2 Determine Durations
2.5.3 Determine dependencies
2.5.4 Create draft Gantt chart
2.5.5 Review and finalize Gantt chart
3 Executing
3.1 Collect requirements
3.1.1 Collect Questioners
3.1.2 Hold Group interviews
3.2 Company-sponsored Activities
3.2.1 Recreational programs
3.3 Application design
3.4 Application development
3.5 Application Testing
4 Monitoring and Controlling
4.1 Progress reports
5 Closing
5.1 Prepare final project report
5.2 Prepare final project presentation
 Strategy for scope verification and change
Control for the project
It is always good to verify projects. Project scope verification is crucial. To verify comes
four inputs to the project are necessary. These inputs are deliverables, WBS lexicon,
Project Scope Management set up and Project Scope Statement. Deliverables is crucial
inputs in comes. They’re wont to compare the project scope statement and to confirm
that the comets are correct and true. WBS lexicon provides definitions for deliverables
and for each element utilized in the project. Project scope statement describes the scope
of the project and enclosed within the scope of the project are major deliverables.

One of the main keys within the project method is to possess members participate.
Techniques and tools which will be wont to verify project scope embody sign language of
documentation of acceptance, reviewing of current work results and deliverables,
measuring, examining and testing of the comes.

A scope that's consummated on paper could be a complete project. For the comes to be
verified the deliverables must be accepted, and also the corrective actions must be
counseled.

Changing Control

The main lessons we learned is the sponsor may be changing some requirement about
the system. The sponsor would also please the problem of over cost if the whole system
were satisfied what their needed. The communication between manager and sponsor is
important to keep the project running smoothly. We were gone right in understanding
the sponsor requirement to the project output. The system we design were according to
the research we done in early. This aspect were make the sponsor please with the over
cost problem

Gantt chart
 Oct 2018 Nov 2018 Dec 2018 Jan 2019 Feb 2019 Mar 2019
ID Task Name Start Finish Duration
10/14 10/21 10/28 11/4 11/11 11/18 11/25 12/2 12/9 12/16 12/23 12/30 1/6 1/13 1/20 1/27 2/3 2/10 2/17 2/24 3/3 3/10 3/17

1 1 Initializing 10/15/2018 10/18/2018 4d

2 1.1 Identify key stakeholders r 10/15/2018 10/16/2018 2d

3 1.2 Prepare project charter 10/17/2018 10/18/2018 2d

4 2 Planning 10/29/2018 11/12/2018 14.67d

5 2.1 Hold team planning meeting 10/29/2018 11/3/2018 5.46d

6 2.1.1 Prepare team contract 10/29/2018 10/29/2018 1d

7 2.1.2 Hold Brainstorming meeting 10/30/2018 10/30/2018 1d

8 2.1.3 Formulate Questioners 11/2/2018 11/3/2018 1d

9 2.2 Identify, discuss, and prioritize ris 11/3/2018 11/4/2018 1d

10 2.3 Prepare scope statement 11/4/2018 11/5/2018 1d

11 2.4 Prepare WBS 11/5/2018 11/6/2018 1d

12 2.5 Prepare Schedule and cost baseline 11/5/2018 11/12/2018 7.67d

13 2.5.1 Determine resources 11/5/2018 11/5/2018 1d

14 2.5.2 Determine Durations 11/6/2018 11/6/2018 1d

15 2.5.3 Determine dependencies 11/7/2018 11/7/2018 1d

16 2.5.4 Create draft Gantt chart 11/10/2018 11/11/2018 1d

17 2.5.5 Review and finalize Gantt chart 11/11/2018 11/12/2018 1d

18 3 Executing 11/12/2018 3/14/2019 122d

19 3.1 Collect requirements 11/12/2018 11/26/2018 14d

20 3.1.1 Collect Questioners 11/12/2018 11/19/2018 7d

21 3.1.2 Hold Group interviews 11/19/2018 11/26/2018 7d

22 3.2 Company-sponsored Activities 11/26/2018 11/28/2018 2d

23 3.2.1 Recreational programs 11/26/2018 11/28/2018 2d

24 3.3 Application design 11/28/2018 12/29/2018 31d

25 3.4 Application development 12/29/2018 2/17/2019 50d

26 3.5 Application Testing 2/17/2019 3/14/2019 25d

27 4 Monitoring and Controlling 10/15/2018 3/21/2019

28 4.1 Progress reports 10/15/2018 3/21/2019 158d

29 5 Closing 3/17/2019 3/27/2019 10.83d

30 5.1 Prepare final project report 3/17/2019 3/19/2019 3d

31 5.2 Prepare final project presentation 3/25/2019 3/27/2019 2d