SAP DOCUMENT TYPE INVENTORY

IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)

DOCUMENT TYPES IN PRODUCTION

AA Asset Posting Fixed Assets Any asset transaction with the exception of depreciation. Many Fixed Assets 01 0100000000 0199999999 NO None D - Asset 1900000 series
transactions codes. No C - Expense
AB Accounting Document Various SAP invoice documents posted via payroll system in SAP. FBS1, FB08 and auto 01 0100000000 0199999999 NO Sometimes AB KR01
For auditing of payments in payment program, the payroll program
system triggered invoices are required to be separated.
Also reverses ZT documents. Also clearing documents for
some OIM G/L accounts.
AF Depreciation Posting Fixed Assets Any asset depreciation transaction. AFABN 03 0300000000 0399999999 NO No AF KR01 D - Expense 1900000, 3100000 and
C - Accum. Dep. 6800000 series
AM Adjustment Memo Cash Management Adjustment Memo postings in SAP. SAP prints paper form FB50, FV50 00 0088000000 0088999999 YES, paper AM YES AM RV01 D/C - Expense Any Expense or
to send to Treasury. document sent to D/C - Revenue Revenue accounts
Treasury from SAP
with SAP reference #.

AZ Advancement Account Invoice Accounts Payable Reverse Document Type for ZA (Advancement Account) FB08 17 1700000000 1799999999 NO YES AZ ZA01 D - Vendor Any Vendor or Expense
Reversal C - Expense Account
BA BAI File Replenishment Cash Management Cash replenishment to Advancement Account. FB50 01 0100000000 0199999999 NO No BA KR01 D - Adv. Acct D - 104xxx0
C - Cash Replenish. C - 1000001
Adv. Acct.
CC Cash Clearing Cash Management Post cash clearings based on file received from Treasury FB50 01 0100000000 0199999999 NO No - cash to cash CC N/A D - Cash Cash Account
or cash to cash-in- C - Cash or Cash-In-
transit postings only Transit

CK Vendor Clearing Grants; Procurement; Clear open vendor items F.13, F-44, etc. 10 1092000000 1099999999 YES No CK N/A D - Vendor 2100300, 2100400,
Accounts Payable C - Vendor 2100500, 2100600,
2100700, 2100800
DA Customer Document Accounts Receivable Accounts Receivable Customer adjustment document, FB08, FBRA, F-30 16 1600000000 1699999999 NO YES DA ZA01 D - Customer (Trade Various Revenue or
includes transfer postings/clearing, reversal and write-off receivables) Expense Accounts
transactions. C - Customer (Trade
receivables)
DB Cust Write Off Doc Accounts Receivable Manual Accounts Receivable write offs FB05, FB08, FB75 16 1600000000 1699999999 NO YES DB ZA01 D - Rev or Expense Various Revenue or
C - Customer (Trade Expense Accounts
receivables)
DC GM Federal Billing Grants Resource Related Customer invoices posted in SAP for the custom transaction 23 2300000000 2399999999 NO YES, but offset DC D - Customer D - 1300510 (recon
Grants Federal Billing process. calling VF01 immediately by DD (Grantor) acct.)
C - Grant Revenue C - 4000250
DD GM Offset Fed Billng Grants Resource Related Customer invoice offset and clearing FB05 23 2300000000 2399999999 NO YES, but offset DC D - Customer D - 1300510 (recon
posted in SAP for the Grants Federal Billing process. immediately by DD (Grantor) acct.)
C - Grant Revenue C - 4000250
DE Payroll Receivables Accounts Receivable Accounts Receiveable Customer invoices posted in SAP- FB70 18 1800000000 1899999999 NO YES DA ZA01 D - Customer Various Expense
for Payroll Employee Recivables (BCPO use only). C - Expense accounts

DF FSP Customer Invoice Accounts Receivable Accounts Receivable Federal Surplus Property customer FB70 18 1800000000 1899999999 NO YES DA ZA01 D - Customer (Trade C - 4435720
invoices which are not generated from SAP, but the receivables)
receivable information is stored and managed in SAP. C - Revenue

DG Customer Credit Memo Accounts Receivable Accounts Receivable Credit memos. FB75 16 1600000000 1699999999 NO YES DA ZA01 D - Revenue D - Any Revenue
C - Customer (Trade Account
receivables)

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 SAP DOCUMENT TYPE INVENTORY
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)
DI Customer Loxkbox Payment w/o Accounts Receivable Accounts Receivable customer payments for the Insurance ZFLBMAIN 14 1400000000 1499999999 YES, Related YES DI ZA01 D - Lock box clearing D - 1399900
Remit Lockbox payment process. These types of payments Revenue Transmittal C-Customer
require a unique Revenue Transmittal document, generated in SAP
'Transmittal without Remittance'. The program that goes to Treas
automatically creates the Revenue Transmittal document
needs a way to identify a Transmittal Without Remittance
versus a Transmittal With Remittance (checks attached).
This changed when Dpt of Rev became the lockbox bank.
This Doc Type now generates a with remittance RT.

DL Lockbox GL Posting Accounts Receivable Accounts Receivable customer payments for Insurance ZFLBMAIN 01 0100000000 0199999999 NO YES AB ZA01 D - Cash-in-Transit C - 1399900
Lockbox. When the Lockbox file is posted to SAP, the C - Lockbox Clearing
initial posting (entire deposit amount) is posted to the Bank
G/L account and a Lockbox clearing account. This
transaction is followed by a second interface transaction
using document type DI.
DN Adj Doc for NSF Checks Accounts Receivable Accounts Recivable customer payment NSF Adjustment FB50 01 0100000000 0199999999 NO YES DN ZA01 D - Revenue D - Any Revenue GL
document bank statement reconciliation in revenue. C - Cash in Transit /
Journal entry adjusts the Revenue Transmittal information Lockbox Clearing
in situations where the lockbox bank has notified the
Comptroller Office of bounced checks.
DP Federal Highway Administration Project Systems Accounts Receivable customer invoice for USDOT FHWA FB70 18 1800000000 1899999999 NO YES DA KR01 D - Customer C - Any Revenue
(FHWA) Billing billing twice each week for the federal share of highway C - Revenue Account
project expenditures.
DQ Federal Highway Administration Accounts Receivable Accounts Receivable Credit memos posted in SAP, for FB75 16 1600000000 1699999999 NO YES DA ZA01 D - Revenue D - Any Revenue
(FHWA) Credit Memo PennDOT FHWA billing only. C - Customer (Trade Account
receivables)
DR Customer Invoice Accounts Receivable Accounts Receivable - Invoices produced and printed in FB70 18 1800000000 1899999999 NO YES DA ZA01 D - Customer C - Any Revenue
SAP. C - Revenue Account
DS Customer Payment to create Refund Accounts Receivable Accounts Receivable Customer payments received for F-26; F-28 10 1092000000 1099999999 YES, Refund of YES DS ZA01 D - Cash in Transit C - Any Expense
of Expenditures which a Refund of Expenditures document is produced Expenditures C - Expense Account
(with remittance). document
DT Transfer Voucher Payment Accounts Receivable Accounts Receivable customer payments where a F-30 14 1400000000 1499999999 YES, Reference YES DT ZA01 D - Revenue D - Any Revenue
Revenue Transmittal is not to be generated (Transfer document from legacy C - Customer (Trade Account
Voucher payments or where an RT was produced outside system receivables)
of SAP).
DW Customer Payment w/o Remit Accounts Receivable Accounts Receivable customer payments that require a F-26; F-28 14 1400000000 1499999999 YES, Revenue YES DW ZA01 D - Cash in Transit D - 1003000
"Transmittal of Revenue without Remittance" be prepared Transmittal document C - Customer (Trade
by the sytstem. As of 2/4/03 PUC and Banking Lockbox from SAP receivables)
processes utilize DW docs. The program that
automatically creates the Revenue Transmittal document
needs a way to identify a Transmittal without Remittance
versus a Transmittal with Remittance (checks attached).

DX External Created Invoice Accounts Receivable Accounts Receivable customer invoices that are generated FB70 18 1800000000 1899999999 NO YES DA ZA01 D - Customer (Trade C - Any Revenue
/printed external to SAP receivables) Account
C - Revenue
DZ Customer Payment w/ Remit Accounts Receivable Accounts Receivable customer payments received where a F-26; F-28 14 1400000000 1499999999 YES, Revenue YES DZ ZA01 D - Cash in Transit D - 1003000
Revenue Transmital with remittance is required. Transmittal document C - Customer (Trade
from SAP receivables)
EA Expense Adjustment General Ledger Used to transfer expenses between BAs and/or Funds FB50, FV50 78 7800000000 7899999999 YES, this document YES EA D - Expense CI D - 103000
and/or expense commitment items. Documents are sent to from SAP if 1st 7 pos. C - Expense CI C - 120000 AR Recon
Treasury only if the first seven positions of the Fund are of Fund are different acct
different.

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 SAP DOCUMENT TYPE INVENTORY
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)
EB Exp Adj - Work Comp Payroll Used to reclass Work Comp (Act 534 and Heart & Lung) FB50, FV50 78 7800000000 7899999999 YES, this document YES EB KR01 D - Expense CI D - 103000
expenses from a general restricted receipt account back to from SAP if 1st 7 pos. C - Expense CI C - 120000 AR Recon
the employees' agency. Documents are sent to Treasury of Fund are different acct
only if the first seven positions of the Fund are different.

GD GM Delay of Draw Grants Created from nightly job run for program FB50 23 2300000000 2399999999 NO No statistical based GD D - Expense CI (real D - 6900999 (real grant)
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD on gl account grant) C - 6900999 (z_non-rel
documents for invoices and VT doc types posted to federal C - Expense CI grant)
funds. Doc type used for posting directly to a grant for (z_non-rel grant)
federal billing.
GL GM LPO-Delay of Draw Grants Created from nightly job run for program FB50 23 2300000000 2399999999 NO No statistical based GL D - Expense CI (real D - 6900999 (real grant)
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL on gl account grant) C - 6900999 (z_non-rel
documents for ZO doc types posted to federal funds to C - Expense CI grant)
create entry on GMIA. Doc type used for posting directly to (z_non-rel grant)
a grant for federal billing.
GN GM No Delay of Draw Grants Created from nightly job run for program FB50 23 2300000000 2399999999 NO No statistical based GN D - Expense CI (real D - 6900999 (real grant)
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN on gl account grant) C - 6900999 (z_non-rel
documents for FI adjustment doc types and cost allocations C - Expense CI grant)
posted to federal funds to show on GMIA. Doc type used (z_non-rel grant)
for posting directly to a grant for federal billing.

GR GM Refunds-No Delay Grants Created from nightly job run for program FB50 23 2300000000 2399999999 NO No statistical based GR D - Expense CI (real D - 6900999 (real grant)
ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR on gl account grant) C - 6900999 (z_non-rel
documents for refund doc types posted to federal funds to C - Expense CI grant)
show on GMIA. Doc type used for posting directly to a (z_non-rel grant)
grant for federal billing.
GT Statutory Transfer General Ledger Separate document type used for Statutory Transfers which FB50, FV50 09 0993000000 0993999999 YES, this document YES GT KR01 D- Expense CI D- Expense CI
require the Governor's designee's signature and a separate from SAP C- Revenue CI C- Revenue CI
transaction code for Treasury.
KA Vendor Invoice Reversal Accounts Payable Reverse Document Type for Accounts Payable (Reverse FB08 17 1700000000 1799999999 NO YES KA KR01 D - Vendor Any Vendor or Expense
KR) C - Expense Account
KB Vendor Invoice Reversal - Accounts Payable Reverse Document Type for Accounts Payable - FB08 17 1700000000 1799999999 NO YES KB KD01 D - Vendor Any Vendor or Expense
Decentralized Decentralized (Reverse KD). C - Expense Account
KC Vendor Incoming Payment Cash Management Used to record payments received from vendors for F-52 10 1092000000 1099999999 NO No KC KR01 D - Cash in Transit D - 1003000
overcharges/refunds. This transaction is preceded by C - Vendor C - Any Vendor Account
transaction FB65 using doc type KS or KW.
KD Vendor Invoice - Decentralized Accounts Payable Non-PO invoice entered directly into SAP by the Agency FB60 19 1900000000 1999999999 YES, ZP clearing YES KA KD01 D - Expense Any Vendor or Expense
document from SAP C - Vendor Account
KG Vendor Credit Memo Accounts Payable Used to record credit received from vendors to be applied FB65 17 1700000000 1799999999 NO YES KG KD01 D - Expense Any Vendor or Expense
against an existing unpaid or future vendor invoices. C - Vendor Account

KH Vendor Credit Interface Grants Used to record credit offset entry for subrecipient payments FB65 17 1700000000 1799999999 Yes, KS clearing YES KH KR01 D - Vendor
posted by Interface or Conversion program where amount document from SAP C - Expense
is a negative amount (a credit or refund). This FB65
transaction mirrors the FB60 payment transaction made
using doc type ZN and is only used to execute F-44
clearing transaction.
KJ Vendor Credit Offset Grants Used to record credit offset entry for subrecipient payments FB65 17 1700000000 1799999999 NO YES KJ KR01 D - Vendor
posted by Interface or Conversion program where actual C - Expense
payment was a postive amount. This FB65 transaction
mirrors the FB60 payment transaction made using doc type
ZD and is only used to execute F-44 clearing transaction.

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 SAP DOCUMENT TYPE INVENTORY
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)
KL LEG Refund w Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper FB65 10 1092000000 1099999999 YES, paper RE YES KL RV01 D - Vendor Any Vendor or Expense
Refund documents with remittance. This transaction is document sent to C - Expense Account
followed by transaction F-52 using doc type KC to post Treasury with legacy
Cash-In-Transit entry. reference # from
agency system.
KO LEG Refund wo Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper FB65 10 1092000000 1099999999 YES, paper RE YES KO RV01 D - Vendor Any Vendor or Expense
Refund documents without remittance. This transaction is document sent to C - Expense Account
followed by transaction F-52 using doc type KC to post Treasury with legacy
Cash-In-Transit entry. reference # from
agency system.
KP Account Maintenance Procurement Used to clear vendor account discrepancies due MR11 48 4800000000 4899999999 NO NO KP
differences between Goods Receipt and Invoice Receipt.
KR Vendor Invoice Accounts Payable Non-PO invoice entered directly into SAP. FB60 and FBR2 19 1900000000 1999999999 YES, ZP clearing YES KA KR01 D - Vendor Any Vendor or Expense
document from SAP C - Expense Account
KS Vend Refund w Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others) Auto program or FB65 10 1092000000 1099999999 SOMETIMES (1) This YES KS RV01 D - Vendor Any Vendor or Expense
with remittance. User prints the deposit transit slip from or FV65 document from SAP if C - Expense Account
SAP via ZF_DEPOSIT transaction and SAP prints paper it clears RN or ZD &
form to send to Treasury. Vendor Refund of Expenditure KH docs OR (2)
transactions are followed by transaction F-52 using doc Reference document
type KC to post Cash-In-Transit entry. KS also identifies from SAP if refund
vendor clearing documents. created; Otherwise,
not sent
KT Interagency Accounts Payable Accounts Receivable System generated transaction to clear accounts payable F.51 31 3100000000 3199999999 YES, Reference KT KR01
Adjustment document type RN for Correctional Industries Billings to document from SAP.
other agencies. Effective 7/1/07 Plant Maint will also use Revenue line from KT
KT to clear Print Shop inventory orders. and expense line from
RN = Transfer
Voucher to Treasury.
KU Utility Invoices Accounts Payable Non-PO utility invoices entered via FB60, Web DynPro, and FB60 19 1900000000 1999999999 YES, ZP clearing YES KA KD01 D - Expense Any Vendor or Expense
INTF_0492 document from SAP C - Vendor Account
KW Vendor Refund wo Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others) FB65 or FV65 10 1092000000 1099999999 YES, paper RE YES KW RV01 D - Vendor Any Vednor or Expense
without remittance. SAP prints paper form to send to document sent to C - Expense Account
Treasury. Vendor Refund of Expenditure transactions are Treasury from SAP
followed by transaction F-52 using doc type KC to post with SAP reference #.
Cash-In-Transit entry.
KZ Vendor Advancement Account Accounts Payable Vendor Payment documents for post with advancement F-58 15 1500000000 1599999999 YES, this document YES ZK ZA01 D - Vendor Any Vendor and
Payment account payments from SAP C - Adv Acct Advancement GL
ending in "4"
LB PCard Interface Cost Allocation Automated transaction to distribute Purchasing Card FB50 37 3700000000 3799999999 YES, reference LB KR01 D - Expense C - 6395000
amounts billed to the correct agency and funding source. document from SAP C - Expense D - Various
To be put in effect 3/1/2003 in conjunction with new PNC
file process.
LT Travel Card Interface Travel Automated transaction to distribute Travel Card amounts FB50 30 3000000000 3099999999 YES, reference LT KR01 D - Expense C - 6395000
billed to the correct agency and funding source. To be put document from SAP C - Expense D - 6311040
in effect 2/11/2004 in conjunction with new Travel interface.

PR Price Change Procurement Used to revalue finished inventory, equipment or supplies MR21 48 4800000000 4899999999 NO NO None KR01 D/C - Inventory, D/C - 1520000 or
to current value. Equip, Supplies 1670000
D/C - Revaluation- D/C - 6381112
Budget Inventory
Acct
D/C - AUC D/C - AUC
Commonwealth-wide & Provide project settlements with their own unique number FB50; AUAK; CJ8G; D/C - Final Asset D/C - Final Asset
PS Project Settlement Project Systems range for postings to avoid contention with other processes CJ88 11 1100000000 1199999999 No No PS DR01 D/C - 6599999 D/C - 6599999
PZ Vendor Payment Reversal Accounts Payable Reversal document type for ZP. FBRA 17 1700000000 1799999999 NO YES PZ KR01 D - Invoices Payable Invoices Payable and
C - Vendor any Vendor

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 SAP DOCUMENT TYPE INVENTORY
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)
RE Invoice - Gross Procurement Used to record invoices based on Purchase orders. InvoicingMRIS
Plan invoices. 51 YES, ZP clearing YES RE D - Expense Any Vendor or Expense
5100000000 5199999999 document from SAP RN01 C - Vendor Account
RN Invoice - Net Procurement Used to record invoices based on Purchase Orders. Also MIRO and MRRL 51 5100000000 5199999999 YES, ZP or KS YES RN RN01 D - Expense / Any Vendor or Expense
used to record Purchase Order refunds with and without clearing document Accrued Payble Account
remittance. RN documents with Bank Code 874 identiied from SAP OR C - Vendor
on them will be picked up by a collection program and SAP Reference document
prints paper form to send to Treasury. from SAP (if
Correctional Industries
A/R)
SA G/L Account Document Various This is default doc type for FB50 screen. Used for BAI file FB50 01 0100000000 0199999999 NO Sometimes SA KR01 Various
upload and for many other purposes.
SB G/L Account Posting Commonwealth-wide & Used for journal entries prepared to accrue revenues and FB50 12 1200000000 1299999999 NO Statistical AB KR01 1300500 or 1300555 Balance Sheet and
Grants expenditures by fund type throughout the year. and offsetting to Revenue Accounts and
4000200 or 4000300 Commitment Items

SC WBS Element to Internal Order Commonwealth-wide & Used for journal entries to post Project Systems WBS FB50 17 1700000000 1799999999 NO SC KR01 D - Expense
Posting Project Systems Element expenditures and adjustments to Internal Orders C - Expense
to capture appropriate federal, state and local shares.

SD SAP/TABS Reconciliation Entry General Ledger Used for journal entries made to correct SAP errors found FB50 30 3000000000 3099999999 Yes, reference YES SD KR01 Various Revenue and Expense
during the SAP Fund reconciliation when no other entry is document from SAP commitment items and
appropriate. Reference document is the document number or legacy system 1000000
originally sent to Treasury. This doc type also bypasses
the Ledger 4, 5, 6 substitution rule that puts 00 in positions
6-7 of the Fund.
SE Payroll Expense Adjustment (in SAP General Ledger Transfer payroll expenses from between SAP Funds to FB50 30 3000000000 3099999999 Yes, reference YES SE KR01 D/C - Expense CI Expense commitment
only) agree with either a Treasury only EA or a phone call to document from SAP D/C - Cash items and 1000000
Treasury to change the Fund on payroll DSNs (documents) or legacy system
they are unable to process due to an invalid Fund or a Fund
without sufficient funds. Reference document is either the
paper EA document or the Merge Run ID related to the
original ZX document.
SF Fed Rev Dep wo Remit Cash Management SAP postings to Federal Revenue without remittance. SAP FB50 14 1400000000 1499999999 YES, paper RT YES SF RV01 D - Drawdown D - 1300599
prints paper form to send to Treasury. document sent to Federal Receivable C - 4xxxxxx
Treasury from SAP C - Federal Revenue
with SAP reference #.

SG NonSAP Adj Memo Cash Management Used for agencies that interface Adjustment Memos to FB50 07 0700000000 0799999999 YES, paper AM YES SG KR01 D-Exp or Rev D-6xxxxxx or 4xxxxxx
SAP. SAP prints paper form to send to Treasury. document sent to C-Exp or Rev C-6xxxxxx or 4xxxxxx
Treasury from SAP
with legacy reference
#.
SH Year-End Advancement Account Cash Management For use in Interface 0261 to TREAS for FI year-end FB50 60 6000000000 6099999999 YES, sent to Treasury NO SH KR01 D - 104xxxxx (Adv D - 104xxxxx (AA
Posting Advancement Account related documents. Do Not Use via year-end file. Acct) new fund year Account new fund year)
This Number Range for any OTHER Doc Type - EVER! C - 104xxxx (Adv C - 104xxxx (AA Acount
Acct) old fund year old fund year)

SI LEG Revenue Document Cash Management Legacy paper miscellaneous Revenue document. (AM, DM, FB50 07 0700000000 0799999999 YES, paper AM, DM, YES SI KR01 Various Various
PY and TV) PY or TV documents
sent to Treasury with
legacy reference #
from agency system.

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 SAP DOCUMENT TYPE INVENTORY
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)
SJ NonSAP RevDep w Rem Cash Management Used for agencies that interface Revenue with remittance FB50 07 0700000000 0799999999 YES, paper RT YES SJ KR01 D - Cash in Transit D - 1003000,
to SAP. The agency prints the deposit transit slip from their document sent to C - Revenue C - Any revenue
system and SAP prints paper form to send to Treasury. Treasury from SAP account
with legacy reference
#.
SK NonSAP RevDep wo Rem Cash Management Used for agencies that interface Revenue without FB50 07 0700000000 0799999999 YES, paper RT YES SK KR01 D - Cash in Transit D - 1003000,
remittance to SAP. SAP prints paper form to send to document sent to C - Revenue C - Any revenue
Treasury. Treasury from SAP account
with legacy reference
#.
SL LEG RT w Remit Cash Management Legacy paper Revenue document with remittance. FB50 14 1400000000 1499999999 YES, paper RT YES SL RV01 D - Cash in Transit D - 1003000,
document sent to C - Revenue C - Any revenue
Treasury with legacy account
reference # from
agency system.
SM NonSAP Rev Doc Cash Management Used for RIS to SAP interface postings and Out of Scope FB50 07 0700000000 0799999999 YES, paper AM, PY YES SM KR01 Various Various
Agency postings of Revenue documents (AMs, PYs and and TV documents
TVs). sent to Treasury with
legacy reference #
from agency system.
SN NonSAP Ref wo Remit Cash Management Used for agencies that interface Refund of Expenditures 08 0800000000 0899999999 YES, paper RE Yes SN KR01 D - Cash in Transit D - 1003000
without remittance to SAP. Agency will send refund document sent to C - Expense C - 6xxxxxx
number. SAP prints paper form to send to Treasury. Treasury from SAP
with legacy reference
FB50 #.
SO LEG RT wo Remit Cash Management Legacy paper Revenue document without remittance. FB50 14 1400000000 1499999999 YES, paper RT YES SO RV01 D - Cash in Transit D - 1003000,
document sent to C - Revenue C - Any revenue
Treasury with legacy account
reference # from
agency system.
SP SAP TV Credit Revenue General Ledger Post inter- and intra- agency transfers crediting a Revenue FB50 09 0993000000 0993999999 YES, this document YES SP KR01 D - Expense CI D - Expense CI
commitment item. from SAP C - Revenue CI C - Revenue CI
SQ Rev Deposit w Remit Cash Management SAP postings for Non-Accounts Receivable Revenue with FB50, FV50 14 1400000000 1499999999 YES, paper RT YES SQ RV01 D - Cash in Transit D - 1003000,
remittance, User prints the deposit transit slip from SAP document sent to C - Revenue C - Any revenue
via ZF_DEPOSIT transaction and SAP prints paper form to Treasury from SAP account
send to Treasury. with SAP reference #.

SR NonSAP Rfd wo Remit Cash Management Used for agencies that interface Refund of Expenditures FB50 08 0800000000 0899999999 YES, paper RE No SR KR01 D-Cash in Transit D-1003000
without remittance to SAP. Agency does not send refund document sent to C-Expense C-6xxxxxx
number. SAP prints paper form to send to Treasury. Treasury from SAP
with SAP reference #.

SS NonSAP Ref w Remit Cash Management Used for agencies that interface Refund of Expenditures FB50 08 0800000000 0899999999 YES, paper RE YES SS KR01 D-Cash in Transit D-1003000
with remittance to SAP. The agency prints the deposit document sent to C-Expense C-6xxxxxx
transit slip from their system and SAP prints paper form to Treasury from SAP
send to Treasury. with legacy reference
#.
ST RAS Revenue posting Cash Management RAS-SAP interface postings to G/L for Transmittals of FB50 07 0700000000 0799999999 No longer used No ST KR01 D - Cash D- 1000000
Revenue - NO LONGER USED IN SAP. C - Cash In Transit C- 1003000
SU Adjustment Document Various Post adjustments when no file for Treasury or the Revenue FB50 01 0100000000 0199999999 NO Sometimes SU Various Various
Interface System (RIS) is required. Also used for
numerous other entries.
SV Rev Deposit wo Remit Cash Management SAP postings to Non-Accounts Receivable Revenue FB50, FV50 14 1400000000 1499999999 YES, paper RT YES SV RV01 D - Cash in Transit D - 1003000
without remittance. SAP prints paper form to send to document sent to C - Revenue C - Any revenue
Treasury. Treasury from SAP account
with SAP reference #.

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 SAP DOCUMENT TYPE INVENTORY
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)
SW Revenue Reversal Cash Management To reverse refund and revenue postings made using doc FB08, F.80 08 0800000000 0899999999 NO YES SW KR01 D - Cash in Transit / D - 1003000 / Any
types SR, ST, SY and SZ. Revenue Revenue
C - Cash in Transit / C - 1003000 / 1000000
Cash
SY RIS Revenue Posting Cash Management RIS-SAP interface postings for Revenue. FB50 07 0700000000 0799999999 YES, RT paper YES SY KR01 D - Cash in Transit D - 1003000,
document sent to C - Revenue C - Any revenue
Treasury with legacy account
reference # from
agency system.
SZ RIS Refund Posting Cash Management RIS-SAP interface postings for Refund of Expenditures. FB50 08 0800000000 0899999999 YES, RE paper YES SZ KR01 D - Cash in Transit D - 1003000,
document sent to C - Expense C - Any expense
Treasury with legacy account
reference # from
agency system.
VT Legacy System VT General Ledger & Grants Summarized Accounts Payable from various Legacy Interface or manual VT A000000000 Z999999999 YES - Last 8 positions YES None KR01 D - Expense or C - 2100200
Systems. File is sent to Treasury from the legacy system. FB50 of thIs document from Purchase of
legacy system Investments
C - Non-SAP
Invoices Payable
WA Goods Issue Procurement Used for distribution of materials from one agency to MIGO and MB1A,B,C 49 4900000000 4999999999 YES, this document YES None D - Expense 638* D - Expense 638*
another or transfer of materials within an agency. from SAP if 1st 7 pos. C - Inventory 16* C - Inventory 16*
Documents are sent to Treasury only if the first seven of Fund are different C - 4200101 C - 4200101
positions of the Fund are different and there is no revenue and there is no OR OR
commitment item on the document. revenue commitment D - Expense D - Expense
item on the document C - Inventory 16* C - Inventory 16*

WE Goods Receipt Procurement Used to record receipt of goods or services MIGO (Goods) and 50 5000000000 5099999999 NO NO None D - Inventory Balance Sheet and
ML81 (Services) D - Expenditure Expense Accounts and
C - Accrued Commitment Items
Payables GR/IR
WF Production Order Costing Plant Maintenance Used for recording consumption of materials in the Sign CO12, CO13, CO88, 49 4900000000 4999999999 YES, this document YES WF D/C - Expense
Shop production orders. Used for recording inventory KO88 from SAP if 1st 7 pos. D/C - Inventory 16*
produced in the Sign Shop production order. Also, used in of Fund are different
the settlement process for sign shop production.
Documents are sent to Treasury only if the first seven
positions of the Fund are different.
WI Inventory Document Procurement Adjustment of inventory differences. MI07 49 4900000000 4999999999 NO Statistical None D/C - Inventory Balance Sheet and
D/C - P&L Acct Expense Accounts and
Commitment Items

ZA Advancement Account Invoice Accounts Payable Non-PO Invoice for Advancement Accounts. For FB60 21 2100000000 2199999999 Yes, KZ clearing YES AZ ZA01 D - Expense Any Vendor or Expense
separating security by document types, reporting and document from SAP C - Vendor Account
auditing.
ZB Payroll Accrual Commonwealth-wide & Used to post payroll expense accruals automatically in FI FB50 12 1200000000 1299999999 NO Statistical ZJ KR01 D-Expenses (GAAP) GAAP Balance Sheet
Payroll / Travel through accrual program. For GAAP purposes. C-Payables (GAAP) and Expense Accounts
and Commitment Items

ZC Upload of CU Info Commonwealth-wide Used for year-end upload and reversal of component unit FB50 01 0100000000 0199999999 NO NO ZC KR01 D-Expenses (GAAP) Balance Sheet and
financial information into SAP to properly report in the C-Revenues (GAAP) GAAP Balance Sheet
Commonwealth's CAFR. C-Liabilities and GAAP Expense
C-Liabilities (GAAP) Accounts and
D/C-Fund Balance Commitment Items

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 SAP DOCUMENT TYPE INVENTORY
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)
ZD Vendor Adjustment Invoice Accounts Payable Used to record debit offset entry for subrecipient payments FB60 17 1700000000 1799999999 Yes, KS clearing YES ZD KR01 D - Expense
posted by Interface or Conversion program where payment document from SAP C - Vendor
is a positive amount. This FB60 transaction mirrors the
FB65 payment transaction made using doc type KJ and is
only used to execute F-44 clearing transaction.

ZE Employee Travel Vendor Invoice Accounts Payable & HR / Travel Invoice postings to pay vendor. auto program in payroll 27 2700000000 2799999999 YES, ZP clearing YES AZ KR01 D - Expense Any Employee Vendor
Payroll / Travel document from SAP C - Vendor or Expense Account
ZF Non-SAP Advance Account General Ledger Unique document type used to accumulate amounts to FB50 88 8800000000 8899999999 YES, this document YES None KR01 D - Expense D - Expense
Replenishment replenish non-SAP Advancement Accounts. from SAP C - Out of scope Adv C - Advancement Acct
Acct (e.g.,1046100 for agency
at DPW) (e.g.,1046100 at DPW)

ZG GAAP Accrual Commonwealth-wide Used for year-end journal entries to accrue revenues and FB50 12 1200000000 1299999999 NO Sometimes ZJ KR01 D/C - GAAP Balance Sheet and
expenditures by fund type for the Commonwealth's GAAP statistical Exp/Rev GAAP Balance Sheet
conversion. D/C - GAAP Liab. and GAAP Income and
D/C - GRIR Expense Accounts and
Payables Commitment Items
(various uses)

ZH GAAP Reclass Commonwealth-wide Used for year-end journal entries to reclassify GL account FB50 01 0100000000 0199999999 NO YES, Some ZJ KR01 D/C - Revenues Balance Sheet and
balances within a CoPA fund to properly report the account statistical D/C - Expenses GAAP Balance Sheet,
balances on the Commonwealth's CAFR. D/C - Assets Income and Expense
D/C - Liabilities and GAAP Income and
D/C - Fund Balance Expense Accounts and
GAAP or regular Commitment Items
GLs

ZI Vendor Invoice Interface Accounts Payable SAP invoice documents posted via an external interface. IDOC interface 22 2200000000 2299999999 YES, ZP clearing YES KA KR01 D - Expense Any Vendor or Expense
For auditing of payments in payment program the interface document from SAP C - Vendor Account
triggered invoices are required to be separated.

ZJ GAAP Reversal Commonwealth-wide Used for beginning of year mass reversal of accrual and F.80 01 0100000000 0199999999 NO YES, Some ZJ KR01 Reversal of ZG and Balance Sheet and
deferral journal entries upon carryforward of GL balances to statistical ZH documents GAAP Balance Sheet,
new fiscal year. Income and Expense
and GAAP Income and
Expense Accounts and
Commitment Items

ZK Vendor Payment Advancement Accounts Payable Reversal document type for KZ (Advancment Account FBRA & FCH8 17 1700000000 1799999999 NO YES ZK ZA01 D - Adv Acct Advancement GL
Account Reversal Payment). Clearing Account ending in "4" and any
C - Vendor Vendor
ZL FI-CO Reconciliation Ledger Cost Allocation & To identify all reconciliation ledger transactions, which will KALC 01 0100000000 0199999999 NO NO AB KR01 D/C - Expense Balance Sheet and
Transaction Commonwealth Wide aid in error correction. D/C - FICO Recon Expense Accounts
Ledger
ZN Vendor Invoice Offset Grants Used to record debit offset entry for subrecipient payments FB60 17 1700000000 1799999999 NO YES ZN KR01 D - Expense
posted by Interface or Conversion program where amount C - Vendor
is a negative amount (a credit or refund). This FB60
transaction mirrors the FB65 payment transaction made
using doc type KH and is only used to execute F-44
clearing transaction.

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 SAP DOCUMENT TYPE INVENTORY
IS THIS DOC OR A
RELATED ONE
SENT TO
TREASURY FROM
SAP OR ANOTHER
DOC SYSTEM FOR REAL FM
NUMBER DOCUMENT DOCUMENT PAYMENT OR POSTING YES / REVERSING DOC AUTH DEBIT / CREDIT GL ACCT CODE ITEM
DOC TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION RANGE RANGE FROM RANGE TO RECEIPT? NO TYPE GROUP ENTRIES CAT (CONFIG)
ZO Payroll Default Cost Center Correction Payroll Used for journal entries that will manually correct payroll FB50 78 7800000000 7899999999 YES, this document YES ZO KR01 D - Expense D - Expense
& Leave Payout EA posting made to the payroll default cost center and fund. from SAP if 1st 7 pos. C - Expense C - Expense
These corrections will be an expense to expense posting. of Fund are different
Documents are sent to Treasury only if the first seven
positions of the Fund are different.
ZP Payment Posting Accounts Payable Vendor Payment documents for posting using automated F110 20 2000000000 2099999999 YES, this document YES PZ KR01 D - Vendor Any Vendor and
payment program. from SAP C - Invoices Payable Invoices Payable.

ZQ Interface from FMIS and daily clearing General Ledger / GM Interface from FIMS to SAP, primarily to reallocate Payroll FB50 99 9900000000 9999999999 YES, Reference YES ZQ KR01 D/C - Exp/Rev D/C - various
of non-SAP payables account charges. Also used to post the clearing of non-SAP document from legacy D/C - Cash or Non-
payables on a daily basis system or original SAP Invoices D/C - 1000000 or
Payroll doc Payable 2100200
ZR Commitment Posting to FI Commonwealth-wide Program to post FM Commitments to FI at month-end for FB50 01 0100000000 0199999999 No NO ZR KR01 D - Equity (Enc. by Balance Sheet and
financial statements generated from SPL. Commitments in Value type) Cash Accounts
FI are adjusted for expenditure recognition differences C - Equity (Res. for
between FM and FI with this program. Encumbrances)

ZT Non-SAP Agency General Ledger Treasury interfaces to record payments for out-of-scope FB50 or BAPI interface 01 0100000000 0199999999 NO YES AB KR01 D - Exp / Purchase D - Expense or
agencies of Investments Purchase of
C - Treas/Non-SAP Investments
Clearing C - 1190100
ZU Treasury Investment Upload Commonwealth-wide Used for year-end upload of Treasury Investment ZFTR - auto program 01 0100000000 0199999999 NO ZU KR01
information to include in the Commonwealth's CAFR.
Reports balances, difference between cost and fair market
value, and accrued interest.
ZW PR Posting 3rd Party AP / Payroll 3rd Party Liability Payments. Payroll posting - 24 2400000000 2499999999 YES, ZP clearing YES ZW KR01 D/C- HR Doc Split D & C- HR Doc Split
PC00_M10_CALC document from SAP Clear Clear (1190030)
D - Liability D - Liability (21*)
C - Vendor C - Vendor
ZX Payroll Posting Payroll This entry is to record payroll expenses and payroll Payroll posting - 25 2500000000 2599999999 YES, Reference YES ZX KR01 D - Expense D - Expense (61*)
liabilities as a result of the payroll run. For example: PC00_M10_CALC document relates to D - HR Doc Split D & C - HR Doc Split
Salaries, Medicare, Social Security, etc. many DSNs, RTs, Clear Clear (1190010)
REs, and AMs from C - Liability C - Liability (21*)
SAP C - Payroll Cash C - Payroll Cash
Clearing Clearing (2100150)
ZY Payroll Cash Clearing Bank Clearing The Payroll Posting (ZX) does not post directly to the cash Bank Clearing posting - 26 2600000000 2699999999 NO NO ZY KR01 D - Payroll Payable D - Payroll Payable
account, instead, a payroll cash clearing account is used. ZF_PAYROLL_BANK_ C - Pyrl Emp Payble (2100150)
This entry (ZY) is to clear the payroll cash clearing account CLEARING Auto C - Pyrl Emp Payble
and post to the cash account. ------------------ Auto (2100153)
D - Pyrl Emp Payble D - Pyrl Emp Payble
Auto Auto (2100153)
C - Cash-Pyrl Bank C - Cash-Pyrl Bank
Clrng Clrng (1000002)

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