PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV -

INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING, MARKING

IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
PAGE 1 OF 14

EXHIBIT IV

PACKING, MARKING, SHIPPING AND DOCUMENTATION REQUIREMENTS

(DELIVERY TERMS: DDP – INCOTERMS 2010 RULES)

TENDER NO. PCIHBV/2018/SCM/2247

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 2 OF 14

Capitalised terms unless otherwise defined herein shall have the meaning ascribed to them in
the [PURCHASE ORDER] terms and conditions.

1. EXPORT PACKING

a) Export packing shall be in accordance with the applicable technical specifications

and/or approved procedures.

b) The SUPPLIER shall be responsible for, at its cost, proper and seaworthy packing to
ensure the GOODS arrive at the final destination in good condition.

c) The SUPPLIER shall be responsible, at its cost, for ensuring safe and secured sea-
fastening. The GOODS must be fastened and secured on the ship with the aim of
preventing them from movement whilst the ship is in transit and subjected to
motions due to the nature of the seaway.

d) The SUPPLIER shall provide PCIHBV with:

I. vessel stowage plan;

II. lashing and sea-fastening procedures by a certified service provider; and .
III. stability, lashing and securing calculations by a certified service provider.

e) Containerized GOODS shall be loaded in a suitable container depending on the

type of GOODS and handling method employed. If there are requirements to use a
special type of container i.e. open top container or collapsible wall container etc.,
by PCIHBV or otherwise, the SUPPLIER is responsible to comply with the
requirements.

f) Containerized GOODS must be properly and securely fastened and lashed in the
container to prevent them from any movement during the sailing period. The sea-
fastening can be done via blocking and bracing method, fasteners method,
dunnage method, strapping method, lashing method, dunnage bags method
and/or tie downs method.

g) The SUPPLIER is not encouraged to stack GOODS. If stacking is required, extra

caution of packing, i.e. bundling, crating, dunnaging and securing, must be taken
to ensure the GOODS arrive in a good condition.

h) Limitation and availability of handling equipment in the Republic of Iraq must be

considered prior to the commencement of loading activities at the country of
origin. The arrangement of GOODS and stowage inside containers must be done
in such a way that the unstuffing and unloading activities in the Republic of Iraq
can be carried out in a safe manner.

TENDER NO. PCIHBV/2018/SCM/2247

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 3 OF 14

i) Each package for shipment must contain a copy of the SUPPLIER’s packing list. A
duplicate copy of the packing list must be placed in a waterproof envelope,
securely fastened to the outside of the package.

j) The SUPPLIER shall comply with all requirements imposed by the Iraqi government
which relate to sea-fastening (if any) i.e. fumigation etc..

k) The SUPPLIER shall be responsible for any additional costs arising if the GOODS
are found damaged due to poor sea-fastening. These additional costs shall include
but shall not be limited to the replacement or repair of GOODS or any action taken
to make good of the damage caused to the GOODS.

l) Any GOODS in the form of a drum shall be properly packed and strapped on a
pallet. Chemical or lubricant packing in a drum, pail or canister are to be palletized
and fully secure with a plastic strap.

m) Any GOODS of an unusual shape or size shall be properly packed or fabricated

with special skid to avoid movement during sailing and transportation.

n) For any GOODS that require handling using a web sling or strap only (i.e. oil
country tubular goods (OCTG), steel plates, etc. where no hook operation is
allowed) the SUPPLIER shall be responsible at its own cost for ensuring that wood
dunnage is arranged properly and sufficiently in between the GOODS so that the
GOODS can be smoothly and safely offloaded and handled at destination.

o) For any GOODS that require special handling equipment such as a special
fabricated spreader bar, special lifting gears, etc., the SUPPLIER shall be
responsible, at its cost, for providing and loading the special handling equipment
together with the GOODS for the shipment.

p) SUPPLIER shall notify PCIHBV if any of the GOODS classified as dangerous or

hazardous. The SUPPLIER is responsible to ensure the dangerous / hazardous
GOODS to be packed and labelled according to the industry standard.

2. SHIPPING MARKS

a) The shipping marks as shown below, must appear on two adjacent sides of the
packages:

(i) The SUPPLIER's initials .......................................................................

(ii) PURCHASE ORDER number.............................................................
(iii) Project name .......................................................................
(iv) Case/package number .............. of.............
(v) Consignee .......................................................................
(vi) Port of destination .......................................................................
(vii) Gross & net weight ................................................................. (kg)
TENDER NO. PCIHBV/2018/SCM/2247
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 4 OF 14

(viii) Size/dimension .....................Length x Width x Height (cm)

(ix) Made in ....................... (Country of manufacture/origin)
(x) SAP number (if applicable)
(xi) PURCHASE ORDER item number (as per final PURCHASE ORDER)
(xii) Item description

b) Information marks which indicate the weight of a package must be provided in

instances where the gross weight exceeds 1000kg. For ease of transport, handling
and storage, the relevant standards also recommend indicating weight for
packages of a lower threshold.

c) The packages should be numbered consecutively, starting with number one

(No.1), followed by the total number of packages that make up a single shipment.
Example: Box 1 of 5 package.

d) The full PURCHASE ORDER number shall appear on all packages.

e) International signs or wordings, depending on the language used at the port of

destination, shall be shown to designate special storage or handling requirements,
e.g. "FRAGILE", "HANDLE WITH CARE", "SLING HERE", "COCL STORAGE", "KEEP
DRY", "THIS SIDE UP" etc..

f) Technical drawings with complete details for transportation shall be provided to

PCIHBV for all heavy lift and oversized GOODS.

g) Centre of gravity (COG) and lifting points must be clearly marked or shown on the
crates or wooden box or pieces for medium and oversized GOODS.

3. SHIPPING ARRANGEMENT

a) Nomination of Vessel
i. The SUPPLIER shall nominate and secure the required slot in vessel /
aircraft as necessary for the shipment. The SUPPLIER shall ensure the vessel
/ aircraft meets industry standard and complies with the requirements for
shipping to Iraq.

b) Reporting
i. The SUPPLIER shall provide the vessel estimated time of departure (ETD)
and estimated time of arrival (ETA) upon nomination of such vessel.

ii. The SUPPLIER shall provide the vessel's actual departure date upon the
vessel sailing from the port of loading.

iii. The SUPPLIER shall notify PCIHBV in advance of any anticipated delays and
issues during sailing or transshipment.

TENDER NO. PCIHBV/2018/SCM/2247

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 5 OF 14

c) Discharging at port of destination

i. The SUPPLIER shall arrange for sufficient stevedores, workers, equipment
and its accessories for the purposes of discharging activities.

ii. The SUPPLIER is strongly advised at its own cost to appoint an independent
third party surveyor to monitor, check and verify the condition of the
GOODS prior to and during the discharging activities.

iii. The SUPPLIER shall be responsible for ensuring that the discharging
activities carried out and performed by the stevedores are properly
conducted and comply with the standard international handling procedures
and comply with applicable health, safety and environment (HSE)
requirements.

iv. The SUPPLIER shall be responsible, at its cost, for any damage to or loss of
the GOODS whether directly or indirectly caused by the negligence and/or
fault of the stevedores appointed by the SUPPLIER or the vessel’s agent
during discharging activities.

v. PCIHBV shall have the right to implement a stop work policy without any
cost impact to ensure all activities are conducted in a safe manner.

vi. The SUPPLIER shall provide periodic updates and report on the discharging
status to PCIHBV.

4. PRE-SHIPMENT DOCUMENTATION PREPARATION

The SUPPLIER shall at its own cost, prepare and obtain all documentation required for
customs clearance purposes in the Republic of Iraq.

The SUPPLIER shall ensure that the details stated on the shipping documents are
correct and accurate reflecting the actual description of the GOODS and according to
the requirement of the relevant authorities in Iraq. The SUPPLIER shall seek
confirmation from its appointed clearance agent on the draft shipping documents.
The SUPPLIER may also request PCIHBV to review the draft shipping documents,
however the SUPPLIER shall get final confirmation from its appointed clearance agent
since the clearance agent may have different requirement and approach to clear the
GOODS from customs

The SUPPLIER shall ensure that the GOODS which will be cleared on duty paid basis
are not consigned to PCIHBV. Instead the GOODS shall be consigned to a local Iraqi
company or person, which/who is, capable of obtaining an import license for the
GOODS from the relevant Iraqi authority. This shall be reflected in all shipping
documentation where the consignee’s details are required and all shipping
documentation shall contain the same consignee’s details.

TENDER NO. PCIHBV/2018/SCM/2247

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 6 OF 14

The applicable pre-shipment documentation preparation requirements shall include

but is not limited to the following:

4.1 Translation Activity (English to Arabic):

a. The SUPPLIER is fully responsible, at its cost, for conducting the

translation process of all required documentation.

b. The SUPPLIER shall engage a qualified legal and technical translator for
translation work. If the SUPPLIER intends to use in-house translation
services, the SUPPLIER shall be fully liable and responsible for the
accuracy of the translated documents.

4.2 Commercial Invoice and Packing List (CIPL)

a. Commercial invoice shall contain the following basic information:

i. Shipper / exporter details
ii. Consignee details
iii. Commercial invoice No. and date
iv. Cargo details
v. Cargo value - in USD or IQD currency only.
vi. Harmonized System (HS) Code for each item.

b. Packing list shall contain the following basic information:

i. Shipper / exporter details
ii. Consignee details
iii. Cargo description
iv. Cargo quantity and weight
v. Cargo packing details
vi. Harmonized System (HS) Code for each item.

4.3 Certificates of Origin (COO):

a. COO shall be obtained from an established Chamber of Commerce

acceptable by the Iraq Embassy in the country of origin or in the
exporting country before the nominated vessel departs. Iraq Embassy in
some countries accept the COO the be issued from certain Chamber of
Commerce only. SUPPLIER is responsible to verify first with the Iraq

TENDER NO. PCIHBV/2018/SCM/2247

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 7 OF 14

Embassy on the acceptable Chamber of Commerce before issuance of

the COO.

b. The SUPPLIER shall ensure that full and accurate information especially
the actual origin country of the GOODS to be declared and reflected in
the COO. The SUPPLIER shall provide PCIHBV an undertaking letter to
undertake and bear any financial and/or legal responsibilities resulting
from the inaccuracy of the information declared in the COO.

c. The SUPPLIER shall be responsible for checking and verifying all pre-
requisite documentation requirements at the country of origin from
where the GOODS will be imported, (e.g. the Arab British Chamber of
Commerce requires the legalisation of the COO to be accompanied by
either the original or certified true copy of the shipping documents,
insurance policy certificate and certificate of conformity (COC)).

d. The SUPPLIER shall ensure that the COO submitted to the Embassy of
Iraq has been previously endorsed by the country of origin’s Ministry of
Foreign Affairs.

e. The pre-requisite documents relating to the COO may vary from one
country to another. The SUPPLIER is therefore strongly advised to
check directly with the Embassy of Iraq at the country of origin as to the
actual requirements at the time of shipment.

f. Each COO must show the name and address of the actual
manufacturer of the material. The name of the manufacturer must be
shown in the body of the COO under the heading “Description of
Goods". It is not sufficient to show the name of the manufacturer in the
"Consignor" box at the top of the form even if SUPPLIER is both
consignor and manufacturer.

g. Where the GOODS or part thereof are supplied as separate units and
are manufactured by sub-suppliers, the separate manufacturer's name
and address must be shown on the COO. A declaration of the country
of origin must be made when separate units are obtained from foreign
sources.

h. Where the GOODS or part thereof are purchased from sub-suppliers for
incorporation into one final unit product and the sub-suppliers have
manufactured the item in the same country as the producer of the final
unit product, the name and address of the manufacturer of the final unit
product must be shown on the COO.

TENDER NO. PCIHBV/2018/SCM/2247

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 8 OF 14

i. Where the GOODS are manufactured as one final product containing

materials from sources outside of the producing country, the
percentage by country of origin or the constituent materials must be
clearly shown on the COO.

4.4 Certificate of Conformity (COC) and Certificate of Inspection (COI)

a. In order to legalize shipping documents, Iraq Embassy may require

additional supporting documents i.e. insurance policy certificate, COC,
COI or any other documents required by the relevant authorities at the
time of shipment.

b. The SUPPLIER shall be responsible for checking and verifying all pre-
requisite documentation requirements imposed by the Embassy of Iraq
located in the country of origin from where the GOODS will be
imported, (e.g. the Embassy of Iraq in Malaysia requires a COC or COI
as a pre-requisite for legalisation).

c. The COC is a requirement set by the Iraqi government under the

Verification of Conformity (VOC) program which is implemented based
on the type of GOODS to be imported,. The SUPPLIER shall, refer to the
Central Organization for Standardization and Quality Control (COSQC)
(an agency of the government of the Republic of Iraq which promotes
standardization and quality control) for further details on the applicable
requirements.

d. The COI is a requirement set by the Central Bank of Iraq (CBI) for
GOODS that are not subject to a COC requirement or which are under
a letter of credit.

e. A COC and a COI can only be issued by certain approved companies

appointed by the government of the Republic of Iraq. As at the date
hereof, there are four (4) companies that have been approved and
authorized to issue a COC and/or a COI as follows:

i. Bureau Veritas;
ii. TUV Rhein Land Middle East;
iii. Cotecna; and
iv. Baltic Control Ltd..

f. The SUPPLIER shall be responsible for checking and verifying with the
assistance of the authorized companies whether the GOODS to be
exported to the Republic of Iraq are included in the VOC program. If so
included, the SUPPLIER shall comply with the requirement, proceed

TENDER NO. PCIHBV/2018/SCM/2247

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 9 OF 14

with the inspection and obtain the COC. In all other instances, the
SUPPLIER shall arrange for COI accordingly.

g. The SUPPLIER shall instruct its sub-suppliers and/or shippers to consult

with the authorized company offices in each of their respective
countries so as to avoid possible delays at customs.

h. The SUPPLIER shall bear all of the relevant costs involved in obtaining a
COC or a COI.

4.5 Bill of Lading (BL) and Air Waybill (AWB)

a. For sea freight shipment, BL must be issued by the shipping line from
the country of origin.

b. PCIHBV shall insist that the SUPPLIER arranges by way of telex the
release of the original BL surrendered at the country of origin or
alternatively the issuance of a sea waybill.

c. This will expedite collection of the delivery order from the shipping line
agent at the port of discharge using only a copy of BL.

d. If issue of the original BL cannot be avoided, a total of three (3) sets of

original BL are required.

e. For air freight shipment, an AWB must be issued by the airline at the
country of origin.

f. PCIHBV requires a copy of the AWB for clearance in the Republic of

Iraq.

4.6 Dangerous / Hazardous GOODS (DG)

g. SUPPLIER shall notify PCIHBV in advance if any of the GOODS to be

delivered is classified as dangerous / hazardous.

h. SUPPLIER shall provide Material Safety Data Sheet (MSDS) for review by
PCIHBV.

i. SUPPLIER is responsible to complete Dangerous GOODS declaration form

or any other document required by authorities for shipping purposes.
TENDER NO. PCIHBV/2018/SCM/2247
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 10 OF 14

j. SUPPLIER shall provide complete documents as required by PCIHBV for

purpose of application for DG import approval from relevant authorities in
Iraq. The documents required are different from one DG shipment to
another which PCIHBV will notify the SUPPLIER on case to case basis.

k. Delivery of the DG GOODS can only take place upon receiving complete
approval and permit from the relevant authorities in Republic of Iraq.
PCIHBV shall inform SUPPLIER upon receiving the approval to kick start the
delivery arrangement.

4.7 Import Permit / Import License

a. Certain materials require import permit / license for importation into Iraq.
The SUPPLIER shall be responsible for checking and verifying with the
relevant authority in Iraq on the import permit or import license requirement
for the GOODS intended to be imported into Iraq.

b. The SUPPLIER shall be responsible, at its cost, to obtain the required import
permit / license for the GOODS from the relevant authorities in Iraq. The
permit shall be obtained first prior to the exportation of the GOODS to Iraq
in order to avoid GOODS stranded in the port. SUPPLIER shall be
responsible on any additional cost incurred such as port storage, demurrage
etc. due to the failure of the SUPPLIER to obtain the required import permit /
license before the GOODS reach Iraq.

4.8 Legalisation of Shipping Documents

a. The SUPPLIER shall be responsible, at its cost, for the legalisation of

documentation for all SUPPLIER and sub-supplier’s shipments. All
GOODS to be delivered to PCIHBV shall be accompanied by the
following documents:

I. Commercial invoices; and

II. COOs.

The following additional and supporting documentation may be

required to be legalised by the Embassy of Iraq at the country of origin:

I. Packing list;
II. BL;
III. Insurance certificate; and
TENDER NO. PCIHBV/2018/SCM/2247
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 11 OF 14

IV. COC or COI.

V. Dangerous Goods (DG) Declaration Form and Material Safety
Data Sheet (MSDS) for any dangerous or hazardous GOODS.
VI. Any other documents as required by authorities.

b. The SUPPLIER shall be responsible for checking with the Embassy of

Iraq at the country of origin in respect of the legalisation requirements.
The requirements may vary from one country to another. In ordinary
circumstances, the Embassy of Iraq will endorse all shipping documents
once these documents have been endorsed by the Chamber of
Commerce and Ministry of Foreign Affairs (or their equivalents) in the
country of origin.

c. PCIHBV shall not be responsible for any delay or mistake due to the
failure of the SUPPLIER to check and verify the correct procedures and
requirements for legalisation of documents at the country of origin for
use in the Republic of Iraq.

d. The required documentation shall not be limited to the list provided

above, and may include any other documents as requested by the
South Region Customs in the Republic of Iraq or any other authorities.

5. TAX PAYMENT FOR IMPORTED MATERIAL AND EQUIPMENT

a. As per Delivery Duty Paid (DDP) Incoterms 2010 Rules, the SUPPLIER shall pay all
applicable duty and tax on the GOODS as required by the relevant authorities
during the import customs clearance process in the Republic of Iraq.

6. CUSTOM FORMALITIES

a. As per Delivery Duty Paid (DDP) Incoterms 2010 Rules, the SUPPLIER shall be
responsible, at its cost, for all customs formalities and the associated cost for
the exportation of the GOODS at the point of export and importation of the
GOODS at point of entry in the Republic of Iraq.

7. TRANSPORTATION TO FINAL DESTINATION

a. Per DDP Incoterms 2010 Rules, the SUPPLIER shall be responsible, at its cost, for
inland transportation, sea freight and voyage insurance of the GOODS from the
source until the agreed site or final destination in the Republic of Iraq.

b. Upon delivery, the GOODS are to be accompanied by:

TENDER NO. PCIHBV/2018/SCM/2247
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 12 OF 14

i. Copy of the PURCHASE ORDER

ii. Supplier’s delivery order
iii. Technical data sheet (if applicable)
iv. Part number, model number, serial number as per the PURCHASE ORDER
v. Individual certificate (hydro test and mill cert ) (if applicable)
vi. Principal letter for change /new/ replacement part number
vii. Copy of material /chemical safety data sheet (MSDS / CSDS) for chemical
product
 In dual language (Arabic and English) for chemical classified as
hazardous to health.
 In English for chemical not classified as hazardous to health.
 Labelling of chemical must be in accordance to classification,
packaging and labelling regulation applicable in the Republic of Iraq
and the country of origin.
 Vendor must bring together the pre-delivery check list form prescribed
by PCIHBV as part of the delivery documents.

TENDER NO. PCIHBV/2018/SCM/2247

 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 13 OF 14

DOCUMENTATION CHECKLIST

The SUPPLIER shall fully comply and adhere to the documentation checklist below:

Translation Legalisation Remarks

No Documents Chamber of Embassy Information required to be made
English Arabic
Commerce of Iraq available in the documents.
Original Commercial Invoice must state
the following minimum basic
information:
a) Shipper / Exporter details
b) Consignee
c) Commercial Invoice No. & date
Original d) Contract No.
1 Commercial YES YES YES YES e) Cargo Description
Invoice f) Cargo value (in USD or IQD)
g) Harmonized System (HS) Code for
each item.

Notes:
Draft document shall be forwarded to
PCIHBV for review and approval.
Original Packing List must state the
following minimum basic information:
a. Shipper / Exporter details
b. Consignee
c. Packing List reference no.
d. Contract No.
e. Cargo Description
Original Packi
2 YES YES NO NO f. Cargo quantity & weight
ng List
g. Cargo packing details
h. Harmonized System (HS) Code for
each item.

Notes:
Draft document shall be forwarded to
PCIHBV for review and approval.
Original COO shall be issued and
attested by a recognized Chamber of
Commerce.
The COO shall contain below
Original
information:
3 Certificate of YES NO YES YES
a) Consignee
Origin
b) Commercial Invoice No.
c) Contract No.
d) Actual origin country of the GOODS
Harmonized System (HS) Code for each
TENDER NO. PCIHBV/2018/SCM/2247
 PROVISION OF DIESEL TANKER TRUCKS FOR INTERCITY AND EXHIBIT IV –
INFIELD DIESEL TRANSPORTATION FOR PETRONAS CARIGALI PACKING,
IRAQ HOLDING B.V. FOR A PRIMARY PERIOD OF ONE (1) YEAR MARKING AND
WITH EXTENSION OPTION OF ONE (1) YEAR. DOCUMENTATION
TENDER NO.: REQUIREMENTS
PCIHBV/2018/SCM/2247
Z PAGE 14 OF 14

item.
Notes:
Draft document shall be forwarded to
PCIHBV for review and approval.

Upon Customs Broker Authorization Letter

Customs Upon
reques must contain the information below:
Broker request
4 t by NO NO a) Customs Broker details
Authorization by
PCIHB b) Iraqi ID No.
Letter PCIHBV
V c) Customs Broker ID No.
Original
5 Certificate of YES NO NO NO If the cargo is from Japan
Radiation
6 Original COC YES NO NO NO If required
7 Original COI YES NO NO NO If required
Bill of Lading /
8 YES NO NO NO
Airway Bill
If the COO was issued from Chamber
Undertaking of Commerce in the exporting country
9 YES NO NO NO
Letter which is not the actual origin country of
the GOODS.
If the Mill issued any certificate for the
10 Mill Certificate YES NO NO NO
GOODS
MSDS & DG
If the GOODS classified as Dangerous
11 Declaration YES NO NO NO
or Hazardous
Form
Import
12 YES NO NO NO To be obtained in advance by SUPPLIER
License

Note:
 Document translation and legalisation requirements may be different depending on the
Embassy of Iraq requirements at the country of origin.
 The SUPPLIER shall be responsible, at its cost, for checking and verifying the legalisation
requirements and the prerequisite documents required for submission for legalisation.
 The SUPPLIER shall be responsible for checking and verifying the COC requirements and
shall bear the cost of the same.
 The SUPPLIER shall be responsible, at its cost, for obtaining the import licence from the
relevant authorities in the Republic of Iraq.

END OF EXHIBIT IV

TENDER NO. PCIHBV/2018/SCM/2247