INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

Subject: Income Audit & Accounts Receivables Checklist Chapter:

Revenue / Accounts Receivables

Summary of Process:
CSA Check Oasis Balance against DRS from PeopleSoft - Ensure revenues in Oasis tallies with DRS by each
Q8 revenue type - Sign off by Finance Supervisor as evidence of check

Approval History:

Date: Prepared By : Signature

Reviewed:

Review Date Reviewer’s Name: Signature

Review Date Reviewer’s Name Signature

Approved:

Approval Date : Approver’s Name: Signature

Approval Date Approver’s Name Signature

Approval Date Approver’s Name Signature

Chapter 1 Page 1
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

It is required for a reconciliation to be performed and documented daily to ensure accuracy when posting
revenue from the Oasis to the general ledger. Reconciliation should be performed and documented and any
anomalies resolved immediately. Posting Revenue directly into General Ledger should be discouraged and not
recommended.

To print a copy of the DRS Revenue Flash:

 Login PeopleSoft. Key in Username and Password. Select domain as APAC. Then click on Sign In.

 Click on Main Menu

Chapter 1 Page 2
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Go to Property Management Interface > PMS Reporting > PMS Flash Report

 The below screen will appear once clicked on “PMS Flash Report”. Look for run control ID and click on
Search.

Chapter 1 Page 3
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Key in Business, Accounting Date (date for which you want to key the DRS), Department. Click on Save
and then Click on Run.

Chapter 1 Page 4
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Select “Web” as type and “PDF” as format, Select PMS Revenue Flash & PMS Rooms Flash and then
click on OK.

 Click on Process Monitor

 Click on Refresh and wait till the status gets “Success Posted”

Chapter 1 Page 5
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Once the Status is Success Posted, click on “Details”

 Once the Status is Success Posted, click on “View Log/Trace”

Chapter 1 Page 6
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Click on the PDF File

 The format of the Revenue Flash Report is shown below. Print & then Save this report.

Chapter 1 Page 7
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Now, to print PMS Rooms Flash, Click Return

 On the next screen, click Ok

Chapter 1 Page 8
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Click on “Details’ on the next line

 Click on “View Log/Trace”

Chapter 1 Page 9
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Click on the PDF file

 The format of the Rooms Flash Report is shown below. Print & then Save this report.

Chapter 1 Page 10
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

 Using the Revenue Flash report, match the revenues by departments to ensure it agrees to the Oasis
Trial Balance (Report ID 3333). After verification, Finance Supervisor must sign off in DRS Revenue
Flash report.

Chapter 1 Page 11
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

Revenue between DRS and Oasis Trial

Balance should match on a daily basis

 Next, using the Rooms Flash Report, match the room revenue by segment and rooms sold in the Room
Flash Report against the Daily Revenue Report from Oasis (Report ID 7021) and Finance Supervisor
must sign off on the Rooms Flash Report

Chapter 1 Page 12
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

Perform the same check at Month End as well

Chapter 1 Page 13
 INCOME AUDIT & ACCOUNTS RECEIVABLES CHECKLIST

Chapter 1 Page 14