1.

Creating New Project: Code cj20n

Click on create – to create a new project

Click on this box beside the project def. tab. Or F4 key by selecting the highlighted field.

Enter the text below for checking the available project no. Here for e.g we are using” bd” for bagasse
dryer. For other projects use relevant nomenclature. Our Format is det-(two alphabets)-(five
numerical)

Available Project
No.

Click find to see

the available
project no.
Put the Project Brief Description

Hit Enter button and then select this from dropdown menu and Hit Enter. (For Capex select DETS
Capex project profile and for customer projects select dets customer project profile.
Insert the Plant Code: Here we are putting 2001 for Ghaziabad. For Pune its 2002

Plant codes can be

searched here

Enter the Profit Centre. Here we are putting 20010 for Ghaziabad .For Pune its 20020. Hit Save and
project definition will be created

Profit centre
can be
searched here
Opening the Project:

1. Click the open button

2. Click the search button
3. Search for the project by its description by putting the text between **. E.g: *km sugar*
4. Select the project and Hit Enter.
Creating WBS Elements

1. Right Click on the project name and select create a WBS Element.

2. Put the description of the WBS Element.

3. Select the ticks as per requirement on planning element (for costing), billing elements (for
billing and delivery) and Acct asst elem (for PR and PO).
Right Click on the Main WBS Element to create the child WBS Element for the items.
(Note the Main WBS Element is to be same as the Project Defn)

Similarly create all child WBS Elements. Eg Screenshot below

Similarly now Create the WBS Elements which are under the each Items by right clicking and
selecting the create wbs element. Refer eg screen shot.
Creating Network:
1. Right Click on the Activity and then select create and then select network

Put the Description of the network and put the MRP Controller as 999
Creating Internal Network

1. Right click on the activity and select create and click on Activity (internal)

Enter the description of the activity also enter the duration for the purpose of the
scheduling
Similarly Make all the internal Activities (refer screenshot)

Now if required we can copy the network to other WBS Elements.

Right Click on the WBS Element where you want to copy a network, go to create and then copy
network
Enter the id of the source network from when you want to copy and press enter.

Similarly create all the activities chart. Refer Screenshot

Creating Relationship between Activities

1. Click on any activity header and then click on the button network graphics which appears on
tool bar.
Now click on the connect button to create the relation among the activities.

To View Bar Chart click on this button.

The Display of the Bar Chart will be as follows

Cost Planning
The Cost Planning is created by code: cj40 and we use cj41 to display the Cost Planning

Put code cj40 to

create a cost plan
 Search the desired
project

Following Screen will appear.

WBS Element description is by WBS Element No. It will be easier if the description is by text so click
on settings and select display option. Following Screen will Pop Up.
 Click on this
and press
enter

Now the WBS Element description will be in text form as below

Now Cost Planning can be done.

Step -2: Click on this

icon

Step -1: select the WBS

of which the cost
planning is to be done

Following window will pop up. Just press Enter.

Following Window will open. Here we can add all the items whose costs has to be considered for the
planning.

Insert the category of

the material. You can
press F4 to see the
available categories

Following are the available categories

.
We can use M for the materials which is present in the materials master. Just select the material
code, if the cost of the materials is present, the system will automatically take up the value of the
materials. Otherwise we have use V (variable) and insert the details manually as show below:

Select this and press

double click

Insert Qty

Insert unit
price

Insert material
description

Click This or
press Enter
Similarly Insert all the materials and then Press Save icon to save and return to the previous screen.

Click on Check Icon to check for any errors and then press Save Icon. The Cost Planning will be
completed.

Budget Planning:
Important Codes:

1. Create Budget – cj30

2. Display Budget – cj31
3. Budget Suppliment – IN – cj37
4. Budget Suppliment – TO – cj36
5. Budget Return – IN – cj38
6. Budget Return – FROM – cj35
7. Budget Transfer – cj34
8. Report for Budget Update – cj18
9. Viewing Budget Updates – S_ALR_87013560
Creating Budget
Put cj30

Select the line item whose budeting is to be done or All the line items can be selected by clicking on
this icon
Then Click on Edit tab as shown on the below screen shot and click on the copy view

Following Tab will appear, Click on the planned total

The System will prompt the % of cost which needs to be assigned as a budget. Enter the suitable
percentage and proceed.

Budgeting is completed.
Releasing the Project:
Complete Project or any of its WBS can be released, once its budgeting is done.

To Release the project – Open the Project with CJ20n

Goto Edit tab, select Satus and click on Release. The Project will be released.

Activity Confirmation:
To Confim any activity, open the bar chart
Select the activity which you want to confirm and then click on the confirm icon

Step 2: Click
on the
confirm icon

Step -1: Select

the activity

Following tab will be opened, enter the details like, actual start, actual finish and actual n of days etc.
hit the back button.

The activity will be confirmed.

 Click this if the activity
is fully completed

Closing the Project

1. Step -1: Click on th edit button, Click on status – select Complete Technically and then select Set.

2. Step – 2 Click on the edit button, Click on status – Select Close and then select Set.

Please note that to close the project, all the activites to be confirmed, there should be no stock,
commitment (open PR/PO) in the project and all the sales is to be completed. Only then a project
can be closed.
Canceling confirmation – cn29

Put Network Header

Select confirmation line of the relevant activity and click on “Actual Data” Icon

Following screen will come up

Press the save icon

click allow

and then put the reason for cancellation and press back button
REPORTS
For creating reports, go to the SAP Menu and then click on Information systems tab and the Click on
the Porject Systems tab. From there you can make the desired reports . (Refer below screen shot)