Office of the Deputy Vice­Chancellor  

(Academic & International)  
Universiti Teknologi Malaysia  
81310 Johor Bahru  
Johor, Malaysia  

ARN No.: P192010262 10 March 2019

MUHAMMAD REZA AGRAHA MAHA (A9098365)
JALAN DENPASAR I/3 RT/RW 001/002 
KELURAHAN KUNINGAN TIMUR, KECAMATAN SETIA BUDI
12950 SOUTH JAKARTA
INDONESIA

Dear Sir/Madam,

OFFER FOR POSTGRADUATE ADMISSION ACADEMIC SESSION 20192020 (SEM. 1)

Congratulations! We are pleased to offer you a place in our postgraduate programme as stated below:

Faculty : Faculty of Engineering
School : School of Civil Engineering
Programme : Doctor of Philosophy
Field of Research : Civil Engineering
Programme Code : PKAWA3AJA
Type : Research
Normal Duration : 6 ­ 16 Semester (36 ­ 96 Months)
Reception date : 19 August 2019 (Monday )
Time : 09:00 AM (Local Time)
Venue : UTM International,  Level  2,  Block  S19,  Universiti  Teknologi Malaysia, 81310 Johor
Bahru, Johor.
Supervisor(s) : Prof. Dr. Mohd Rosli Bin Hainin (Main Supervisor)

2.  This offer is subject to the satisfactory fulfillment of the following conditions and other conditions stated in Annex
I;

a. Undergo medical check­up in Malaysia, arranged by the Universiti Teknologi Malaysia certifying that you
are medically fit and in good health to accept the offer. The university reserves the rights to withdraw
this offer or terminate your study immediately  if you are found to suffer or be a carrier of any
contagious / infectious diseases, or have a medical condition requiring continuous medical care that
will adversely affect your study at UTM. Please refer to Annex II for details.

b (i) Attain the minimum English language requirement i.e. TOEFL score of 550 (or 79 IBT) or IELTS band
6.0 (only original and valid TOEFL or IELTS (Academic) certificates of not more than TWO (2) YEARS
VALIDITY UPON THE DAY OF REGISTRATION are accepted. Institutional ­ based / prediction score
TOEFL/IELTS are not acceptable); OR

b (ii) Achieve TOEFL score of 525 ­ 549 (or score of 69 ­ 70 for TOEFL IBT) or IELTS BAND 5.5 AND
successfully attended and passed 120 hours of training in an English Language Course and awarded
certificate(s) for the course(s) from any institution recognized by the University; OR

b (iii) Attend and complete ELS Certified Intensive English Programme (CIEP) Level 108/109. (Candidates
with ELS CIEP Level 107 will be required to attend and pass English Language for Postgraduates
Programme (EPG) at Language Academy (LA) UTM.

c. As an international student, you are required to have a Student Pass for the purpose of study in UTM.
This offer of admission does not come with a student pass. An international student has to apply for
Visa Approval Letter (VAL) issue by Malaysia Immigration Department and get a Single Entry Visa
from Malaysia Embassy / Consulate at your country before entering Malaysia. The fee and charges
for visa application have to be  paid separately from tuition fee / registration fee. Please refer to
Annex V (i) for details on the visa application.
3.  This offer is valid for  ONE SEMESTER only.  Please note that the University has four official course
commencement months which are September, November, February and April for research students. Please
refer to the table below for details:

Month Details
September (Semester 1) & February (Semester 2)
Beginning of semester

November & April
Students are allowed to register in early of
November / April.
The semester will be counted as full semester.
Students must submit progress report for the
semester said.

4.  You must go through the Annexure (I – V)

5.  The Reception Week Schedule for International Students will be posted on our website http://isc.utm.my two

weeks before the registration date.

6.  Kindly notify your acceptance of this offer  as soon as possible.  Please notify your acceptance  as soon as

possible through online.

We  look forward to welcoming you to UTM. For further information, please do not  hesitate to contact us at

pgrad@utm.my.

Yours sincerely,

NAJWA BINTI MOHAMED
Senior Assistant Registrar
Postgraduate Admission Unit
Student Recruitment & Admission Division (SRAD)
Universiti Teknologi Malaysia
for Vice Chancellor 
Phone: 075537904
Email: najwa@utm.my

cc.: ­ Dean, Faculty of Engineering
Attention : Prof. Dr. Mohd Rosli Bin Hainin
­ Supervisor(s)
Prof. Dr. Mohd Rosli Bin Hainin 
 ANNEX I

TERMS AND CONDITIONS

Name : MUHAMMAD REZA AGRAHA MAHA
Programme : Doctor Of Philosophy ­ PKAWA3AJA

This offer is conditional on you satisfying the following requirements:

1. All information given in the application form is shall be truth. If there is any false declaration for gaining entry to
UTM, the University reserves the rights to immediately withdraw this offer at any time.

2. a) You are required to undergo a compulsory medical check up in Malaysia (arranged by the University) and be
certified healthy and free from any contagious/infectious disease or illness that will adversely affect your
study. International students from yellow fever endemic areas without a valid immunisation certificate will be
immediately quarantined on arrival for Six (6) days excluding the travel period. The university reserves the
rights to withdraw this offer or immediately terminate your study if you are found to suffer or be a carrier
of contagious/infectious diseases, or suffer from a medical condition requiring continuous medical care
that will adversely affect your study at UTM (Please refer to Annex II ).

b) You must be physically fit with no severe visual acuity defect, colour blindness and severe physical deformity
that can affect performance in lab work for related programmes.

3. You MUST have the following documents during registration:

No. Item Original Copy

i  This offer letter
ii  Bachelor's and Master's degree certificates
iii  Bachelor's and Master's degree transcript
iv  TOEFL score or IELTS (Academic module only) original
certificate (Please  refer to Annex III )
v  Passport (valid for at least 18 months)

4. If you are not a sponsored student, you must pay the full fees for at least one (1) semester before or during the
registration. Please refer to Annex IV.

5. You may be required by the faculty to register and fulfil the requirements for additional courses apart from the
courses in the programme.
 ANNEX II

HEALTH REQUIREMENTS FOR INTERNATIONAL STUDENT REGISTRATION

All new international students are required to undergo a comprehensive medical check­up at UTM Health Centre
before registration. Please read Table 1 and Table 2 carefully to make sure that you are free from serious diseases
and medical conditions that will prevent you from registering at UTM.

The most common diseases and medical conditions are HIV, Hepatitis B and C, Drug Abuse, and long term chronic
illnesses. There were cases where international students were not aware that they suffered from these diseases
until they underwent medical screening at UTM Health Centre. As a result, they were not allowed to register at UTM
and required to leave the country.

To avoid this problem, we strongly advise you to undergo a comprehensive pre­departure medical screening in your
home country.

(i) Communicable Disease
Disease University's Regulation

Detected Before Registration Detected After Registration

1 HIV / AIDS Not fit for registration Allowed to continue studies.

Hepatitis B Medical expenses not covered by
Hepatitis C student health scheme/insurance.
Allow to defer studies max 2
semesters.

2 Tuberculosis Defer registration until complete Allowed to continue studies.

treatment (up to 2 semesters) with Allowed to defer studies max 2
doctor's certification. semesters.

3 Malaria Fit for registration with treatment Allowed to continue studies with

Typhoid covered by student health scheme / treatment covered by student health
Syphilis insurance. scheme / insurance.
Maximum medical leave is 2 weeks.

4 Communicable Disease Not fit for registration Depending on latest health circular

defined as epidemic by issues by Ministry of Health and WHO.
Ministry of Health.
e.g., Japanese
encephalitis, SARS, Avian
flu
Table 1: Communicable Disease
(ii) Non­communicable Disease
Disease
1 Mental health disorder
e.g., Epilepsy Bipolar,
Depression.
2 Chronic illnesses with long
term care
e.g., cancer, dialysis
3 Drug abuse as stated in
the University College Act
(AUKU) and Malaysian
Law.
4 Chronic illness requires
long term treatment
e.g., Hypertension,
Diabetes, Gout.
University's Regulation
Detected Before Registration Detected After Registration
Warrants a medical report from Allowed to continue studies if
attending specialist.  symptoms not affect studies.
Allowed for registration if: Medical expenses not covered by
student health scheme/insurance.
i.  No symptoms for more than 12
months
ii.  Not on treatment by doctor’s
orders
iii.  On treatment (will not be
covered by student health
scheme/insurance).
Not fit for registration Allowed to continue studies if
symptoms does not affect studies.
Medical expenses not covered by
student health scheme/insurance.
Not fit for registration Disciplinary action and termination of
studies.
Fit for registration. Allowed to continue studies if
Medical expenses not covered by symptoms does not affect studies.
student health scheme/insurance. Medical expenses not covered by
student health scheme/insurance.
Table 2: Non­Communicable Disease
 ANNEX III

UTM ENGLISH LANGUAGE REQUIREMENT FOR INTERNATIONAL STUDENTS

All international students must have a valid TOEFL or IELTS certificate of not more than two (2) years validity on the
day of registration. Only Students with a minimum TOEFL score of 550 (PBT) (79 IBT) or an IELTS Band 6 and above
can be admitted into a postgraduate programme.

Students who have  IELTS Band 5.5 or TOEFL Score of 525 ­ 549 (or score of 69 ­ 70 for TOEFL IBT) AND have
successfully attended and passed 120 hours of training in English for Academic Purposes  and have been awarded
with certificate(s) course from institution(s) recognized by the University can  register into a postgraduate
programme. 

International students from the list of countries given exemption can enrol in a faculty programme.

U n i t e d   S t a t e s   o f Anguilla Antigua and Barbuda Australia Bangladesh

America

Bermuda British Virgin Island Bahamas Barbados Canada

Cayman Island Christmas Island Cook Island Falkland Islands Fiji

Guernsey Guam Gibraltar Grenada Guyana

Ghana Hong Kong India Isle of Man Ireland

Jersey Jamaica Kiribati Kenya Liberia

Malawi Malta Marshall Islands Mauritius Montserrat

Micronesia Namibia Nauru New Zealand Niue

Nigeria Norfolk Island Papua New Guinea Pakistan Philippines

Puerto Rico Palau Rwanda Singapore Saint Kitts and Nevis

Saint Lucia Saint Vincent and the St Helena Samoa Seychelles

Grenadines

Sierra Leone Solomon Island South Africa Sudan Swaziland

Tanzania Tonga Trinidad & Tobago T u r k s   a n d   C a i c o s Uganda

Island

United Kingdom US Virgin Islands Zambia  Zimbabwe

Starting from Semester II 2010/2011, students applying for Master or Doctor of Philosophy programme ­ Teaching
English as a Second Language (TESL), must have a valid two (2) years validity TOEFL certificate with a score of 600 or
above (PBT) (or IBT/CBT equivalent) or IELTS Band 7 or above.
ARN No.: P192010262 ANNEX IV

FEES AND CHARGES (INTERNATIONAL STUDENT)
SCHOOL OF CIVIL ENGINEERING

Fees Payment Schedule

FIRST SEMESTER FEES PAYMENT PAYMENT METHOD

(NEW STUDENT) (MYR)

Visa Admin Fee 350.00

Tuition Fees Please settle your payment via the following
mode of payment:
PKAWA3AJA 5,500.00
1) UTM e­commerce Payment Portal worldwide
Registration Fees payment through Credit Card (Visa/Master Card
only) OR Internet Banking Facilities from
PKAWA3AJA  2,008.00  Malaysian Banking Account

Service Fees Visit https://my.utm.my/bursary/ ecommerce.pdf for
payment guidelines.
PKAWA3AJA  1,049.00 
Please state your Passport No. & Matrix No. or
Personal Bond Deposit ARN No. as a reference when payment using UTM
Personal Bond Deposit : Based On Country, 500.00 e­commerce and present your receipt during
maximum MYR 2,000.00 registration.

For more Personal Bond details: OR
http://www.imi.gov.my/index.php/en/main­
services/visa/security­bond­bank­guarantee­ 2) Direct Payment via Telegraphic Transfer
rates.html
ACCOUNT NAME : BENDAHARI UNIVERSITI
* This Payment not including EMGS and Visa
TEKNOLOGI MALAYSIA
Payment.
BANK : CIMB Bank Berhad
* Viva­voce fees MYR1,500 (Master) and MYR ADDRESS : UTM Branch, 81310 UTM
2,500 (PhD) to be paid during thesis Johor Bahru, Johor
submission ACOUNT NO. : 8006053550
SWIFT CODE : CIBBMYKL

Please ensure equivalent amount as listed in the
fees schedule and please email your evidence of
transfer together with your particular passport &
Matrix No. or ARN No. to bendahari­ukp@utm.my

OR

3) CIMBClicks Internet Banking

For CIMB Bank Malaysian bank account
holder only
Only payment by Pay bills Menu are
accepted.
Please refer to this link,
https://my.utm.my/bursary/CIMBClicks
Guideline.pdf for payment guidelines.

OR
 OR

4) JOMPAY

For Most Malaysian bank account holder
Please Use Biller Code : "7872"
Please present transfer slip during
registration

Estimate currency change is USD 1 equal to RM
4.00.

* Intensive English Programme (IEP) 2,450.00 Full payment must be made after the registration.

(Per Classes ) Please pay by Online using CIMBClicks or UTM e­
Commerce.
* Applicable to candidate who does not fulfill
UTM English requirement

Recurring Fees (2nd Sem onwards) Full payment must be made every semester via
online mode: 
PKAWA3AJA  5,500.00 
CIMBclicks
Service Fees FPX Payment (MY UTM Portal)
Credit Card Online (MY UTM Portal)
PKAWA3AJA  1,049.00  JOM Pay Biller Code : 7872

Fees stated above are subject to change (the University reserves the right to change the tuition fee without prior
notices)
For further information on financial matters, please contact the UTM Bursar Office
(e­mail: bendahari­ukp@utm.my, telephone +607­553 0152/30215/30087).
 ANNEX V (i)

GUIDE FOR VISA APPROVAL LETTER (VAL) APPLICATION

STEP 1
Complete your Scan and compile your documents listed in Annex V (ii) checklist accordingly.
documents

STEP 2
Apply VISA & pay your
student visa online
https://educationmalaysia.gov
.my
Apply your student visa online through Education Malaysia Global Services (EMGS) at
https://educationmalaysia.gov.my Read the EMGS & UTM user guide before
creating an application. EMGS will invoice applicant after completed filling the online
application form. Please note that VISA processing fee may varies according to country.
Student can select payment by Credit Card, Telegraphic Transfer (USD only) or Pay
Through Institution (payment to EMGS bank account using Malaysia bank).
NOTE: If student select payment through Telegraphic Transfer or Pay Through Institution, please email the
transaction slip to visa@utm.my and please provide your passport and application number for reference. .

You are able to keep track the status of your visa application [after one (1) week of
STEP 3 submission] via https://educationmalaysia.gov.my. Immigration Malaysia will issue
Track application status electronic Visa Approval Letter (eVAL) which can be download at EMGS website after
at approve of VAL. Once approved, please print the eVAL to obtain Single-Entry-Visa
https://educationmalaysia.gov. (SEV) (refer step 4). It may take 4-8 weeks for VAL approval.
my
NOTE: 80% stage in tracking system means the VAL is approved. The other 20% is to be fulfilled after the
registration at UTM.

After eVAL can be downloaded, please apply for the Single-Entry Visa (SEV) at the
Malaysia Representative Office as stated in the eVAL. Countries without the Malaysia
Representative Office can obtain Visa on Arrival for Student (VOAS)* at VOA counter
STEP 4 located at Arrival Hall Airport/ Malaysia entry point.
Apply SEV at Malaysia
*If you have any queries about the procedure, email to visa@utm.my or enquiry@emgs.com.my
Embassy
NOTE: After approval of VAL & SEV, you may plan your travel. PLEASE PLAN TRAVEL ARRANGEMENTS
NEAR TO YOUR RECEPTION DATE (i.e. 1-2 days before reception date).

Upon arrival in Malaysia, show your eVAL, SEV & Offer Letter to the Immigration officer.
The Special Pass will endorsed by the Immigration for 30 days. Within the 30 days
period of the Special Pass, you are required to complete the following step to obtain a
STEP 5 Student Pass sticker endorsement:-
1) Report to UTM International Office (Block S19 for UTM JB or 8th Floor, Menara Razak for
(POST-ARRIVAL)
UTM KL) for post-arrival medical check-up arrangement at UTM Health Center within 3 days
Registration at UTM and of arrival.
Student Pass 2) Register as student as stated at offer letter (SRAD for UTM JB or School of Graduate Studies
Endorsement for UTM KL).
3) Submit document for STUDENT PASS ENDORSEMENT within 7 days of arrival at UTM
International. Refer website http://isc.utm.my for documents checklist .

NOTE: It should take 22 working days (or minimum 4 weeks) upon receipt of a complete
documents for student pass endorsement. The student pass application must get Supporting
Letter from EMGS prior submit to Immigration Department. If student exit Malaysia (for any
reason) after registration without complete the student pass endorsement, your VAL and SEV will
be VOID. You have to cancel previous VAL, apply new VAL and repeat the same process if you
required to obtain for student pass in future.
 ANNEX V (ii)

DOCUMENTS REQUIRED FOR VISA APPROVAL LETTER (VAL) APPLICATION

NO. DOCUMENTS REMARKS

1. UTM Offer Letter Original UTM Offer Letter

2. Photo Softcopy of passport photograph (3.5cm x 4.5cm) with WHITE
background only.
Note: Please follow Photo Requirement Guidelines
3. Passport i. Bio-data page (Color)
ii. Pages with visa information & Observation page (if any)
Note: Passport validity is 18 iii. Special Pass (if any)
months from application date Student from countries Nigeria, Libya, Iran, Iraq Somalia,
Sudan,&Syria,
Syria Yemen are required to provide ALL passport pages.
4. Academic Certificates i. Degree - Highest School Certificate
ii. Master – Degree Certificate
iii. Ph.D. – Degree & Master Certificate
5. Academic Transcripts i. Degree- High School Transcript/ Exam Result
Note: to submit together with ii. Master – Degree Transcript
academic certificate iii. Ph.D – Degree & Master Transcript
6. Health Status Declaration Please download template of Declaration of Health Status at
Form http://isc.utm.my > visa & pass > VAL
7 Letter of Eligibility (LOE) or No Applicable for student from Iran and Sudan only. Please refer
Objection Certificate (NOC) http://isc.utm.my > visa & pass for documents preparation.

Please refer to http://isc.utm.my for details

OTHERS INFORMATION

 [Postgraduate only] Married students MUST enter Malaysia as a single traveler. Dependent passes
can only be applied after a student’s pass is issued. Visit http://isc.utm.my/dependent-pass/ for details
 If VAL did not approve within specific time registration period, you are advised to postpone your study
to the following semester. Kindly contact admission office at ugrad@utm.my or pgad@utm.my for
details on registration.
 Please visit http://isc.utm.my/iss for International Student Society (ISS) contact details.

IMPORTANT NOTES:
 DO NOT PURCHASE YOUR FLIGHT TICKET until you have obtained the VAL & SEV approval.
 Student is advised to travel to Malaysia WITHIN the period of the registration date (i.e. 1 or 2
days before reception date). The Special Pass is given for 30 days only.
 International Students WILL NOT BE ALLOWED to register with the University if you don’t have
VAL and SEV.
 Students changing from another institution/university within Malaysia, please contact iscjb@utm.my /
isckl@utm.my for variation/ progression procedures.

The Immigration Law of Malaysia DOES NOT ALLOW foreigners entering Malaysia on a Social Visit Pass
to apply for Student Pass. UTM will not be responsible, and or directly or indirectly liable, in any way for
the misuse of the Social Visit Pass.

Update : 040319
 ANNEX V (iii)

BANK ACCOUNT
EDUCATION MALAYSIA GLOBAL SERVICE (EMGS)

If student did not have a credit card, you have an option to pay VAL processing
fee through Telegraphic Transfer (USD only) or Pay Through Institution
(Malaysia Local Bank). Details EMGS bank account as follows:

Bank Name : MALAYAN BANKING BERHAD (MAYBANK)

Account Number : 514057662341
Account name : EMGS Escrow Account 1
Swift Code : MBBEMYKLXXX
Bank Address : Ground & Mezzanine Floor, Bangunan UTMSPACE,
195A, Jalan Tun Razak, 50450 Kuala Lumpur

Note:
1. Visa fee is range between RM1,6xx to RM2,xxx. Amount varies according country
and visa duration.
2. Send proof of payment (pdf) to visa@utm.my by providing your name, country,
passport number and VAL application number (i.e E7000xxxxx)

Update : 040319
 ANNEX V (iv)

DECLARATION OF HEALTH STATUS

I hereby declare that I am free from the following diseases / conditions:

1) HIV
2) Hepatitis B
3) Tuberculosis
4) Malaria
5) Typhoid
6) Sexually Transmitted Disease
7) Cancer
8) Epilepsy
9) Psychiatric Illness
10) I also do not take or use any illegal drugs

I declare that in the event I should be diagnosed with any condition that does not require my
removal from the country but requires medical treatment and I choose to remain in Malaysia to
continue my studies I will bear any and all costs relating directly or indirectly towards the medical
management of my medical condition.

I confirm that EMGS shall not be responsible in any manner or whatsoever, arising out of EMGS
certification of my medical status as suitable to study or reside in Malaysia despite the medical
condition described above. I further undertake to hold EMGS harmless from any loss or liability
arising from this decision and agree to indemnify and keep EMGS from any loss or liability arising
from this decision.

-------------------------------------------
Signature of Student

------------------------------------------
Name of Student

------------------------------------------
Passport Number

------------------------------------------
Date