Division Order no. ____ s.

2019
NON IMPLEMENTING UNIT- ELEMENTARY AND JUNIOR HIGH SCHOOL
REQUIREMENTS & SEQUENCE FOR MOOE CASH ADVANCE
CLEAR CERTIFIED PHOTOCOPY of ATM
Journal Entry Voucher (JEV) Form
Disbursement Voucher w/ ATM #
Obligation Request & Status (ORS)
Certificate of No Unliquidated Cash Advance & Authority to Cash Advance
Letter Request
Budgetary RequirementS for the Quarter
CERTIFIED PHOTOCOPY of UNEXPIRED Fidelity Bond
Approved Annual MOOE Percentage (%) Allocation (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED)
ApprovedAnnual Improvement Plan (AIP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED)
Approved Annual Procurement Plan (APP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED)
Approved Project Procurement Management Plan (PPMP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOP
* FOR REPAIR MATERIALS:
Program of Works
Purchase Request (with PR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Supplier's Philgeps Registration
Supplier's Business / Mayor's Permit
Supplier's DTI Permit
Supplier's BIR Certificate of Registration
Abstract (with 5 or more BAC MEMBERS)
Purchase Order
Pre-repair & Post-repair Inspection Report
Picture/s Before
* FOR LABOR:
Job Request (with JR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Abstract (with 5 or more BAC MEMBERS)
Job Order
* FOR SUPPLIES, MEDICINES, SEMI ITEMS & EQUIPMENTS:
Purchase Request (with PR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Supplier's Philgeps Registration
Supplier's Business / Mayor's Permit
Supplier's DTI Permit
Supplier's BIR Certificate of Registration
Abstract (with 5 or more BAC MEMBERS)
Purchase Order
* FOR TRAVEL:
School Based Disbursement Voucher
APPROVED Authority to Travel
APPROVED Itinerary
ORIGINAL Certificate to Appearance
ORIGINAL Tickets / Receipts
CERTIFIED PHOTOCOPY of Tickets / Receipts
 APPROVED Certificate of Travel Completed
CERTIFIED PHOTOCOPY of Memo
* FOR UTILITY BILLS (Water & Internet):
ORIGINAL Statement of Account
CERTIFIED PHOTOCOPY of Statement of Account
ORIGINAL Official Receipt
CERTIFIED PHOTOCOPY of Official Receipt
* FOR UTILITY BILLS (POST-PAID Telephone/Landline & Internet):
Purchase Request (with PR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Supplier's Business / Mayor's Permit
Supplier's DTI Permit
Supplier's BIR Certificate of Registration
Abstract (with 5 or more BAC MEMBERS)
Purchase Order
FOR CELL CARDS (Mobile & Internet):
Purchase Request (with PR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Supplier's Business / Mayor's Permit
Supplier's DTI Permit
Supplier's BIR Certificate of Registration
Abstract (with 5 or more BAC MEMBERS)
Purchase Order
 Appendix 3.1.2.1.1
PLEMENTING UNIT- ELEMENTARY AND JUNIOR HIGH SCHOOL
ENCE FOR MOOE CASH ADVANCE
OPY of ATM 1 COPY
orm 2 COPIES
M# 2 COPIES
(ORS) 3 COPIES
d Cash Advance & Authority to Cash Advance 1 COPY
2 COPIES
the Quarter 2 COPIES
UNEXPIRED Fidelity Bond 2 COPIES
entage (%) Allocation (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED) 1 COPY
nt Plan (AIP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED) 1 COPY
nt Plan (APP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED) 1 COPY
nt Management Plan (PPMP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED)
1 COPY

1 COPY
#, Date and Purpose) 1 COPY
(should be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY EACH
on 1 COPY EACH
Permit 1 COPY EACH
1 COPY EACH
egistration 1 COPY EACH
AC MEMBERS) 1 COPY
1 COPY
ction Report 1 COPY

e and Purpose) 1 COPY

(should be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY
AC MEMBERS) 1 COPY
1 COPY
, SEMI ITEMS & EQUIPMENTS:
#, Date and Purpose) 1 COPY
(should be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY EACH
on 1 COPY EACH
Permit 1 COPY EACH
1 COPY EACH
egistration 1 COPY EACH
AC MEMBERS) 1 COPY
1 COPY

Voucher 1 COPY
vel 1 COPY
1 COPY
earance 1 COPY
1 COPY
Tickets / Receipts 1 COPY
 vel Completed 1 COPY
Memo 1 COPY
& Internet):
ount 1 COPY
Statement of Account 1 COPY
1 COPY
Official Receipt 1 COPY
AID Telephone/Landline & Internet):
#, Date and Purpose) 1 COPY
(should be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY EACH
Permit 1 COPY EACH
1 COPY EACH
egistration 1 COPY EACH
AC MEMBERS) 1 COPY
1 COPY
nternet):
#, Date and Purpose) 1 COPY
(should be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY EACH
Permit 1 COPY EACH
1 COPY EACH
egistration 1 COPY EACH
AC MEMBERS) 1 COPY
1 COPY
 Division Order no. ____ s. 2019

SEQUENCE IN PREPARING THE MOOE LIQUIDATION REPORT

Journal Entry Voucher (JEV) Form
Liquidation Report
Cash Disbursement Register
CERTIFIED PHOTOCOPY of Check (for Check issuance)
Bank Statement/Withdrawal slip/LDDAP(for ADA)
ORIGINAL COPY of Cash Advance Journal Entry Voucher (JEV) Form
ORIGINAL COPY of Disbursement Voucher
ORIGINAL COPY of Obligation Request & Status
ORIGINAL COPY of Letter Request
ORIGINAL COPY of Budgetary RequirementS for the Quarter
CERTIFIED PHOTOCOPY of Fidelity Bond
Annual MOOE Percentage (%) Allocation
APPROVED Annual Improvement Plan (AIP)
APPROVED Annual Procurement Plan (APP)
APPROVED Project Procurement Management Plan (PPMP)
ARRANGE PER TRANSACTION ACCORDING TO YOUR CASH DISBURSEMENT
REGISTER (CDR)
* FOR MATERIALS:
Program of Works
Purchase Request (with PR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Supplier's Philgeps Registration
Supplier's Business / Mayor's Permit
Supplier's DTI Permit
Supplier's BIR Certificate of Registration
Abstract (with 5 or more BAC MEMBERS)
Purchase Order
School Based Disbursement Voucher
ORIGINAL Official Receipt
CERTIFIED PHOTOCOPY of Official Receipt
ORIGINAL Delivery Receipt
CERTIFIED PHOTOCOPY of Delivery Receipt
Inspection & Acceptance Report (per Delivery Receipt)
Pre-repair & Post-repair Inspection Report
Before/s Picture
* FOR LABOR:
Job Request (with JR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Abstract (with 5 or more BAC MEMBERS)
Job Order
School Based Disbursement Voucher
Certificate of Acceptance, Inspection and Completion
Picture/s After (same angle/view with Picture Before)
* FOR SUPPLIES, MEDICINES, SEMI ITEMS & EQUIPMENTS:
Purchase Request (with PR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Supplier's Philgeps Registration
Supplier's Business / Mayor's Permit
Supplier's DTI Permit
Supplier's BIR Certificate of Registration
Abstract (with 5 or more BAC MEMBERS)
Purchase Order
School Based Disbursement Voucher
ORIGINAL Official Receipt
 CERTIFIED PHOTOCOPY of Official Receipt
ORIGINAL Delivery Receipt
CERTIFIED PHOTOCOPY of Delivery Receipt
Inspection and Acceptance Report (per DELIVERY RECEIPT)
Requisition Issue Slip (for consumable supplies)
Custodian Issue Slip (for semi-expendable supplies)
Acknowledgement Receipt of Equipment
Picture/s
* FOR TRAVEL:
School Based Disbursement Voucher
APPROVED Authority to Travel
APPROVED Itinerary
ORIGINAL Certificate to Appearance
ORIGINAL Tickets / Receipts
CERTIFIED PHOTOCOPY of Tickets / Receipts
APPROVED Certificate of Travel Completed
CERTIFIED PHOTOCOPY of Memo
* FOR UTILITY BILLS (Water & Internet):
School Based Disbursement Voucher
ORIGINAL Statement of Account
CERTIFIED PHOTOCOPY of Statement of Account
ORIGINAL Official Receipt
CERTIFIED PHOTOCOPY of Official Receipt
* FOR UTILITY BILLS (POST-PAID Telephone/Landline & Internet):
School Based Disbursement Voucher
ORIGINAL Statement of Account
CERTIFIED PHOTOCOPY of Statement of Account
ORIGINAL Official Receipt
CERTIFIED PHOTOCOPY of Official Receipt
Certification by Agency Head that all calls are official
FOR CELL CARDS (Mobile & Internet):
Purchase Request (with PR #, Date and Purpose)
Request For Quotation (RFQ) (should be HANDWRITTEN & DO NOT USE PENCIL)
Supplier's Business / Mayor's Permit
Supplier's DTI Permit
Supplier's BIR Certificate of Registration
Abstract (with 5 or more BAC MEMBERS)
Purchase Order
School Based Disbursement Voucher
ORIGINAL Official Receipt
CERTIFIED PHOTOCOPY of Official Receipt
ORIGINAL Delivery Receipt
CERTIFIED PHOTOCOPY of Delivery Receipt
Inspection and Acceptance Report (per DELIVERY RECEIPT)
FOR SECURITY, WATCHMAN & JANITOR:
School Based Disbursement Voucher
APPROVED Job Order
ORIGINAL Daily Time Record (DTR)
 Appendix 3.1.2.2

THE MOOE LIQUIDATION REPORT

2 COPIES
2 COPIES
2 COPIES
eck (for Check issuance) 1 COPY
LDDAP(for ADA) 1 COPY
ce Journal Entry Voucher (JEV) Form 1 COPY
nt Voucher 1 COPY
Request & Status 1 COPY
est 1 COPY
RequirementS for the Quarter 1 COPY
elity Bond 1 COPY
ocation (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED) 1 COPY
nt Plan (AIP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED) 1 COPY
t Plan (APP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED) 1 COPY
t Management Plan (PPMP) (w/ CERTIFIED PHOTOCOPY IF PHOTOCOPIED) 1 COPY
ACCORDING TO YOUR CASH DISBURSEMENT

1 COPY
Date and Purpose) 1 COPY
ould be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY EACH
1 COPY EACH
mit 1 COPY EACH
1 COPY EACH
stration 1 COPY EACH
MEMBERS) 1 COPY
1 COPY
cher 1 COPY
1 COPY
cial Receipt 1 COPY
1 COPY
ivery Receipt 1 COPY
(per Delivery Receipt) 1 COPY
n Report 1 COPY

nd Purpose) 1 COPY
ould be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY EACH
MEMBERS) 1 COPY
1 COPY
er 1 COPY
tion and Completion 1 COPY
w with Picture Before)
EMI ITEMS & EQUIPMENTS:
Date and Purpose) 1 COPY
ould be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY EACH
1 COPY EACH
mit 1 COPY EACH
1 COPY EACH
stration 1 COPY EACH
MEMBERS) 1 COPY
1 COPY
cher 1 COPY
1 COPY
 cial Receipt 1 COPY
1 COPY
ivery Receipt 1 COPY
rt (per DELIVERY RECEIPT) 1 COPY
umable supplies) 1 COPY
expendable supplies) 1 COPY
uipment (for equipment) 1 COPY

cher 1 COPY
1 COPY
1 COPY
ance 1 COPY
1 COPY
kets / Receipts 1 COPY
Completed 1 COPY
mo 1 COPY
nternet):
cher 1 COPY
t 1 COPY
tement of Account 1 COPY
1 COPY
cial Receipt 1 COPY
D Telephone/Landline & Internet):
cher 1 COPY
t 1 COPY
tement of Account 1 COPY
1 COPY
cial Receipt 1 COPY
t all calls are official 1 COPY
ernet):
Date and Purpose) 1 COPY
ould be HANDWRITTEN & DO NOT USE PENCIL) 1 COPY EACH
mit 1 COPY EACH
1 COPY EACH
stration 1 COPY EACH
MEMBERS) 1 COPY
1 COPY
cher 1 COPY
1 COPY
cial Receipt 1 COPY
1 COPY
ivery Receipt 1 COPY
rt (per DELIVERY RECEIPT) 1 COPY EACH
ANITOR:
cher 1 COPY
1 COPY
TR) 1 COPY