REQUIREMENTS FOR CHANGE OF FIRST NAME REQUIREMENTS CORRECTING CLERICAL AND TYPOGRAPHICAL
ERROR IN THE DAY AND MONTH IN THE DATE OF BIRTH OR
A petition in affidavit form, subscribed and sworn to before any SEX
person authorized by law to administer oath, supported by the
following documents: 1. Both the NSO and LCRO/certified copy office file of the
document containing the entry sought to be corrected shall be
1. A certified true machine copy of the certificate or of the page of submitted (to determine the consistency of entries in both copies);
the registry book containing the entry or entries sought to be 2. Earliest school records (Form 137-Elem/Sec/Tor);
changed; -In case where the petitioner/document owner never
2. Public or private documents showing the correct entry or entries entered school, an affidavit attesting to the facts shall be
upon which the correction or change shall be based: submitted.
a) Baptismal certificate; 3. Medical records (immunization cards/hospitalization record);
b) School records; -In case where the petitioner/document owner has no
c) Employment records; medical records, an affidavit attesting to the facts shall be
d) SSS or GSIS records; submitted.
e) Voter’s Registration (Voter’s Affidavit) 4. Baptismal certificate and other documents issued by religious
f) Marriage contract, if married; authorities;
3. Notice or certification of posting (Registrar’s office) -In case where the petitioner/document owner has no
4. Clearance from the employer or affidavit of non-employment baptismal certificate or similar documents, an affidavit attesting to
and that the petitioner has no pending administrative, civil or the facts shall be submitted.
criminal case; 5. Clearance or certification that the owner of the document has no
5. Clearance from: pending administrative, civil or criminal record, which shall be
a) Employer, if employed; obtained from the following:
b) NBI; a) Employer, if employed - certification stating the
c) PNP; employee has no pending administrative case;
d) Other clearances as maybe required by the b) NBI; and
concerned C/MCR c) PNP;
6. Proof of publication - the petition for change of first name is -If in case, the petitioner at the time of filing of the petition
required to be published in a newspaper of general circulation at is not employed, an Affidavit of Non-Employment shall be
least once a week for two (2) consecutive weeks. submitted.
a) Affidavit of publication from the publisher; 6. Proof of Publication
b) Copy of the newspaper clipping; a) Copy of the newspaper clipping of the published
7. Other documents which the petitioner of the C/MCR of the CG, petition (at least once a week for two (2) consecutive
or D/CR may consider relevant and necessary for the approval of weeks)
he petition. b) Affidavit of Publication from the publisher.
7. In case of correction of sex, a Medical Certification issued by an
accredited government physician certifying that the petitioner has
not undergone sex change or sex transplant.
-The C/MCR shall issue a certification of authenticity of the
REQUIREMENTS FOR CORRECTION OF CLERICAL OR medical certification issued by the accredited government
TYPOGRAPHICAL ERROR physician.
8. Other documents which the petitioner or the C/MCR or the CG
A petition in affidavit form, subscribed and sworn to before any may consider relevant and necessary for the approval of the
person authorized by law to administer oath, supported by the petition.
following documents:
1. A certified true machine copy of the certificate or of the page of
the registry book containing the entry or entries sought to be
changed; REQUIREMENTS FOR DEED OF LEGITIMATION
2. Public or private documents showing the correct entry or entries
upon which the correction or change shall be based: 1. Birth Certificate using mother’s maiden name (1 orig. & 3
a) Baptismal certificate; xerox);
b) Certified True Copy of Birth (Office File); 2. Marriage Contract/Certificate of Registration (1 orig. & 3 xerox);
c) School records; -If the applicant’s marriage is out of town, Marriage
d) Employment records; Certificate available from their respective (out of town) Civil
e) SSS or GSIS records; Registrar Office (1 orig. & 3 xerox);
f) Voter’s Registration (Voter’s Affidavit) 3. Deed of Legitimation should be notarized and sealed (4 copies);
g) Marriage contract, if married; 4. Secure CENOMAR from NSO;
h) Affidavit of Explanation; 5. Affidavit of Admission of Paternity from the father of the child
i) Affidavit of Two Disinterested Person should be notarized and sealed (4 copies);
3. Notice or certification of posting (Registrar’s office) 6. Baptismal Certificate;
4. Other documents which the petitioner of the C/MCR of the CG, 7. 1 photocopy of valid IDs of the parents (SSS, GSIS, Driver’s
or D/CR may consider relevant and necessary for the approval of License, Postal ID, Voter’s & Company ID).
he petition.
3. Employment record
4. GSIS/SSS record
5. Medical record
6. Driver’s License
7. Land Titles
8. Certificate of Land Transfer
CORRECTION OF ENTRY FOR FIRST NAME 9. Bank Passbook
iii. Notice/Certificate of Posting
A. Blurred iv. Payment of Filing Fee
a) Petition for Correction of Clerical Error v. Other documents which may be required by
b) Supporting Documents the C/MCR
i. Certified machine copy of the birth record vi. NBI/Police clearance, civil registry records of
containing the entry to be corrected ascendants and other clearances as may be
ii. At least two (2) private or public documents required by the C/MCR
upon which the correction shall be based vii. Proof of Publication
1. Baptismal Certificate E. First name is “Baby Boy” or “Baby Girl”
2. Voter’s Affidavit a) Child is born before 1993
3. Employment record i. Considered as if first name was omitted,
4. GSIS/SSS record hence falling under the procedure of
5. Medical record supplemental report
6. Business record b) Child is born 1993 onwards
7. Driver’s License i. Considered as first name and can be
8. Insurance corrected by filing a petition for change of
9. Land Titles first name
10. Certificate of Land Transfer
11. Bank Passbook
12. NBI/Police Clearance
13. Civil registry records ascendants
iii. Notice/Certificate of Posting
iv. Payment of Filing Fee
c. Other documents which may be required by the C/MCR
B. Wrong Spelling
a) Petition for Correction of Clerical Error
b) Supporting Documents
i. Certified machine copy of the birth record
containing the entry to be corrected
ii. At least two (2) private or public documents
upon which the correction shall be based
1. Baptismal Certificate
2. Voter’s Affidavit
3. Employment record
4. GSIS/SSS record
5. Medical record
6. Business record
7. Driver’s License
8. Insurance
9. Land Titles
10. Certificate of Land Transfer
11. Bank Passbook
12. NBI/Police Clearance
13. Civil registry records ascendants
iii. Notice/Certificate of Posting
iv. Payment of Filing Fee
c) Other documents which may be required by the
C/MCR
C. No First Name
a) Supplemental Report should be filed to supply the
missing entry
b) Supporting Documents
i. Affidavit indicating the entry missed in the
registration and the reasons why there was a
failure in supplying the required entry;
ii. Other supporting documents to show the first
name.
D. First name used is different from the first name entered in the
birth certificate
a) Petition for Change of First Name
b) Supporting Documents
i. Certified machine copy of the birth record
containing the entry to be corrected
ii. At least 2 private or public documents upon
which the correction shall be based:
1. Baptismal Certificate
2. Voter’s Affidavit
The child, if of age
Mother
Father
1. Supporting Documents
a) Authentic writing
b) Other supporting documents that would
CORRECTION OF ENTRY FOR LAST NAME prove the paternity of the father
ii. Acknowledged by Only One Parent
A. Blurred -Child shall use the surname of the
a) Petition for Correction of Clerical Error recognizing parent.
b) Supporting Documents 1. Supporting Documents
i. Certified machine copy of the birth record a) Authentic writing
containing the entry to be corrected b) Other supporting documents that would
ii. At least two (2) private or public documents prove the paternity of the father
upon which the correction shall be based iii. Child under the Surname of the Mother and
1. Baptismal Certificate Acknowledged by the Father through
2. Voter’s Affidavit Authentic Writing
3. Employment record -Authentic writing executed by the father can
4. GSIS/SSS record be used as basis for you to use his last name
5. Medical record 1. Supporting Documents
6. Business record a) Authentic writing
7. Driver’s License b) Other supporting documents that would
8. Insurance prove the paternity of the father
9. Land Titles
10. Certificate of Land Transfer b) Born After August 3, 1988
11. Bank Passbook i. Birth Certificate already registered and the child is
12. NBI/Police Clearance under the surname of the mother and the father
13. Civil registry records ascendants executed an affidavit of acknowledgement
iii. Notice/Certificate of Posting
iv. Payment of Filing Fee You can use the surname of the father by applying
c. Other documents which may be required by the C/MCR the provisions of RA 9255.
B. Wrong Spelling The Affidavit of Acknowledgment executed by the
a) Petition for Correction of Clerical Error father should be registered with the civil registry
b) Supporting Documents office where the birth of the child was registered.
i. Certified machine copy of the birth record Since the surname used is the surname of the
containing the entry to be corrected mother, an Affidavit to Use the Surname of the Father
ii. At least two (2) private or public documents upon (AUSF) should also be executed with the civil registry office
which the correction shall be based where the birth is registered.
1. Baptismal Certificate 1. Supporting Documents
2. Voter’s Affidavit a) Affidavit of Acknowledgment
3. Employment record executed by the father
4. GSIS/SSS record b) AUSF
5. Medical record ii. Birth Certificate already registered and child is
6. Business record under the surname of the mother and a Private
7. Driver’s License Handwritten Instrument (PHI) by the father is
8. Insurance presented.
9. Land Titles
10. Certificate of Land Transfer You can use the surname of the father by applying
11. Bank Passbook the provisions of RA 9255.
12. NBI/Police Clearance
13. Civil registry records ascendants The PHI executed by the father should be the basis
v. Notice/Certificate of Posting in order for you to use the surname of your father.
vi. Payment of Filing Fee Since the surname being used is the surname of the
c) Other documents which may be required by the mother, an Affidavit to Use the Surname of the
C/MCR father (AUSF) should also be executed with the civil
registry office where the birth is registered.
C. No Last Name 1. Supporting Documents
a) File a Supplemental Report to supply the missing a) PHI executed by the father
entry b) AUSF
i. Affidavit indicating the entry missed in the iii. Birth Certificate is not yet registered and the
registration and the reasons why there was a father acknowledges the child at the back of the birth
failure in supplying the required entry; certificate or in a separate public instrument.
ii. Supporting documents to show the name of
the child. The child can already use the last name of the father
following the procedures for RA 9255.
D. Illegitimate Child
a) Born before August 3, 1988
i. Acknowledged by Both Parents
-Child acknowledged by both parents shall use the
surname of the father. The last name of the mother
shall be the middle name of the child.
Who shall File:
2. Supporting documents to show the
name of the child
c) If Illegitimate and NOT Acknowledged by the Father
i. The omitted middle name shall not be
supplied anymore. An illegitimate child
whose affiliation is not recognized by the
CORRECTION OF ENTRY FOR MIDDLE NAME father bears only a given name and the
mother’s surname does not have a middle
A. Blurred name.
a) Petition for Correction of Clerical Error
b) Supporting Documents D. Different from the Middle Name Entered in the Birth Certificate
i. Certified machine copy of the birth record a) Petition for Correction of Clerical Error under the
containing the entry to be corrected provision of RA9048 should be filed to correct the
ii. At least two (2) private or public documents middle name
upon which the correction shall be based b) Supporting Documents
1. Baptismal Certificate i. Certified machine copy of the birth record
2. Voter’s Affidavit containing the entry to corrected
3. Employment record ii. At least two (2) private or public documents
4. GSIS/SSS record upon which the correction shall be based
5. Medical record 14. Baptismal Certificate
6. Business record 15. Voter’s Affidavit
7. Driver’s License 16. Employment record
8. Insurance 17. GSIS/SSS record
9. Land Titles 18. Medical record
10. Certificate of Land Transfer 19. Business record
11. Bank Passbook 20. Driver’s License
12. NBI/Police Clearance 21. Insurance
13. Civil registry records ascendants 22. Land Titles
iii. Notice/Certificate of Posting 23. Certificate of Land Transfer
iv. Payment of Filing Fee 24. Bank Passbook
c. Other documents which may be required by the C/MCR 25. NBI/Police Clearance
26. Civil registry records ascendants
B. Wrong Spelling v. Notice/Certificate of Posting
a) Petition for Correction of Clerical Error vi. Payment of Filing Fee
b) Supporting Documents c. Other documents which may be required by the C/MCR
i. Certified machine copy of the birth record
containing the entry to be corrected E. Middle Names of the Child and the Mother in the Birth Certificate
ii. At least two (2) private or public documents upon are Wrong
which the correction shall be based a) A petition in court should be filed to correct the
1. Baptismal Certificate middle name of the child and the last name of the
2. Voter’s Affidavit mother in the birth certificate. The error is not
3. Employment record considered as clerical which can be corrected
4. GSIS/SSS record administratively
5. Medical record F. Interchanged Middle and Last Name
6. Business record a) The interchanged middle and last name is
7. Driver’s License considered an error in encoding which can be
8. Insurance corrected by filing a Petition for Correction of
9. Land Titles Clerical Error under RA 9048.
10. Certificate of Land Transfer b) Supporting Documents
11. Bank Passbook i. Certified machine copy of the birth record
12. NBI/Police Clearance containing the entry to be corrected
13. Civil registry records ascendants
ii. At least two (2) private or public documents
iii. Notice/Certificate of Posting
upon which the correction shall be based
iv. Payment of Filing Fee
1. Baptismal Certificate
c) Other documents which may be required by the
2. Voter’s Affidavit
C/MCR
3. Employment record
4. GSIS/SSS record
C. No Middle Name
5. Medical record
a) If Legitimate
6. Business record
i. File a Supplemental Report to supply the
7. Driver’s License
missing entry
8. Insurance
1. Affidavit indicating the entry missed in
9. Land Titles
the registration and the reasons why
10. Certificate of Land Transfer
there was failure in supplying the
11. Bank Passbook
required entry
12. NBI/Police Clearance
2. Supporting documents to show the
13. Civil registry records ascendants
name of the child
iii. Notice/Certificate of Posting
b) If Illegitimate and Acknowledged by the Father
iv. Payment of Filing Fee
i. File a Supplemental Report to supply the
c) Other documents which may be required by the
omitted middle name, the last name of the
C/MCR
mother shall be the middle name of the child
1. Affidavit indicating the entry missed in
G. Compound Middle Names like Dela Cruz, Quintos Deles or Villa
the registration and the reasons why
Roman
there was failure in supplying the
required entry
a) The middle initial that should be used should be the
first letter of the middle name. For Dela Cruz “D”, for
Quintos Deles “Q” and for Villa Roman “V”.
H. Middle Initial is Entered in the Birth Certificate instead of the Full
Middle Name
a) Entry should be corrected by a Petition for
Correction of Clerical Error under the provisions of
RA 9038.
b) Supporting Documents
i. Certified machine copy of the birth record
containing the entry to be corrected
ii. At least two (2) private or public documents
upon which the correction shall be based
1. Baptismal Certificate
2. Voter’s Affidavit
3. Employment record
4. GSIS/SSS record
5. Medical record
6. Business record
7. Driver’s License
8. Insurance
9. Land Titles
10. Certificate of Land Transfer
11. Bank Passbook
12. NBI/Police Clearance
13. Civil registry records ascendants
iii. Notice/Certificate of Posting
iv. Payment of Filing Fee
v. Other documents which may be required by
the C/MCR
