QUALITY PROCEDURE Doc. No.

: QP/IQA/06
Issue Date: 2nd March,17
Rev. No.: 01
INTERNAL QUALITY AUDIT Rev. Date:1st March,17
( A Unit of Prime Elastomers Pvt. Ltd.) Page No. :1 of 3

1 TITLE :
Procedure for Internal Quality Audit (Process & Products)

2 PURPOSE :
To define an internal quality audit procedure for ensuring the effectiveness of the quality
management system and its Continual maintenance/improvement.

3 SCOPE :
This procedure is applicable to all aspects of Quality Management System.

4 DEFINITION:
Quality audit is the process of systematic examination of process quality & product quality
carried out by an internal & external quality auditor or an audit team. It is an important
part to control the regular activities and to monitor the existing system for the
sustainability

5 INPUT :

 Analysis of previous internal audit results

 Audit checklist
 Customer feedback including complaints
 Customer or third party audit results
 Control Plan (Process & Product Audit)
 List of qualified auditors

6 PROCEDURE DESCRIPTION :

6.1 Auditor is responsible for planning & scheduling internal quality audits. Qualified Internal Auditors shall
be used for conducting such Quality Audits of overall quality base process & products in accordance
with Annual Internal Quality Audit plan F/IQA/01 issued by Management Representative.

6.2 Auditor overall responsible for conducting the auditing.

6.3 Check List For Internal Quality Audit shall be provided to determine the audit scope & verification accordingly
to auditor with internal Quality audit plan.

6.4 Internal Quality audit Notice/Circular F/IQA/02 for each internal audit shall be issued to the Department
Head ,auditee and to concerned persons participating as the auditor and auditee at least one week in advance
before the date of audit to ensure availability of auditee and auditors.

6.5 Auditors carry out the audit as per internal audit plan and any Non-Conformity observed during the audit shall
be formally reported in an Internal Quality Audit NC Closure Report F/IQA/04 duly acknowledged by auditee
and signed by auditor.

Prepared By: Approved By:

Date: Date:
 QUALITY PROCEDURE Doc. No. : QP/IQA/06
Issue Date : 2nd March,17
Rev. No. : 01
INTERNAL QUALITY AUDIT Rev. Date :1st March,17
( A Unit of Prime Elastomers Pvt. Ltd.) Page No.: 2 of 3

6.6 Auditee shall decide the corrective action plan, target date and responsibility on Internal Quality
audit NC Closure report F/IQA/04 Time Frame For Closing NC
CLOSING TIME
AUDIT OBSERVATION
TEMPORARY ACTION PERMENANT ACTION
NC 8 Hrs 1 DAY
O- 20 Hrs 3 DAYS
OI 2 DAYS 1 WEEKS
O+ NO ACTION REQUIRED

6.7 Auditor organize the follow up audit as per the implementation target dates given by auditee. The auditors verify
the effectiveness of corrective actions taken during follow up audit by drawing a fresh sample for the activity
being audited and NCR is closed. If corrective action are not taken or not effectively implemented the auditor
makes comments in the Audit report and obtain a new target date for review action. .

6.8 At the end of an auditing cycle, all NC's established during the cycle are compiled , analyzed and an Internal
Quality Audit NC Report F/IQA/04 is presented every quarter as an input for Quarterly Management Review
Meeting.

6.9 Concern Person/Deptt. Head is responsible for maintaining the record of internal quality audits and
ensuring feedback on the results of audits for Management Review Meeting.

7 RESPONSIBILITY :
7.1 Department head is responsible for implementation and monitoring of this procedure.

8 OUTPUT :

 Internal audit plans.

 Changes in internal audit plans
 Audit reports (Filled up checklist).
 Non conformity report.
 Corrective action on non-conformities identified during internal audit.
 Document change proposal.
 Preventive action based on potential non conformities/ suggestion given by auditor.

9 RESOURCE REQUIREMENT :

 Qualified internal auditor.

10 RECORDS :

S.N. Title Format No Retention Period Resp.

1 Internal Quality Audit Plan F/IQA/01 3 Years Auditor
2 Internal Quality Audit Notice/Circular F/IQA/02 3 Years Auditor
3 Internal Quality Audit Check Sheet F/IQA/03 3 Years Auditor
4 Internal Quality Audit NC Closure Report F/IQA/04 3 Years Auditee
5 List of Qualified Auditors F/IQA/05 3 Years

Prepared By: Approved By:

Date: Date:
 QUALITY PROCEDURE
INTERNAL QUALITY AUDIT
( A Unit of Prime Elastomers Pvt. Ltd.)
Doc. No. : QP/IQA/06
Issue Date : 2nd March,17
Rev. No. : 01
Rev. Date :1st March,17
Page No. : 3 of 3

11PROCESS OF FLOW DIAGRAM RESPONSIBILITY RECORDS

Prepare Internal
Quality audit Plan Auditor F/IQA/01

Internal Quality Audit

notice circulate to Deptt. Auditor F/IQA/02
Head

Conduct Audit as per

Internal Quality Audit Auditor F/IQA/03
Check Sheet

Any NC Observed
during audit submitted
the NC Closure Report
Auditee/Resp. HOD F/IQA/04

Submit Corrective
Action Report
Auditee/Resp. HOD F/IQA/04

Monitoring Effectiveness
of Corrective Action
NO Auditor F/IQA/04

YES

NC Closed Auditor F/IQA/04

12ABBREVIATION :

NCR : Non-Conformity Report, Deptt.: Department

MRM: Management Review Meeting, IQA: Internal Quality Audit
Resp.: Responsibility

Prepared By: Approved By:

Date: Date: