Activity Outline

I. Event Title: Alaala - Closing Ceremonies

II. Officer-in-Charge(OIC): Sofia Villanueva, Francis Rina, Alex Delos Reyes,

Francis Vianzon, Marty Manlutac, Marc Demdam, Miguel Sunglao

III. Venue: UST Grandstand

IV. Date: March 1, 2019, Friday

V. Time:
A. 2 AM – 2 PM – Ingress and Tech Rehearsal
B. 2 PM – 9 PM – Program
C. 9 PM – 10 PM – Egress

VI. Attire: Black Staff Shirt

VII. Programme: 6 AM STAFFERS CALL TIME

A. 2 AM – 10 AM – Ingress
B. 10 AM – 1 AM – Staffers Meeting
C. 11 AM – 2 PM – Tech Rehearsal
D. 2 PM – 4:40 PM – Battle of the Bands
E. 4:40 PM – 5:10 PM – Halfway Break
F. 5:10 – 9 PM – Concert
G. 9 PM – 10 PM - Egress

VIII. Manpower

BOB/CONCERT

ROLE
NAME BLOCK CONTACT NO. ROLE
DESCRIPTION
FLOOR MANAGEMENT COMMITTEE
Sofia
3AR4 0917-632-1998 Floor Director Control program flow
Villanueva
James Asst. Floor
1AR-6 0947 841 6226 Control program flow
Germino Director (Left)
Eunice Asst. Floor
2AR4 0915 518 8926 Control program flow
Francisco Director (Right)
Ensure main stage
Celdran Stage Right
4AR9 0998-899-8457 Specifically in charge
Castor Manager
of the flow of the

1
 Activity Outline
fashion show
segment
Ensure main stage
Francis Stage Left
4AR8 0917-579-3730 In charge of the flow
Rina Manager
of production nos.
Assist stage
Jai Lirazan 2AR2 0977-773-7634 Stage Usher
managers
Rob Assist stage
2AR3 0917-834-8023 Stage Usher
Mallorca managers
Assist stage
Ian Duenas 1AR8 0927-503-8029 Stage Usher
managers
Karlos De Assist stage
1AR9 0998-955-8354 Stage Usher
Vera managers
Vince Assist stage
1AR8 0995-301-9453 Stage Usher
Lomibao managers
VIP COORDINATORS
Czar VIP Head
3AR4 0977-820-8742 Coordinate with Band
Cerrado* Coordinator
Alen Rae Asst. VIP Head
1AR-8 9774288625 Runner
Dumo Coordinator
Asst. VIP Head
Dascha Uy 4AR8 0927-850-6930 Coordinator Assist Admin
(Admin)
Asst. VIP Head
Ethel
4AR6 0915-811-8898 Coordinator Assist Judges
Beron
(Judges)
Asst. VIP Head
Henry
4AR10 0926-416-9092 Coordinator Assist Performers
Cadores
(Performers)
Asst. VIP Head
Anikenn
2AR2 0908-920-9587 Coordinator Assist Performers
Dacer
(Performers)
Asst. VIP Head
Joni Dizon 4AR5 0917 425 9781 Coordinator Assist Arki Bands
(B.o.B)
Alen Rae Asst. VIP Head
1AR-8 9774288625 Runner
Dumo Coordinator
BAND USHERS
Vernice B.o.B. Band 1
3AR4 0917 623 4110 Assist Arki Bands
Madrigal* Usher Wolfberry

2
 Activity Outline
Mako B.o.B. Band 2
2AR2 0917-876-2636 Assist Arki Bands
Narata* Usher LG Beats
Anne B.o.B. Band 3
2AR4 0977-335-8141 Assist Arki Bands
Cayaban Usher Parelax
Justine B.o.B. Band 4
2AR3 9178278983 Assist Arki Bands
Felix Usher Cyam
Arvin B.o.B. Band 5
2AR3 9175519948 Assist Arki Bands
Chavez* Usher 7 Percent
Asst. VIP Head
Bela
2AR3 0917 844 7505 Coordinator Assist Guest Band
Samson
(Ysanigo)
Asst. VIP Head
Elle Mabini 4AR-8 0935-741-7162 Coordinator Assist Guest Band
(Ysanygo)
Adelaine Asst. VIP Head
4AR2 0977-167-7112 Assist Guest Band
Custodio Coordinator (Hale)
Micka Asst. VIP Head
3AR1 0920 973 6203 Assist Guest Band
Zamora Coordinator (Hale)
Asst. VIP Head
Kat
4AR10 0917-621-4089 Coordinator (Rusty Assist Guest Band
Casugbu
Machines)
Asst. VIP Head
Maia
2AR1 0999-883-4370 Coordinator (Rusty Assist Guest Band
Alagar
Machines)
Asst. VIP Head
Anne
2AR4 0977-335-8141 Coordinator (Oh Assist Guest Band
Cayaban
Flamingo!)
Asst. VIP Head
Mako
2AR2 0917-876-2636 Coordinator (Oh Assist Guest Band
Narata*
Flamingo!)
TECHBOOTH COMMITTEE
Oversee
technicalities, LED
Pam Dela wall AVP and PPT,
4AR3 0917-315-5733 Tech Booth Head
Cruz Music, Coordinate
with Spotlight
Personnel, etc.
Alex Delos
4AR2 0917-701-0261 Asst. Tech Booth AVPs, PPT,
Reyes
Denzel
4AR8 639778507748 Asst. Tech Booth Music
Manimtim

3
 Activity Outline
Tech Booth
Kyle Mejia 2AR3 0939-043-1329 Runner 1
Runner
Tech Booth
Patrick Lee 2AR2 0917-892-8996 Runner 2
Runner
Sharlene Tech Booth
2AR4 0917-890-1251 Runner 3
Banas Runner
Kyle Munar 3AR-2 9202884048 B.O.B. V.O. Voiceovers
Francis
4AR2 0977-676-2820 V.O. Voiceovers
Vianzon
CROWD CONTROL COMMITTEE
Manage staff, crowd
Crowd Control
Mig Ponco 4AR5 9065672379 control, encourage
Head
guests participation

Vernice Asst. Crowd

3AR4 0917 623 4110 Runner
Madrigal Control Head

Michael 09369725677(Globe) / Crowd Control

4AR7
Magnaye 09395056821 (Smart) Staffer
Dido Crowd Control
4AR10 0917-823-1555
Ricarse Staffer
Crowd Control
Mike Uy 3AR3 9178311944
Staffer
Arielle Crowd Control
3AR3 0915-905-6444
Lagman Staffer
Crowd Control
Abegail Sy 2AR4 0917-826-5652
Staffer
Kath Crowd Control
4AR10 0956-978-6740 ensure participants
Beltran Staffer
are well-behave
Arvin Crowd Control
2AR3 9175519948
Chavez Staffer
Jamie Crowd Control
9222222649
Tchoi Staffer
Crowd Control
Cedric Dai 2AR1 9179814073
Staffer
Ernest Crowd Control
2AR3 9055242101
Nieva Staffer
Crowd Control
Nicole Dela
1AR-6 9089387637 Staffer and Guests
Cruz
Food

4
 Activity Outline
Crowd Control
Mary
2AR4 9560752680 Staffer and Guests
Macam
Food
Renzz Crowd Control
1AR2 9959463406
Dela Torre Staffer
HOSTS AND DOCUMENTATION COMMITTEE
Remus Hype the crowd and
1AR4 0917-667-6845 Host
Arriola stall for
Maron
2AR3 0915-245-1658 Host the next segments
Bunda
Joseph
4AR2 0908-888-4071 Scriptwriter and
Borromeo
Writings Writings
Annabela Documentation
4AR5 0916-656-1843
Kuan
Maron Twitter
2AR3 0915-245-1658
Bunda Documentation's
Live Tweet
Joshua Twitter
1AR5 0916-225-3384
Kamioka Documentation
Miguel Head With arkitrato, photog
4AR5 0916-314-4324
Sunglao Photographer the event
Thomas
Benjamin 2AR2 0917-895-1698 Photographer
F. Intal
Christine
Joyce G. 1AR6 0921-240-1458 Photographer
Ylen
Anton
Photo
Elizer S. 1AR6 0906-594-9406 Photographer
Documentation
Guintu
Kamille M.
Dela 4AR5 0956-148-3084 Photographer
Cuesta
Dominic
Edmar L. 1AR6 0998-793-9071 Photographer
Tabot
Marty Head
3AR2 0917-705-7672
Manlutac Videographer
Dominic Video Documentation
Edmar L. 1AR6 0998-793-9071 Videographer
Tabot

5
 Activity Outline
Shena
1AR3 0915-205-6134 Videographer
Ybanez
CLEAN UP HEADS
Czarina Egress Team
Cerrado* 3AR4 0977-820-8742 Head
Egress Team
Mark Ang 3AR4 0917-659-8122 Head Lead team in cleanup
STAND BY STAFF // MERCH SELLING
Razelle Stand by Staff /
Amazona 1AR8 9171024450 Merch Staff
Kahlil Stand by Staff /
Olandez 1AR3 9060946324 Merch Staff
Arah Stand by Staff /
Gonzales 4AR3 9179496835 Merch Staff Sell merch and be
on-call when asked
Gywneth Stand by Staff / for help
San Pedro 2AR3 9177931978 Merch Staff
Nicole Stand by Staff /
Duzon 2AR4 9663395780 Merch Staff
Earl Stand by Staff /
Gamboa 1AR8 63 977 740 4035 Merch Staff
MERCH COMMITTEE
Alvia Anne
Tinaan 4AR-6 9158118898 Merch Head
Maeve
Pike 1AR9 9062728620 Merch Staff
Roam around the
Schneider
arkiweek vicinity to
Arbas 1AR9 9158118898 Merch Staff
sell merch
Sophia
Cruz 4AR3 9178804063 Merch Staff
Xandra
Kate 4AR3 9175740782 Merch Staff
AWARDING CONTACT PERSON
1st year Contact Hype the crowd and
Patrick Lee 1AR4 0917-667-6845
Person stall for
Sharlene 2nd & 3rd year
2AR3 0915-245-1658 the next segments
Banas contact person
Dido 4th year contact Hype the crowd and
1AR4 0917-667-6845
Ricarse person stall for
DRAGON FIREWORKS CONTACT

6
 Activity Outline
Dragon Fireworks Coordinate with
Mark Lim 3AR4 0917-659-8122
Contact Dragon Fireworks
COLLIE AND USHERS
Mariam
Ahmad 3AR3 0916-214-3739 Collie Usher Assist Collie
Jan
Clarence Be present during
Malevaga 1AR2 9286304071 BOB Collie / Usher battle of the bands
Terrence Be present during
Simangan 1AR2 9179141866 BOB Collie / Usher battle of the bands
Faro Be present during
Tandoc 4AR 3 63 917 821 1186 Concert Collie raffle draws

IX. Logistics
List of AVPs
- Sponsor AVPs
- Arkisoups
- Pampakulo na videos posted weeks before Arkiweek

- BOB AVPs (6 videos)

- Tuesday Recap
- Wednesday Recap
- Thursday Recap
- Friday Recap

X. Operational Strategies
PROGRAM FLOW

POINT
TIME EVENT REMARKS
PERSON
MARCH 1, 2019
6AM-10AM Set up of FMO 1. Refer to FP for setup of equipment
INGRESS Heads
2 AM 2. Refer to FP for setup of equipment
Set up Strad Pro
INGRESS HEADS ONLY Heads
6 AM SC Call Time
Proceed to main event venue
CALL TIME TBA :3c Mig and Czar

7
 Activity Outline
1. Remind everyone of their specific
10:00 AM - 11:00 AM
Room 305 roles and stations Franzy and Sof
STAFF MEETING
2. Rundown of program flow Mig and Czar
1. Ensure that each point person
Bands Contact contacts their respective bands
(10:00AM)
2. Gather at the holding room for bands Czar and Joni
1. Ensure all AVPs and powerpoints are
Program Rehearsal
11:00 AM - 2:00 PM working
(AVPs, powerpoints)
2. Rehearsal of program flow
3. Sound check for mics of hosts
4. Check lights
5. Practice spiels and VOs in between Pam, Alex,
(11:00 AM)
(Note: all staffers in their stations) Fran
Bands soundcheck Soundcheck for bands Pam, Alex,
(11:30 AM) Simultaneous with Program Rehearsal Fran
TECH REHEARSAL Point persons should make sure BOB band Nicole Dela
Food distribution gets their food; Give Staff food Cruz, Mary
(12NN) (Note: Please eat when you are NOT doing Macam, Alen
anything) Dumo

1. All staff must proceed to their

respective stations
2. Ushers (CROWD CONTROL) must
start guiding the audience
3. Be cautious about the ongoing
2:00 PM - 2:50 PM practice on field
Mig and Czar
B.O.B. Preparations
❖ Raffle 1
Prizes TBA (4 Prizes)Make sure all
2:00pm – 2:31pm
the microphones are complete Vince and
- COLLIE Francis

Pam,
(2:31) 19:19 minute countdown AVP
Alex,Fran

❖ Voice Over
2:50 PM - 5:00 PM ❖ Hype Up the crowd for B.O.B.
Opening Spiels
Battle of the Bands ❖ Introduce hosts
❖ Show sponsor AVPs
(3:00 PM - 3:10 PM)
❖ Call out to the crowd any guests or Francis,
VIP Maron, Remus

2:50 PM - 4:40 PM BoB Intro Spiel ❖ Explain BOB criteria/ mechanics

Battle of the Bands (3:10 PM - 3:18 PM) ❖ Introduce judges Maron, Remus

Band 1
Wolfberry
(3:18 - 3:30 PM) Joni Dizon

8
 Activity Outline
Band 2
LG Beats
(3:30 - 3:42 PM)

Band 3
Parelax
(3:42 - 3:54 PM)

Band 4
Cyamn
(3:54 - 4:06 PM)

Band 5
Seven Percent
(4:06 - 4:18 PM)

Chocoju Defending Champions of Arki BOB

(4:18 - 4:30 PM) Performance

ALLOWANCE TIME (just in case there

4:30 - 4:40
are technical probs) Sofia

1. Voice Over that the concert/ closing

Halfway break Francis
will start in 5 minutes
2. 5 minute countdown AVP Vianzon
4:40 PM - 5:10 PM

Halfway Break 3. RAFFLE 2

4:50 – 5:10 pm 4. Prizes TBA (3 prizes)
5. COLLIE Vince and
Franzy
1. Voice over about concert/ closing/
awarding ceremonies
5:10 PM - 5:20 PM 2. Introduce ADT for their opening
Opening Productions number
Opening Productions and + Spiel
3. AVP about the band line up
Spiels
4. Introduce RX hosts Francis, Vince,
5. Spiels about Pintig 2019 Franzy

Award the following (award to be presented

by Project Heads)
Awarding Segment 1 ❖ Classroom Design - 1st Years Dido and
Franzy
5:20 PM - 5:35 PM
5:25 pm Ysanygo should be ready
Czar

5:30 pm Ysanygo should be by the Staffer’s Tent

Czar

❖ Make sure all equipment needed are

Ysanygo Set-up available
5:35 PM - 5:45 PM
❖ AVPs- TBA Pam

5:45 PM – 6:15 PM Ysanygo 30 Minute Set Vince and

Franzy

9
 Activity Outline
Award the following (award to be presented
Awarding Segment 2 by Project Heads) Vince, Czar,
6:15 PM - 6:30 PM ❖ Float Parade Pam, Mig

6:20 pm Rusty Machines should be ready Czar

6:25 pm Rusty Machines should be by the stage Czar

❖ Make sure all equipment needed are
Rusty Machines Set- available
6:30 PM - 6:40 PM up Pam, Alex,
❖ AVP- Tuesday SDE Fran

6:40 PM – 7:10 PM Rusty Machines 30 Minute Set Vince and

Franzy

Award the following (award to be presented

Awarding Segment 3 by Project Heads)
7:10 PM – 7:25 PM ❖ Housing Sof and Pam

7:15 pm Bands should be ready Czar

7:20 pm Bands should be by the stage Czaar

❖ Make sure all equipment needed are

Oh, Flamingo! Set-up available Pam, Alex,
7:25 PM - 7:35 PM
❖ AVP- Wednesday SDE Fran

7:35 PM – 8:05 PM Oh, Flamingo! 30 Minute Set Vince and

Franzy

Award the following (award to be presented

by Project Heads)
❖ Battle of the Bands
Awarding Segment 4 a. Grand Champion
b. First Runner-Up
8:05 PM - 8:20 PM c. Second Runner-Up Sof and Franzy
AVPs- And Media

8:10 pm Bands should be ready Czar

8:15 pm Bands should be by the stage Czar

❖ Make sure all equipment needed are
HALE Set-up available
8:20 PM - 8:30 PM Pam, Alex,
❖ AVP- Thursday SDE Fran

8:30 PM – 9:00 PM HALE 30 Minute Set Vince and

Franzy

10
 Activity Outline
❖ Before fireworks countdown, spiel
9:00 PM - 9:05 PM Fireworks about ending the year with a bang
❖ Fireworks during Hale’s last song Mark and Sof

❖ Give thanks to all the sponsors

9:05 PM – 9:20 PM Closing Spiels Remus and
❖ Closing spiels
Maron
❖ Assist Services
Egress ❖ Assist People out of the venue
9:20 PM
❖ Ensure that the venue is kept clean
before leaving Czar and Mark

11