Date: ______________

To: ______________ _______

Department From: ______________

Manager

NOTICE TO EXPLAIN WITH PREVENTIVE SUSPENSION

Violation of __________

It has come to our attention that on ______________ at _________ you committed the following acts
which are considered as violations of the Company’s Code of Conduct and which demonstrate
______________ under Article 297 of the Labor Code, to wit:

a. _____________________ (details of the violation)

b. _____________________

The foregoing acts are in violation of:

a. _____________________ (Sections in the Code of Conduct)

b. _____________________

The penalty for violation of the above provisions is provided in page 5 of the Code of Conduct which
penalty may range from a minimum of __________ up to dismissal. Further, the foregoing acts
constitute ____________. Under Article 297 of the Labor Code, ______________, warrants dismissal
from employment.

In view of the foregoing, you are hereby directed to explain in writing within five (5) days from your
receipt of this letter why the Company should not impose the appropriate penalty upon you for the
above-stated causes. Your failure to submit your written explanation within the said period will be
construed as a waiver of your right to be heard and the investigation will proceed on the basis of
records and evidence on file.

Furthermore, considering the nature and gravity of the offense charged and the sensitivity of the
nature of the work you are currently occupying which is a position of trust and confidence that gives
you access to confidential files and documents that will be involved in the investigation, you are
hereby placed under PREVENTIVE SUSPENSION effective immediately and for a period of thirty (30)
days while this matter is being investigated. Please surrender your laptop and keys, access cards to
the HR Department immediately upon receipt of this Notice.

For your strict compliance.