Migrating from On-Premise

to Ariba On-Demand:
Minimizing the impact
and increasing the value

Stefan Rouwen
July, 2015
Agenda for Today

• Key Considerations with Ariba On-demand

• Path different Accenture clients follow

• Approach on Migrating On-Premise to Ariba On-demand

Copyright © 2015 Accenture All rights reserved. 2

Key Considerations with Ariba On-Demand
Lower TCO: Reduce large capital IT Security
investments; Free up IT resources for business • Data Privacy
critical systems • IT Security

Increased Innovation: Faster change cycles, Scalability

• Can system meet the demands?
more frequent upgrades, foundation for new Automatic Upgrades
offerings • Performance loss at peak utilization
• Ability to meet future growth

Single Platform
Fully Integrated: Integrated End-to-End Standardized Porcess Integration
Requisition to Pay Solution • Leverage existing data store
• Capacity for integration project
Key Opportunities

• Alignment to the integration strategy

Cloud Innovation

Key Concerns
Better User Experience: Consumer-like Extensibility
interface, mobility, social collaboration • Configurability vs. Customization
• Application flexibility
Technology Foundation • Upgrade impacts

Better Connectivity: Ariba Spot Buy, Ariba Pay,

Fieldglass, Concur
Vendor Management
On-Demand offers your
business innovation without
Need for improved processes and/or disruption
organization design: Opportunity to Subscription Fees
standardize and/or consider managed services Ariba OnDemand offers the full suite
of Ariba products in a single
integrated suite in the Cloud.
IT Component End of Life/End of License:
ERP, DB, OS Network Fees

Others? Others?

Copyright © 2015 Accenture All rights reserved. 3

On-Premise & On-Demand Source to Pay solutions

SAP On-Premise Oracle On-Premise PeopleSoft On-Premise On-Demand

Solutions Solutions Solutions Solutions

SAP Spend Oracle Spend Classification

Oracle Procurement & Spend Ariba Spend
Spend Analysis Performance and Oracle Procurement &
Analytics Visibility
Management Spend Analytics

SAP Sourcing and Ariba Sourcing &

Sourcing Oracle Sourcing PeopleSoft Strategic Sourcing
SAP SRM Sourcing Ariba Discovery

SAP Contract Oracle Contract Lifecycle

Lifecycle Mgmt and Management for Public Supplier Contract Ariba Contract
Contract Mgmt
SAP Central Sector and Oracle Management Management
Contracts Procurement Contracts

PeopleSoft eProcurement
Oracle Purchasing and
Operational SAP ERP-MM and and PeopleSoft Purchasing Ariba Procure-to-
Oracle Services
Procurement SAP SRM and PeopleSoft Enterprise Pay
Procurement
Services Procurement

Ariba Invoice
Management,
SAP Invoice Mgmt by PeopleSoft Enterprise
Invoice Mgmt Oracle Payables Discount
OpenText eSettlements
Management, Ariba
Pay
Ariba Supplier
Supplier SAP Supplier Oracle Supplier Hub and
PeopleSoft eSupplier Information &
Information & Lifecycle Oracle Supplier Lifecycle
Connection Performance
Perf Mgmt Management Management
Management

Catalog PeopleSoft Catalog Ariba Procurement

SRM MDM Catalog Oracle iProcurement
Management Management Content

Supplier Oracle iSupplier Portal and PeopleSoft eSupplier

Ariba Network Ariba Network
Collaboration Oracle Supplier Network Connection

Copyright © 2015 Accenture All rights reserved. 4

Key Benefits of Ariba Cloud Solutions

Ariba Cloud Solution Benefits

Platform Network Upstream Downstream

• Lower Total Cost of Ownership
• Consistent and standardized
innovation cycles
• Service packs & major releases
delivered seamlessly
• Source-to-Pay process and
integration
• Ability to solve for electronic legal
invoicing requirements in Latin
America
• Unified experience for both Direct
and Indirect supplier communities
• More than just PO’s & Invoices -
Support for Collaboration, Logistics &
Supply Chain, Kanban, Quality and
Work Orders
• Native contracts integration to
Sourcing and Procurement
• Supplier Information Management
module (not available in On-
Premise)
• Updated consumer-like user
interface to drive increased adoption
• Enhanced Services Procurement
functionality and collaborative
requisitioning driving category
strategy
• Catalog infrastructure and scalability

• Upstream integration for suppliers

including Profile, Sourcing,
Contracts, Scorecards

• Strategic direction driving integration

to cloud / network from all SAP &
Ariba solutions

Copyright © 2015 Accenture All rights reserved. 5

Agenda for Today

• Key Considerations with Ariba On-demand

• Path different Accenture clients follow

• Approach on Migrating On-Premise to Ariba On-demand

Copyright © 2015 Accenture All rights reserved. 6

Path different Accenture clients follow
• SAP today is positioning Ariba as their main procurement tool as part of their SAP
Procurement Roadmap. SAP as an organization has committed to continue enhancing
the product and investing in Innovation in the Ariba Cloud Application.
• As a result, existing SAP SRM Customers today are also looking into how they would
move to the Ariba Cloud Application.
• The next section outlines the path to Ariba as seen within our different clients.

• Key Factors considered by Clients:

(a) Existing Infrastructure Cost versus On Demand Costs

(b) Business Users Readiness / Change Management
(c) Existing ERPs
(d) Existing Investment done by the Client
(e) Business Objectives

Copyright © 2015 Accenture All rights reserved. 7

Roadmap 1
Wave 1: SRM + APC & AN
For clients which have invested in in SAP SRM, first step is to move to Ariba Catalog and Ariba Network

Notes:
On Premise Applications

Entreprise
Authentication PO 1. Leading privately-owned
spirits company
Receipts
Operational Procurement
Authentication Request • Implement and maintain
Sourcing
Supplier Management Ariba Procurement Content
SAP ECC
Spend & Performance Analisys (APC) for catalogs (single
shopping experience)

• The client has an already

Ariba Procurement existing ERP system, SAP
Content SRM and will still be
Punchout Catalog Session retained once the Ariba
Ariba OnDemand
Cloud Applications

solution is deployed.

Supplier Catalog Punchout Catalog Session

Ariba Network

Punchout Catalog Session

Supplier

Supplier Catalog
Supplier Website

Copyright © 2015 Accenture All rights reserved. 8

Roadmap 1
Wave 2: SRM + Upstream Modules (with APC)
As a second wave 2, Ariba upstream (Sourcing & Contracts) modules are implemented

Notes:
On Premise Applications

Vendor Data
Entreprise Acctg Data
Authentication Fx Rates PO 1. Leading energy and
Contracts chemical company
Receipts Operational Procurement
Authentication Request • The client currently has 8
SAP systems which is split
Middleware SAP ECC
into different business units
and operating groups.

• The Ariba solution will

Ariba Sourcing Professional include all Upstream
Ariba Contract management modules together with
Supplier Information & Performance Mgt Ariba Procurement Content
Cloud Applications

Spend Visibility
Ariba OnDemand 2. Leading integrated
energy company

Action • The client is using SAP

Particoation SRM as their procurement
Sourcing Event application (with integration
Invitation to APC for catalogs)
RFx
Ariba Network
Response • Ariba upstream modules
are used for the client’s
Source to Pay process.
Supplier

Copyright © 2015 Accenture All rights reserved. 9

Roadmap 2
SRM + Upstream Modules
Alternative hybrid combination is SAP SRM combined with Ariba Upstream modules

Notes:
On Premise Applications

Vendor Data
Entreprise Acctg Data
Authentication Fx Rates PO 1. Leading global consumer
Contracts goods and products
Receipts Operational Procurement
Authentication Request • The client’s current
landscape includes an SAP
Middleware SAP ECC
and a legacy ERP system.

• Ariba Upstream modules

were implemented and is
Ariba Sourcing Professional integrated with the SAP
Ariba Contract management and 3rd party legacy
Supplier Information & Performance Mgt systems which aims to
Cloud Applications

Spend Visibility improve the client’s

Ariba OnDemand procurement efficiency.

2. Integrated energy
Action company
Particoation
Sourcing Event • Currently, the client’s
Invitation
system consists of SAP
RFx ECC for Sourcing and SAP
Response Ariba Network
MM/SRM for Contract
Management. The Ariba
Upstream solution will be
Supplier

integrated to both SAP

systems to drive
transformational process
improvements.

Copyright © 2015 Accenture All rights reserved. 10

Roadmap 3
Upstream Modules & P2P
More enhanced approach, is to completely move to Ariba P2P for NPR
On Premise Applications

Vendor Data
Notes:
PO (Direct RMO)
Entreprise Acctg Data Invoice Status
Authentication Fx Rates Goods Receipt (direct MRO) 1. Leading global
PO Number Ship Notice (direct MRO) pharmaceutical
PO Order Ackn company
GR (Direct MRO)
Authentication Request Contracts
• The client has 9 ERP
Middleware SAP ECC Middleware
systems globally, which
includes SAP, Oracle and
legacy systems which is
Ariba Sourcing Professional their main sourcing to pay
Ariba Contract management applications.
Supplier Information & Performance Mgt
Spend Visibility • Both the Ariba P2P and
Procure to Order Upstream solutions
Cloud Applications

Ariba OnDemand
Invoice Pro integrates with all of the
ERP systems and also the
Supplier Punchout PO with Order Ship Ariba Network.
Catalog Catalog SAP PO Ackn. Notice
Session Number
Action Sourcing Event
Particoation Invitation
Order Ackn (Direct MRO)
RFx Ship Notice (direct MRO)
Response Goods Receipt (direct MRO)
Invoice Status
Ariba Network PO (Direct RMO)

Punchout Catalog Session

Supplier

Supplier Catalog
Supplier Website Electronic Invoice
Purchase Orders

Copyright © 2015 Accenture All rights reserved. 11

Agenda for Today

• Key Considerations with Ariba On-demand

• Path different Accenture clients follow

• Approach on Migrating On-Premise to Ariba On-demand

Copyright © 2015 Accenture All rights reserved. 12

Our Approach – Business & Solution Capability Assessment
Accenture brings proven assessment approach, tools and assets to deliver successful capability
assessments.
Business and Solution Capability Assessment

4 17
Outline Ariba / SAP Product Roadmap
5
Develop Preliminary
Conduct Spend / Saving Categories Analysis Process and System
6 Roadmap
Create Initial Cost and Savings Estimates
18
7 22
Assess Current Source to Pay Process and Build initial Business Case
1 Operating Model Build 3-5 Year Solution
8
with Cost & Savings
Roadmap
Benefit Analysis Assess Current Customizations / Configuration Assessment for Preliminary
23
9 Process and System
2 Assess Current Technology Complete Spend & Savings
Roadmap
10 19
Analysis
Preparation Finalize Requirements Documentation 24
11 Conduct Additional Review Create Comprehensive
3 Perform Fit Gap Analysis with SMEs Business Case Summary
12
Mobilization Identify Benefits / Challenges 20 25
13 Refine Requirements and Finalize Business Case and
Audit review Roadmap as necessary Proposal
14
21
Readiness Factors Review
Conduct Workshops to
15
Operational Impact Assessment Finalize Roadmap,
16 Business Case, and Joint
Ariba License Agreement Recommendation

On Premise to On-Demand
Prepare Recommend Finalize
Readiness & Impact Assessment

Weeks 1 - 2 Weeks 2- 4

Sponsor Review Meeting

Executive Presentation

Copyright © 2015 Accenture All rights reserved. 13