Professional Documents
Culture Documents
Pgp3001a PDF
Pgp3001a PDF
: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 1 of 14
Receiving Inspection
Procedure
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 2 of 14
1.1 Purpose
1.1.1 The purpose is to establish a system for performing Receiving Inspection at our
Company.
1.2 Scope
1.2.1 The scope of this procedure is focused on examining receipt of purchased
materials/products from Suppliers.
Industrial/Commercial/Government Documents
ISO 9001 Quality Management Systems Requirements
Internal Forms
FORM 1069 Defect Report (Materials)
FORM 0100 Rejected (Red Tag)
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 3 of 14
3.1 Responsibility
3.1.1 Quality Assurance – is responsible for preparing, approving and maintaining this
document.
3.1.2 Purchasing – is responsible for ensuring the Receiving Inspection function is complied
with in accordance with this document.
3.1.3 Receiving Inspection Operators – are responsible for performing the Receiving
Inspection activities defined in this document.
Item
No. Manufacture
Model/Part Number
1 None None
3.3 Materials
3.3.1 The following materials are required when performing Receiving Inspections:
4.1.2 The item(s) requiring Receiving Inspection along with the Supplier's packing list,
certificate of analysis/compliance (when required by PO) and other documentation is
delivered to the designated Receiving Inspection area by the "Receiving" Department. In
the event that items received are too large or bulky to be delivered to the Receiving
Inspection area, Receiving will deliver the paper work to the Receiving Inspector, noting
location of the item(s). The item(s) shall be clearly marked “Awaiting Receiving
Inspection - Do Not Use” to prevent unauthorized use until Receiving Inspection
acceptance occurs. The Receiving Inspector will then inspect the material at point of
delivery.
4.1.3 Received item(s) are inspected on a first-in-first-out basis unless priorities are scheduled
in advance by the Purchasing, Business Operations or Quality Assurance management
personnel.
4.1.4.2 When there is 1 reject or more, the complete lot shall be rejected. Then 100% re-
inspection shall be performed to segregate conforming versus nonconforming material
unless the complete lot/batch is dispositioned to be "Returned to" or "Scrap".
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 5 of 14
4.1.5.2 Items received from the Supplier shall be marked/labeled/tagged with the Part Number
and /or detailed description (i.e. 0.25” x 1.00” Screw, etc.) specified by the Purchase
Order prior to being placed into stock or to shipment to the Customer. When the Part
Number is specified on the issued Purchase Order, and the items received contain the
Supplier's part number marking/label/tag, the items shall have the Part Number applied.
When practical without repackaging, the Supplier's part number and other identification
information shall be removed.
4.2.1.1 The accepted Supplier's Packing Slip, Certificate of Analysis/Compliance and other
shipping document(s) are then routed to General Administration/Purchasing for
processing and filing. When deemed necessary by QA, the Certificate of
Analysis/Compliance documents may be retained in a file in the QA Department.
ALL OK
TY 07/14/14
or
4.2.1.3 When there is multiple line numbers received per Supplier packing slip/shipping
document(s), the packing slip/shipping document shall include the above stamp
acceptance entry for each line item received on the packing slip/shipping document. If all
items are acceptable, it is acceptable to specify more than one line item number in the
"Item No.(s)" block (i.e. Items No.(s) 1, 2, 5 & 8) or write “ALL” Items and “ALL” Qty
Accepted are being accepted.
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 7 of 14
4.2.2 The accepted material will be forwarded to the Stock Room or Project area and the
Receiving Supplier’s packing list and other documentation are routed to General
Administration/Purchasing for further processing.
4.2.3 The Receiving Inspector shall ensure that the received item or the item’s packaging is
properly tagged, marked or labeled with the item’s identification information prior to
routing the item to the Stock Room or Fabrication area(s).
4.2.3.1 When the Supplier marks, tags or labels the product or its packaging with the part
number/description information, additional identification is not necessary. As
required by our inventory system and user drawings, the item shall be identified with
the part number as specified by the issued Purchase Order.
4.3.1.1 The rejected item(s) is segregated from the acceptable material, and a Rejected (red tag)
tag is prepared and placed with the material/product to indicate that it is nonconforming.
A Defect Report (DR) form is prepared prior to the disposition and re-processing of the
nonconforming material/product.
4.3.2 The Defect Report and/or Rejected (red tag) is kept with the segregated non-conforming
material and Supplier's packing list/shipping document(s) for identification purposes.
When the DR is issued by the Receiving Inspector, the DR number shall be recorded on
the packing slip/shipping document(s) along with the Receiving Inspectors or QA’s
initials/stamp and date:
Example:
DR# 1001
MGU 06/28/14
4.3.3 The rejected material along with the DR and/or Reject tag will be placed in the
Nonconforming Material Hold area for discrepant material until dispositioned by
approved Preliminary Review (PR) or the Material Review Board (MRB) personnel. See
ATS-QAP-1005, Nonconforming Material System procedure for authorized PR/MRB
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 8 of 14
4.3.3.1 Receiving Inspection will process the unacceptable material in accordance with the
disposition decision made by PR/MRB per ATS-QAP-1005, Nonconforming Material
System.
4.3.3.2 Upon completion and closing of the DR form, the closed DR record (white copy) shall be
attached to the Supplier's packing slip/shipping document(s) etc. The Receiving Inspector
shall stamp “QA Receiving Inspection Acceptance”, initial/ stamp and date, and record
accepted quantity on the Supplier’s Packing Slip to indicate acceptance of the material.
The accepted Supplier's packing slip/shipping document(s) is then routed to General
Administration/Purchasing for processing and filing.
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 9 of 14
5.1 General
5.1.1 Upon receipt of the Non-Deliverable (Type 3 Purchases – Office supplies, etc.) Items,
Receiving shall verify the correct Part Number and Quantity were received as defined by
the Purchase Order and Supplier’s packing list/shipping document(s). If there is no
damage and all appears to be acceptable, Receiving shall initial and date the Supplier’s
packing slip/shipping document(s) to indicate acceptance of the material.
5.1.1.1 It is also acceptable for Receiving Department to stamp “QA Receiving Inspection
Acceptance”, initial/date, and record accepted quantity on the Supplier’s packing
slip/shipping document(s) to indicate acceptance of the material. The accepted Packing
Slip is then routed to Purchasing/General Administration for processing and filing.
5.1.2 Non-Deliverable material shall be routed directly to the person who purchased it. No
Receiving Inspection per Appendix A shall be performed.
6.1 General
6.1.1 Upon receipt of Customer supplied property (i.e. material, parts, products, tools,
equipment, software, etc.), the items shall be inspected and properly identified per ATS-
QAP-1013, Customer Property.
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 10 of 14
The following inspection requirements shall be used for production delivered items:
Notes:
(*1) Certification of Analysis verification when specified by the PO.
(*2) The width, length, weight and height tolerances that shall be used on
materials/products is +/- 5% unless otherwise specified by the Purchase Order or
drawing, or s drawing/specification.
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 12 of 14
INSPECTION INSPECTION
CODE SAMPLE TYPE INSPECTION
REQUIREMENTS
6 Each Lot Certificate of Compliance or Analysis -
a) Verify Certificate of Compliance or Analysis is
received as required by the Purchase Order. The
"C of C" or "C of A" shall provide the following
information: a) Part Number, b) Lot or Batch,
Date Code or Serial No. Traceability, c) Quantity,
d) Statement stating full compliance of
requirements, e) Supplier Name, f) Measurement
Attribute Data (as required) and g) Supplier
written Approval
b) If all specifications are not listed on the C of C, or
out of specification, the material shall be rejected.
7 Sample 1 item Visual Inspect -
minimum per Lot a) Visual inspection to ensure no foreign
contamination or damage. Verify visually that the
item looks like existing products in stock and/or s
catalog.
8 Each Lot Quality Clauses –
a) Verify that the Supplier has met all PO and
Quality Clause requirements.
QMS Tier 2 Doc.: ATS-PGP-3001
QMS – Procedure Rev.: A
Date: 14 November 2014
Subject: Receiving Inspection Released By: Kristal Jewell
Page: 14 of 14