Entry Level Administrative Assistant Cover Letter Sample

Daisy Johnson
28 Example 3rd Street
Laguna Hills, CA 62587
(000) 987-1113
daisy.johnson @ email . com

September 9, 2015

Ms. Abril Brown

Senior Manager (Human Resources)
HOA Technology
323 Some Street
Laguna Hills, CA 64117

I am applying for the position of departmental Assistant, which was advertised 15th oct 2018 at
landover company limited, as advertised on your website. The position seems to fit
very well with my education, experience, and career interests.
I am a fresh graduate with full of energy and excellent educational record, and very keen to
put my administrative and clerical acumen to effectively mange your office’s operations.
Having broadly researched your company’s values and products, I was particularly interested
in a pursuing a long-term career with your company.

As you will note from my enclosed resume, I possess a number of strengths and attributes
which uniquely qualifies me for an administrative assistant position:

• In-depth knowledge of performing routine clerical tasks

• Demonstrated ability to greet customers in a professional manner
• Able to manage multi-line phone system; answer phone and transfer calls to appropriate
person
• Highly skilled in Microsoft Office Applications specifically Word, Excel and PowerPoint
• Good working knowledge of Quick-books
• Exceptional verbal and written communication skills
• Profound customer service abilities

During my studies at Concordia University, I put my theoretical concepts into practice through
a number of ways. Most successfully as an admin intern at the university where I successfully
obtained hands-on experience in performing basic administrative and secretarial tasks. I
possess an “always positive” attitude and the professionalism necessary to grow in a fast
paced environment.

I am excited about utilizing my potential to contribute HOA Technology’s success. I will call you
after a week to follow-up and see if it is appropriate to arrange an interview. In the meantime,
I can be reached at (000) 987-1113 or via email at daisy.johnson @ email . com.

Thank you for your time and consideration.

Sincerely yours,

(Signature)
Daisy Johnson

Enc. Resume and Recommendation Letter

 Answer and direct phone calls
 Organize and schedule meetings and appointments
 Maintain contact lists
 Produce and distribute correspondence memos, letters, faxes and forms
 Assist in the preparation of regularly scheduled reports
 Develop and maintain a filing system
 Order office supplies
 Book travel arrangements
 Submit and reconcile expense reports
 Provide general support to visitors
 Provide information by answering questions and requests
 Take dictation
 Research and creates presentations
 Generate reports
 Handle multiple projects
 Prepare and monitor invoices
 Develop administrative staff by providing information, educational opportunities and
experiential growth opportunities
 Ensure operation of equipment by completing preventive maintenance requirements;
calling for repairs; maintaining equipment inventories; evaluating new equipment and
techniques
 Maintain supplies inventory by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
 Maintain professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks; participating in
professional societies
 Contribute to team effort by accomplishing related results as needed
 Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
 Organize travel arrangements for senior managers
 Write letters and emails on behalf of other office staff
 Book conference calls, rooms, taxis, couriers, hotels etc.
 Cover the reception desk when required
 Maintain computer and manual filing systems
 Handle sensitive information in a confidential manner
 Take accurate minutes of meetings
 Coordinate office procedures
 Reply to email, telephone or face to face enquiries
 Develop and update administrative systems to make them more efficient
 Resolve administrative problems
 Receive, sort and distribute the mail
 Answer telephone calls and pass them on
 Manage staff appointments
 Oversee and supervise the work of junior staff
 Maintain up-to-date employee holiday records
 Coordinate repairs to office equipment
 Greet and assist visitors to the office
 Photocopy and print out documents on behalf of other colleagues