Administrator – Job Description

Various Common Responsibilities

typical job description duties

To manage office and administrative function

Specific duties:
 To be responsible for the day to day running of the office including supply management, liasing with
property management
 Carry out general administrative and office managerial
 word processing
 creating and maintaining filing systems
 dealing with telephone and email enquiries
 keeping diaries and making appointments for staff
 arranging meetings and taking minutes
 invoicing
 Type and word-process various documents and electronic information.
 Create financial and statistical tools and reports using spreadsheets.
 Manage, organise, and update relevant data using database applications.
 Communicate and provide information by relevant methods internally and externally to assist and
enable organizational operations and effective service to connecting groups.
 Analyse and interpret financial statistics and other data and produce relevant reports.
 Interpret instructions and issues arising, and then implement actions according to administrative
policies and procedures.
 Research and investigate information to enable strategic decision-making by others.
 Arrange and participate in meetings, conferences, and project team activities.
 Approve decisions, requests, expenditure and recommendations on behalf of senior people in their
absence, according to agreed guidelines and policies.
 Adhere to stated policies and procedures relating to health and safety, and quality management.
 Adhere to procedures relating to the proper use and care of equipment and materials for which the
role has responsibility.

This job description sets out the duties of the post at the time it was drawn up.
Such duties may vary from time to time without changing the general character of
the duties or the level or responsibility entailed.

Essential skills and knowledge required

 The ability and confidence to communicate effectively both verbally and in

writing
 Possess good interpersonal skills, e.g. tact, sensitivity, ability to listen, to
be assertive at times.
 Ability to work to deadlines and targets, can prioritise tasks under
pressure.
 The ability to work quickly, flexibly, effectively and positively in response to
requests made at short notice.
 Flexible and adaptable, comfortable with juggling a range of tasks in a
fast-moving, dynamic start-up environment
 Pro-active, ability to work under own initiative without direction
 The ability to prioritise and organise own workload in an effective and
accurate manner, whilst working within broad guidelines.
 Reliable and trustworthy
 Good organisational skills and able to pay attention to detail
 Minimum of three years experience of working in an office environment.
 The ability to contribute to and work effectively within a team environment.
 Excellent IT skills i.e. competent in the use of Microsoft Office applications
especially Word, PowerPoint, Explorer and Excel.
 Previous experience of using a database, including the production of
reports, or the ability to learn these skills
 Willing to take on additional tasks as required and learn new skills
 Willingness and ability to undertake training needed in order to fulfil the
changing requirements of the job.
 Ability to be discrete and maintain high levels of confidentiality.