SUMMARY STATEMENT: Reporting to the Group Chairman you will be required to have an

understanding of the requirements and implications of working with the MD / Chairman of an

organisation. You will have access to confidential information, requiring absolute discretion at all
times. Ciel HR is a busy organization and therefore the ability to organize and prioritize tasks is a
key requirement. You will need to be able to plan, organize and anticipate requirements well in
advance to support the smooth running of the business. This role works across the group to ensure
that Ciel HR operates intelligently and strategically.

MAJOR RESPONSIBILITIES/DUTIES:

 Support the Chairman in the preparation and presentation of reports, proposals,

budgets and related activities.
 Support the Chairman in the preparation of all documentation required for key
decision making as and when required.
 Maintain and develop systems, procedures and records in line with the
organization’s policies and objectives.
 Ensure necessary records are maintained that can readily provide current,
accurate and accessible information.
 Obtaining background information on emerging issues as desired.
 Writing reports and preparing executive summaries of lengthy reports.
 Monitoring and reporting the progress on all projects as per the execution status in
consultation with respective Regional Heads/Departments. Follow up crucial issues
with respective Heads.
 Preparing presentations on key aspects of project progress and facilitating prompt
effective communication and action with internal and external stakeholders
 Preparing MIS reports, preparing/assisting Business Reviews / DashBoard.
Appraising the Chairman on key issues/findings.
 To assist the Chairman for data sourcing & analysis for various objectives.
 Handling all information including confidential ones which would have immediate
impact on the company operations, performance or value if shared beyond its
intended audience
 Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to
ensure that a wide range of agreed actions are being executed

Applicants must be able to demonstrate understanding, experience and ability as follows:

 You will have demonstrable experience of working in a similar role at a

comparable level in a company.
 Exceptional organisational skills of self and others and ability to work without
supervision
 Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
 Use polished communication skills both verbal and non-verbal to influence and
persuade
 Focus on business priorities and all functions to ensure client and other
stakeholder satisfaction
 Ability to remain calm under pressure and manage conflicting priorities
 Accountable and committed to the task in hand
 Constantly consider where we can ‘do better’ – be enterprising
 An ability to manage time and workload efficiently
 Willing to do whatever it takes to get the job done
IT literacy: Experience of Word, Excel, PowerPoint, access database software etc.