Professional Documents
Culture Documents
garments for companies who were exporting to different countries. The experience and
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COMPANY PROFILE
,tutricorin
Pants.
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ORGANIZATIONAL CHART
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PRODUCTION PORTFOLIO
The company has its own manufacturing units for the processing all types of
knitted and woven garments .The company its own knitting, printing, washing and
cold pigment dye unit.
Their motive is,
On time delivery
Maintain quality,
Continuous improvement and satisfaction,
Service to customer.
Increase production capacity
MISSION:
VISION:
PRODUCT RANGE:
Plain jersey, ribs, jacquard, intarsia, pointers, cables, transfer, fancy structure,
rugged jerky, pique, lycra, viscose modal, burn outs are some kinds of knits structure.
KNITTING:
Knitting is a method by which thread or yarn may be turned into cloth or other fine
crafts. It is a fabrication process i.e. intermeshing series of loops of one or more yarns
or from a set of yarns.
Different yarns and knitting needle may be used to achieve different end
products by giving the final piece a different color, texture, weight, and/or integrity.
Using needles of varying sharpness and thickness as well as different varieties of yarn
can also change the effect.
DEPARTMENTS
Merchandise Department.
Production Department.
Marketing Department.
Store Department
Quality Control Department.
Research and Development Department.
Personnel Department.
Accounts Department.
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MERCHANDISE DEPARTMENT
Purchasing departments are responsible for more than just buying supplies.
The purchasing objective is sometimes understood as buying materials of the right
quality, in the right quality at the right time at the right price , and from the right
source. This is a broad generalization, indicating the scope of purchasing function ,
which involves policy decisions and analysis of various alternative possibilities prior
to their act of purchase.
Studying the market for prices trends and delivery times and maintaining
records of source of materials.
Buying materials at lower cost consistent with service and qualify
requirement.
Material and equipment purchase bill adhering to the company purchasing
policy.
FUNCTION:
Collecting indents
Send enquiry
On the basis of quotation preparation order
Get the material through store.
The company purchase raw materials like yarn from BEST CORPORATION
PRIVATE LIMITED SPINNING MILL.
The company purchases DYES and CHEMICALS from Ahmadabad and
Mumbai.
Frequency of purchase depends on requirement of the departments.
The company purchase machinery spare parts from Delhi andBombay and
if it is not available they prefer importing from foreign countries.
The company uses 98% of their total capacity of machines.
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MATERIALS PURCHASED:
The purchase department is where the process charts for garments manufacturing is
being prepared. Each and every requirement of the production process is noted and
brought by the merchandise department of the company. His job is to source and buy
the requirements.
PRODUCTION DEPARTMENT
The production process starts with procurement of raw materials, then the
design is made according to the customers specification and further changes in the
sample given by the foreign buyers.
The buyer provides a sketch according to their availability and sample are
made according to the sketch. When the sample is approved by the buyer the real
production starts.
Sampling
Cutting
Sewing
Checking
Ironing
Packing
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SAMPLING:
This department takes care of the design chart provides by the buyer. The buyer
provides a garment along with its size chart which is commonly called as spec sheet.
This spec sheet contains all the details regarding the design of the garment, what are
the paints needed , colour of the garment , measurements and grading charts and
requirements. After receiving the spec, the sampling department must make multiple
numbers of samples and get the approval of the buyer. The pp sample, size set sample,
sales man sample, final sample are some type of samples. Samples are separately
done by colour, size, print, emblishment and measurements and sent to the buyer foe
approval; once the final sample is approved by the buyer will place the order with the
CUTTING:
Once the order is placed by the buyer, the merchandising department will source
the fabric and provides it to the cutting department. The cutting department which is
ready with its pattern for new style will efficiently cut the fabrics using varieties of
cutting machine. Straight knife, circular knife are some of the cutting machine
varieties. Marker efficiency, yet another way to reduce wastages of fabrics is also
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used for the proper cutting of the fabrics. After cutting process the fabrics are set to
SEWING:
The sewing process contains many steps. For example: If it is a T-Shirt, attachment
of collar, sleeve, are the process inside sewing. Likewise there are many steps in
garment manufacturing. There are production managers to oversee all the process in
production department and report it to the M.D . The production manager will provide
the data for how much per day should be ready and stitched. He will keep the work in
progress and the quality inspection on the other hand will check will check for the
quality of the products. There will be leadtime provided by the buyer within which the
garments should be ready for exporting. This is the duty of production manager to
CHECKING:
Since the order is placed in bulks there will be errors in garments sewing. So, it is
essential for checking in any garments industry. This department inspects each and
every garment fir the measurement, colour match and any thread loops during sewing.
Once this department approves the garments. Garments are ready for ironing and
packing.
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IRONING AND PACKING:
Ironing is done to remove any wrinkles on the garments. After done it is ready for
packing. The garments are packed with invoices and packing list for exporting.
FLAT PACK:
HANGER PACK:
The shirt is packed and transported by hanging on the hanger. At the end of the
BARCODE:
ASSORTMENT:
predetermined pack by sorting according to the size and color then garments are
packed into inner box according to the size and color. This process working in order is
called assortment.
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METAL CHECK:
Checking the metal type component into the garments or with its accessories like
Cartooning:
At last cartooning or packing the garments according to Buyer comment. The
process of packing of inner boxes entered into the carton is called cartooning. The
carton is properly warped by the scotch tape. Some information like carton box no,
size, shipping mark and the destination are printed on the carton.
Final0inspection:
Final inspection is made by buyer. He checks the garments according some
rules like AQL.
Payment terms:
Seller will complete sales under some specific terms of the payment.
Documentation is a evidence that verify serves as a record or dealing of two parties.
Shipment:
A load of goods that are being sent to a customer, store, etc…
Delivery documents:
To understand the types of delivery document and print delivery document
during load confirmation.
MARKETING STRATEGIES:
Individual marketing
Face book events
Moring mail
Email
Students groups
Other resource bookstore
subscribers
posters
table slips
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Detecting deviations in production process
Ascertaining reasons for low quality
Segregation of defective products
MARKETING DEPARTMENT
This department accepts orders directly from the customer then verify it and
pass the same to design department .the design are based on the specification of
marketing department.
The marketing and sales of status knits product is taken case by a marketing
manager. Marketing is a societal process, by which individual and groups obtain what
they need and want through creating, offering and freely exchanging products and
services of the others. The marketing process in the marketing division takes place in
the following ways.
Marketing department accepts order from customer; customers will place
their orders by visiting personally/phonel fax, through agents.
Details are noted by receptionist of status knits.
Marketing department passes order taken from the customer support, who
examines this information for adequate of specification such as type,
quality.
Planning and customer support arrange to resolve the same by reviewing
with concerned department.
During the review whether the product is standard is also discussed.
The manager concerned will give quotation and specification based on the
type of product. In mean time the customer confirm his order.
The file is placed in contract review meeting and the order is passed to the
planning department for registration.
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HOD of planning department sends to the customer, the standard order
acceptance from or standard letter.
Quotation submitted to export department for further documentation and
shipment.
ENQUIRY REVIEW:
Enquiring the quality review from the customer (or) follow-up the customer.
CONTRACT REVIEW:
Contract review is the written process. We make all of our decision through
contracts when we run a business. All terms and conditions in a contract should be
handled correctly to prevent any legal issues. Everyone who is drafting and
negotiating a business contract should always have the contract reviewed by a
qualified professional.
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Research and development is collaboration with key fibre supplies and top
spinning companies new yarn quality and set standard.
Finallyfibre and yarn process parameters for selected quality.
PHYSICAL TEST:
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Fabric Store:
In the fabric store fabric is being checked before issuing it to cutting
department. In general not all the fabric is checked. Usually 10% of fabrics are
checked for good fabric suppliers. For power loom fabric and printed fabric 100%
checking is done. Fabrics are checked in flat table, flat table with light box or on
fabric checking machine. 4 point system for fabric inspection is used to measure the
quality level of the incoming fabric.
Trims & Accessory: Trims quality is also very important for having a quality
garment. Trims inspection is done randomly against the given standards, like color
matching. But for trims and accessories quantity checking is essential.
Cutting Room: It is said that cutting is the heart of production. If cutting is done well
then chances of occurring defects in the following processes comes down. In cutting
room, check points are – i) marker checking, ii) cut part audit and iii) bundle
checking.
Inline inspection:
In assembly line generally check pints are kept for the critical operations. In
these checkpoints, 100% checking is done for partially stitched garments and defect
free pieces are forwarded to the next process. This type of checking is used for high
value garment.
Roaming inspection:
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In this case checkers roam around the line and randomly check pieces at each
operation.
Traffic light inspection system:
End of line inspection or table checking:
Audit of the checked pieces
Finishing Department:
Check points in finishing department consists.
Final finishing Inspection: After pressing garments are again checked and passed for
tagging and packing.
Internal final audit: After garments are packed up to certain quantity, quality control
team, do audit of packed garments. This process is carried out to ensure that before
handing over shipment to buyer QC.
STORES DEPARTMENT
The fabric stores department is centralized in apparel industry and all the
fabric comes to this unit first from the supplier and audited here and kept until it is
distributed to other units. For an export oriented and bulk production garment it is
essential to maintain a well-organized & well equipped inventory system. The main
responsibility of this department is to store all the raw material necessary to produce
garments. This department is sub divided into three sections. Store keeper follows a
strong and appropriate working procedure.
A copy of the purchase order with all details for fabric, trimmings and
accessories are given to the stores .Once the goods are in-house, the store manager
will send a sample to the garment merchandiser and the respective manager for
approval, on receipt of approval of the same the goods will be in-warded. Here the
store manager has to tally the quantity ordered against the quantity received along
with price. Any deviation will have to be reported to the fabric or trimmings and
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accessories manager. Garment merchandiser sends the sample of the bulk fabric and
accessories to the buyer for approval. With the help of the purchase order the stores
understand what quantities are to be dispatched. At the end of the order all balance
accessories should reach the stores.
PERSONNEL DEPARTMENT
Once they are sure about the justification of man power recruitment they take
the responsibility of finding the suitable persons.
External source: Sometimes it is not possible for management to find a certain type
of stilled labor within the organization so they go for external source through,
Advertising,
Campus Recruitment,
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Direct hiring personnel.
Screening:
The application form is verified are required details like educational
qualification, experiences are considered.
Interview:
The selected candidates are interview to know whether they meet the job
specification given by concerned managers.
Group discussion:
Group discussions are conducted for selected candidates to know their
leadership quality, knowledge about their subject.
Final interview:
Status knits set certain fixed parameters according to the post and test whether
the candidate meets their standard.
Selection and placement:
The selected candidates are sent offer letters confirming their selection and
appointments orders are given.
Induction:
Candidates are placed on their jobs introduced with organization.
REWARD SYSTEM:
The status knits has established compensation and reward system for the
productivity and well being of its employees. There are about 190 employees in the
company. The system includes basic pay, PF, bonus, dearance allowance, gratuity,
annual increment, ESI, Pension accommodation etc.,
FINANCE DEPARTMENT
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Senior officer assistant
1. Assisting bank reconciliation’s.
2. Yearly finalization of accounts.
3. Monthly and annual PF returns.
4. Assisting in sales tax and income tax assessment.
5. Submission of monthly stock statement to bankers.
6. Providing details to auditor.
7. Preparation of vouchers and bank cheque.
8. Assisting sales taxes and income tax assessment.
ACCOUNTS:
Accounts department is the eye of the management. Where it controls the
entire management of the company. It looks after every transaction made on behalf of
the company. The account’s manager’s is the controller of this important department.
FUNCTION OF ACCOUNTANTS:
CASHIER:
Below the chief cashier for accounts there are two cashiers. Their work is to
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allot money to the small amount that is up to 10,000. They should verify the bills and
they would send it to the internal auditor for verification. After obtained the signature
of the internal auditors he would allot the money to the particular person or a firm.
FUNCTIONS OF CASHIER:
RECORDS MAINTAINED:
- Purchase register
- Sales register
- Daybook
- Invoices
- Trail balance
- Balance sheet
- General ledger
- Party’s ledger
- Journal registers
- Follow up the market people and purchase people.
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Controlling expenditure and obligations (including operating expenses,
debt, payroll )
Receipting and depositing all revenues
Managing the investment of all monies
Accounting for all assets and capital project expenditure
Internal and external reporting
FUTURE PLANS
The company is making effective steps to improve its export. Hence, the
concern is progressing at higher growth rate.
The company has planned to expand its business by taking order in domestic.
Markets also the work in process.
Plans have also been made to start showrooms with their own designs.
CONCLUSION
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Working hours
Causes of machine stops
Detector of the yarn length into the machine.
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