Employee Register

HELP

ID Name Contracted Hours Department

001 David Brown 40.00 Accounts

002 Nichola Carter 20.00 Customer Support
003 James Oliver 30.00 HR
004 Nina Simon 40.00 Lobby/Reception
005
006
007
008
009
010
011
012
Enter employee
Cumulative Rate (CR) which
013 contracted
Enter names of yourhours in
employee receives for
014 Use this
decimal column
format.
his/her to enterhours
contracted
your organization your employees hourly
015 employees. weekly.
rate.
016 Click HELP at the top left
017 corner to read more.
018
019 Select the department form drop-
down list. To add/amend
020 departments available in the drop-
021 down list, click the Settings tab to
022 add more departments. If you are
not sure how to do it, click HELP at
023 The hourly rate
the which
top leftyour
corner to read more.
024 organization pays to employees
025 for Overtime.
Click HELP at the top left corner
026 to read more.
027
028
029
030
031
032
033
034
035
036
037
038
039
040
041
042
043
044
045
046
047
048
049
050
The hourly rate which your
When adding
organization paysmore rows, insert new rows above this one
to employees
when working during Public
Holidays.
Click HELP at the top left corner
to read more.
Work Shift Schedule
HELP Week Commencing: Monday, June 24, 2013

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Name
David Brown 12:00 AM 08:00 AM 12:00 AM 08:00 AM 11:00 PM 07:00 AM H H L L OFF OFF OFF OFF
Nichola Carter 12:00 AM 02:30 AM OFF OFF 12:00 AM 08:30 AM 12:00 AM 08:30 AM 12:00 AM 02:30 AM 12:00 AM 08:30 AM 05:45 PM OFF
James Oliver 12:30 AM 09:00 AM 11:00 PM 07:30 AM 10:00 PM 06:30 AM 12:00 AM 06:30 AM OFF OFF OFF OFF OFF OFF
Nina Simon OFF OFF
When adding more rows, insert new rows above this one
Employee Name: David Brown
Department: Accounts
Week Commencing: Monday, June 24, 2013

Before Break
In Out In Out
Monday 12:00 AM 08:00 AM
Tuesday 12:00 AM 08:00 AM
Wednesday 11:00 PM 07:00 AM
Thursday H H
Friday L L
Saturday OFF OFF
Sunday OFF OFF

Employee Signature

Managers Signature

Week Ending Date: Sunday, June 30, 2013

Employee Name: Nichola Carter

Department: Customer Support
Week Commencing: Monday, June 24, 2013

Before Break Before Break

In Out In Out
Monday 12:00 AM 02:30 AM
Tuesday OFF OFF
Wednesday 12:00 AM 08:30 AM
Thursday 12:00 AM 08:30 AM
Friday 12:00 AM 02:30 AM
Saturday 12:00 AM 08:30 AM
Sunday 05:45 PM OFF

Employee Signature

Managers Signature

Week Ending Date: Sunday, June 30, 2013

Salary Budget
HELP Week Commencing: Monday, November 30, 2009

Current Week Salary Salary for:

Number of Actual Regular Public
Department Employees
Budget Variance
Hours
Holidays
Holidays
Lieu Day Option 6 Option 7 Option 8 Option 9 Option 10

Accounts 1 $ 600.00 $ 900.00 $ 300.00 $ 360.00 $ 120.00 $ - $ 120.00 $ - $ - $ - $ - $ -

HR 1 $ 320.00 $ 300.00 -$ 20.00 $ 320.00 $ - $ - $ - $ - $ - $ - $ - $ -
Lobby/Reception 1 $ - $ 100.00 $ 100.00 $ - $ - $ - $ - $ - $ - $ - $ - $ -
Administration 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Customer Support 1 $ 366.00 -$ 366.00 $ 366.00 $ - $ - $ - $ - $ - $ - $ - $ -
Finance 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Human Resources 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
IT 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Marketing 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
R&D 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Sales 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

4 $ 1,286.00 $ 1,300.00 $ 14.00 $ 1,046.00 $ 120.00 $ - $ 120.00 $ - $ - $ - $ - $ -

Salary Distribution
 Accounts

HR

Lobby/Reception

Administration

Customer Support

Finance

Human Resources

IT

Marketing

R&D

Sales
 Average Salary
Sick Of Overtime Actual Budget
Hours
$ - $ - $ - $ 600.00 $ 900.00
$ - $ - $ 30.00 $ 320.00 $ 300.00
$ - $ - $ - $ - $ 100.00
$ - $ - $ - $ - $ -
$ - $ - $ 189.00 $ 366.00 $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -

$ - $ - $ 219.00 $ 321.50 $ 325.00

$700.00 Option 10
$600.00 Option 9

$500.00 Option 8

$400.00 Option 7
Option 6
$300.00
Sick
$200.00
Of
$300.00
Sick
$200.00
Of
$100.00
Lieu Day
$-
Public Holidays
Holidays
Regular Hours
Attendance
HELP
Week Commencing: Monday, November 30, 2009

Department Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Accounts 1 1 1 - - - -
HR 1 1 1 1 - - -
Lobby/Reception - - - - - - -
Administration - - - - - - -
Customer Support 1 - 1 1 1 1 1
Finance - - - - - - -
Human Resources - - - - - - -
IT - - - - - - -
Marketing - - - - - - -
R&D - - - - - - -
Sales - - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
Average 3 2 3 2 1 1 1

Cha t Ti
r t l
e

A c count s HR Lobby /Reception Adm ini str ati on Cus tomer S upport F inanc e Hum an Res ourc es I T Mar keti ng

Monday Tuesday Wednesday Thursday

R& D Sal es

1 1 1 1

1 1 1 1

1 1

Friday Saturday Sunday

1 1 1
Occupancy
HELP
Week Commencing: Monday, November 30, 2009

Department Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Accounts 100.0% 100.0% 100.0% - - - -
HR 100.0% 100.0% 100.0% 100.0% - - -
Lobby/Reception - - - - - - -
Administration - - - - - - -
Customer Support 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0%
Finance - - - - - - -
Human Resources - - - - - - -
IT - - - - - - -
Marketing - - - - - - -
R&D - - - - - - -
Sales - - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
Average 75.0% 50.0% 75.0% 50.0% 25.0% 25.0% 25.0%
100.0

100.0

100.0
%

%
Mon

-
100.0

100.0
%

%
Tue

-
100.0

100.0

100.0
%

%
Wed

-
100.0

100.0
%

%
Thu

-
100.0
%
Fri

-
100.0
%
Sat

-
100.0
%
Sun

A cco un ts HR Lo bb y
/ R ecep ti on A dm n
i i stra ti on C usto me r S up po rt F i
n an ce H uma n Re sou rces IT Ma rket n
i g R& D S al es
A cco un ts HR Lo bb y
/ R ecep ti on A dm n
i i stra ti on C usto me r S up po rt F i
n an ce H uma n Re sou rces IT Ma rket n
i g R& D S al es
 Dep.
Special Days Name of the Department Time Format
Code
Code Name Paid Hours 1 Accounts 12:00PM
SICK Sick 00.00 2 HR 24:00 2
PH Public Holidays 08.00 3 Lobby/Reception
H Holidays 08.00 4 Administration
Overtime
OFF Of 00.00 5 Customer Support
L Lieu Day 08.00 6 Finance Regular Wa 2
OP 6 Option 6 00.00 7 Human Resources 1,5 of Regu 1.5
OP 7 Option 7 00.00 8 IT
OP 8 Option 8 00.00 9 Marketing
Public Holidays
OP 9 Option 9 00.00 10 R&D
OP 10 Option 10 00.00 11 Sales Regular Wa 2
12 Double Wage
13
14
15
16
17
18
19
20 When adding more rows, insert
 Regular
Overtime
Time Cumulative
Public Holida
Ra
Spreadsheet123 Work Shift Schedule - Ver 1.0.3
1. Getting started with Work Shift Schedule
First thing first, before you dive into this template, we strongly recommend to make an additional copy o
file somewhere on your computer hard drive, in case if something went wrong.

2. Hourly Rates

General Information
In the UK some organizations, depending on the type of work schedule arrangement pay double of the r
hourly wage to their employees for agreeing to work during Public Holidays (Bank Holidays). In addition
employees, who had worked during Bank Holidays are entitled to receive additional paid day-of known
day".

See the following information on the official website of US Department of Labor:

Overtime Pay - Wages http://www.dol.gov/dol/topic/wages/overtimepay.htm
Overtime Pay - Work Hours http://www.dol.gov/dol/topic/workhours/overtime.htm

For additional information about work and wages during Public Holidays or to read more about Overtim
please follow the link to the article on Wikipedia
Overtime https://en.wikipedia.org/wiki/Overtime

Setting up Hourly Rates

In the UK some organizations, depending on the type of work schedule arrangement pay double of the r
hourly wage to their employees for agreeing to work during Public Holidays (Bank Holidays). In addition
employees, who had worked during Bank Holidays are entitled to receive additional paid day-of known
day".

Regular Time Cumulative Ra

Overtime Public Holida

 Regular Time (RT) - The hourly rate, which your organization pays to employees per hour of their time at
Depending on the contract, each employee is hired for a certain number hours that can be diferent and
from 4 hours per week (legal minimum) to 40 hours (legal maximum). In some situations organizations m
require their employees to work beyond their regular hours in a work week, which usually considered as
Overtime and paid at a diferent rate, usually 1.5 of the regular time.
Regulations are diferent for every country, so please check your countries employment laws and regulati
before deciding on Overtime and Public Holiday hourly rates for your employees.

Overtime (OT) - The hourly rate which your organization pays to employees for working beyond their
contracted hours in a work week. By default, the hourly rate for Overtime is being calculated as one and
of the regular hourly rate, this is optional and can be changed to regular rate in Settings.

Public Holidays (PH) - The hourly rate which your organization pays to employees when working during
Holidays. By default, the hourly rate during Public Holidays is being calculated as double of the regular h
rate, this is optional and can be changed to regular rate in Settings.

3. Adding more rows

A. Adding Rows
To add more rows to "Employee Register" and "Work Shift Schedule" worksheets simultaneously, you wo
need to group worksheets together by clicking on the "Employee Register" tab then press and hold the "
button on your key board and click on the "Work Shift Schedule" tab. Next step is to insert a new row(s),
click on the number reference of the row to select it and open contextual menu simultaneously and click
"Insert", this will add a new row above the row which you have selected.

B. Copying Formulas and Cell Formatting

Provided that you have followed the steps described above, you can now copy all formulas into the adde
Select one row above the newly added row(s), press and hold "SHIFT" key on your key board then press
Arrow" key to select the all empty rows below until you reach the last row above the row which is highli
in grey. Once all necessary rows are selected, press "CTRL" + "D" keys on your key board, which will
automatically copy formulas and cell formatting into the new rows.

C. Ungrouping Worksheets
It is necessary to ungroup all previously grouped worksheets before entering any data otherwise all ente
data gets copied to every other worksheet within that group. Right click on any of the grouped workshee
and click "Ungroup Sheets" in contextual menu, which will appear.
 WARNING Remember to Ungroup Sheets after you have finished adding rows and copying
formulas into them.

WARNING Adding rows without grouping sheets may result in miscalculations and some cel
formatting errors, unless you know what you are doing.

4. Adding or/and amending departments

If you need to add or amend departments, you may do so by going to the Settings tab. By default, Work

Schedule has space for up to 20 diferent departments, but if your organization requires more then that,

can always add an additional row(s) above the last row on that list as displayed on the image below.

5. Setting-up Special Days and paid hours for those days.

You can set-up up to 10 special days and also assign paid hours for those days on the Settings tab. In def
view, you will find 5 pre-assigned days with paid hours for those days, so that you can either continue wi
another 5 options or amend them in accordance with requirements of your organization.
 Cumulative
Public Holiday
Rate

e an additional copy of the

nt pay double of the regular

Holidays). In addition
al paid day-of known as "lieu

more about Overtime,

nt pay double of the regular

Holidays). In addition
al paid day-of known as "lieu

Cumulative Rate

Public Holiday
r hour of their time at work.
t can be diferent and varies
ations organizations might
usually considered as

ment laws and regulations

rking beyond their

calculated as one and a half
ttings.

when working during Public

ouble of the regular hourly

imultaneously, you would

n press and hold the "SHIFT"
o insert a new row(s), right-
multaneously and click

ormulas into the added rows.

key board then press "Down
he row which is highlighted
board, which will

ata otherwise all entered

the grouped worksheets tab
ng rows and copying

ulations and some cell

tab. By default, Work Shift

quires more then that, you

the image below.

he Settings tab. In default

an either continue with
zation.
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Version Updates

1.0.2 January 15, 2012

1.0.2 January 15, 2012
dates

24:00 and 12:00PM formating added for time table drop down values.
Correction of error in the formulas that calculate daily attendance.