SAP HCM Payroll User Manual

HUMAN CAPITAL MANAGEMENT
TRAINING MANUAL
Submitted to
Druk Holdings and Investments Limited

&
Druk Green Power Corporation Limited
By
Wipro Ltd.
10 December 2010
Version 1.0
SAP R/3 Implementation
DRUK GREEN POWER CORPORATION LIMITED
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Table of Contents
1. Objective ................................................................................................... 3
1.1 Business process & Roles and responsibilities ........................................................ 3
1.2 SAP Processes & Transactions ......................................................................... 4
2. Payroll Introduction ....................................................................................... 5
3. Maintaining Master Data .................................................................................. 6
Transaction Code: PA30 ............................................................................................................ 7
3.1 Payroll Status - Infotype 0003 .......................................................................................... 7
Transaction Code: PA30 ............................................................................................................. 7
3.2 Basic Pay. ......................................................................................................................... 9
All employees basic pay are stored in the Infotype – 0008. We can process the basic pay
(0008) on its own or during a personnel action. The Standard Pay wage type is used to assign
the collectively agreed and fixed salary to an employee. It is therefore entered as a dialog
wage type in the Basic Pay Infotype (0008). .............................................................................. 9
3.3 Recurring Payments/Deductions .................................................................................... 12
Create Recurring Payments/Deductions IT0014 ............................................................ 12
3.4 Additional Payments ...................................................................................................... 16
Create Additional Payments IT0015 ......................................................................... 17
4. Prerequisite for Payroll Run: ............................................................................ 20
4.1 Payroll Process ............................................................................................................... 21
4.2 Payroll Accounting......................................................................................................... 33
Payroll Area (enter in two places) – Y2 for Monthly Payroll of DGPC.................................... 34
Period - current indicator, or other (must enter period and year as 12 2011) .............................. 34
Personnel Number - only if running individual employee; leave blank to select all employees ......... 34
Schema – Y000 always ....................................................................................... 34
Display log – check for all calculations; DO NOT check if running all employees ...................... 34
Display variant Rem. statement – EGREEN. ................................................................ 34
4.3 SIMULATION IN FOREGROUND FOR ONE EMPLOYEE ........................................ 34
4.4 Posting to Finance (FI): .................................................................................................. 40
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1. Objective
The objective of this is to enable the payroll administrator to administer payroll process in the SAP
system.
Tips and Tricks
• If you don’t know an employee’s personnel number, you can look it up using one of the following
search helps. Click on the arrow appearing next to the field to look up by:
 By using ‘Collective search Help’ you look up the personnel number by the employee’s last and first
name. If you don’t know the right spelling of the name, you work with asterisks to get possible
entries displayed.
E.g. you don’t know if the last name of an employee you’re looking for called Hem Raj is spelled
with as “he” or “ra”. In the last name field enter Ham∗. The system will display all the employees
which their last name starts with Raj.
By using ‘Collective search Help’ you can also look up personnel numbers using Organizational
Assignment Data.
By using ‘Free Search’ you can look up personnel numbers using all selection criteria.
After entering the above information, click on the
Create icon if maintaining (creating) an Infotype for the first time
Change icon if the Infotype record for the employee already exists and you need to make
a change/correction to data already input. The existing data is overwritten and no history
of changes is maintained.
Copy icon if you want to maintain history of changes made. This will allow you to make
a copy of an existing Infotype record and then make any changes.
Delete icon to delete the Infotype record.
1.1 Business process & roles and responsibilities
Step Business Process description Responsibility Dependency on Remarks

no
1 Payroll Payroll Admin
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1.2 SAP Processes & Transactions
Step no Business Process Process type SAP Transaction Remarks

description
Basic Salary
1. Recurring Payments
Maintaining Master Data System PA30
and Deductions
Additional Payment
2.
Simulate Payroll System PC00_M99_CALC_SIMU
3.
Control Record System PA03
4.
Release Payroll System PC00_M99_PA03_RELEA
5.
Start Payroll System PC00_M99_CALC
6. Change Payroll Status to

System PC00_M99_PA03_CORR
Correction Mode.
7.
Exit Payroll System PC00_M99_PA03_END
8. Payroll posting
System PC00_M99_CIPE
Simulation Run
9.
Payroll Posting Live Run. System PC00_M99_CIPE
10.
Release Posting Run System PCP0
11.
Post Posting Run System PCP0
Generate Reports
12.
Through Wage Type System PC00_M99_CWTR
Reporter.
13.
Prepare Add/Deduct List System S_AHR_61015608
14. Verify employee Bank

System S_AHR_61015609
Details
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2. Payroll Introduction
This component to calculate the remuneration for work done for each employee, but consists of a variety
of processes that are becoming increasingly important due to the employee’s increased obligation to
supply benefits and medical welfare.
Payroll can be integrated in personnel administration, time management, incentive wages and accounting.
The entire Payroll process comprises of the following functions:

- Maintain PA/Payroll Infotypes
- Payroll Data
- Run Payroll (Simulation and Live)
- Generate Remuneration Statement
- Perform Bank Transfer
- Posting to Accounting
- Generate Payroll Reports
Note: Bhutan does not have its “country specific payroll” and as such the processes as applicable for International
Payroll Accounting is implemented.
Master data Payroll Time data
Payroll
Reconciliation
account
Cost
distribution Payroll results Statistical
postings evaluations
Transfers Statements
Calculation
of earnings
All data can be processed

and produced in batch
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Mandatory Payroll Infotypes

0000 Actions/Events
0001 Organisational assignment
0003 Payroll Status
0006 Addresses
0007 Planned Working Time
0008 Basic Pay
0009 Bank Details
0014 Recurring Payments/Deductions
0015 Additional Payments / Deductions
Other payroll related Infotypes

0011 External Bank Transfers
0045 Loans
0168 Insurance Plans
0169 Saving Plans
0267 Off-cycle Payroll
0221 Payroll Adjustments
3. Maintaining Master Data
The payroll division is responsible for making changes to the master data of employees when there are
changes in the employees’ bank details, tax information etc. They are also responsible for incorporating
all required deductions and payments. Information for employees is maintained through a series of
Infotypes that contain the payroll-related information.
Changes to the employees’ records can be maintained using the following menu path:
Menu path: Human Resources > Personnel management > Administration > Maintain master data
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Transaction Code: PA30
3.1 Payroll Status - Infotype 0003
The Payroll Status Infotype (0003) is usually updated by the system. However, the payroll office can
manually edit an employee’s payroll status. The following possibilities exist to edit the Payroll Status
Infotype (0003).
We can edit the earliest possible personal retroactive accounting date and the run Payroll up to, no longer
run payroll fields, as well as the personnel number locked indicator.
Menu path: Human Resources > Personnel management > Administration > Maintain master data >
Enter 3 in the Infotype field > Select the change icon
Enter 3 in the Infotype field > Select the change icon
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Make the appropriate change in the given fields as follows:
Earl. Pers. RA field (Earliest personnel retroactive accounting) – change this date if required preventing
retroactive payroll prior to a certain date.
Run Payroll up to – enter a date here if the person has been terminated and you wish to run the payroll.
The date must be within an inactive period of the employee.
Do not account after – enter the final date up to which payroll is to be run for this employee. This date
must also be in an inactive period.
Personal number locked - check this box to stop payroll from running for this employee.
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3.2 Basic Pay.
All employees’ basic pay is stored in the Infotype – 0008. We can process the basic pay (0008) on its
own or during a personnel action. The Standard Pay wage type is used to assign the collectively
agreed provision (CAP) and fixed salary to an employee. It is therefore entered as a dialog wage type
in the Basic Pay Infotype (0008).
The Total Gross Amount wage type is used to cumulate all wage types that belongs to an employee's
total gross amount. It is therefore generated as a secondary wage type by the system during the
payroll run.
Pay Scale Structure:
- Pay-scale Type. Type of Industry or Business. Eg. Hydropower, Mining Industry etc.
- Pay-scale Area. Location of the business unit. BHP, THP etc
- Employee sub-group Grouping. Personnel Calculation Rule & Collective Agreement Provision.
- Pay-scale Group. It is the designation or the position.
- Pay-scale level. It is the employees’ grades.
Wage Type:
Payroll and Personnel Administration objects used to differentiate between monetary amounts or
time units that are used in different ways to calculate the employee's remuneration. In the SAP
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System monetary amounts or time units that serve different business purposes, and that are processed
in different ways during the payroll run, are delimited from one another using wage types.
There are two categories of wage types:
a) Primary Wage Types
Primary wage types include:

Dialog wage types entered when maintaining master data in the Infotypes. Time wage types that the
system forms using time information or that you enter online.
b) Secondary Wage Types

Secondary wage types are technical wage types generated by the system in Payroll during the payroll run.
These wage types have different purposes in the SAP system:
- A wage type is typically evaluated with a monetary amount that should be paid out to the
employee or withhold.
- It can also be used to cumulate several amounts for statistical evaluation.
- It can be used by the system in Payroll to temporarily store interim results, and to move from one
step to the next.
The business task of a wage type determines whether it is entered online or is generated by the system,
and how it is processed during the payroll run.
Basic Pay Procedure:
1. Choose the menu path Human Resources → Personnel Management → Administration →HR
Master Data → Maintain. You access the Basic Pay Infotype (0008) by calling up the Display
HR Master Data. Maintain HR Master Data or Personnel Actions screens.
2. Check the entries from the collective agreement. If necessary, change the pay scale structure
assignment.
3. Check the default wage types from the wage type model.
4. Enter an amount for directly valuated wage types. Directly valuated wage types with no values
entered in the Amount, Number and Unit fields are not saved.
5. If necessary, enter a number and a unit for indirectly valuated wage types, for example, for wage
types whose amount is calculated as a percentage of the sum of other wage types. The amount of
the indirectly valuated wage types is only displayed, but is not saved. If your customizing settings
specify that indirect valuation is only valid until a date prior to the validity end date of the
Infotype record in the Basic Pay Infotype (0008), an appropriate message will be displayed. If
this is the case you can re-enter the date on which indirect valuation should take place, in the
Ind.Val. field. For indirect valuations, an Infotype record must be created for the employee in the
Planned Working Time Infotype (0007). Indirectly valuated wage types must not be overwritten
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because the indirect valuation will therefore be lost. You can enter a maximum of twenty wage
types for each employee. If your Customizing settings permit fewer wage types, fewer lines will
be available.
6. If necessary, delete any default wage types that are not required.
7. Check the total amount of the wage types. The total payment amount is calculated by the system.
All wage types to be included in the total amount, in accordance with the customizing settings,
are flagged in field A (Add to Total Amount).
8. Choose Depending on the Copy Default Values for Infotypes feature (DFINF), the values in
the Pay Scale Type, Pay Scale Area, Capacity Utilization Level and Work Hours/Period fields
will be redefined, but not copied. The values in the Capacity Utilization Level and Work
Hours/Period fields are copied if the values in the old Infotype record do not correspond to the
default value If you copy the Infotype record in a batch input session and change the validity start
date, you should first enter a date in the From field and then copy the data. You can then enter
data in other fields, (for example, Wage Types) at that time.
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3.3 Recurring Payments/Deductions
Recurring Payments and Deductions (Infotype 0014) is used to create a recurring deduction or payment
that needs to be made from an employee’s paycheck at intervals which differ from the intervals at which
the employee is paid.
For one time payments use Infotype 0015. The deduction/payment will be made automatically from the
employees’ paycheck at the correct interval.
In addition, use Infotype 0014 in conjunction with Infotype 0015 to set up as per pay amount and the
period of validity for deductions that occur over a period of time.
Each deduction/payment is represented by a wage type. Individual wage types have characteristics that
determine their processing by the payroll. For processing, some wage types need hours or other time
units, while others need only the amount.
The system takes the first deduction/payment in the payroll period that contains the beginning date. The
last deduction/payment will be made in the payroll period that contains the end date.
Create Recurring Payments/Deductions IT0014

Purpose
- Use this transaction to record a recurring deduction and/or payment wage type on IT 0014.
Trigger
Perform this procedure:
- When an existing recurring deduction/payment wage type needs to be recorded or to be
reviewed.
Prerequisites
- None
Menu Path
Use the following menu path(s) to begin this transaction:
 Select Human Resources Personnel Management HR Master Data Info type
0014 Sub type (wage types)
OR
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Human Resources Allowable Wage Types
The table below displays the allowable Infotype 0014 recurring payment or deduction wage types
for Human Resources (applicable to DGPC):
Payment Wage Types

2000 Production Incentive
2004 Shift Allowance
2006 Medical Allowance
2007 High Voltage Allowance
2008 Underground Power House
2009 Communication Facility Al
2010 Free Electricity Allowance
2011 Fuel Allowance
2012 Cash Handling Allowance
2013 Corporate Allowance
2014 Contract Allowance
2015 Project Allowance
2016 Housing Allowance
2017 Project Difficulty Allowance
2018 Deputation Allowance
2019 Project Specific Allowance
2020 Higher Graded Post
2021 Position Specific Allowance
2025 Uniform Allowances
2026 Nursery School
2027 Sports Allowance
Deduction Wage Types
8000 Provident Fund / Pension

8001 Group Insurance Scheme
8002 Salary Tax (TDS/PIT)
8003 Health Contribution
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8004 Employee Welfare Scheme

8005 Salary Saving Scheme
8006 Dratshang Contribution
8007 Club Contribution
8008 Loan from financial institutions
8009 Telephone Expenses
8010 Vehicle Expenses
8011 House Rent
8012 TV – Expenses
8013 Electricity Expenses
8014 Deduction – Salary Advance
8015 Other Deduction
8016 Balance Recover (Shift)
Procedure
1. Start the transaction using the menu path or transaction code.
Maintain HR Master Data
Enter 14 in the Infotype field > Select the create icon
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As required, complete/review the following fields:

1. Personnel No
2. Click .Enter
3. Click the tab.

Select additional Payments and deduction Infotype
4. Click .
5. Click .Create
It is important to choose the correct processing function here:
If Then
You are creating a new record for an Infotype

Click Create on the toolbar
You are correcting a data record error, and do

not wish to save a history of the previous Click Change on the toolbar
record
Updating a record, while saving the previous

record's history Click Copy on the toolbar
7. As required, complete/review the following fields:
• Start
• Wage type
• Amount
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8. Click to default screen information and verify data entry before saving.
The system displays the message, " ."
9. Click .

10. You have completed this transaction.
Result
You have created a recurring deduction.
3.4 Additional Payments
Infotype 15 is used for wages or payments not paid in every pay period or not paid over a limited period
of time. Use Infotype 15 for payments which need to occur for only ONE period (such as overtime etc.).
In addition, use Infotype 15 in conjunction with Infotype 14 to set up the limits for deductions that occur
over a period of time. (see separate procedures)
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Create Additional Payments IT0015
Purpose
Use this transaction to record additional payment wage type on IT 0015.
Trigger
Perform this procedure:
When an existing additional payment wage type needs to be recorded or to be reviewed.
Prerequisites
None
Menu Path
Use the following menu path(s) to begin this transaction:
Select Human Resources Personnel Management HR Master Data Info type 0015
Sub type (wage types)
OR
Human Resources Allowable Wage Types
The table below displays the allowable Infotype 0015 additional payment wage types for Human
Resources:
Additional Payment Wage Types
5000 Overtime Allowance
Procedure
1. Start the transaction using the menu path or transaction code.
Maintain HR Master Data
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Enter 15 in the Infotype field > Select the create icon

3. Personnel No
4. Click .
5. Click the tab.

Select additional Payments and deduction Infotype
6. Click .
7. Click .
It is important to choose the correct processing function here:
If Then
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If Then
You are creating a new record for an Infotype

Click Create on the toolbar
You are correcting a data record error, and do

not wish to save a history of the previous Click Change on the toolbar
record
Updating a record, while saving the previous

record's history Click Copy on the toolbar

 Start
 Wage type
 Amount
8. Click to default screen information and verify data entry before saving.
9. Click .

10. You have completed this transaction.
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Result
You have created a additional Payment.
4. Prerequisite for Payroll Run:
Perquisites
Work Schedules:
Infotypes: (0000, 0001,0007,0008,0009).

Master & Time Data
Payroll Process:
Infotypes: (0014,0015,2001,2002,2011)
Administration Payroll Areas & Periods are created.
Payroll Control Record.
Subsequent Activities Bank Details.

GL Accounts
Cost Centers.
Payroll Area (or) Payroll Accounting Area:
Grouping of employees for whom payroll accounting is performed at the same time and also set the dates
for a particular period. (Note: Employees from different employee groups/subgroups can belong to a
particular payroll area).
“Only one Payroll Area can run at a time.”
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Payroll Control Record:
This co-ordinate the different stages of payroll accounting. For each Payroll Area we have to create
Control Record. The Importance of Control Record is as follows:
1. Locks the master and time data so changes can not be made during the payroll process.
2. Lock is valid for payroll past and present.
3. Changes can be done for payroll future only.
4.1 Payroll Process

-
Legend:
Release payroll
Functions in menu
Release for
Control record
Start payroll
Release for
YES
Run payroll ok?
Exit Payroll Corrections
End of Release for
Subsequent activities in
Payroll Change master data
Posting to Finance
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1) Checking the Control Record Status: Before running the actual payroll run first we have to
check whether the Payroll Results are exited for the previous period, otherwise we cannot run the
Payroll for the current period. In order to check this, follow the steps below for the previous
period.
i) Go to PA03 and enter the Payroll Area Y2.
ii) Click on Change.
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iii) In the Control Record if the payroll period is previous period and the Status of the Control
Record is Release Payroll then we have to Exit the payroll for the previous month otherwise
we can not run the payroll for the current period. To Exit the Payroll click on Exit Payroll
button and Save.
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iv) After Saving the Control Record, again click on Change for the Control Record and Click on
Released for Payroll. Then the Payroll Period will be changed to next period i.e. the current
period which we have to Run and Save.
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Record Saved
The Overall Processes of Control Record for Payroll are exhibited below:
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Release Payroll
Start Payroll
Check results
Corrections
Exit payroll
Checklist for Payroll:

1) Check that the payroll for all employees has been carried out accurately for the current month in
the Control Record before Exiting the Control Record.
2) Ensure that there is no need to change in Cost Center.
3) If there is any changes in Employee Master like Employee Details, Basic Pay we have to change
in PA30 accordingly.
Example: Suppose for one employee’s cost to company (CTC) has changed for the Current
Period. If CTC is changed then automatically dependent wages
(Basic Pay, Other Allowance etc) will also change. To Change this data Go to PA30 -> Enter
Employee Name -> Enter Infotype Number (For this scenario Infotype 8 – basic pay) -> Click on
Create.
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Enter the effective Start Date, End Date, Employee Group, Level Work Hours/Period, Wage
Types and Amount. Enter the data accordingly and save it. It will save those data for that given
date range. Then the payroll will take these data for payroll process for that period.
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4) Enter Unpaid Leave of all employees for the current period in the transaction PA61.
Example: If there are any Loss of Pay (LOP) days of an employee, we have to enter into the
system by using the PA61 Transaction Code for the Infotype 2001 so that these LOP days will
affect the Payroll. For this Go to PA61 -> Give Start Date and End Date for the LOP days ->
Give 2001 Infotype -> Select Subtype like Unpaid Leave -> Click On Create -> Click Save. The
Absence Days will be saved in 2001 Infotype.
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1) Enter all the Variable Earnings and Deductions information of all Employees into the Infotype
14 for the Current Period. To maintain variable Earnings & Deductions Go to PA30 -> Enter
Employee Number -> Enter Infotype 14 -> Click On Create-> Enter Wage type -> Enter Amount
-> Save the Entries.
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Maintain effective start date and end date.

Example: Production Incentive, Shift Allowances, etc.
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2) Enter all Additional Payments for the Employees for the Current Period in Infotype 15 so that
these Additional Payments are also considered while Payroll is processed. To maintain these Go
To PA30 -> Enter Employee Number -> Enter Infotype 15 -> Enter Wage type -> Click On
Create.-> Enter Amount -> Save The Entries.
Example: Overtime Allowance, Arrears etc…
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4.2 Payroll Accounting
Payroll Process will be done in 2 phases.
1) Simulation Run
2) Actual Payroll Run
Simulation Run: Payroll Simulation is used to evaluate individual employee payroll results. Also, we
will perform a Simulation of the entire payroll before producing actual Payroll Results. This gives us the
ability to calculate all information for each employee exactly as they would be calculated during a
Productive Payroll Run, without actually updating balances. These test results can be reviewed, and
adjustments can be made easily prior to starting the actual run.
A simulation run corresponds to a regular payroll run with the following restrictions:
• The results of a simulated payroll run are not saved on the database. We can view and print the
results in the payroll log.
• The system does not lock any master data.
• The current payroll period in the payroll control record is not changed.
• The steps Release payroll and Exit payroll does not apply.
We can run the simulation run by using PC00_M99_CALC_SIMU Transaction code directly or by using
the SAP Menu Human Resource -> Payroll -> International -> Payroll -> PC00_M99_CALC_SIMU
Simulation.
The screen to enter a payroll simulation looks exactly like the front screen of an actual run. The
following screen appears:
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The information that must be provided is:
Payroll Area (enter in two places) – Y2 for Monthly Payroll of DGPC

Period - current indicator, or other (must enter period and year as 12 2011)
Personnel Number - only if running individual employee; leave blank to select all employees
Schema – Y000 always
Display log – check for all calculations; DO NOT check if running all employees
Display variant Rem. statement – EGREEN.
WARNING - If you leave this field blank you will NOT see the remuneration statement after
simulation! (which field)
4.3 SIMULATION IN FOREGROUND FOR ONE EMPLOYEE
Hit enter to verify the information, then execute. When the payroll run has finished, click on the
Form icon to see the remuneration statement.
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Simulation in Background for All Employees
When running payroll simulation for all employees prior to the actual payroll run, enter a range
of employees to select (i.e. 90000001-90000305), and Execute. Run for all employee ranges.
NOTE: Payroll simulation can only be run in test mode. To produce an on demand regular
check for an employee. In simulation mode we will not be able to get reports that are available
only after the actual run.
Actual Payroll Run:
After confirming the Simulation Run values, run the Actual Payroll for that Period. We can run the Actual
Payroll by using PC00_M99_CALC Transaction Code or by using the SAP menu Human Resource ->
Payroll -> International-> Payroll -> PC00_M99_CALC Start Payroll.
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Payroll Run: To execute the actual Payroll Run we have to give the following input in the Payroll
run selection screen.
1) Payroll Area
2) Period ( Default Current Period )
3) Personnel Number (if we don’t give Personnel Number it will take all Employees who belongs to
the Payroll Area)
4) Schema ( Y000 )
5) Check Display Log ( To See the Error Logs )
6) Display Variant Remuneration Statement ( EGREEN )
7) Click On Execute
8) After running Actual Payroll for all Employees generate Pay Slips, Bank Transfer Report,
Statutory Reports etc., and get Finance Approval before Dispatching Pay Slips and Bank
Transfer so that errors, if any were rectified.
9) If there are corrections in the Payroll Results at this stage we have to execute the following for
correction.
a. Change the Status of the Control Record to Release For Correction.
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b. Delete the payroll results of those employees with errors and change the master data. If we cannot
delete the Payroll Results then due to Retroactive some wages like /551, /552, /553 will take
effect and net pay will change accordingly.
Hence to delete the payroll results of an employee GO TO PU03 => Enter Employee Number =>
Click On Execute => Select the Payroll Period which we want to delete and click on Delete
Button in Menu Bar. Then the Payroll Results will be deleted for that Particular Period.
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a. Now change the Master Data accordingly
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b. After changing the Master Data, change the Status of the Control Record into Release for
Payroll.
c. Run the Simulation Run and after that if the payroll result is correct then run the actual
Payroll for those employees.
Payroll Log: The payroll results are displayed in a tree structure. This makes it easier to analyze and get
an overview of the payroll results. The log includes a table of contents which is presented as tree
structure. The nodes within the tree structure enable to access the required information.
Check Payroll Result [PC00_M99_PA03_CHECK]: By choosing Check Payroll Result, changes

cannot be made to payroll data both for the present or past. This function also locks the concerned payroll
accounting area, preventing from including it in the payroll run.
Corrections [PC00_M99_PA03_CORR]: When choosing release for corrections, the Infotype records
assigned to selected payroll area for corrections will be released. Choose this function, if Infotype data
needs to be changed because personnel numbers were rejected during the payroll run. After collecting the
data release the payroll again. This results in locking the personnel again. Choose start payroll to run
payroll again for the personnel numbers for which master data was changed.
Exit Payroll [PC00_M99_PA03_EXIT PAYROLL]: By choosing this function it enables to release

master data so that they can be maintained for past & present. Do not choose this function until the
payroll has run successfully for all the personnel numbers assigned to the selected payroll accounting
area.
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10. After successfully running the actual payroll for all employees exit payroll. Before exiting the payroll,
check whether all the details of the payroll is correct as we cannot make any changes in the payroll
results after exiting and posting to Finance.
4.4 Posting to Finance (FI):

a) Create Posting Run – This can be executed in 'Simulation' or 'Update' Mode. In this step, the
system checks for validity of G/L accounts mapping. First simulate a posting run after
completing payroll enabling to recognize posting-relevant errors in the payroll results early on,
and avoid errors when creating a live posting run. Once simulation run is successful, then run in
update mode.
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b) Process Posting Run – In this step we have controls to 'Release' and 'Post' the documents to
FI. These posted documents can be viewed in FI using the transaction code FB03
The payroll results will be posted as per posting dates defined in the payroll posting calendars.
For ex: payroll results of monthly salaried employees will be posted to FI on a monthly basis etc.
Step a)
The T-code for FI Posting is PC00_M99_CIPE or by using the navigation path: Human
Resource -> Payroll -> International -> Subsequent Activities -> Per Payroll Period ->
Evaluation -> Posting to Accounting -> PC00_M99_CIPE - Execute run.
Give Payroll Period, Payroll Area, Type of Documentation is ‘S’ for Simulation Run for actual Run give
‘P’ but first test the posting in Simulation run by giving ‘S’.
Click On Execute. It will show Evaluation of Posting Item.
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Click On Document Overview in Menu bar to see the Document: As we had Run the FI Posting in
Simulation run, it is not possible to Release the Document so it will show the error stating that
‘Simulation runs cannot be posted’.
Note: To run Actual run come back from screen and give the value ‘P’ for Type of Document Creation
and click on execute and release the Document.
Step b)
After releasing the Document we have to Post the Document to FI Accounts. For Posting the
Released Documents to FI give the Transaction Code as PCP0. We can also use the Navigation
in Main Menu of the SAP Human Resource -> Payroll -> International -> Subsequent Activities
-> Per Payroll Period -> Evaluation -> Posting to Accounting -> PCP0 - Edit run.
December 2010
PAYROLL
Select & double click on Document No 0000000043.
Click on radio button document “0000000029” Select Release button
Immediately click on YES
December 2010
PAYROLL
Go back & Select radio button PP “0000000043”
Select Post Documents button

Enter/Click “Immediately” Button
Then the Document will be posted to FI Accounts. If there are any errors, it will show the error log.
December 2010
PAYROLL
December 2010
PAYROLL
Checking of FI Integration:
To check whether the Payroll Results gone to FI Accounts or not we can check by using the Transaction
Code FB03. In FB03 Transaction Screen select Document List Button from Menu Bar.
Enter the Company Code and Entry Date of the Payroll Posting.
Click on Execute. It will Show the Document Numbers for that date.
December 2010
PAYROLL
Double Click On Document Number to display the FI Posting where we can check whether the Payroll
Results has gone to correct FI Account or not.
TASHI DELEK
December 2010

SAP HCM Payroll User Manual

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SAP HCM Payroll User Manual

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HUMAN CAPITAL MANAGEMENT

Druk Holdings and Investments Limited

Tips and Tricks

After entering the above information, click on the

Create icon if maintaining (creating) an Infotype for the first time

Delete icon to delete the Infotype record.

1.1 Business process & roles and responsibilities

Step Business Process description Responsibility Dependency on Remarks

1 Payroll Payroll Admin

1.2 SAP Processes & Transactions

Step no Business Process Process type SAP Transaction Remarks

6. Change Payroll Status to

14. Verify employee Bank

The entire Payroll process comprises of the following functions:

Master data Payroll Time data

All data can be processed

Mandatory Payroll Infotypes

Other payroll related Infotypes

3. Maintaining Master Data

Transaction Code: PA30

3.1 Payroll Status - Infotype 0003

Transaction Code: PA30

Enter 3 in the Infotype field > Select the change icon

Make the appropriate change in the given fields as follows:

3.2 Basic Pay.

Pay Scale Structure:

There are two categories of wage types:

a) Primary Wage Types

Primary wage types include:

b) Secondary Wage Types

These wage types have different purposes in the SAP system:

Basic Pay Procedure:

3.3 Recurring Payments/Deductions

Create Recurring Payments/Deductions IT0014

Transaction Code: PA30

Human Resources Allowable Wage Types

Payment Wage Types

Deduction Wage Types

8000 Provident Fund / Pension

8004 Employee Welfare Scheme

Enter 14 in the Infotype field > Select the create icon

As required, complete/review the following fields:

3. Click the tab.

It is important to choose the correct processing function here:

You are creating a new record for an Infotype

You are correcting a data record error, and do

Updating a record, while saving the previous

7. As required, complete/review the following fields:

The system displays the message, " ."

The system displays the message, " ."

3.4 Additional Payments

Create Additional Payments IT0015

Transaction Code: PA30

Human Resources Allowable Wage Types

Additional Payment Wage Types

5000 Overtime Allowance

Enter 15 in the Infotype field > Select the create icon

2. As required, complete/review the following fields:

5. Click the tab.

It is important to choose the correct processing function here:

You are creating a new record for an Infotype

You are correcting a data record error, and do

Updating a record, while saving the previous

7. As required, complete/review the following fields:

The system displays the message, " ."

The system displays the message, " ."

4. Prerequisite for Payroll Run: