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IST-699 Capstone Storyboard

Title/Topic of Module/Lesson: OASIS Training for Graduate Admissions

Instructional Designer: Heather Rougeot

Storyboard Design Created/Modified: 9/20/19

Approximate Time of Course: 1 hour

Development Tool: Adobe Captivate

Week 1 Welcome
Camtasia Video – Welcome Video

Visuals Audio Length


Title Credit: Admissions Evaluator Background Music: 00:02
Introduction Deliberate Thought by Kevin MacLeod
Still Image: Student Services Building The Cal State Monterey Bay Office of Admissions 00:12
Text: Office of Admissions processes over 16,000 applications and admits an
California State University Monterey Bay average of 6,000 applicants each year.
On Camera – Director of Admissions The Office of Admissions is a gateway for 00:16
interview applicants to achieve their educational goals at
Text: Paula Carter – Director of Admissions Cal State Monterey Bay.
By carefully reviewing each application before
admission, we play an exciting role in helping to
ensure our students are prepared for their future
academic success.
Still Image/Slide: OASIS Login The primary software used on the CSUMB 00:10
campus for student applications and records is
OASIS.
On Camera: Evaluators discussing Admissions uses this software to review student 00:10
applicants data, process admissions and denials, and post
transfer credit.
On Camera: Evaluators discussing in front When used properly, this software system 00:13
of computers provides powerful tools for Admissions staff to
make informed decisions regarding admissibility,
and to process each application appropriately.
Still Image/Slide: Looking Ahead Slide In this course, we will provide an in-depth review 00:07
of the OASIS Maintain applications system and
how it is used to process admissions for graduate
programs at CSUMB.
Still Image/Slide: 00:05
Special Thanks:
Paula Carter – Director of Admissions
Katherine Fisher – International
Admissions Coordinator
Charles Nye – Admissions Student
Assistant
Ogo Obi – Graduate Admissions
Coordinator
Andrea Phelps: Admissions Evaluator

Still image/slide: End Credits 00:05

Text:
Written, Directed & Produced by:
Heather Rougeot

Background Music:
Deliberate Thought by Kevin MacLeod is
licensed under a Creative Commons
Attribution license
(https://creativecommons.org/licenses/by
/4.0/)
Source: http://incompetech.com/music/ro
yalty-free/?keywords=deliberate+thought
Artist: http://incompetech.com/
Still image/slide: Final Credits 00:05

Text:
Filmed on location on the
California State University Monterey Bay
campus in Seaside, California

Weeks 2-4 Captivate Modules


Title Screen Layout
Ocean
Background

Content
Block

Title Block

Agent

Logo
Content Screen Layout With Agent

Title Bar

Content Block
Agent

Navigation Bar
Content Screen Layout Without Agent
Title Bar

Content Block

Navigation Bar
Week 2 Maintain Applications Overview

Captivate Module 1 – 7 minutes


Slide: 1 Title: Title Slide Duration: 30 seconds Reviewer Comments
Media Notes On-Screen Text Audio Script
 CSUMB Logo Maintain Applications Welcome to the Maintain Applications
 Ocean Background Overview Overview training module! We will be
 Agent “Shay” image – reviewing how to access and search Maintain
Front view OASIS Coding for Graduate Applications, and review the tabs and pages
Applicant Admission used for graduate admissions.
Navigation
 Auto advance Office of Admissions
Cal State Monterey Bay
Slide 2: Title: Introduction Duration: 30 seconds Reviewer Comments
Media Notes On-Screen Text Audio Script
 Top bar with title Title: Maintain Applications The Office of Admissions at Cal State Monterey
 Bottom bar with Bay uses the Maintain Applications area of
navigation OASIS to view important student information,
 Agent “Shay” image – and to make updates throughout the admission
Front view hands cycle to admit, deny, and withdraw
clasped applications.
 Screenshot of Maintain
Applications screen
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button - Play
 Button – Next
 Button - Mute
Slide 3: Title: Navigating to Maintain Duration: 30 seconds Reviewer Comments
Applications
Media Notes Screen Text Audio Script
 Screenshots of:
o Main Menu Title: Navigating to Maintain To navigate to the Maintain Applications Tab in
o Student Applications OASIS, go to:
Admissions Main Menu > Student Admissions > Application
o Application Evaluation > Application Decisions > Maintain
Evaluation Applications.
o Application
Decisions To easily access this area in the future, we
o Maintain recommend that you save this to your OASIS
Applications. Favorites once you have navigated to the main
 Agent “Shay” image – page by clicking on Add to Favorites.
Front view gesturing
right
 Signaling boxes to
highlight indicated
selections
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button - Play
 Button – Next
 Button - Mute
Slide 4: Title: Searching Maintain Duration: 30 seconds Reviewer Comments
Applications
Media Notes Screen Text Audio Script
 Screenshot of Maintain Title: Searching Maintain There are multiple ways to find the applicant
Applications search Applications you are looking for. The fastest way is to enter
screen their CSUMB 9-digit Student ID in the ID field.
 Agent “Shay” image – Search by fields:
Front view gesturing  ID (Student ID You can also search by name, application
right Number) number, or Otter ID.
 Signaling boxes to  Last Name
highlight indicated  First Name
fields
Navigation  Application Number
User click to advance  Campus ID (Otter ID)
 Button – Previous
 Button – Pause
 Button - Play
 Button – Next
 Button - Mute
Slide 5: Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 6: Title: Maintain Applications Duration: 1 minute Reviewer Comments
Tabs
Media Notes Screen Text Audio Script
 Screenshot of Maintain Title: Maintain Applications To navigate to the Maintain Applications Tab in
Applications Tabs OASIS, go to:
 Agent “Shay” image – Main Menu > Student Admissions > Application
Front view gesturing  Biographical Details Evaluation > Application Decisions > Maintain
right  Addresses Applications.
 Signaling boxes to  Regional
highlight indicated tabs  Application Program Data Maintain Applications contains eight main tabs:
Navigation  Application Data  Biographical Details
User click to advance  CSU ERS Fields  Addresses
 Button – Previous  Application  Regional
 Button – Pause School/Recruiting  Application Program Data
 Button - Play  Application Student  Application Data
 Button – Next Response  CSU ERS Fields
 Button - Mute  Application School/Recruiting
 Application Student Response
Slide 7: Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 8: Title: More Information About Duration: 1 minute Reviewer Comments
Maintain Applications Tabs
Media Notes Screen Text Audio Script
 Screenshot of iLearn Title: More Information About All of the tabs in Maintain Applications contain
page showing Maintain Applications Tabs valuable information about applicants and
Informational Tabs and students. However, the names of these tabs do
Action Tabs modules.  Informational Tabs not always provide a good indicator about
 Agent “Shay” image –  Action Tabs where to find information you need.
Front view Additionally, not every tab contains fields that
Navigation need updates during admissions processing.
User click to advance
 Button – Previous The next two training modules in this section
 Button – Pause will go into greater detail about the
 Button - Play information covered on individual tabs. They
 Button – Next are broken into two sections: Informational
 Button - Mute Tabs and Action Tabs

For more information about the tabs used in


admitting a graduate applicant for admission,
please view the Action Tabs module
To understand the data captured in the tabs
that do not require updates during admission,
you can go Informational Tabs module.

Slide 9: Title: Check for Understanding Duration: 1 minute Reviewer Comments


Media Notes Screen Text Audio Script
 1 question 1 question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Module 2
Slide 1 Title: Introduction Duration: 10 seconds Reviewer Comments
Media Notes On-Screen Text Audio Script
 CSUMB Logo Maintain Applications Welcome to the Maintain Applications
 Ocean Background Informational Tabs Overview Informational Tabs training module!
We will be reviewing the tabs in Maintain
Navigation OASIS Coding for Graduate Applications with information that is not
 Auto advance Applicant Admission updated during the graduate admissions
processes
Office of Admissions
Cal State Monterey Bay
Slide 2 Title: Informational Tabs Duration: 1 minute Reviewer Comments
Overview
Media Notes On-Screen Text Audio Script
 Screenshot of Maintain Title: Informational Tabs Description of informational tabs
Applications page Overview
 Signaling (arrows  Biographical Details
and/or boxes) to  Addresses
highlight informational  Regional
tabs  Application Student
Response
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button - Play
 Button – Next
 Button - Mute
Slide 3: Title: Biographical Details Duration: 1-2 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshot of Title: Biographical Details Explanation of information on Biographical
Biographical Details Details
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
 Button - Mute
Slide 4: Title: Check for Understanding Duration: 1 minute Reviewer Comments
Media Notes Screen Text Audio Script
 1 question 1 question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 5: Title: Biographical Details Duration: 1-2 minutes Reviewer Comments
Linked Pages
Media Notes Screen Text Audio Script
 Screenshots of Title: Biographical Details Explanation of information on Biographical
Biographical Details, Linked Pages Details linked pages: Visa/Permit Data,
Visa/Permit Data, Citizenship & Names
Citizenship & Names
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
 Button - Mute
Slide 6: Title: Check for Understanding Duration: 1 minute Reviewer Comments
Media Notes Screen Text Audio Script
 1 question 1 question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 7: Title: Addresses Tab Duration: 1-2 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshot of Title: Addresses Tab Explanation of information Addresses tab
Addresses Tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
 Button - Mute
Slide 8: Title: Regional Tab Duration: 1 minute Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshot of Regional Title: Regional Tab Explanation of information Regional tab
Tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
 Button - Mute
Slide 9: Title: Application Student Duration: 1 minute Reviewer Comments
Response
Media Notes Screen Text Audio Script
 Screenshot of Title: Application Student Explanation of information Regional tab
Addresses Tab Response Tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
 Button – Mute
Slide 10: Title: Check for Understanding Duration: 1 minute Reviewer Comments
Media Notes Screen Text Audio Script
 1 question 1 question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Module 3
Slide 1 Title: Introduction Duration: 10 seconds Reviewer Comments
Media Notes On-Screen Text Audio Script
 CSUMB Logo Maintain Applications Action Welcome to the Maintain Applications
 Ocean Background Tabs Overview Action Tabs training module! We will
be reviewing the tabs in Maintain Applications
Navigation OASIS Coding for Graduate with information that is updated during the
 Auto advance Applicant Admission graduate admissions processes

Office of Admissions
Cal State Monterey Bay
Slide 2 Title: Informational Tabs Duration: 1 minute Reviewer Comments
Overview
Media Notes On-Screen Text Audio Script
 Screenshot of Maintain Title: Action Tabs Overview Description of action tabs
Applications page  Application Program Data
 Signaling (arrows  Application Data
and/or boxes) to  CSU ERS Fields
highlight action tabs  Application
School/Recruiting
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
Slide 3 Title: Application Program Duration: 1-2 minutes Reviewer Comments
Data
Media Notes Screen Text Audio Script
 Screenshot of Title: Application Program Data Explanation of information on Application
Application Program Program Data
Data tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
Slide 4 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 5 Title: Application Data Tab Duration: 1-2 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshots of Title: Application Data Tab Explanation of information on Application Data
Application Data Tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
Slide 6 Title: CSU ERS Fields Tab Duration: 1-2 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshot of CSU ERS Title: CSU ERS Fields Tab Explanation of information on CSU ERS Fields
Fields Tab Tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button - Next
Slide 7 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 8 Title: Application Duration: 1 minute Reviewer Comments
School/Recruiting Tab
Media Notes Screen Text Audio Script
 Screenshot of Title: Application Explanation of information Application
Application School/Recruiting Tab School/Recruiting Tab
School/Recruiting Tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Skip to
Assessment
 Button – Skip to End
Slide 9 Title: Transfer To Tool Duration: 2-3 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshots of Title: Transfer To Tool Explanation of Transfer To Tool, Basis of
Application Program  Basis of Admission Admission & Education pages
Tab, Basis of Admission,  Education
and Education pages
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button - Next
Slide 10 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit

Maintain Applications Knowledge Check Quiz

Slides 1-5 Title: Maintain Applications Duration: 5 minutes Reviewer Comments


Knowledge Check
Media Notes Screen Text Audio Script
 1 question per screen 1 multiple choice question per No audio
 Feedback displays after screen
Submit for each
question
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button - Next

Week 3 Graduate Admissions

Module 1
Slide 1 Title: Introduction Duration: 10 seconds Reviewer Comments
Media Notes On-Screen Text Audio Script
 CSUMB Logo Graduate Admissions Fields Welcome to the Graduate Admissions Fields
 Ocean Background training module! We will be reviewing the
OASIS Coding for Graduate fields that need to be updated during the
Navigation Applicant Admission graduate admissions processes.
 Auto advance
Office of Admissions
Cal State Monterey Bay
Slide 2 Title: Application Program Duration: 1-2 minutes Reviewer Comments
Data Fields
Media Notes Screen Text Audio Script
 Screenshot of Title: Application Program Data Explanation of Application Program Data fields
Application Program to enter
Data tab
 Signaling (arrows
and/or boxes) to
highlight fields
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
Slide 3 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 4 Title: Application Data Fields Duration: 1-2 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshots of Title: Application Data Tab Explanation of Application Data fields
Application Data Tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
Slide 5 Title: CSU ERS Fields Tab Duration: 1-2 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshot of CSU ERS Title: CSU ERS Fields Explanation of CSU ERS Fields
Fields Tab
 Signaling (arrows
and/or boxes) to
highlight fields
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button - Next
Slide 6 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 7 Title: Application Duration: 1 minute Reviewer Comments
School/Recruiting Tab
Media Notes Screen Text Audio Script
 Screenshot of Title: Application Explanation of Application School/Recruiting
Application School/Recruiting fields fields
School/Recruiting Tab
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Skip to
Assessment
 Button – Skip to End
Slide 8 Title: Basis of Admission Duration: 2-3 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshots of Basis of Title: Basis of Admission fields Explanation of Basis of Admission fields
Admission
 Signaling (arrows
and/or boxes) to
highlight information
and hyperlinks
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button - Next
Slide 9 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Module 2
Slide 1 Title: Introduction Duration: 10 seconds Reviewer Comments
Media Notes On-Screen Text Audio Script
 CSUMB Logo Graduate Admissions Codes Welcome to the Graduate Admissions Codes
 Ocean Background training module! We will be reviewing the
Navigation OASIS Coding for Graduate codes to be used during the graduate
 Auto advance Applicant Admission admissions processes.

Office of Admissions
Cal State Monterey Bay
Slide 2 Title: Application Program Duration: 1-2 minutes Reviewer Comments
Data Fields
Media Notes Screen Text Audio Script
 Screenshot of Title: Application Program Data Explanation of Application Program Data codes
Application Program Codes to enter
Data tab
 Signaling (arrows
and/or boxes) to
highlight codes
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
Slide 3 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 4 Title: Application Data Fields Duration: 1-2 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshots of Title: Application Data Tab Explanation of Application Data codes
Application Data Tab
 Signaling (arrows
and/or boxes) to
highlight codes
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button – Next
Slide 5 Title: CSU ERS Fields Tab Duration: 1-2 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshot of CSU ERS Title: CSU ERS Fields codes Explanation of CSU ERS Fields codes
Fields Tab
 Signaling (arrows
and/or boxes) to
highlight codes
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button - Next
Slide 6 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit
Slide 7 Title: Application Duration: 1 minute Reviewer Comments
School/Recruiting Tab
Media Notes Screen Text Audio Script
 Screenshot of Title: Application Explanation of Application School/Recruiting
Application School/Recruiting codes codes
School/Recruiting Tab
 Signaling (arrows
and/or boxes) to
highlight codes
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Skip to
Assessment
 Button – Skip to End
Slide 8 Title: Basis of Admission Duration: 2-3 minutes Reviewer Comments
Media Notes Screen Text Audio Script
 Screenshots of Basis of Title: Basis of Admission codes Explanation of Basis of Admission codes
Admission
 Signaling (arrows
and/or boxes) to
highlight codes
Navigation
User click to advance
 Button – Previous
 Button – Pause
 Button – Play
 Button - Next
Slide 9 Title: Check for Understanding
Media Notes Screen Text Audio Script
 1 question Multiple Choice Question No audio
 Feedback displays after
Submit
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit

Graduate Admissions Matching Activity

Slides 1-3 Title: Graduate Admissions Duration: 5 minutes Reviewer Comments


Matching Activity
Media Notes Screen Text Audio Script
 1 matching activity per 1 matching activity per screen No audio
screen
 Feedback displays after
Submit for each activity
Navigation
User click to advance
 Button – Previous
 Button – Next
 Button – Submit

Week 4

Graduate Admissions Simulation

Slides 1 Title: Graduate Admissions Duration: 5-7 minutes Reviewer Comments


Matching Activity
Media Notes Screen Text Audio Script
 Simulation of the OASIS Graduate Admission Scenario No audio
Maintain Applications
area and graduate
admission process
Navigation
 Pending final simulation
recording

Week 5

Graduate Admissions Reference Guide – Printable PDF

 Graduate Admissions Job Aid


 Graduatate Admissions Code Tables
 Graduate Admissions Codes Reference Sheet