PROJECT EXECUTION PLAN

Project No. /1000

Project Title

00 ISSUED FOR APPROVAL Client

Rev. Date Remarks Orig Review Approved

 INDEX

Contents
PROJECT EXECUTION PLAN.......................................................................... 1
1. EXECUTIVE SUMMARY ........................................................................ 2
1.1 Project Outline ................................................................................... 2
1.2 Key Project Roles ............................................................................... 2
1.2.1 Main Stakeholders ............................................................................. 2
1.2.2 Project Roles ..................................................................................... 3
1.3 Key Issues, Dates and Milestones ......................................................... 9
1.3.1- Key issues..................................................................................... 9
o High pressure Contract Requirement Rating. ......................................... 9
o Unique and customized requirement to suit the contract requirement. ...... 9
o Part of the Route approval obtained through the Residential area............. 9
o Interface with other agency................................................................. 9
o Power and Water availability for the Final Testing and commissioning of the
system. ............................................................................................ 9
o Readiness of the other contractor system to receive water on downstream.
....................................................................................................... 9
1.3.2 - Dates and Milestones..................................................................... 9
o Construction Commencement Date- ..................................................... 9
o Original Construction Completion Date- ................................................ 9
o Mile Stone 1- Start date for Trial Run – ................................................. 9
o PURPOSE AND SCOPE ......................................................................... 9
1.4 Objectives ......................................................................................... 9
1.6 Reference Documents ....................................................................... 11
1.7 Confidentiality ................................................................................. 11
 PROJECT EXECUTION PLAN

1.EXECUTIVE SUMMARY

1.1 Project Outline

Construction of water transmission pipe line using grade X52 steel pipe
(thickness 20mm), fittings and pump Station. Next to upcoming Area IWP at
DQMP location, consists of supply, installation and commissioning of water
transmission pipeline and pump station with the associated works.

Figure 1 -In Master Plan

The work in this contract shall include a pump station and pipeline to
transfer water from Qurayyat IWP to Deem reservoir via an intermediate
location- Booster pump station No.2

Figure 2: General Layout of the Site

The pump station and compound scope includes the design and
construction, of pump/pipes installation, the building for pumps, electrical
building and all their external work.

1.2 Key Project Roles

1.2.1 Main Stakeholders

 PAEW (Public Authority of Electricity and Water):

o The client and the main responsible of the P r o j e c t it will

develop the role of reviewer and the last approver of all the
detailed Engineering and the decisions taken during the
evolution of the Project.

 Municipality:

o To approve the permits of the project in order to authorize the

activities related to the construction and procurement plan.

 ROP (Royal Oman Police):

o To approve the road permits and permits for road crossing

work and other road diversion works for the project in order to
authorize the activities related to the construction plan.

 Local Population
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 Supervision Consultant -:

o Develops a full management of the Project by supervising the

progress of the Joint Venture with weekly meetings and
monthly reports in order to ensure that the evolution of all the
issues of the Project sticks to the main schedule and are carried
on as per Contractual manner.
o Advises the client, and the Joint venture in any kind of
situation to guarantee the main parameters of quality and
control management.

 Contractor:

o Provides the development of the detailed engineering,

construction and procurement plan related to the works.
o Develops Civil Detailed Engineering and construction plan.

o Develops Electrical Detailed Engineering and construction plan.

o Designs the Service Room Building
o Designs the I&C systems.
o Document Control.
o Develops engineering and construction plan for pipe laying works.

 Environmental Services:

o Migratory Routes in the area

 Malcolm Pirnie:

o Provides the technical specifications according to the Pump

station work.
o Provides the technical specifications according to access and
internal roads.
o Provides the technical specifications according to the
Foundations design.
o Provides the technical specification according to the structural
design.

 Telecom Companies (Ooredoo and Omantel)

 MEDC

1.2.2 Project Roles

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 Project Manager:

o Implementing practices conforming to these procedures and

any additional requirements established in the contract.
o Assigning responsibility for all project activities in particular for
conduct and reporting of verification activities.
o Establishing a program of audit and review as a means of
ensuring conformance with the suitability of the project
management practices employed.
o Ensuring adequate resources needed for the project are
available i.e. procurement and construction requirements.
o Ensuring total fulfillment of contractual obligations and
maintain good relation with PAEW/MCC.
o Ensuring effective implementation of the project quality plan.
o Coordinating with the quality department on quality related
matters.
o Coordinating with vendor, subcontractor and other concerned
parties on all engineering related matters.
o Monitoring compliance with standards, codes and other
regulations.
o Preparing and negotiating contractual matters with suppliers
and subcontractors.
o Determining appropriate construction methods.
o Preparing and submitting budget estimate and progress and
cost progress and cost tracking reports.

 MEP Manager:

o Accomplishes electrical engineering human resource objectives

by recruiting, selecting, orienting, training, assigning,
scheduling, coaching, counselling, and disciplining employees;
communicating job expectations; planning, monitoring,
appraising, and reviewing job contributions; planning and
reviewing compensation actions; enforcing policies and
procedures.
o Achieves electrical engineering operational objectives by
contributing electrical engineering information and
recommendations to strategic plans and reviews; preparing
and completing action plans; implementing production,
productivity, quality, and customer-service standards;
resolving problems; completing audits; identifying trends;
determining administrative system improvements;
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implementing change.
o Develops strategic electrical plans by studying operational
plans; studying existing conditions; determining needs to
accomplish operational plans; mapping solutions; updating and
modifying requirements and solutions; preparing cost
estimates and budgets.
o Plans electrical projects by determining specifications;
selecting contractors; establishing installation schedules;
planning shut-downs and installations; integrating
requirements with architectural and mechanical designs;
verifying code requirements; updating cost estimates.
o Completes electrical projects by supervising installations;
resolving design issues.
o Maintains electrical systems by establishing and enforcing
preventive and on-going maintenance, and testing programs;
scheduling repairs; coordinating shut-downs and installations.
o Maintains safe and healthy work environment by establishing,
following, and enforcing standards and procedures; complying
with codes and legal regulations.
o Updates job knowledge by remaining current on codes and
requirements; participating in educational opportunities;
reading professional publications; maintaining personal
networks; participating in professional organizations.

 Site Manager:

o Ensuring timely and quality completion of the project.

o Ensuring that all required resources are mobilized at site as
planned.
o Ensuring effective implementation of company procedures,
method statements and policies.
o Coordinating with HSE staff to ensure safe execution of works
and adherence to all HSE regulations/rules.
o Managing the site staff and the subcontractors' day-to-day
activities.
o Coordinating with PAEW/MCC representative the day-to-day
activities and contractual matters.
o Coordinating with Quality Department on site quality matters.
o Monitoring project cost and providing the Project Manager with
timely identification of deviations from budget.
o Ensuring that quantities of completed work are agreed with
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PAEW/MCC.
o Ensuring maintenance of daily records of all site activities,
including information on labour and plant, and any non-
compliant materials or workmanship.
o Identifying problematic design issues and making
recommendations that support engineering procedure as well as
ensuring the construction schedule is maintained.

 QHSE Manager:

o Review the contract document, specifications, drawings and bid

documentation to determine the extent of the Contract Quality
requirements.
o Assess the requirements relative to ETJV Quality system
requirements.
o Draft the Project Quality Plan and then again check that all
Client requirements are met and references to existing
documentation and new documentation are correct.
o Where possible he will ensure that documentation prepared for
the project follows the format of ETJV Quality documentation
o Distribute the draft Project Quality Plan for review by the
Project Manager to check contents and that it meets contract
requirements and is not conflicting with ETJV Quality system.
o Review comments received and update the Project Quality Plan
as required and sign for Prepared by on behalf of ETJV.
o Submit the final Project Quality Plan to the Project Manager who
will sign for Approved by on behalf of ETJV and make the
submittal to PAEW/MCC
o On receipt of comments from PAEW/MCC (if any) review the
comments and update the Project Quality Plan and the revision
status to meet PAEW/MCC requirements.
o Submit the final updated Project Quality Plan to the Project
Manager who will sign for Approval and will make submittal to
PAEW/MCC.

 Engineering Manager:

o Creates project plans that will help the organization meet the
goals required for new products or designs.
o Presents and explains budget and project proposals to their
employer or stakeholder.
o Prepares budgets, bids and contracts.
o Performs functions related to bookkeeping, payroll, and other

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administrative tasks.
o Confers with marketing, productions, and outside management
to determine product specifications.

 Civil manager:

o Analyses survey reports, maps, drawings, blueprints, aerial

photography, and other topographical or geologic data to plan
projects.
o Inspects project sites to monitor progress and ensures
conformance to design specifications standards.
o Directs or participates in surveying to lay out installations and
establishes grades, and elevations to guide the construction.

 Document controller:

o Responsible for the implementation of the Document Control

Procedure which include drawing schedule control procedure,
document submittal and receipt procedure, secrecy
observation procedure, document status indication procedure
etc.
o Liaison with the different departments for preparation of all
technical submissions. Ensure all submissions are submitted
in timely manner, appropriate approval/rejection are obtained
and formally recorded and that changes and revisions are
managed as part of document control process.
o Keep track of all documents correspondences and transaction.
Maintain and update all document registers.
o Control of issue and receipt of all documents and drawings.
o Monitor and update any change and modification to the
technical documents. Highlight any deviation to the Project
Manager for attention.
o Coordinate all activities related to the Document Control
procedure, including technical documents, drawings, and
commercial correspondence.
o Input document data into the standard registers ensuring that
the information is accurate and up to date.
o Generate the various document control reports as required.
o Typing of site documents, and follow up of all the site needs.
o Ensure that controlled copies of latest approved documents
and drawings are given to the appropriate staff,
subcontractors and suppliers as applicable.
o Maintain updated records of all approved documents and
drawings and their distribution clearly.
o Maintain the documents and drawings in the Document
Control office under safe custody without any damage or
deterioration with easy traceability.
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o Maintain the files and control logs as required by the project.

o Performing all archive and reporting activities.
o Ensuring all obsolete documents are not in use.

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1.3 Key Issues, Dates and Milestones

1.3.1- Key issues

o High pressure Contract Requirement Rating.
o Unique and customized requirement to suit the contract requirement.
o Part of the Route approval obtained through the Residential area.
o Interface with other agency.
o Power and Water availability for the Final Testing and commissioning of the
system.
o Readiness of the other contractor system to receive water on downstream.

1.3.2 - Dates and Milestones

o Construction Commencement Date-
o Original Construction Completion Date-
o Mile Stone 1- Start date for Trial Run –

o PURPOSE AND SCOPE

1.4 Objectives

The requirement for defining objectives is one of the most important

requirements, whereas without quality objectives there will be no means of
measuring how well contractor is performing. Quality objectives are set in
order to achieve and maintain a performance level at which everything
Contractor does will satisfy PAEW/MCC and to prevent performance from
deteriorating as Contractor progresses on the works until the end of the
project.
The following points have been taken into consideration when determining
project specific objectives:

o The objective is expressed in the form of “what is to be

achieved” (i.e. the result to be achieved) and defining the
success measures that indicate when the objective has or has
not been achieved (such passing of an agreed milestone);
each objective should be:
o Specified to a level of detail that those involved in its
achievement fully understand what is required for its
completion.
o Should be expressed in measurable terms.
o Should be achievable with available resources and by average
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people and.
o Should have a specific start finish date (e.g. timely).

Basically, Contractor has some objectives in this project referent to offer the
best solution and improve in his daily work. Principally:

- Collect all information necessary to organize their work teams,

suppliers, partners, etc.
- Generate the initial documents, basic of design, of the areas of
project construction, electricity, communications, and maintenance.
- Establish channels of communication with subcontractors, other
companies, partners and employees.
- Establish a working structure for the purchase of materials
management, transport, receipt, installation and commissioning.
- Establish criterion to formalize a quality process.
- To extend the safety regulations of work and internal rules ELAL to
enforce for all workers, included subcontractors.
- Check daily planning work schedule and made a monitoring of to
carry out, within the prescribed period.
- Consult and work with the final design.
- Commissioning.
- To prepare the maintenance phase.

1.5 Customership, Maintenance, Distribution and Control

The Project Execution Plan will be originated by

It is shown below the split of responsibilities in terms of origin and revision

of each one of the parts in this document:

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1.6 Reference Documents

The reference documents have been checked in the contract with the
costumer. The main documents used to develop the manual of the project
are those related to the Grid Code, Contract Exhibits and P A E W
Specifications. It has also been used a list of plans developed exclusively for
this document:

 Quality Plan
 HSE Plan

1.7 Confidentiality

Regarding the amount of documentation related with this project, the

exchange of information will be with the implicated persons in the works.
ETJV will request for authorization to the customer, before sharing
documents or information with third parties.

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